MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

THURSDAY, MAY 2, 1991 AT 8:30 AM

 

PRESENT:                      Chairman Joe Smith

Vice Chairman Karen Moore

Commissioner Bob Boyne

Commissioner William E. Dismer

Commissioner Jack Hardman

Commissioner W. Harold Pate

Commissioner E. C. Tillman

 

ALSO PRESENT:             County Administrator Charles T. Stewart

County Attorney Gary Moore

 

Opening Ceremony.

 

Chairman Smith opened the meeting by calling on County Agent Rudolph Beggs for the invocation, followed by Pledge of Allegiance to the Flag.

 

New Home Economist.

 

            County Agent Rudolph Beggs introduced new Home Economist Dorothy Ward.  Mr. Beggs explained that Ms. Ward was taking the place of Janice Horn, who had resigned after being employed in Glynn County for twenty-four years, to take a position in McIntosh County.

 

Wetlands Delineation for Emanuel Church Road.


           

            A motion was made by Commissioner Hardman and seconded by Commissioner Pate approving recommendation from County Engineer Ray Richard for acceptance of proposal from EMC Engineering, Inc. to do a Wetlands Delineation for Emanuel Church Road in the amount of $1,675 which would be paid from Sales Tax Paving Fund, subject to approval of said contract by County Attorney Gary Moore.

            Unanimously adopted.

 

Consent Agenda.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Tillman to approve the following consent agenda items, as recommended by staff.

 

Blythe Island Signage Program approved, as recommended by Community Development Director Ed Stelle and outlined below:

 

1)                  Installation of two routed, reflectorized identification signs on Blythe Island approved, with a maximum cost of $3,000 to come from the Sales Tax Signage Program.

 

2)                  D.O.T. requested to install directions signs at the four following locations.

 

Intersection at 341/303

Intersection at 82/17/303

West end of Turtle River Bridge and

East of Humpback Bridge over South Brunswick River

Blythe Island Regional Park indicator

            Sign immediately across 303 from the Park entrance

 

Staff Authorized to Develop a Proposal for Sanitation Collection Countywide on a Fee-based System.

 

Chairman Authorized to Execute a Memorandum of Agreement (Lease) for space occupied by three divisions of the Department of Resources in the Gateway (Winchester) Building.

 

Change Orders for Courthouse Project Approved, as follows:

 

1)                  W.C. Carson, Inc. Change Orders 9 thru 13;

2)                  Independent Sprinkler Corporation Change Order No. 4;

3)                  Mock Plumbing Company, Inc. Change Orders 4 and 5;

4)                  Reynolds Construction Company Changer Order No. 10;

5)                  DeBarry Electric Company Change Orders 8 thru 9;

 

            Unanimously adopted.

 

Recreation Board Report.

 

Roy Garren reported that the Recreation Board was in the process of visiting all established park facilities in the County and developing by-laws for their operation.  He commended the Commission in their choice of Cynthia Williams as the new Recreation Director, and said the Recreation Board looked forward to working with her to accomplish recreational goals and objectives set by the Board of Commissioners.

Commissioner Moore suggested that the by-laws be worded so as to limit any member from serving more than two consecutive terms.

Administrator Stewart advised that he would place the Recreation Board By-Laws on the agenda of the next regular meeting for approval by the Commission.

 

Animal Control Program.

 

            Commissioner Tillman informed the Commission that he had been working with both the County and City staffs and citizens from the south end of Brunswick to develop improvements to the Animal Control Program.  He said the City Commission was in the process of preparing and staffing a vehicle to be used by them to enforce the Animal Control Ordinance within the City themselves in the future, and they planned to amend their Ordinance to allow their Animal Control Until to pick up loose animals while on patrol rather than confining this activity to the complaint basis observed by the County.

            Brunswick resident Tikki Lloyd said she had been thrown to the ground by dogs three times within the last three years, and she incurred a serious back injury in the last incident.  She thanked the Commission for helping to improve this situation and turn the sidewalks back to the people instead of dogs.

            Lt. Wayne Bennett presented statistics relating to the number of calls made by the County Animal Control Unit within the City of Brunswick as compared to the unincorporated areas of the County, along with the cost of operating the program.

            Police Chief Carl Alexander explained that the City would continue to bring the animals they picked up to the County for impoundment.  He suggested the possibility of amending the County’s Animal Control Ordinance to allow Animal Control Units to pick up any animals found running at-large on a patrol basis, to correspond with the City’s new practice, in lieu of the present policy of picking up animals on a complaint basis only.  After the impact of the City activating their own Animal Control Unit had been analyzed, Chief Alexander said he might come back to the Commission to request that the County put a third vehicle into service within the County.

            Commissioner Moore suggested that Staff keep accurate figures on the cost of providing support for the City’s Animal Control System so this service could be handled on a contract basis.  She also suggested that amendments to the Animal Control Ordinance include a provision for addressing situations where citizens interfered with animal control procedures within the County.

            Commissioner Tillman suggest that County Attorney Gary Moore begin to address any changes that might be needed to the County’s Animal Control Ordinance.

 

Selection of Architect for Courthouse Restoration Project.

 

            Joy Craft reported that the field of candidates for providing Design/Inspection services for the Court House Restoration Project had been narrowed to four firms, and the Court House Restoration Committee had interviewed these top four candidates and ranked them in their order of preference, as follows:

 

1.                  Smith/Dahlia Architects

2.                  Ussery & Rule Architects

3.                  Serber & Barber Architects

4.                  Richard Raugh & Associates

 

Building Official Vernon Lewis explained that the top candidate, Smith/Dahlia, had presented a price of $169,800 plus 1.20% of reimbursables.

Chairman Smith directed the Finance Committee to review this report and present recommendation back to the Commission.

 

Report from Brunswick and Glynn County Development Authority.

 

            Randall Morris, Executive Director of the Brunswick and Glynn County Development Authority, presented detailed information on the economic base and growth potential to the Community.  In spite of decreases in some local industries during the past few months, Mr. Morris indicated that the economy seemed to be on an upward surge, and he presented a written report that he said was provided to businesses seeking information on Glynn County with a view toward locating here.

            Commissioner Hardman expressed concerns about incorrect data listed in Mr. Morrison’s report, including the ISO fire insurance rating.

            Chairman Smith said although a generous budget was provided to the Development Authority, it appeared that a substantial number of good paying jobs had not materialized.

            A motion was made by Commissioner Pate and seconded by Commissioner Moore that a work session be scheduled with the Development Authority in the near future.

            Unanimously adopted.

 

Selden Park Pool.

 

            Joseph Lavert of brown Design & Associates presented Preliminary Design Drawings for the Selden Park Swimming Pool complex, and asked for authorization to proceed with development of the Final Design.  Selden Park Manager Floyd Phoenix noted that the total anticipated cost of this project was $559,400, although various items could be bid as alternates.  Selden Park Advisory Committee Chairman Richard Perry urged the Commission to move forward with this project, and he provided historical background relating to the County’s acquisition of the Park in 1937.

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman authorizing County Attorney Gary Moore to research the title to the Selden Park property to determine if there were any restrictions on its usage.

            Unanimously adopted.

           

            Concern was expressed by the Commission that the City of Brunswick had not committed themselves in writing to provide $150,000 funding which they had verbally agreed to provide for this project.  Administrator Stewart commented that the Commission had set aside $200,000 from Sales Tax Interest towards the cost of this project.  Commissioner Boyne said he was distressed that this project had advanced to the present stage with no written agreement between the City and County, and he felt a Joint Meeting between the two Commissions was needed to iron out the financing arrangements.

            Chairman Smith announced that he and Administrator Stewart would visit with the Mayor to set the agenda for the next Joint City/County Meeting, and he planned to put discussion of funding the Selden Park Pool on the agenda.

 

Court House Landscape Plans Approved for Bidding.

 

            Courthouse Landscape Architect Bill Edenfield presented a proposed Landscape Plan for the New Court House, and he asked for approval to go out for bid on same.

            In response to Commissioner Hardman’s concerns regarding the costs of large trees for this project, Mr. Edenfield replied that specifications included alternates on different size trees.

            A motion was made by Commissioner Moore and seconded by Commissioner Dismer approving specifications for this project and authorizing Mr. Edenfield to work with Staff in putting it out for bid.

            Unanimously adopted.

 

Court House File System.

 

            Robert Ussery, representing Ussery/Rule Architects, and Building Official Vernon Lewis, presented recommendation and specifications for a Glynn County Court House File System estimated to cost $99,3009, and asked the Commission to approve same and authorize the bid procedure.

            A motion was made by Commissioner Dismer and seconded by Commissioner Boyne, as follows:

 

1.                  Approving the Records Storage System for the New Court House recommended by Ussery/Rule Architects and County Staff, and authorizing bidding of same;

 

2.                  Authorizing Staff to develop alternatives relative to materials for long-range record storage; and

 

3.                  Authorizing Staff to develop proposal for off-site record storage.

 

Unanimously adopted.

 

Hurricane Preparedness Proclamation.

 

            Emergency Management Director Ed Abel announced that the hurricane season begins June 1, and he asked the Commission to adopt a proclamation designating the week of June 9 thru 15 as “Hurricane Awareness Week”.  Mr. Abel announced that he planned to set up a booth at the Glynn Place Mall on June 15 to develop public awareness of this program.  He also informed the Commission that he was working on a fund-raising campaign to generate funds to pay the cost of printing a booklet informing citizens what to do in case of a storm or emergency.  In preparing for an actual emergency, Mr. Abel stated that he had taken the following actions:

 

1.                  Upgraded the Emergency Operations Center;

2.                  Installed Chalkboards at one end of the room;

3.                  Installed a Contel Weather line which would receive weather information ahead of the media;

4.                  Prepared a mobile communications van;

5.                  Acquired a mutual aid agreement with adjoining counties;

 

He invited the Commission to meet with him at the Emergency Operations Center so they could view the actual scene of operations.

A motion was made by Commissioner Boyne and seconded by Commissioner Hardman adopting following Proclamation requested by Mr. Abel.

 

            A PROCLAMATION

HURRICAN AWARENESS WEEK

 

            WHEREAS, Glynn Countians are faced each year with the threat of massive Atlantic and Gulf Coast hurricanes which are potentially dangerous to lives and property; and

            WHEREAS, continued population growth has increased the potential for loss of life and property due to these powerful storms; and

            WHEREAS, it is vital to continue public educations programs regarding severe weather and preparedness procedures for the well being of all citizens; and

            WHEREAS, the Brunswick-Glynn County Emergency Management Agency, the National Weather service, the Georgia Emergency Management Agency and the local media are committed to continuing efforts to inform Glynn County citizens on safety and hurricane preparedness procedures.

            NOW, THEREFORE, BE IT AND IT IS HEREBY PROCLAIMED, by the Board of Commissioners of Glynn County, Georgia, in official meeting held this 2nd day of May, 1991, that we urge all of our citizens to join in this effort to become more aware of hurricane safety procedures and to participate in public education programs.

           

            Unanimously adopted.

 

Driveway Installation Policy.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Pate approving the following driveway installation policy, as recommended by Public Works Director Keith Flanagan.

 

POLICY FOR RESIDENTIAL DRIVEWAY

INSTALLATIONS ON GLYNN COUNTY ROADS

 

            The Glynn County Public Works Department shall, on a time available basis, provide for a fee to the citizens and property owners of Glynn County, the service of furnishing and installing driveway pipe along public roads and in subdivisions where the public generally has access along the streets and roads of that subdivision, and where the County maintains the ditches or has easements along the streets of those subdivisions.

            The following requirements are applicable to the installation of driveways on the County Road System within Glynn County so as to insure easy access for citizens, adequate drainage and traffic safety:

 

1)                  Glynn County Public Works shall install one driveway per single-family residence, consisting of twenty-four feet of 15 inch or 18-inch diameter concrete or bituminous-coated metal drainage pipe and fill dirt.  The fee for this shall be $325.00 plus sales tax for each driveway.

Additional pipe for circular driveways or landscaping may be installed by Glynn County at the request of the property owner consisting of 24’ of 15” 18” diameter pipe and fill dirt at the fee of $325 plus sales tax.

 

2)                  Installation fees for driveways requiring pipe sizes larger than 18 inches in diameter, due to drainage requirements, shall be determined by the Glynn County Public Works staff and/or the County Engineer.  These fees shall be based on price of the pipe; direct labor and amount of fill dirt required.

 

3)                  Payment for the installation shall be made payable to the Glynn County Board of Commissioners, shall be tendered to the Glynn County Public Works Department and shall be paid prior to the installation.  Additionally, the property owner must sign a hold harmless agreement as required by the County Attorney.

 

4)                  The property owner is required to properly mark with flags and stakes an approximate location of where the driveway is to be installed.

 

5)                  Public Works staff will authorize installation after receipt of payment, verification of the driveway location, and determination of pipe size.

 

6)                  (a)        No driveways serving commercial establishments or multi-family residences will be installed by the Glynn County Public Works Department.

 

(b)               Driveways serving contractor constructed single-family residences for resale will be installed by Glynn County.  These shall be limited to a maximum of three locations per month based on fee schedules referenced in Section 1 of this policy.

 

7)                  No residential or commercial driveways on State Right-of-way shall be installed by the Glynn County Public Works Department.  These driveways are permitted and inspected by the Department of Transportation.  Glynn County will allow the purchase of this pipe as stated in Article 8 of this document.

 

8)                  Glynn County shall allow individuals and contractors to purchase a maximum of forty-eight feet of drainage pipe for driveways from the Public Works Department.  The price for pipe shall be the cost of the pipe plus applicable sales tax, and an additional 15% handling fee.  The purchase of pipe shall be coordinated through the Public Works Department for payment and pick-up of pipe.  No delivery of pipe shall be made by Glynn County.  Pipe will only be placed on proper vehicles for transporting.  Glynn County is not liable for any damages to vehicles while loading.

 

9)                  A record of all pipe sales and driveway installations shall be maintained by the Public Works Department.  A monthly report shall be forwarded to the Fire Department.

 

10)              All driveways installed on County Right-of-ways must be in accordance with proper drainage requirements and materials as determined by the Glynn County Public Works Director and/or the County Engineer.

 

11)              During County construction of road projects and drainage improvement projects, existing driveways shall be upgraded at no fee to the property owner as required by the County Engineer.

 

Unanimously adopted.

 

Study of Communication System.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Boyne approving recommendations form Police Chief Carl Alexander that Bromo Communications be asked to submit a proposal on studying Glynn County’s communication systems.

            Unanimously adopted.

 

Personnel Committee Action.

 

            On behalf of the Personnel Committee, Commissioner Tillman advised that Tax Commissioner Curtis Tucker had requested approval to fill a vacant Cashier/Clerk position in the Tag Office, and the Personnel Committee asked Mr. Tucker to hold off on this request until Time and Motion Studies had been concluded.

            Mr. Tucker appeared before the Commission to ask that the Cashier/Clerk’s position be filled, and he commented that State Law prohibited the Commission from denying his request.

            County Attorney Gary Moore disagreed with Mr. Tucker’s interpretation of State Law concerning this matter.  He informed the Commission that they had the legislative right to set a budget, and it was his opinion that they could also impose a hiring freeze.

            A motion was made by Commissioner Tillman and seconded by Commissioner Boyne authorizing Mr. Tucker to continue the temporary employee currently occupying the Cashier/Clerk’s position in his office through the remainder of the current fiscal year, with the understanding that this position would be reviewed during the budget process.

            Aye:     Commissioners Tillman, Boyne, Hardman, Pate and Chairman Smith.

            Nay:     Commissioners Moore and Dismer.

            Motion adopted.

 

            On behalf of the Personnel Committee, a motion was made by Commissioner Tillman and seconded by Commissioner Hardman authorizing promotion of Public Works/Landfill employee Lucy Williams from Scale Attendant to Account Clerk II.

            Unanimously adopted.

 

Finance Committee – Purchasing Items.

 

            On behalf of the Finance Committee, a motion was made by Commissioner Pate and seconded by Commissioner Tillman awarding bid on the Summer Lunch Program to the low bidder, Speedy Catering, at $1.30 per meal.

            Unanimously adopted.

           

            On behalf of the Finance Committee, a motion was made by Commissioner Moore and seconded by Commissioner Pate approving the following purchasing items:

 

1.                  Bid on Carver Heights Gravity Sewer Extension awarded to Southern Champion of Tucker, Georgia, in the amount of $199,744.79, subject to review of Southern Champion’s financial statement by County Attorney Gary Moore.

 

2.                  Bid on Pumps and Electrical Equipment for Lift Station No. 9, Water/Sewer Department, awarded to Ellis K. Phelps Company of Apopka, Florida, in the amount of $8,826.

 

3.                  Bid on Removal of Eight Structures, Project MR-0618(1) and RRS-0618(2), Community Road/cypress Mill Road Project, rejected and Staff authorized to rebid same.

 

4.                  Budget for St. Simons Water/Sewer District amended so as to delete $60,000 budgeted for purchase of a truck, with $7,800 authorized for repair of the current truck.

 

Unanimously adopted.  (Commissioner Hardman was not present for this vote.)

 

            On behalf of the Finance Committee, a motion was made by Commissioner Moore and seconded by Commissioner Boyne authorizing the following actions:

 

1.                  Staff to prepare the following:

 

a)                  Proposal on the establishment of a Special Tax District for the Mainland Water/Sewer South District;

 

b)                  Draft ordinance requiring Commission approval for 2” wells or larger drilled in the County;

 

c)                  Plan for establishing a Glynn County Water/Sewer Advisory Commission including how the Commission should be constituted and suggested responsibilities.

 

2.                  A Committee comprised of Commissioners Boyne, Pate and Randall Morris of the Development Authority to look into possible acquisition of the water and sewer system serving the County’s Industrial Park.

 

3.                  County Attorney Gary Moore authorized to discuss with the Georgia Department of Revenue the current Water/Sewer Agreement between the County and the City to determine if the County would be authorized to include water and sewer as an item eligible for the Local Option Sales Tax.

 

4.                  Staff authorized to bid $6 million in Tax Anticipation Notes, and present recommendation back to the Commission on how to finalize this matter.

 

5.                  Report received on outstanding hospital invoices for DUI Charges and Jail Inmate Charges.  Commissioner Boyne advised that he had made an unsuccessful attempt to persuade Judge Adams to add such charges to restitution fees.

 

6.                  Sewer Impact Fee waived for 12 homes located in Carver Heights Subdivision, which did not qualify for low-income households.

 

Unanimously adopted.  (Commissioner Hardman was not present for this vote.)

 

Repairs to Court House Roof.

 

            A motion was made by Commissioner Pate and seconded by Commissioner Tillman approving recommendation from Building Official Vernon Lewis for expenditure of $2,500 from the Discretionary Fund for emergency repairs to the east valley section of the Court House roof.

 

Tire Disposal Fee – Mildred Kicklighter, Dixie Service Center.

 

            At Administrator Charles Stewart’s request, questions relating to the tire disposal fee charged to Mildred Kicklighter, Dixie Service Center, were referred to the Finance Committee for review and recommendation.

 

Camden County Social.

 

            Administrator Stewart said Camden County had invited the Board of Commissioners to a social at Hickory Point on Wednesday, May 8, 1991, at 6:00 PM.

 

Aging Services Transportation.

 

            Administrator Stewart announced that the Regional Development Center served as conduit for grant funds to the Senior Citizens Center operated by Roosevelt Harris, and the Coastal Georgia Community Action Authority, Inc. bid out aging Transportation services from remote sites in the County.  He said there had been an apparent conflict between the bidders for this service, and he would be meeting with them later in the day to try to assist in resolving these problems.  Mr. Stewart said he would provide a follow-up memo to the Commission and advise if the County needed to take action in this regard.

 

Lodging Expense for Probate Judge.

 

            Administrator Stewart presented request from Probate Judge Bernice Gilder for approval of expenditures for lodging on Jekyll Island in conjunction with an upcoming Probate Judges Meeting later in the month.

            The Commission did not approve this lodging expense, and Administrator Stewart advised that he was preparing a policy, which would prohibit payment of in-County lodging expenses for County employees.

 

DOT Paving Contracts.

 

            County Engineer Ray Richard reported that approximately $70,000 in additional funds would be received from the DOT for dirt road paving in Glynn County prior to the end of the current fiscal year, and he asked for authorization to request paving contracts on the next segment of roads on the Priority List (approximately one mile) that had no right-of-way or Wetlands Delineation problems.

            A motion was made by Commissioner Pate and seconded by Commissioner Moore approving Mr. Richard’s recommendation and authorizing him to request paving contracts on said County roads, as listed below:

 

            Ponderosa Road         0.15 miles

            Oak Road                  0.15 miles

            Pine Lake Circle         1.25 miles

            Spruce Road              0.45 miles

            Elm Street                  0.06 miles

            TOTAL:                     1.06 MILES

 

            Unanimously adopted.

 

Administrator Vacation Time.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Pate approving vacation time for Administrator Stewart for the week beginning July 5, 1991.

            Unanimously adopted.  (Commissioners Boyne and Hardman were not present for this vote)

 

Purchase of Pesticide Generator for Mosquito Control.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman approving request presented by Public Works Director Keith Flanagan to make a capital expenditure purchase of a Pesticide Generator in the amount of $5,675 from funds contained within the Mosquito Control budget.

            Unanimously adopted.  (Commissioners Boyne and Hardman were not present for this vote)

 

Fog Machine/Truck Monitor for Mosquito Control.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman approving request presented by Public Works Director Keith Flanagan for capital expenditure purchase of three Fog Machines/Truck Monitors in the amount of $1100 each from the Mosquito Control budget.

            Unanimously adopted.  (Commissioner Hardman was not present for this vote)

 

Complimentary Train Tickets.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Boyne authorizing dispensation of complimentary tickets for rides on the New Georgia Train during the HarborFest Festival to CSX Railroad Officials.

            Unanimously adopted.  (Commissioner Hardman was not present for this vote)

 

CSX Transportation Right-of-Entry Agreement – Community Road Project.

 

            Pursuant to recommendation from County Attorney Gary Moore, a motion was made by Commissioner Boyne and seconded by Commissioner Tillman authorizing the Chairman to execute Right-of-Entry Agreement with CSX Transportation relative to the Community Road Project, MR-0618(A), Parcel No. 26.

            Unanimously adopted.  (Commissioner Hardman was not present for this vote)

 

Special Presentation to Friendship Baptist Church.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Boyne authorizing Commissioner Tillman to present a copy of “Recollections of Glynn” to the Friendship Baptist Church upon observance of their 100th Anniversary on May 4, 1991.

            Unanimously adopted.  (Commissioner Hardman was not present for this vote)

 

Executive Meeting.

 

            A motion was made by Commissioner Tillman to go into Executive Session for the purpose of discussing contract and litigation matters.

            Unanimously adopted.  (Commissioner Hardman was not present for this vote)

            Approximately thirty minutes later a motion was made by Commissioner Pate and seconded by Commissioner Dismer to adjourn the Executive Meeting.

            Unanimously adopted.  (Commissioner Hardman was not present for this vote)

 

Meeting Adjourned.

 

            A motion was made by Commissioner Dismer and seconded by Commissioner Pate to adjourn the Regular Meeting.

            Unanimously adopted.  (Commissioner Hardman was not present for this vote)

                                                      

 

 

                                                                                    BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

 

 

 

                                                                                    ______________________________

Joe Smith, Chairman

Attested to and

Prepared by:

 

___________________________

Martha D. Tyre, Deputy Clerk