MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

THURSDAY, NOVEMBER 7, 1991 8:30 A.M.

 

            PRESENT:                      Chairman Joe Smith

                                                Vice Chairman Karen Moore

                                                Commissioner Robert H. “Bob” Boyne

                                                Commissioner William Dismer

                                                Commissioner Jack Hardman

                                                Commissioner W. Harold Pate             

                                               Commissioner E.C. Tillman

 

          ALSO PRESENT:               Administrator Charles T. Stewart

                                                County Attorney Gary Moore

 

            Opening Ceremony.

                

                        Chairman Smith opened the meeting by calling on Rev. James Clinch    for the invocation, followed by Pledge of Allegiance to the Flag.

 

                                                _____________

 

Resolution Adopted Designating “Retired Teachers Day.”

 

             A motion was made by Commissioner Tillman and seconded by Commissioner Hardman to adopt the following resolution:

 

                                                RETIRED TEACHERS DAY

                   WHEREAS, there are over 30,000 retired teachers who have dedicated many years of their lives to public education in Georgia; and

 

                        WHEREAS, these retired teachers have provided for the educational development of our children, producing millions of outstanding Georgians, and have been and continue to be a major source of insight and direction for our state and nation; and

                       

WHEREAS, retired teachers possess valuable knowledge and

 experiences of a lifetime, and many have returned to service as classroom aides or substitute teachers, continuing to use their skills to enrich the educational process; and

 

 

                        WHEREAS, the Georgia Retired Teachers Association has, for



 

nearly three decades, dedicated its efforts to improving the welfare of retired educators and has provided opportunities for them to become involved in community services and activities; and

 

 

                        WHEREAS, it is fitting that a day be set aside for citizens to express their thanks and appreciation for the outstanding service provided by the retired teachers of Georgia; now

 

 

                        THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Commissioners of Glynn County, Georgia, in official meeting held this 7th day of November, 1991, that we hereby proclaim the day of November 17, 1991, as “RETIRED TEACHERS DAY” in Glynn County and urge all our citizens to join in paying special tribute to our County’s retired teachers and the lasting contributions they have made to the education of our children.

 

            Unanimously adopted.

                                      ____________                

 

 

Consent Agenda

 

A motion was made to Commissioner Hardman and seconded by Commissioner Dismer approving the following Consent Agenda items, as recommended by Staff:

Drainage Improvement, Glyndale Drive. County Engineer authorized to proceed

            with installing cross drain under Glyndale Circle, adding a drop inlet and some

            additional pipe, and piping the ditch along Tourist Drive; with Public Works

            Staff perform the work and materials to be paid for by $6,500 contribution        from Hampton Inn Developer.

     

*   *   *

           

Drainage Improvement, Nora Street.  County Engineer authorized to replace

            existing failed drainage structure on property belonging to Troy Hodges

            at 50 Nora Street in BelAir Subdivision; with Public Works Staff to provide

            labor and equipment, and $6,000 to be expended from Sales Tax Drainage

            Fund to cover materials cost.

 

                                                            *    *   *

 

 

 

MLK Road Project.  Proposal of Moreland-Altobelli Associates accepted for

            performing necessary soil survey on Martin Luther King, Jr. Boulevard/Altama

            Avenue Project, with the cost of $30,346.50 to come from project funds.

 

 

Soil Erosion and Sedimentation Control Ordinance Amended.  The County

            Engineer was designated as an agent of the Building Official for the

            purpose of granting him authority to issue stop work orders in the

            enforcement of the Glynn County Soil Erosion and Sedimentation

            Control Ordinance.

 

                                                *    *    *

Tree Ordinance Adopted, as follows:

 

A RESOLUTION AMENDING THE CODE OF ORDINANCE OF GLYNN COUNTY, GEORGIA CREATING A TREE BOARD; APPOINTING AND REMOVING MEMBERS THEREOF; FILLING OF VACANCIES; POWERS AND DUTIES OF THE BOARD AND FOR OTHER PURPOSES.

 

            BE IT ORDAINED by the Glynn County Board of Commissioners, this the 7th day of November, 1991, that the Code of Ordinances, Glynn County, Georgia, be and it is hereby amended to add the following Tree Ordinance as Sections 2-16-301 through 2-16-320.

 

2-16-301:  PURPOSE AND INTENT

 

This ordinance is enacted to provide policies and plans for the planting, maintenance, replacment, preservation and removal of trees on public property and to provide policies for nuisance and diseased trees with the following goals:

 

-         Enhance wildlife habitat.

-         Prevent increases in air pollution and carbon dioxide levels in the air.

-         Minimize increases in temperatures on parks and along streets with natural

-         tree cover.

-         Protect and enhance the aesthetic qualities of the community.

-         Prevent soil erosion.

-         Minimize conflicts with other public infrastructure.

-         Protect the public safety, welfare and health of the community.

 

2-16-303: DEFINITIONS      

 

Tree:    A self-supporting woody plant which includes a tree, shrub, or any portion of these plants, i.e., limbs, roots, et cetera of a species which has developed or can develop a trunk or trunks of two (2) inches diameter or more at a height of six (6) inches above ground level.

 

Street Trees:     Trees whose trunk is entirely on land lying within the boundaries of any County owned property on streets, roads, or avenues within the county.

 

Park Trees:       Trees in public parks, or in areas to which the public has free access as a park, or in other areas owned by the county.

 

Topping:           The severe cutting back of limbs to stubs within the tree’s crown to such a degree as to remove the normal canopy and disfigure the tree.

 

Specimen Trees:           Any tree designated by state government, the Glynn County Board of Commissioners, or the Tree Board as being of notable historic interest or value because of its size, age, type, or historic association.

 

County             The jurisdiction encompassing the unincorporated area of Glynn County, Georgia, or its governing authority, the Glynn County Board of Commissioners.

 

Board:             The Tree Board established by this ordinance.

 

2-16-303:        CREATION AND ESTABLISHMENT OF A TREE BOARD

 

a)         Composition and Appointment:  There is hereby created a Tree Board to

            consist of seven (7) members to be appointed by the Board of Commissioners   to serve for terms of four (4) years or until their successor is appointed, except

            that the initial terms shall be staggered as described herein.

 

            Each district and at-large post of the Board of Commissioners shall correspond

            to a seat on the Tree Board.  Nominations for appointment to the Tree Board shall be made by the member of the Glynn County Board of Commissioners serving the corresponding district on the Glynn County Board of Commissioners.

           

            Nominees must be residents of the nominating Commissioner’s District with the exception of at-large posts.  The nominee from the Glynn County Board of Commissioners At-Large Posts shall be a resident of any part of Glynn County.

 

            Appointments for the Tree Board seats corresponding to Glynn County Board of Commissioners Districts 3 and 4 shall serve for an initial term of two (2) years.  Appointments for the Tree Board seats corresponding to Glynn County Board of Commissioners Districts 5 and At-Large Post 1 shall serve for an initial term of three (3) years.  The appointments corresponding to Glynn County Board of Commissioners Districts 1,2, and At-Large Post 2 shall serve for an initial term of four (4) years.

 

            All subsequent appointments for full or partially expired terms shall be made by the Board of Commissioners after nomination by the appropriate Commissioner in the same manner as set forth herein.  Each succeeding nominee must meet the same residence standards as his or her predecessor.  No person shall serve more than two (2) consecutive full terms on the Board.

 

b)         Qualifications:       All members shall have been full-time residents of Glynn County for a period of at least two years and have an interest and/or experience in urban forestry.

 

c)         Ex-Officio Members:  Non-Voting Ex-Officio members to assist with the duties and responsibilities shall be appointed by the Glynn County Board of Commissioners to include the following:

 

-         The Glynn County Administrator;

-         A representative member of the Glynn County Board of Commissioners;

-         A representative of the Glynn County Planning Commission;

-         The Director of County Public Works Department;

-         Director of County Community Development Department;

-         The County Engineer;

-         The County Traffic Engineer;

-         The Georgia Forestry Commission Forester;

-         The Cooperative Extension Service Agent;

-         The Chairman of Glynn Clean and Beautiful

-         The Land Forester of Georgia Power; and

-         The Director of the Sea Island Landscape Department.

 

Individuals serving as Ex-Officio members may serve any number of terms

provided they continue to hold their office as listed above.  Ex Officio members may be removed as described in (d) below.  Ex-Officio members shall have full rights of debate with other Board members.

 

d)         Vacancies and Removal of Members:

           

            Any member who resigns or who is found by the Glynn County Board of

            Commissioners to unable or unwilling to perform the functions required of a member of the Board of Commissioners shall be replaced by the Glynn County Board of Commissioners.  Any individual appointed to the Board to replace such a Board member shall be appointed to serve the balance of the unexpired

            term.  No part of such a partial term shall count towards the two (2) consecutive term limit.

 

2-16-304:        DUTIES AND RESPONSIBILITIES

 

It shall be the responsibility of the Tree Board to study, investigate, counsel, and

develop and/or update annually, and administer a written plan for the care,

preservation, pruning, planting, replanting, removal or disposition of trees

and shrubs in parks, along streets and in the public areas.  Such plan will be presented

annually to the Board of Commissioners and upon its acceptance and approval by the

Glynn  County Board of Commissioners shall constitute the official comprehensive

tree plan for the county.

 

The Tree Board shall consider, investigate, make findings, report, recommend upon

and administer any special matter or question coming within the scope of tree

planting, maintenance, replacement, protection or removal.

 

2-16-305:        OPERATION OF TREE BOARD

 

The rules and regulations governing the operation of the Tree Board shall be stated in

the by-laws of the organization, which must be approved by the Board of

Commissioners.  The by-laws can be modified by the Board with the approval of the

Glynn County Board of Commissioners or by the Glynn County Board of

Commissioners acting on its own initiative.

 

2-16-306:        CARE OF PUBLIC TREES

 

At the direction of the Tree Board in conformance with the approved tree plan, the

county shall plant, prune, maintain, and remove trees and shrubs within all streets,

alleys, avenues, lands and squares owned by the county, as may be necessary to insure

public safety or to preserve or enhance the symmetry and beauty of such public

grounds.  The Tree Board may remove or cause or order to be removed any such tree

or part thereof which is an unsafe condition or which may be reason of its nature be

injurious to sewers, electric power lines, water lines, or other public improvements, or

is afflicted with any injurious fungus, insect, or other pest or disease.

 

The planting, maintenance and removal of trees shall be conducted according to the

written plan developed by the Tree Board and approved by the County. 

As part of the plan, the Tree Board shall also develop a list of tree species to be

planted and grouped by three size classifications.  No species other than those on the

list shall be planted without written approval by the Tree Board.

 

 

 

2-16-307:        PROPER PRUNING PRACTICES

 

 It shall be unlawful for any person, firm or corporation to top any street tree, park tree

or other tree on pubic property.  As specified in Section 2-16-318, trees damaged by

storms or other causes where pruning practices are impractical, may be exempted from

sections of this ordinance at the determination of the Glynn County Board of

Commissioners.

 

2-16-308:        SPACING

 

Except as approved otherwise by the Tree Board, the spacing of street trees shall be in

accordance with that specified for each of the species size classifications determined

in the tree plan.

 

2-16-309:        DISTANCE FROM CURBS OR SIDEWALKS

 

Except as approved otherwise by the Tree Board, the distance street trees are planted from curbs or curb lines and sidewalks shall be in accordance with the species size classifications listed in the tree plan.  Street trees may be planted no closer to any curb,

curb line or sidewalk than the following: small trees, 2 feet; medium trees, 2.5 feet, and large trees, 3 feet.  No trees may be planted within eight (8) feet of the edge of paving of any road.  The allowable distance of street trees from curbs or sidewalks shall not pertain to existing trees.  The Tree Plan shall define the terms small, medium or large trees as used herein.

 

2-16-310:        DISTANCE FROM STREET CORNERS AND FIREPLUGS

 

Except as approved otherwise by the Tree Board, street trees shall be planted no closer than 30 feet of any street corner, measured from the point of nearest intersecting curbs or curb lines.  Street trees or park trees shall be planted no closer than 8 feet of a fireplug.  The allowable distance from street corners and fireplugs shall not apply to existing trees.

 

2-16-311:        UTILITIES

 

Except as approved otherwise by the Tree Board, trees other than those species listed as small or medium trees in the tree plan shall not be placed under or within 10 lateral feet of any overhead utility wire, or over or within 5 lateral feet of any underground water line, sewer or drainage line, transmission line or other utility.  The allowable distance of trees from utilities shall not apply to existing trees.

 

2-16-312         DEAD OR DISEASED TREE REMOVAL ON PRIVATE

                        PROPERTY 

                       

Upon receiving a complaint of a tree or trees on private property constituting a hazard to life or property, or having diseases or other pests which constitute an imminent threat to other trees within the county, the Tree Board shall notify in writing the owner of such tree(s) requesting an inspection to determine the extent of the threat and the appropriate remedial action such as pruning, treatment or removal of such tree(s).

 

Should the property owner fail to grant an inspection or effect remediation of such condition within (60) days of written notification, the Tree Board shall notify the District Attorney of Glynn County of the existence or probable existence of a nuisance with their recommendations as to what should be done to correct the situation (if known) and their request that th District Attorney take the necessary steps to abate the nuisance.

 

2-16-313:        REMOVAL OF STUMPS

 

All stumps of street and park tree shall be removed below the surface of the ground

so that the top of the stump shall not project above the surface of the ground.

 

2-16-314         SPECIMEN TREES

                       

The tree board shall have the responsibility of identifying specimen trees.  Identification shall include the species, size, location, and significance of the tree.

 

2-16-315:        INTERFERENCE WITH TREE BOARD

 

It shall be unlawful for any person to prevent or interfere with the Tree Board, or any of its agents or any county employee operating pursuant to directions of the Tree Board while engaging in the planting, cultivation, mulching, pruning, spraying, or removing of any street trees or park trees.  Any person guilty of such interference shall be punished as provided herein for a violation on this ordinance.

 

2-16-316:        APPEALS

 

Any person may appeal any ruling or order or act of the Tree Board to the Glynn County Board of Commissioners.  Written notice of the appeal shall be delivered to the Glynn County Administrator within thirty (30) days of the date the decision being appealed was made.  Any such notice of appeal shall state with specificity what action(s) are being appealed and the grounds therefore.

 

2-16-317:        REVIEW BY BOARD OF COMMISSIONERS OF TREE BOARD

                        ACTIONS

The Board of Commissioners shall have the right to review, approve, countermand or alter any conduct, act or decision of the Tree Board.

 

2-16-318:        EMERGENCY CONDITIONS

 

In case of declared emergencies under Section 2-2-24 of the Glynn County Code of Ordinances from hurricanes, tornados, windstorms, or other disasters, the requirements of this ordinance may be waived by the Glynn County Board of Commissioners during the emergency period so that the requirements of this ordinance will not hamper public or private efforts to restore public order, safety, services or welfare in the county.

 

2-16-319:        VIOLATIONS

 

Any persons violating any provision of this Ordinance shall be punished by any combination of a fine of up to $1,000.00 or imprisonment for a period of up to sixty (60) days or both.

 

2-16-320:        EFFECTIVE DATE

           

This Ordinance shall be effective on November 8, 1991.

                                   

                                                *    *    *

 

Glynn County Metropolitan Planning Organization Named.

 

            The following resolution was adopted for the purpose of designating the Department of Community Development as the Glynn County Metropolitan Planning Organization.

 

                                                   RESOLUTION

                           TO DESIGNATE THE GLYNN COUNTY

               DEPARTMENT OF COMMUNITY DEVELOPMENT

            AS THE METROPOLITAN PLANNING ORGANIZATON

                        FOR THE BRUNSWICK URBANIZED AREA

                                              (23 CFR 450.106)

 

            WHEREAS, the central portion of Glynn County as delineated by Parland Avenue and Turtle River on the west, Georgia Highway 341, Cate Road, F-009 Spur and the Federal Law Enforcement Training Center to the north, and those politically-established southern boundaries, and consisting of the unincorporated portions of that county as well as the City of Brunswick, and St. Simons Island has experienced tremendous population growth; and

 

            WHEREAS, as a result of this growth, the U.S. Department of Commerce, Bureau of the Census has designated the area, as outlined above, as the Brunswick Urbanized Area thereby entitling that area to previously-unavailable federal transportation planning funds; and

 

            WHEREAS, these funds can be utilized to resolve not only existing transportation problems that are common on all concerned governments of the areas, but also to provide for future orderly growth; and

 

            WHEREAS, prerequisites for the receipt of these funds as specified in 23 CFR 450.100 and 450.106 area “continuing cooperative and comprehensive transportation planning process” and the designation of a single, local Metropolitan Planning Organization to facilitate this process; and

 

            WHEREAS, the Glynn County Department of Community Development,

has on-going transportation and planning programs as well as experienced technical staff to continue and expand these programs; and

 

            WHEREAS, the interests of the City of Brunswick will be adequately safeguarded through direct representation on the Metropolitan Planning Organization vis-à-vis an elected official as per 23 CFR 450.106 (d);

 

            NOW, THEREFORE, LET IT BE RESOLVED, that the Glynn County Board of Commissioners does hereby designate the Glynn County Department of Community Development as the local Metropolitan Planning Organization for the above Urbanized Area; and

 

            FURTHER, that the Glynn County Board of Commissioners does urge Zell Miller, Governor of the State of Georgia, to also designate the Glynn County Department of Community Development as the local Metropolitan Planning Organization in accordance with 23 CFR 450.106.

 

                                                                                                                                                                                                *    *    *

 

Wrecker Ordinance-  The Finance Committee was authorized to review the Wrecker

            Ordinance to determine if Glynn County needs to be named as an “additional

            insured” by companies participating in the rotation system.

 

                                                            *    *    *

American Legion Turkey Shoot-  Request of American Legion Guale Post 166 to hold their annual Turkey Shoot at Gascoigne Bluff on November 15, 16, 22, and 23,

            1991, approved.

 

                                                            *    *    *

Unanimously adopted.

 

                                                ________________

 

 

 

Minutes Approved.

 

            A motion was made by Commissioner Boyne and seconded by Commissioner Tillman to approve minutes of the following meetings:

 

            Called Meeting held October 7, 1991

            Regular Meeting held October 14, 1991

            Executive Meeting held October 14, 1991

            Called Meeting held October 29, 1991

            Executive Meeting held October 29, 1991

 

Unanimously adopted.

 

                                                _____________

 

Request for Smoking Ban in County Buildings.

 

            Dr. Philip Saleeby, Smoking Awareness Chairman for the local chapter American Cancer Society, addressed the Commission on behalf of National Smokeout Day on November 21, 1991.  In the interest of decreasing the instance of lung cancer in the community, Dr. Saleeby asked the Commission to impose a smoking ban and limit access to cigarette vending machines in County buildings.

            Commissioner Tillman informed Dr. Saleeby that the Commission had already voted to make the new Courthouse smoke-free.  Commissioner Boyne noted that the local hospital’s policy of allowing smoking was a sad commentary on the community, and he questioned the feasibility of the Commission adopting an ordinance banning smoking in all County buildings.

            In response to Dr. Saleeby’s request, Chairman Smith asked Staff to present recommendations to the Commission regarding restriction of smoking and cigarette vending machines in County buildings

                                               _____________

1980 Hospital Bonds to be Refinanced

On behalf of the Glynn Brunswick Memorial Hospital Authority, Attorney Wallace Harrell asked the Commission to adopt a resolution authorizing the Hospital Authority to refinance bonds at the current lower interest rate, which he said would result in savings of approximately $150,000.00 over the life of the bonds.

A motion approving this request and adopting the following resolution was made by Commissioner Moore and seconded by Commissioner Hardman.

 

                                    RESOLUTION

            WHEREAS, the Glynn-Brunswick Memorial Hospital Authority (the “Authority”) was activated by the Board of Commissioners of Roads and Revenue for Glynn County and the Commission of the City of Brunswick by resolutions adopted on March 1, 1961; and

 

 

            WHEREAS, the Authority and Glynn County (the “County “), acting through its Board of Commissioners, entered into a contract, dated October 1, 1976  (the “1976 Contract”), pursuant to which the County, in consideration of medical attention to be rendered to the indigent sick of the County by the Authority, agreed to pay to the Authority in each year sums sufficient to enable the Authority to pay the principal and interest on $3,240,000 in aggregate principal amount of “The Series 1976” (the Series 1976 Certificates”), issued by the Authority for the purpose of paying the cost of acquiring, constructing and equipping certain hospital additions, extensions and improvements, should revenues of the Authority from its hospital facilities be insufficient for such purposes; and

 

            WHEREAS, the County subsequently authorized and entered into an Amendatory Contract with the Authority, dated as of June 1, 1980 (the “Amendatory Contract”), pursuant to which the County amended the 1976 Contract agreeing to pay the Authority additional sums sufficient to enable the Authority to pay the principal and interest on $9,800,000 in aggregate principal amount of “The Glynn-Brunswick Memorial Hospital Authority Revenue Certificates, Series 1980”  (The “Series 1980 Certificates”), issued by the Authority for further improvements to its hospital facilities, should revenues of the Authority from its hospital facilities be insufficient for such purposes; and  

 

                        WHEREAS, the Authority has indicated to the County that it is currently contemplating issuing additional revenue certificates (the “Series 1991 Certificates No. 2”) to refund all or a portion of the Series 1980 Certificates so as to obtain a better interest rate, all in furtherance of Georgia Laws 1964, pg. 499, et.seq. (the “Hospital Authorities Law”) for the purpose of meeting the public health needs of the citizens of the County and providing for indigent care; and

 

                        WHEREAS said Series 1991 Certificates No. 2 will be in a principal amount currently estimated by the Authority not to exceed $5,000,000 and the Authority, in order to secure the lowest and best interest rates with respect to the proposed Series 1991 Certificates No. 2, has requested that the County indicate its willingness to enter into a contract in support of the Series 1991 Certificates No. 2 so the planning of the financing can proceed and consultations with the rating agencies and investments banking firms may take place as to such financing; and

 

            WHEREAS, the County is willing to give such assurance to the Authority so that planning for the financing may proceed;

 

 

NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of Glynn County, Georgia, and it is hereby resolved by authority of the same, as follows:

 

 

            1)         The County hereby determines that the Series 1991 Certificates No 2 financing currently contemplated by the Authority in the amount estimated not to exceed $5,000,00 is in the interest of the citizens of the County and hereby declares its willingness to enter into a contract which in general terms will be substantially the same as the Contract and Amendatory Contract hereinabove referred to, and hereby authorizes the Authority to proceed with the planning of the issuance of Series 1991 Certificates No 2 on the assumption and with the assurance that it is the present intention of the Board of Commissioners of the County to enter into such Contract in support of the Bonds.

 

            2)         The terms and conditions of the Series 1991 Certificates No 2 financing and the terms and conditions of the County-Authority contract with respect thereto shall be subject to further approval by the County and the Authority.

 

            3)         This declaration of intent by the County is based upon the representation by the Authority that the Series 1991 Certificates No. 2 will be issued within the current calendar year.

 

            Motion adopted by majority vote with Commissioner Boyne abstaining.

 

                                                ___________

 

Vandalism Problems in Carver Heights Subdivision.

 

            Chairman Smith announced that Chris Peeples and Chuck Sturdivant were listed on the agenda to discuss vandalism problems in Carver Heights Subdivision, however, both gentlemen had notified Staff that they would not be able to attend the meeting.

            Commissioner Tillman said he was concerned about problems occurring in this neighborhood as a result of pedestrian traffic generated by the sale of illicit drugs in the vicinity.

            Police Chief Carl Alexander said he was aware of these problems and had scheduled extra patrols in this area.

            County Engineer Ray Richard volunteered to work with this group in their efforts to discourage pedestrian traffic at certain points into the neighborhood.

____________

 

Crime Commission Activities and Publicity.

            John McGuire presented a report of Crime Commission Activities since its inception in 1987, and he noted that the public had shown little interest in this program.  Mr. McGuire asked the Commission to provide funds to publish an ad in The Brunswick News, Savannah Morning News and The Islander for the purpose of encouraging citizens to support activities of the Crime Commission.  He estimated the cost of running this ad four times at $300 for each publication.

            A motion was made by Commissioner Tillman and seconded by Commissioner Boyne to grant this request and provide the necessary funds from the Discretionary Fund.

            Pursuant to an offer made by Commissioner Hardman to work with Mr. McGuire in an effort to obtain free publicity from the local news media, both the motion and second were withdrawn.

                                                ____________

 

Update on Paving Roads in Buck Swamp Road Area.

            County Engineer Ray Richard and Public Works Director Keith Flanagan presented update on paving Buck Swamp Road, including condemnation of certain parcels, which indicated that actual paving might begin by the end of January, 1992.

 

            A motion was made by Chairman Smith and seconded by Commissioner Tillman authorizing the Chairman to sign a letter to Department of Transportation Commissioner Wayne Shackleford, which had been prepared by Mr. Richard, requesting a Conditional Work Order which would allow County Public Works Forces to begin clearing the right-of-way on parcels already acquired for the project, with approval of this request anticipated by the end of the following week.

Unanimously adopted.

                                                    *    *   *

 

            Mr. Richard advised that right-of-way acquisition on CCC Road was approximately 65% complete.  He advised that preliminary right-of-way sketches had been received from DOT on Galilee Road and Public Works Crews were stalking this right-of-way.

            Lastly, Mr. Richard advised that approximately 60% of the required right-of-way had been acquired for Grants Ferry and East Sterling Roads.

David Runyan said he felt that Battle Road, and all the dirt roads in

Glynn County should be paved.

                        Ophelia Killens asked that attention be focused on completing the paving of Galilee Road.

                                    ________________

Coastal Alliance for the Arts Request to Use County Facilities.

            On behalf of the Recreation Board, Roy Garren recommended that the Commission give favorable consideration to request from Coastal Alliance for the Arts to use certain space at Demere Annex subject to execution of a contract and rental agreement between the two parties.

            Chairman Smith said he felt this request was being made to the Commission as a result of personal problems within the Coastal Alliance for the Arts, and he felt the problem should be settled at a level other than the County Commission.

            A motion was made by Commissioner Tillman and seconded by Commissioner Dismer to deny this request.

            Aye:     Commissioners Tillman, Dismer, Boyne, and Chairman Smith.

            Nay:     Commissioner Moore.

            Abstaining: Commissioner Hardman.

            Motion adopted.

 

                                              _________________

 

St. Simons Island Intersection Traffic Improvements.

 

            Commissioner Moore commented that petitions presented to the Commission and comment cards submitted at recent hearings on proposed intersection improvements on St. Simons Island indicated that the citizens did not support these projects as currently defined.

            A motion was made by Commissioner Moore and seconded by Commissioner Dismer authorizing Moreland-Altobelli Engineering Consultants to stop the design phase of these projects.

Unanimously adopted.

                                                *    *    *

            A motion was made by Commissioner Moore and seconded by Commissioner Hardman authorizing Staff to work with St. Simons Island Chamber of Commerce in developing recommendations regarding organizations to be represented on a broad based community transportation study committee.  This mission would be to review comment cards received during public hearings on these projects and to work with Epworth residents, the Methodist Center and any other group that showed an interest in making recommendations to the Commission.

            Unanimously adopted.

            Millie Wilcox, President of the St. Simons Island Chamber of Commerce, introduced Larry Bryson, head of their Transportation Committee, and expressed their willingness to work with the Board of Commissioners on forming the Community Transportation Study Committee.

 

                                                *    *    *

 

            A motion was made by Commissioner Moore and seconded by Commissioner Boyne to authorize County Engineer Ray Richard to update the list of unpaved dirt roads on St. Simons Island and develop preliminary cost figures on paving same whether the residents wished them to be paved with the idea of shifting $3.5 million in funds allocated for intersection improvements to the paving projects.

            Chairman Smith noted that the Commission had already asked Staff to develop an updated list of unpaved roads throughout the County for consideration under a new Sales Tax Program, and he could see no need for an additional study solely of St. Simons Island.

            Commissioner Moore withdrew her motion and Commissioner Boyne withdrew his second.

                                                ____________

Proposed Business License Fee Increase.

            On behalf of the Finance Committee, a motion was made by Commissioner Hardman and seconded by Commissioner Dismer approving the concept of a business license fee increase as outlined in Option Two under Finance Committee Recommendations, and directing County Attorney Gary Moore to draft the necessary ordinance changes in time for review by the Finance Committee at their next meeting.

Unanimously adopted.

                                                    *   *   *

 

            A motion was made by Chairman Smith and seconded by Commissioner Boyne that a two year moratorium be placed on fee increases on Wine, Malt Beverage and Liquor Licenses.

            Unanimously adopted.

                                                ____________

Finance Committee and Purchasing Items.

            A motion was made by Commissioner Moore and seconded by Commissioner Boyne approving the following purchasing items:

            a)         Bid on Motor Grader for Roads and Bridges awarded to Industrial

                        Tractor Co. of Brunswick in the amount of $144,000, less trade in

                        of Unit 1148 in the amount of  $79,000, for a net total of $65,000.00

 

            b)         Relocation of the Georgia Forestry Operations authorized, subject to a

                        contract being negotiated between the County and the Georgia Forestry

                        Commission regarding the ownership of the building if Georgia

                        Forestry were to relocate again.

 

            c)         $172.00 in interest on Tax Deed for Landrith Perry/Earl Morse waived.

            d)         Staff authorized to solicit bids on Christmas Gift certificates for

                        employees.

 

            e)         Sales Tax Drainage Projects revised to include new proposed projects,

                        with the total budget remaining at $1,5000,000.00

 

                        Unanimously adopted.

 

           

 

                                                _____________

Proposal to Increase Rate for Housing Prisoners in County Jail.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Boyne that a proposal to increase the billing rate for certain City prisoners housed in the County Detention Center be placed on the agenda of the next Joint City/County Meeting for discussion.

 

                                                ____________­­­____

Employee Medical Benefit Plan and Stop Loss Insurance Policy Renewed.

            On behalf of the Finance Committee, a motion was made by Commissioner Moore and seconded by Commissioner Hardman authorizing renewal of the current coverage on Employee Medical Benefit Plan Administration, Stop Loss Insurance and Life Insurance

            Unanimously adopted.  (Commissioner Dismer was not present for this vote)

                                                ________________

Wrecker Service Bids Awarded.

 

            Pursuant to recommendation by Police Chief Carl Alexander, a motion was made by Commissioner Moore and seconded by Commissioner Dismer awarding bid on wrecker service for County vehicles, as follows:

            Adopted by majority vote with Commissioner Hardman abstaining

                                   

 

 

 

Light Vehicles               -                       All-State Wreckers

                        Mainland                                              $ 15.00

                        St. Simons                                            $ 16.00

                        Dollie                                                       NC

                        Winching                                              $15.00

                       

 

                        Heavy Vehicles             -                       B & R Towing

                       

                           Mainland                                           $30.00                                    

                           St. Simons                                         $35.00

                           Dollie                                                $25.00

                          Winching                                            $50.00

 

 

Adopted by majority vote with Commissioner Hardman abstaining.

 

                                                ________________

 

Bid on Telephone Service for New Courthouse.

 

            On behalf of the Finance Committee, a motion was made by Commissioner Moore and seconded by Commissioner Dismer to accept the bid of Coastal Utilities in the amount of $57,340 on Telephone Service for the New Courthouse.

            Commissioner Boyne questioned service response time from this company which was located in Hinesville, Georgia.

            Motion adopted by majority vote with one nay vote cast by Commissioner Boyne.

                                                _________________

Magistrate Employees Incorporated Into Clerk of Superior Court Operation.

            Magistrate Judge Perry Fields outlines a proposal for eliminating the position of Clerk of Magistrate Court, and incorporating his employees within the Clerk of Superior Court’s operation.  He said Clerk of Superior Court Mike Harrison would receive not less than $200 per month for this added responsibility, and employees from both operations would be cross trained.  He said this change would eliminate duplication of services and result in cost savings.

            The Commission expressed approval of this concept, and Chairman Smith asked that Mr. Fields and Mr. Harrison be notified to attend the next Personnel Committee to work out assignment of personnel for this change.

                                                _____________

Personnel Committee Actions.

 

            On behalf of the Personnel Committee, a motion was made by Commissioner Tillman and seconded by Commissioner Boyne approving the following actions:

            a)         Ten days advance sick leave granted to a Sheriff’s Department

                        Employee, Detention Sergeant Vonda Tresvant, pursuant to Chapter XI

                        5.5 of the County Personnel Policy.

 

            b)         Jail Administrator Ron Corbett authorized to hire up to four temporary

                        detention officers to help cut down the amount of overtime.

           

            c)         Amendment to the Personnel Policy adopted, allowing additional time

                        off for Fair Labor Standards Exempt employees, with the approval of

                        the Administrator and the County Commission.

 

            d)         Time and Motion Study.

                       

                        1)         Administrator Stewart  authorized  to make arrangements to

have Joy Callahan of Callahan and Associates appear before the Personnel Committee to outline a proposal for performing a Time and Motion Study, with County to pay reasonable travel expenses for Ms. Callahan.

 

                        2)         That Commissioner Pate make arrangements for the group that

                                    did a time and motion study for Trust Company Bank to make a

                                    presentation to the Commission.

 

                        3)         That an advertisement be run in the local newspaper asking if

                                     any qualified citizens would be interested in helping the

                                    County do such a study.

 

            e)         In addition to the above actions, the Personnel Committee reported

                        on the following items under discussion:

 

                        1)         Implementation of the bi-weekly pay period the second week in

January, and review of pay period one before possibly leaving the Fire Department on weekly pay pending a study.

           

                        2)         Development of a plan to offer retirees with over 20 years

                                    service a plan to continue their health benefits.

                                                           

                        3)         Various issues that Commissioner Hardman had asked

                                    Personnel Director Don Herrman to study and that he

                                    wanted the Personnel Committee to think about during the

                                    next few weeks.                                                                       

 

Unanimously adopted.

 

                                                _____________

 

Update on New Courthouse Construction Project.

            GMK Representative Jeff Baker presented status update on New Courthouse construction including the following information:

 

            Grand Opening – December 14

            Files Moved In – December 16

            Court Begins -    January 6, 1992

 

Purchase Headsets for Police Department

            A motion was made by Commissioner Boyne and seconded by Commissioner Hardman approving request presented by Police Chief Carl Alexander to spend $1,415.40 from seized funds to purchase ten headsets for Communications Officers.

            Unanimously adopted. (Chairman Smith was not present for this vote)

 

                                                ______________

Employees Medical Coverage Increased.

            A motion was made by Commissioner Boyne and seconded by Commissioner Hardman to increase employees weekly dependent medical coverage costs, as follows, effective December 1, 1991:

                        Annual salary                                        Weekly Cost

                        Up to $ 15,999.99                               $17.00

                        $16,000.00 to $16,999.00                   $18.00

                        $17,000.00 to $17,999.99                   $20.00

                        $18,000.00 to $18,999.00                   $23.00

                        $20,000.00 and above                         $25.00

                       

Unanimously adopted. Chairman Smith was not present for this vote)

 

                                                _____________

Beach Nourishment Issue

           

            The Commission discussed a proposed press release on the Beach Nourishment issue.  Commissioner Dismer said he questioned the necessity and advisability of this action.

            A motion was made by Commissioner Boyne and seconded by Commissioner Dismer to delete the sentence in the third from last paragraph which stated that “such an arrangement does not violate any state or federal law or existing agreement.”

            Aye: Commissioners Boyne and Dismer.

            Nay:  Commissioners Hardman, Moore, Pate and Tillman.

Motion failed.

(Chairman Smith was not present for this vote)

                                                *    *    *

            A motion was made by Commissioner Moore and seconded by Commission Hardman to adopt the press release, as follows, with the idea of getting it before the public.

 

                                                            PRESS RELEASE

                        “Public debate on the Beach Nourishment Project has become

confused. Some of our citizens have decided to oppose the project because   of false information they have received.  The Board of Commissioners wants to help the public make the right decision based on the real facts.

                       

         There are many good reasons to do this project. First, something must

be done to protect our people and their property from natural disasters to

which we in Glynn County are peculiarly vulnerable.  The Board of Commissioners has consistently sought to carry out its responsibility to protect lives and property.  We have updated our Emergency Management Program and improved our emergency facilities.  We believe it is necessary to establish a first line of defense by nurturing and encouraging a working due field just behind our ocean beaches.

 

         Second we feel this is an ecologically responsible and desirable project.

It will result in a more healthy and natural beach than we now enjoy.  We eagerly await the anticipated increase in nesting activity by the sea turtles on the renourished beach.  We promise the citizens of Glynn County to continue to do our part in nurturing our beautiful and irreplaceable natural environment.

 

                        Third, the project’s economic advantages of preserving and enhancing

               our tourism industry are obvious.  They are also sorely needed in these financially uncertain times.  We feel we must purse any basically good idea which has a promise- like the Beach Nourishment Project does – of financial relief for our taxpayers and citizens.

 

                        We ask the help and support of the people of Glynn County so we can secure these benefits for our community.  We urge all citizens not to be misled by false issues.  There is no requirement that we provide 3,800 or any other number of new parking places for our beach.  There never was such a requirement.  The sand to be placed on the beach has been extensively tested for toxic substances.  It is not toxic or dangerous in any way.  There is no evidence to support any claims that its grain size or any other characteristic makes it incompatible with our existing beach.  We have succeeded in getting the groin dropped as a mandated requirement of the project.  There will be plenty of room on the beach for its recreational use by both the residents of Glynn and our visitors.

 

                        The Board of Commissioners intends to pay for this project with a parking fee.  This modest fee of $.15 per car trip is the fairest way to pay for this project because it is a user fee, collected only from those benefiting from the planned improvements.  An annual sticker can be purchased that is just $7.50 more than the present annual sticker.  Because the parking fee will collect enough money to pay for the project, no property taxes will be used.

              

                        The parking fee is not an increase in the causeway toll now collected by the State Tollway Authority.  We have requested that the Tollway Authority collect our parking fee when it collects its own toll.  Such an arrangement does not violate any State or Federal law or existing agreement.  It does avoid the necessity or stopping traffic as it comes on the island to collect the parking fee.

 

                        Some people may find it amusing or fashionable to be critical of us here on the Board of Commissioners.  It is certainly an easy thing to do.  But,

               it is contrary to the best interests of the people of Glynn County when it opposes protecting our beaches and using them to protect and enhance the lives of our people.

 

                        We support the Beach Nourishment Project.  We ask every citizen to carefully consider the real issues and join us in working for the good of the people of Glynn County.

 

               Adopted by majority with Commissioner Dismer dissenting.

                                               

                                                *    *    *

               A motion was made by Commissioner Moore and seconded by

Commissioner Hardman authorizing Staff and underwriters to proceed with the

necessary steps for reissuance $2.4 million Beach Nourishment Bonds, including an

expenditure up to $10,000 for reprinting the bonds.

               Motion adopted by majority vote with one dissent by Commissioner Dismer.

 

                                                *    *    *

               Chairman Smith directed Staff to complete review of signatures listed on

petitions presented by Save The Beach opposing beach nourishment project.  Attorney

Gary Moore said at this point in this review, only 26% of the signatures were

registered Glynn County voters.

                

                                                *    *    *

               A motion was made by Commissioner Moore and seconded by

Commissioner Boyne including travel expenses incurred by Commission and Staff

relative to a meeting with State Tollaway Authority Officials in Atlanta the previous

day regarding approval of parking fee on the St. Simons Causeway to finance the

Beach Nourishment Project.

Unanimously adopted. 

                                                *    *    *

Beach Management Committee member Jim Robinson asked the Commission

to direct Ed Stelle, Director of the Glynn County Metropolitan Planning Department,

to provide the Beach Management Committee with a report on the toxicity of sand to

be placed on the St. Simons Island beaches prior to their next meeting on Thursday

of the following week.

            Mr. Stelle said he would bring this report to the Beach Management

Committee Meeting if he could obtain it.

                                                ___________

 Legislative Meeting.

                        Administrator Stewart said at the Work Session to be held on Thursday,

November 14 he would present a list of proposed legislative items for discussion, and at that time an agenda and meeting date could be developed to meet with local legislators to discuss these matters.

                       

                                                ___________

Replacement of Fire Chief W.R. Cavanaugh.

               The Commission approved an ad presented by Administrator Stewart to be

circulated seeking applicants for a Fire Chief to replace W.R. Cavanaugh who planned

to retire at the end of the year; including general concept of November 20 as the cutoff

date, and 72 hours later the County Administrator would present a short list of the top

candidates for review by the Commission.

                                                ___________

Commissioners’ Travel Policy.

               Chairman Smith directed Staff to place adoption of Commissioners Travel

Policy on the agenda of the next Regular Meeting for approval.

                                                ___________

Personnel Department.

               Chairman Smith expressed dissatisfaction with a memorandum recently

circulated by Personnel Director Don Herrman which limited contact with Personnel

Office for certain functions to certain days.  Administrator Stewart said he had

rescinded that memo. Chairman Smith said people in the field didn’t know that.

                                                ___________

Purchase of Office Supplies.

               Chairman Smith said he had been told that the County pays too much for

office supplies, and he suggested that consideration be given to establishing a central

and internal office supply distribution center.

 

 

 

Employees Picnic.

            A motion was made by Commissioner Hardman and seconded by Commissioner Boyne as follows:

 

            1.         Producing the Annual Employees Appreciation Banquet held in

                        December to a nice reception; and

 

            2.         Authorizing expenditure up to $3600 from the Discretionary

                        Fund to pay the cost of an Employees Picnic to be held at

                        Blythe Island Regional Park on Sunday, November 24, 1991

                        from 1:30 P.M. to 5:00 P.M.

 

Unanimously adopted. 

                                                ____________           

 

Commissioner Boyne’s Attendance at NACO Environmental Control Meeting.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Hardman approving travel expenses and $150.00 registration fee for Commissioner Boyne to attend a NACO Environmental Control Meeting in Atlanta on Monday, November 11, 1991.

            Unanimously adopted.

                                                ____________

 

Tax Commissioner’s Staff Reduction.

 

            In response to an ad run in the Brunswick News by Tax Commissioner Curtis Tucker stating that because Staff reduction in his office imposed by the Commission might cause him not to have the Tax Digest on Time, and not to send the tax bills out on time, Commissioner Moore said she had sent a letter to Mr. Tucker stating that she felt his ad to be inappropriate. Commissioner Hardman verbally supported Commissioner Moore’s action.

                                                ____________

 

 

 

Executive Meeting.

            A motion was made by Commissioner Boyne and seconded by Commissioner Hardman to go into Executive Meeting for the purpose of discussing the following topics:

            Pending Litigation

            Right-of-Way Acquisition

            Personnel Matters

            Unanimously adopted.

                                          _____________

                                       

BOARD OF COMMISSIONERS                                                       GLYNN COUNTY, GEORGIA

 

                                                        

                                                          Joe Smith, Chairman

 

Attested to and

Prepared by:

 

Martha D. Tyre, Deputy Clerk