MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

THURSDAY, APRIL 18, 1991 AT 6:30 PM

 

PRESENT:                      Chairman Joe Smith

Vice Chairman Karen Moore

Commissioner Bob Boyne

Commissioner William E. Dismer

Commissioner Jack Hardman

Commissioner W. Harold Pate

Commissioner E. C. Tillman

 

ALSO PRESENT:             County Administrator Charles T. Stewart

County Attorney Gary Moore

 

Opening Ceremony.

 

Chairman Smith opened the meeting by calling on former County Commissioner Lorraine Dusenbury for the invocation, followed by Pledge of Allegiance to the Flag.

 

Resolution Presented to Eagle Scout Michael E. Buckner.

 

            A framed copy of the following resolution was presented to Michael E. Buckner for attaining the rank of Eagle Scout.

 

A RESOLUTION

 

            WHEREAS, Michael E. Buckner has participated diligently in Scouting activities for many years, and he is the first member of Scout Troop 201 to achieve the rank of “Eagle Scout”; and

            WHEREAS, for his Eagle Scout Project, which took approximately a year and a half to complete, Michael coordinated construction of a Softball Field behind Taylor’s United Methodist Church on the Old Jesup Road; and

            WHEREAS, Michael acquired volunteer labor to assist in removal of trees and stumps from the Softball Field site, and he personally planted grass, installed bases, fence posts and fencing; and he maintains the area for the use and enjoyment of Scout Troop 201, Taylor’s Methodist Church and the Community; and

            WHEREAS, we consider it a privilege to commend Michael for the diligent efforts he put forth to develop a facility that would be used and enjoyed by others.

            NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED, by the Board of Commissioners of Glynn County, Georgia, in Official Meeting held this 18th day of April, 1991, that we present this resolution to Michael E. Buckner recognizing his achievement in earning the rank of “Eagle Scout”.

 

Resolution Designating May as Mental Health Month.


            A framed copy of the following resolution was presented to Lorraine Dusenbury and Missy Poppell designating the month of May as Mental Health Month in Glynn County.

 

A RESOLUTION

 

            WHEREAS, President George Bush is following a long standing practice of designating the Month of May as National Mental Health Month; and

            WHEREAS, Glynn County citizens are fortunate to have the services of the Mental Health Association of South Coastal Georgia to assist in educating the public about the effects of mental illness and the advantage of professional counseling for patients and their families; and

            WHEREAS, the Glynn County Mental Health Association is an affiliate chapter of both the State and National Mental Health Associations, a network of volunteer citizen’s organizations dedicated to advocacy for mentally ill people and the promotion of mental health; and

            WHEREAS, we are asked to remember that mental illness can affect anyone, it is treatable, and with appropriate care most people with a mental illness can lead very productive and fulfilling lives.

            NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED, by the Board of Commissioners of Glynn County, Georgia, in Official Meeting held this 18th day of April, 1991, that we support activities of the Mental Health Association by designating May as “Mental Health Month” in Glynn County.

            BE IT FURTHER RESOLVED, that we extend our moral support of their activities and their programs, which are designed to equip persons suffering from mental illness to cope with most of life’s situations.

 

Resolution Adopted Designating YWCA Week in Glynn County.

 

            Chairman Smith called on Commissioner Moore to read the following resolution and present a framed copy to Susan Goodhue on behalf of the local YWCA.

 

A RESOLUTION

 

            WHEREAS, the YWCA of the United States of America has provided service and advocacy programs for over a century to all women and girls, and the local YWCA has served Glynn and surrounding counties since 1918; and

            WHEREAS, the local YWCA provides life enriching programs through three facilities including the New Family Center, Stacy Senior Center and the Child Care Center, and as many as 10,000 men, women and children will be served in Glynn County this year; and

            WHEREAS, ideals of the YWCA draw together membership of people from diverse experiences and backgrounds so their lives may be open to new understanding and deeper relationships, and that they may join in the struggle for freedom and dignity for all people.

            NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED, by the Board of Commissioners of Glynn County, Georgia, in Official Meeting held this 18th day of April, 1991, that we salute the YWCA of the United States of America and Glynn County for its enduring commitment to programs for women and girls here and around the world, by designating the week of April 21-27 as “YWCA WEEK” in Glynn County.

            BE IT FURTHER RESOLVED that we encourage ourselves and all citizens of The Golden Isles to support the Annual Membership Drive of the local YWCA.

 

County Departments Commended for Handling Recent Airplane Crash.

 

            Chairman Smith called on various Commissioners to present special plaques to County Departments commending them for assisting in handling the recent ASA Commuter Airline Crash near the Glynco Jetport, as follows:

 

            Commissioner Tillman – Police Department

            Commissioner Hardman – Fire Department

            Commissioner Boyne – Rick Johnson, Forestry Department

            Commissioner Dismer – Jimmy Horton, Public Works Department

            Commissioner Pate – Bill Rustin, Glynn Mental Health Department

 

Consent Agenda.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Dismer to approve the following Consent Agenda items, as recommended by staff:

 

Standard Codes Amended to Increase Fees for Variances and Appeals, as follows.

 

Page 6.5 (CODE OF ORDINANCES)

 

            2-5-24  FEES. (h)        Variance/Appeal Application Fees.

 

Application fees for variance/appeal to provisions of the Standard Building Code shall be seventy-five ($75.00) dollars per application.

 

Page 6.21

 

            2-5-66

 

(a)                Variance/Appeal Application Fees.

 

Application fees for variance/appeal to provisions of the Standard Mechanical Code shall be seventy-five ($75.00) dollars per application.

 

Page 6.26

 

            2-5-76   (h)      Variance/Appeal Application Fees.

 

Application fees for variance/appeal to provisions of the Standard Plumbing Code shall be seventy-five ($75.00) dollars per application.

 

Page 6.32

 

            2-5-96  Permit and Variance/Appeal Application Fees.

                        (After last paragraph)

 

Application fees for variance/appeal to provisions of the Standard Gas Code shall be seventy-five ($75.00) dollars per application.

 

Water Line Easements from the Hampton Group accepted, as follows:

 

1.                  Loop between County wells in the Hampton Point area; and

2.                  From well site to Butler Lake Drive.

 

Funding for Indigent Health Care.  Chairman Smith authorized to forward letter to the ACCG supporting alternatives for providing state level funding for indigent care.

 

Political Activity Policy for Employees.  Personnel Committee authorized to recommend amendment to existing policy regulating guidelines for County employees desiring to run for public office.

 

DOT Paving Contracts.  Chairman and Clerk authorized to execute contracts with the DOT for the following paving projects:

 

1.                  PR 645-1(127); Live Oak Lane & Windward Drive;

 

2.                  PR 58-1(127); Ryals Road, Cowpen Creek Road, Donel Street and Cassel Road;

 

3.                  PR 588-3(127); Village Drive and Canal Road.

 

Rent on Mental Retardation Building.  Chairman Smith was authorized to execute a statement of service and maintenance cost in lieu of rent at the Glynn County Mental Retardation Training Center on Fourth Street for the purpose of obtaining Glynn County Board of Health participation in costs incurred by the County Building Official for providing facility space for a Human Resources Program.

 

 

            Unanimously adopted.

 

Bill Taylor Discusses New Agenda Format.

 

Bill Taylor discussed the Commission’s new agenda format scheduled to go into effect in the month of May.  Mr. Taylor said it was every citizen’s constitutional right to address the Commission at any public meeting.

Chairman Smith responded that the Commission had never denied Mr. Taylor the right to speak to them, and he was sure they would never do so.

 

Commission on Children and Youth.

 

            Barry Cooper, Lorr Becker Elias and Gail Hutchinson presented an update on activities of the Glynn County Commission on Children and Youth.  Ms. Hutchinson asked the Commission to forward a letter to other youth oriented organizations asking them to submit funding and program proposals to the Commission on Children and Youth for review, comments and coordination.

            Chairman Smith thanked this delegation for their presentation.

 

Overview of Coastal Georgia RDC Activities

 

Vernon Martin Executive Director of the Coastal Georgia RDC, assisted by the following program assistants, presented an overview of the RDC's activities:  Dave Kyler, Senior Planner Analyst; Helen Alexander, Local Governmental Services Coordinator; Rhonda Parrish, Aging Services Planner; Patricia Small, Job Training Director; Dorothy Jones, Tourism Director; Paula Fewox, Public Affairs Director; Walter Johnson, CADDA Representative, and Dale Waters, Historic Preservation Planner-Transportation Planner.

 

Public Transportation Plan Presented.

 

Coastal Georgia Regional Development Center Transportation Planner Dale Waters outlined a Section 18 Rural and Small Urban Area Glynn County Transit Development Plan.  He suggested that Glynn County accept this Plan, and if they chose to adopt it at some future date, RDC would be willing to offer technical assistance.  He said acceptance of the plan at this time did not commit the County to the program.  He explained that a proposed budget had been developed for the first year’s operation of the Transportation system, which would include nine 15-passenger vans anticipated to generate 109,000 passenger trips at a total capital and operating cost of $475,000.  He said federal funds would cover 80 percent of capital and 50 percent of operating costs, which would leave the County to finance a total $72,000 for the first year’s operation.  He said Coastal Georgia Community Action Authority Director Leonard Dawson had offered to provide technical assistance if the County decided to move forward with this program.

Dick Charnook, Transportation Coordinator for CGCAA read a statement from Director Leonard Dawson supporting the concept of the Public Transportation Program for Glynn County.

Chairman Smith thanked Mr. Waters for his presentation.

 

SR-4-90; Amendments to Subdivision Regulations.

 

            Pursuant to advertisement, public hearing was held on proposed amendments to the Glynn County Subdivision Regulations, Section 101 – Minor Subdivisions, 902 – Exceptions from Paving Requirements, and addition of a new Section 903.

            Community Development Director Ed Stelle conveyed recommendation from the Planning Commission for adoption the proposed amendments.  He explained that said amendments would require that subdivision served by private access easements be approved by the Planning Commission rather than by Community Development Staff as was currently being done.  He said the proposed amendments also required private access easement plans to be approved by the County Engineer and to be named and have signage per County standards.  He said the amendments would prohibit creation of a ten lot dirt road subdivisions, and would provide a section for variance due to special family circumstances.

            Various points included in the proposed amendments were discussed at length, particularly the language relating to 60 ft. minimum right-of-way requirement for private access easements.  Several citizens including Jim Conine, Jimmy Poston and Vernon Copeland opposed the 60 ft. right-of-way requirement for private access easements.  Dan Coty commented that he had developed a four-lot subdivision in River Ridge on a 50 ft. easement.

            Planning Commission member Dennie McCrary suggested the proposed amendments be reviewed in the context of the process that had been gone through in developing the master plan for Glynn County, and the cost of maintaining dirt roads.  Mr. McCrary said if the current practice of creating dirt roads was perpetuated, the dirt road problem would never go away.

            Commissioner Moore moved to approve the amendments to Section 801 Minor Subdivisions, which would require private access easements having a minimum of 60 ft. to be improved according to design standards in Section 602.6; as well as addition of design standards to Section 602.6 for Private Access Easements.

            The motion died for lack of support.

 

            A motion was made by Commissioner Dismer that a Wetland Disclaimer be included in any further applications for subdivisions.  The motion died for lack of further support.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Pate that the Subdivision Regulations be amended as follows (all changes and additions are underlined):

 

Section 801 Minor Subdivisions

 

Subsection 4:

 

Subdivision with Private Access Easement – a subdivision with four (4) lots or less having direct access to an existing public or private street, within minimum right-of-way of fifty feet (50’), by way of a private access easement of having a minimum width of sixty feet (60’) and improved according to Design Standards in Section 602.6.  All lots shall meet the minimum lot width requirements of the Glynn County Zoning Ordinance along the right-of-way, except the lot at which the right-of-way terminates, which shall meet the lot width requirements at the required setback from the property line abutting the right-of-way.

 

The following Subsection a. added to Subsection 1 of Procedural Requirements form Minor Subdivisions (1, 2, and 3).

 

a)         Construction in some areas of this project may impact wetlands.  A 404 Permit may be required from the U.S. Army Corps of Engineers.  Developer will be required to provide to the County a hold-harmless agreement on any construction in wetlands.

 

Subsection 1 of Procedural Requirements for Minor Subdivisions (4), amended to read as follows, and subsections a. b. and c. added.

 

1.         An accurate plat meeting the requirements of the Georgia Plat Act, prepared by a Registered Land Surveyor (bearing his seal and signature), depicting the tract and/or lots and the proposed division thereof shall be submitted to the Glynn County Community Development Department. This plat shall also include a general location map, identification of adjoining property owners and a statement as to whether the property is within the 100 year Flood Hazard Boundary Area, as well as the following statements -

 

a)         The property (# of lots) herein described abuts a private access easement which shall not be maintained by Glynn County.

 

b)         The subdivision shall be restricted from further division or extension over 4 lots until the access is constructed in accordance with County Design Standards, such improvements of right-of-way will be at the abutting property owners expense.

 

c)         Construction in some areas of this project may impact wetlands.  A 404 Permit may be required by U.S. Army Corps of Engineers.  Developer will be required to provide to the County a hold-harmless agreement on any construction in wetlands.

 

d)         This plat is being processed in accordance with Section 801 of the Glynn County Subdivision Regulations.

                                                                                                           

Director, Glynn County Community Development          Date

Subsection 2 of Procedural Requirements for Minor Subdivisions (4), is amended to read as follows:

 

Subsection 2.

 

The plat and all supporting documentation in accordance with Section 703.2 shall be filed with the Building and Development Review Staff at least 15 days prior to the Glynn County Planning Commission’s Meeting at which the plat is to be considered.  The plat shall be accompanied by a completed application and a minimum fee in the amount of fifty dollars ($50.00) plus ten dollars ($10.00) per lot for each lot involved over two lots.

 

Article VI Design Standards, Section 602.6 entitled Private Access Easements, is hereby amended by adding the following subsections.

1.                  Minimum right-of-way width of sixty feet (60’).

 

2.         Access shall be opened and improved according to the design standards for unpaved minor streets (Figure 3 of Appendix A.

 

3.         Drainage and constructed roadbed to be approved by the Glynn County Engineer prior to the subject plat being signed.

 

4.         The access shall be named as a private access easement and a standard Glynn County identification with the name in white and designation “P.E.” shown on the marker in yellow shall be placed at the entrance.; also

 

            that Subdivision Regulations be amended so as to require that all streets in Glynn County be named and identified with the appropriate street signage.

 

New Section 903 added, as follows:

 

Section 903.  Variance may be granted for division of property for special family circumstances, by the Glynn County Board of Commissioners upon recommendation by the Glynn County Planning Commission.

 

Community Development Staff authorized to work with contact committee comprised of Jim Conine, Jimmy Poston, L. C. Clinch, Robert Jenkins and other interested parties to develop proposed amendments to the Subdivision Regulations for the purpose of reducing access easements from 60 ft. to 50 ft. in width.

 

Unanimously adopted.

 

A motion was made by Commissioner Moore and seconded by Commissioner Boyne to amend the Subdivisions Regulations so as to require that the plat of any ten lot subdivision Beach Renourishment the statement that Glynn County would not be responsible for paving said road.

Adopted by majority with Commissioner Dismer dissenting.

 

GC-2-91(D); Zoning Ordinance Amended to Include Sea Turtle Protection Requirements.

 

Community Development Director Ed Stelle presented recommendation from the Planning Commission and Staff for adoption of Sea Turtle Protection requirements which he explained were aimed at preventing direct public and private lighting from beach front properties on the beaches so as to prevent sea turtle hatchings from becoming disoriented in their initial journey from the nest to the ocean.

Department of Natural Resources Representatives Mike Harris recommended approval of this ordinance, as did Jack d’Antinace, President of the Georgia Fisherman’s Association.

There being no opposition, a motion amending the Glynn County Zoning Ordinance by adopting Section 727.7, Sea Turtle Protection Requirements – Beachfront Lighting, as spread below, was made by Commissioner Tillman and seconded by Commissioner Boyne.

727.7 Sea Turtle Protection Requirements – Beachfront Lighting

 

It is the intent of this section that beachfront lighting not disturb or disorient nesting or hatching sea turtles.  To meet this intent, during the nesting and hatching season (May 1 – October 31), the following criteria shall apply to all public and private artificial exterior lights within direct line of sight of the beach:

 

1)                  Such lights shall not directly illuminate areas of the beach seaward of the primary dune or seawall/revetment, and

 

2)                  The bulb, fluorescent tube, lamp or other source of light from such lights shall be shielded so that it is not directly visible from the beach.

 

3)                  The use of safety and security lights shall be limited to the minimum number to achieve their functional roles and where practical shall be shielded from the beach.  In those cases where safety and security lights cannot be shielded from the beach, then low pressure sodium lamps or other light sources which have been shown through experiments not to attract sea turtle hatchings shall be used with the concurrences of the by Building Inspector and property owner.

 

4)                  Property owners and lessees, if any, not in compliance with this Ordinance will be notified in writing by the County of the violation and the steps needed to achieve compliance.  Property owners and lessees, if any, not in compliance thirty (30) days after receiving the second notice from the County, or within such longer period agreed to by the County, shall be subject to the enforcement provisions set out in Article IX, Section 907 of the Glynn County Zoning Ordinance or Chapter 2-1-10 of the Glynn County Code of Ordinances.

 

Unanimously adopted.

 

GC-2-90(D); Amendment to Zoning Ordinance, Forest Agricultural.

 

            Community Development Director Ed Stelle presented recommendation from the Planning Commission and Staff for amendment to Section 704 of the Zoning Ordinance regarding FA Forest Agricultural District Classification, which would increase the minimum residential lot size from 20,000 square ft. to 43,560 square ft., the minimum width, from 100 ft. to 200 ft., and reduction of building height from 60 ft. to 35 ft.  Mr. Stelle said the purpose of this amendment was to allow the County to encourage development in the areas where they could provide urban services, while controlling the cost of said services.

            A motion was made by Commissioner Boyne and seconded by Commissioner Moore to send this proposed amendment back to the Planning Commission for refining.

            Commissioner Hardman noted that this application had already been sent back to the Planning Commission on one occasion, and he found the amendment to be unacceptable because the 200 ft. lot frontage was too restrictive.

            Planning Commission Chairman Dennie McCrary commented that the proposed amendment was good planning and it went to the heart of the County’s Comprehensive Land Use Plan.

            Bill Kirby said he opposed this amendment and he was tired of it coming before the Commission over and over again.

            Commissioner Boyne withdrew his motion and Commissioner Moore withdrew her second.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Boyne to send this amendment back to the Planning Commission with the understanding that the County Commission wanted the Forest Agricultural Classification in the Urban Service District and the Rural Service District redefined, and that it come back to the County Commission within thirty (30) days.

            Motion failed for lack of further support.

 

            Former County Commissioner Lorraine Dusenbury noted that many years previous the Commission could see these things coming up, and lack of planning at this time meant service lines would have to be extended.  She said the tax base would not support provision of urban services in the rural area, and the Commission should consider planning for service delivery as one of the primary responsibilities.  Mrs. Dusenbury said the Commission had failed in this task and she was disappointed.

            Since the Commission had not arrived at a decision regarding these proposed amendments, Chairman Smith asked Attorney Gary Moore to define the status of this item.

            Attorney Moore responded that the amendments could come back to the Commission for action again at any time.

 

George Anthony Baker – Abandonment of Street in Kaufman Tract.

 

            Pursuant to advertisement, public hearing was held on application of George Anthony Baker for abandonment of an unopened portion of an unnamed street extending from Demere Road to Ninth Street between lots 4 and 5 in the Kaufman Tract on St. Simons Island.

            A written report was received from County Engineer Ray Richard indicating that this easement type street had never been developed or opened for use by the public, although it was of potential use for future expansion of County water and sewer facilities and possible beach access parking.  Mr. Richard’s report recommended that the County Commission either:

 

1.                  Deny abandonment if it felt the street could be used as a parking lot in the future, or

 

2.                  That the application be approved subject to retention of a 25 ft. water and sewer easement requested by Glynn County’s Water/Sewer Engineer.

 

Attorney Gene Caldwell was present on behalf of Mr. Baker’s application.  He explained that the owner’s only intention was to maintain this area as a part of his yard, and he did not feel the area lent itself to beach access.

There being no opposition, a motion was made by Commissioner Hardman and seconded by Commissioner Boyne to grant this request, subject to retention of a 25 ft. water/sewer easement along the center of the street.

Unanimously adopted.

 

Liquor License Granted to Thomas J. Griffin.

 

            Pursuant to advertisement, public hearing was held on application of Thomas J. Griffin for License to sell Liquor, Beer and Win in original containers only at Northside Liquors Package Store to be located on US Highway 17 North at Palm Drive, Brunswick.

            Police Chief Carl Alexander reported that this application met all requirements of the Liquor License Ordinance and he recommended approval of same.

            There being no opposition, a motion approving said application, as recommended by Staff, was made by Commissioner Dismer and seconded by Commissioner Hardman.

            Unanimously adopted.

 

Paving in Buck Swamp Area.

 

A number of residents of the Buck Swamp area asked the Commission for an explanation of why paving of Buck Swamp Road, CC Road and Emanuel Church Road had not taken place.

Chairman Smith responded that delays in these paving projects had been caused by the Federal Government Regulations concerning Wetlands.  He advised that the County had received wetlands clearance from the Corps of Engineers a few days earlier to pave these roads, and the next step would be acquisition of additional right-of-way.  He invited members of this delegation to attend a public meeting at Brookman Community Building on May 7, 1991, at 7:00 PM to review the plans for these projects, and to assist the County in acquiring the needed right-of-way.

 

Water Service in Sandcastle Subdivision.

 

            On behalf of the Sandcastle subdivision Homeowners Association, Dan Rice asked that two water meters be reinstalled for the public area of the Subdivision upon payment by the Homeowners Association of a meter installation fee of $50 for each meter.  He said the Association would then assume regular payments for water usage.  He explained that waster service had been discontinued and the meters removed after the developer bankrupted and allowed the water bill to go into arrears in the amount of $600, and this situation was unknown to the homeowners at that time.

            A motion was made by Commissioner Boyne and seconded by Commissioner Moore that the $600 delinquent water bill be forgiven and the two meters reinstalled for an installation fee of $50 per meter.  After brief discussion, both the motion and second were withdrawn.

            A motion was made by Commissioner Pate and seconded by Commissioner Tillman that bother water meters be reinstalled by the County and water service restored to the public areas of Sandcastle Subdivision, with the proviso that the Homeowners Association would pay a total of $325 for this service; with payment to be prorated on the monthly water bill at $15 per month at no interest over a two year period.

            Unanimously adopted.

 

Grant for DNR Boat Facilities.

 

            A motion was made by Commissioner Dismer and seconded by Commissioner Tillman authorizing the County to accept a grant on behalf of the local Department of Natural Resources for construction of boat facilities at their new location.

Unanimously adopted.

 

Animal Control Ordinance Amendment.

 

Commissioner Tillman announced that City and County Staff would meet at 9:00 AM the following morning at City Hall to discuss needed amendments to the Animal Control Ordinance, and the Animal Control Advisory Committee would meet to discuss this subject on Tuesday of the following week at 7:00 PM.

 

Blythe Island Identification Sign.

                                              

            A motion was made by Commissioner Pate and seconded by Commissioner Boyne authorizing Community Development Director Ed Stelle to meet with Blythe Island residents to develop a proposed identification sign, including costs, for Blythe Island, which would be paid from the Sales Tax Signage funds; and to bring same back to the Commission for further consideration at the next meeting.

            Unanimously adopted.

 

Resolution Proclaiming Eugenia Price Day.

 

A motion was made by Commissioner Moore and seconded by Commissioner Tillman authorizing Staff to prepare a resolution for the Commission designating May 4 as Eugenia Price Day in Glynn County.

Unanimously adopted.

 

Beach Nourishment Project – Massengale Park.

 

            Commissioner Moore announced that it was not going to be necessary to close Massengale Park during the upcoming Beach Nourishment Project.

 

Budget Expenditure Mandate.

 

A motion was made by Commissioner Moore and seconded by Commissioner Boyne that as a part of the budget process this year, the Commission identify all expenditures that were dictated by either state or federal mandates, in order to show the public that the County was having to spend money for things over which they had no control.

Unanimously adopted.

 

Trim Trees in Gascoigne Area.

 

            Commissioner Moore asked that Public Works Staff be requested to trim dead wood from large oak trees in the Gascoigne Bluff Area on St. Simons Island.

 

Downtown Streetscape Program.

           

            The Commission approved a suggestion made by Chairman Smith authorizing him to forward a letter to the Downtown Development Authority regarding reported changes to their Streetscape Program, and advising that the Commission would appreciate seeing any changes to this plan before it was implemented.

 

Membership of Indigent Defense Committee.

 

            In response to previous request for update from staff on makeup of the Indigent Defense Committee, a written report was received indicating that the Committee had been reinstated in January of 1990; and although length of terms was not specified at that time, state law provided that initial terms be set as follows;

 

            State Court Representative – One Year

                        (Neal Gale)

 

            Bar Association Member – Two Years

                        (Grayson Lane)

 

            Commission Representative – Three Years

                        (Gene Highsmith)

 

            Commissioner Dismer asked that Staff write letters to Superior Court Judges and the local Bar Association asking if they were interested in reenacting the Indigent Defense Committee and making new appointment, and that a letter also be forwarded to Gene Highsmith asking if he was interested in continuing to serve on the committee.

 

Personnel Committee Action.

 

On behalf of the Finance Committee, a motion was made by Commissioner Moore and seconded by Commissioner Pate approving the following actions:

 

a)                  Sewer rates charged to customers billed by the County who are using the City sewer system increased to the following rates:

 

(1)               Flat fees per customer:

Per residential unit equivalent.

              (capital requirement)                                     3.94.

            Administrative Expenses                                 1.60.

            Total                                                              5.54.

 

(2)               Fees per 1,000 gallons of usage:

            Basic Sewage Treatment Rate                         1.50

              per 1,000 gallons

            County Surcharge                                             .20

              cents per 1,000 gallons.

            Total                                                              1.70

              per 1,000 gallons

 

b)                  Bid on Fourth of July Fireworks Display awarded to Southern International in the amount of $9,000 with 50% down upon execution of contract.

 

c)                  Bid on carpeting for the Winchester Building awarded to Brunswick Floors in the amount of $5,562.83.

 

d)                  Bid on mesh construction signs for roads and bridges awarded to Vulcan Signs in the amount of $2,016.

 

e)                  Bid on copier for Commissioners Office awarded to Ron Herrin Copiers under three-year lease with monthly payments of $368.87.

 

f)                    Water/Sewer Department authorized to provide lab-testing services for performance of water sample analysis work at a fee charge of $25 or $30 per sample, subject to a proper disclaimer.

 

g)                  Purchase of various equipment for the Glynn Brunswick Library from the Library Construction Fund, not to exceed $52,522.62, authorized, subject to clearance by the County Attorney.

 

h)                  Request from Coastal Georgia Historical Society approved authorizing addition of $7,000 to the proposed FY 91/92 Building Maintenance budget as a building maintenance discretionary account for the County buildings maintained by Coastal Historical Society.

 

i)                    Delinquent invoices owed to St. Simons Island Water/Sewer District by D.C. Spell Construction.  Water/Sewer Engineer Jim Todd directed to bill the property owners for the cost of repairs performed by District personnel, and if uncollectable to seek collections through the Magistrate Court, after notification of the Finance Committee.

 

j)                    Lease between County and Knights of Columbus on Fancy Bluff Community Tract.  Effective date of $100 monthly payments to begin – May 1, 1991.

 

k)                  Approved request for First African Baptist Church that a refund of 1988 taxes be applied to 1984 taxes owed, accept balance owed in 1984 and amend the tax digest to exclude the 1985-1989 taxes.

 

l)                    Authorized refund to David Wayne Merrier of the amount collected on sale of a tax deed in the amount of $1,841.65, plus refund of $154.22 taxes paid on property in open tax years 85-86-87-88, for a total refund of $1,994.09

 

Public Defender Investigator.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman authorizing Public Defender Ernest Gilbert to contract the services of an Investigator for the final two months of the current fiscal year at an amount not to exceed $1600 per month, with this subject to be addressed again during the upcoming budget process.

            Unanimously adopted.

 

Finance Committee Meeting Scheduled.

 

            Commissioner Moore announced that the Finance Committee would hold a Special Called Meeting on Thursday, April 25, 1991, at 8:30 AM to discuss mainland water/sewer funding.

 

Tax Deed Collection.

 

            On behalf of the Finance Committee, a motion was made by Commissioner Moore and seconded by Commissioner Tillman that all penalties and interest be forgiven on tax deeds seven years old if all other amounts due were paid by September 1, 1991; and accepting County Attorney Gary Moore’s recommendation to not attempt to collect “Out of Chain” titles more than seven (7) years old.

            Unanimously adopted.

 

Park Activities Approved.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Boyne to approve the following Blythe Island Regional Park activities:

 

1.                  Coastal Mental Health to hold Annual In-service Program at Blythe Island Regional Park on May 24, 1991, from 8:30 AM through 2:00 PM, and waiving the $40 fee for covered picnic shelter.

 

2.                  Kids Fishing Day on July 20 or July 28 in case of rain, sponsored by WBGA Radio and Two Way Fish Camp.

 

3.                  Coastal Georgia Bowman’s Club to set up booths during their upcoming two day shoot on June 1 and June 2.

 

4.                  Kings Bay Picnic on April 26 including waiver of $40 fee.

 

Unanimously adopted.

 

Local Government Project Agreements.

 

            A request was received from the Department of Transportation for execution of local government project agreement on various road improvement projects contemplated by the DOT including widening and reconstructing from west of Crispen Boulevard to west of Yellow Bluff Creek and access roads; and widening and reconstructing US 17 from I-95 to the Jekyll Island Causeway.

            A motion was made by Commissioner Hardman and seconded by Commissioner Boyne authorizing execution of said documents by the Chairman upon approval by County Staff including Attorney Gary Moore.

            Unanimously adopted.

 

DOT Road Paving Contracts.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Tillman authorizing the Chairman to execute contracts with the Department of Transportation for the following road paving projects:

 

1.                  PR 645-1(127); Live Oak Lane & Windward Drive;

 

2.                  PR 58-1 (127); Ryals Road, Cowpen Creek Road, Donel Street and Cassel Road;

 

3.                  PR 588-3(127); Village Drive and Canal Road.

 

Unanimously adopted. (Commissioner Boyne was not present for this vote)

 

Wrecker Service for St. Simons Island.

 

            A motion was made by Commissioner Boyne and seconded by Commissioner Moore authorizing Police Chief Carl Alexander to work with County Attorney Gary Moore in soliciting bids for a wrecker service company that would respond to calls, including vehicles illegally parked in the beach access areas on St. Simons Island, at a reasonable fee of $20-25.

            Unanimously adopted.

 

Beach Nourishment Financing.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Pate adopting the following resolution for the purpose of entering into agreement with the Brunswick and Glynn County Development Authority for financing the upcoming Beach Nourishment Project.

 

BOARD OF COMMISSIONERS OF GLYNN COUNTY

RESOLUTION

 

Brunswick and Glynn County Development Authority (Georgia)

Revenue Bonds

(Glynn County Beach Renourishment Project)

Series 1991

 

            WHEREAS, Glynn County (the “County”) has requested the Brunswick and Glynn County Development Authority (the “Authority”) to assist in the financing of the cost of a Beach Renourishment program in an area located in the 25th General Militia District of Glynn County; and

 

            WHEREAS, the authority has been created pursuant to an amendment to the Constitution of the State of Georgia, GA. Laws 1962, p. 810, and the Authority’s powers have been enlarged and further defined by the General Assembly of Georgia, Ga. Laws 1963, p. 2826, and the Authority has been continued in force by Ga. Laws 1987, p. 3659 (said constitutional amendment and laws being collectively described herein as the “Act”), and the Authority is now existing and operating as an instrumentality of the State of Georgia and a public corporation thereof pursuant to the Act; and

           

            WHEREAS, under the Act, the Authority is created for the purpose of developing, promoting and expanding for the public good and general welfare; natural resources, and the making of long-range plans for the coordination of such development, promotion and expansion within the territorial limits of Glynn County; and

 

            WHEREAS, under the Act, the Authority is empowered to construct, maintain and improve “projects” located on land owned or leased by the Authority or land owned or leased by others, for the development, expansion and promotion of natural resources; and

           

            WHEREAS, under the Act, the Authority is further empowered to enter into contracts with Glynn County for the construction of projects or with respect to the use of projects which it causes to be erected, and Glynn County is expressly authorized to enter into Contracts with the Authority; and

 

            WHEREAS, under the Act, the Authority is authorized to provide for the issuance of its revenue anticipation certificates or bonds for the purpose of paying all or any part of the cost of one or more projects; and

 

            WHEREAS, in furtherance of the purposes of the Act, the Authority has agreed to provide funds for the Project, for the use of the County, pursuant to a Contract (the “Contract”), dated as of April 1, 1991, to be entered into between the Authority and the County, and the Authority proposes to finance the cost of the Project by the issuance of its Brunswick and Glynn County Development Authority (Georgia) Revenue Bonds (Glynn County Beach Renourishment Project), Series 1991 (the “Bonds”), in the aggregate principal amount of $2,200,000 pursuant to the provisions of a Bond Resolution adopted by the Authority on April 23, 1991;

 

            NOW, THEREFORE, SUBJECT TO A DETERMINTAION BY THE PROPER OFFICIALS OF THE COUNTY THAT THE REASONABLE ANTICIPATED AMOUNT OF “QUALIFIED TAX-EXEMPT OBLIGATIONS” (AS DESCRIBED IN SECTION 265 (B)(3) OF THE INTERNAL REVENUE CODE OF 1986, AS AMENDED) WHICH THE COUNTY AND ITS SUBORDINATE ENTITIES WILL ISSUE DURING THE CALENDAR YEAR 1991 WILL NOT EXCEED $10,000,000, BE IT RESOLVED, as follows:

 

            Section 1.  Authorization of Contract.  The execution, delivery and performance of the Contract by and between the Authority and the County be and the same are hereby authorized.  The Contract shall be in substantially the form presented to this meeting subject to such changes, insertions or omissions as may be approved by the Chairman or Vice Chairman of the Board of Commissioners and the execution of the same by the Chairman or Vice Chairman and the attestation of the same by the Clerk of the Board of Commissioners, as hereby authorized shall be conclusive evidence of any such approval.

 

            Section 2.  Approval of Acceptance of Bid for Purchase of Bonds.  The Authority is hereby authorized to accept the highest and best bid with the lowest net interest cost for the Bonds, at the bid opening scheduled for April 23, 1991.

 

            Section 3.  General Authorization.  The proper officials of the County are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of said documents as executed and are further authorized to take any and all further actions and execute and deliver any and all other documents as may be necessary in the issuance of the Bonds and the execution and delivery of the Contract.

 

            Section 4.  Approval of Acts.  All acts and doings of the officials of the County which are in conformity with the purposes and intents of this resolution and in the furtherance of the issuance of the Bonds, and the execution, delivery and performance of the Contract and all other documents authorized hereby shall be, and the same hereby are, in all respects approved and confirmed.

 

            Unanimously adopted.

 

Recreation Board Tour of Recreational Facilities.

 

            Administrator Stewart announced that the new Recreation Board planned to begin touring County recreational facilities by van beginning with the Casino Complex on Monday, April 22.

 

Proposed Tree Ordinance.

 

            Administrator Stewart announced that Glynn Clean & Beautiful Director Bruce Elias had presented information to him concerning a proposed Tree Ordinance.  It was agreed that after the Commission had time to review this information, a date would be set to meet with Mr. Elias to discuss this topic.

 

Hospital Luncheon.

 

            Administrator Stewart announced that the Glynn Memorial Hospital Authority wanted to meet with the Commission at a noon meeting on April 26.

 

Administrator, Military Duty.

 

            Administrator Stewart announced he would be on summer camp duty with the Air National Guard from June 10 through – 1991, in Florida.

 

Executive Meeting.

 

            A motion was made by Commissioner Boyne and seconded by Commissioner Hardman to go into Executive Session for the purpose of discussing personnel and litigation matters, after which the regular meeting would be adjourned.

            Unanimously adopted. 

                                                      

 

 

                                                                                    BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

 

 

 

                                                                                    ______________________________

Joe Smith, Chairman

Attested to and

Prepared by:

 

___________________________

Martha D. Tyre, Deputy Clerk