MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

THURSDAY, FEBRUARY 21, 1991 AT 6:30 PM

 

PRESENT:                      Chairman Joe Smith

Vice Chairman Karen Moore

Commissioner Robert H. “Bob” Boyne

Commissioner William E. Dismer

Commissioner Jack Hardman

Commissioner E. C. Tillman

Commissioner W. Harold Pate

 

ALSO PRESENT:             County Administrator Charles T. Stewart

County Attorney Gary Moore

 

Opening Ceremony.

 

Chairman Smith opened the meeting by calling on Commissioner Tillman for the invocation and Pledge of Allegiance to the Flag.

 

Resolution of Appreciation Presented to Administrative Assistant, Dick Newbern.

 

            Chairman Smith presented a framed copy of the following Resolution to Administrative Assistant, Dick Newbern, who was accompanied by his parents, upon the occasion of Mr. Newbern’s resignation from Glynn County employ to take the position of City Administrator for Camilla, Georgia:

 

A RESOLUTION

HONORING RICHARD L. NEWBERN

 

            WHEREAS, Richard L. “Dick” Newbern is leaving Glynn County employ to take a position with another governmental unit after serving as Administrative Assistant to the Glynn County Administrator for more than five years; and

            WHEREAS, Mr. Newbern earned the respect and appreciation of many special groups of citizens of The Golden Isles while working with them to accomplish projects important to the community, including acquisition of a Community Development Block Grant for upgrading the Carver Heights Neighborhood; and

            WHEREAS, Mr. Newbern is recognized for his work in helping to organize and promote project activities of several Advisory Boards, including the Selden Park Advisory Board, Animal Control Advisory Board, Martin Luther King, Jr. Boulevard Advisory Board, the Casino Advisory Board and the Blythe Island Regional Park Advisory Board, as well as the Youth Challenge Program; and

            WHEREAS, Mr. Newbern’s service to Glynn County has been efficient and productive, and he can well be proud of the accomplishments he helped to bring about.


            NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED by the Board of Commissioners of Glynn County, Georgia, in Official Meeting held this 21st day of February, 1991, that we present this Special Resolution of Appreciation to Richard L. “Dick” Newbern for more than five years of outstanding service to Glynn County.

            BE IT FURTHER RESOLVED, that we extend our best wishes to Mr. Newbern for an equally successful continuation of his career in his next position, along with a note of congratulations to his new employers upon acquiring the services of this competent individual.

 

            Administrator Stewart conveyed special appreciation to Mr. Newbern for the outstanding job he did as Administrative Assistant for more than five years, particularly his accomplishments in acquiring grants for Glynn County and coordinating activities of the various Advisory Boards.

            Mr. Newbern commented that it had been an honor to serve the community for the past five years.

 

Consent Agenda.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Boyne to approve the following Consent Agenda items, as recommended by staff:

 

Proposed amendment to Water and Sewer Ordinance establishing responsibility for maintaining sewer service lines from the main to the property line, deferred for further recommendation from County Attorney Gary Moore.

 

Application submitted by Marsha A. Bluestein and Geraldine Dollinger for abandonment of a portion of Reynosa Avenue in El Dorado Subdivision, deferred until regular meeting on March 21, 1991, as requested by adjoining property owner, Doyle Watson.

 

Underwriting policy on Revolving Loan Fund revised as follows:

 

RESOLUTION CREATING A LOCAL RLF

 

            WHEREAS, the primary objective of Title I of the Housing and Community Development Act of 1974, as amended, is the development of viable communities through the improvement of living conditions and expansion of economic opportunities in cities and counties, principally for persons of low and moderate income; and

            WHEREAS, it is the goal of the Employment Incentive Program (EIP) which is government by Title I of the Housing and Community Development Act of 1974, to create and or retain jobs for persons of low and moderate income; and

            WHEREAS, all program income received by the County of Glynn from a grant received through the Employment Incentive Program shall be placed in a Revolving Loan Fund (RLF) for the County of Glynn.

            WHEREAS, a local Loan Review Committee will be established to accept and review applications for the RLF and make recommendations to the Board of Commissioners for funding.  All rules and regulations governing the Committee along with membership shall be determined by the municipality and approved by DCA.

            BE IT FURTHER RESOLVED that the County of Glynn shall establish a revolving loan fund with all revenues and collateral obtained from the #87Q1-Y-063-000-002 EIP grant and any subsequent EIP/CDBG grants; and

            That this revolving loan fund shall be used for the express purpose of creating and/or retaining jobs primarily for the low and moderate income persons by providing financial assistance to eligible businesses where the City’s involvement is necessary and appropriate for the projects viability; and

            That the said revolving loan fund will act within the guidelines of the underwriting policy spread below.

 

UNDERWRITING POLICY

GLYNN COUNTY ECONOMIC DEVELOPMENT REVOLVING LOAN FUND

Adopted by the Glynn County Board of Commissioners

 

GOAL

 

            The goal of this program is the creation and/or retention of jobs, primarily for low and moderate income persons, in the County of Glynn by providing financial assistance to existing businesses and/or “start-up” ventures where the County’s involvement is necessary for the project’s viability.

 

OBJECTIVE

 

            To provide loan funds to businesses from public resources.  The provision of loan funds must result in the creation or retention of the maximum number of low and moderate-income jobs for the least amount of public expenditure possible.

 

SCOPE

 

            This program is designed to assist service, commercial and industrial business in the County of Glynn by providing “gap financing”.  This financial assistance must result in the meeting of overall program objectives, the creation or retention of permanent jobs for low and moderate-income persons.

 

DEFINITIONS

 

a)                  Fixed Asset  - Permanent business properties such as land, buildings, machinery, and equipment.

 

b)                  Gap Financing  - The portion of funds supplied by the County of Glynn through the Revolving Loan Fund that allows a business to remain in operation, expand operations, or “start-up” that would not take place without this financial assistance.

 

c)                  Job  - Full-time employment for a period not less than 365 days.

 

d)                  Job Retained – A job that would be lost if the financial assistance from the County was not provided.  The business applying for the funds must prove to the satisfaction of the Loan Review Committee of the Revolving Loan Fund that these funds are necessary.

 

e)                  Loan Review Committee  - The Board of Governors of the Brunswick and Glynn County Development Authority.  Appointed by the governing bodies of Glynn County and the City of Brunswick, the Board of Governors will review and recommend loan applications for the Revolving Loan Fund to the Glynn County Commissioners for final approval.

 

f)                    Low and Moderate Income  - Income levels as published by HUD for the Section 8 Assistance Program.  The levels are usually calculated as 80% of a County’s median income adjusted for family size.  The most recent data for such determinations may be obtained from DCA at (404) 656-2900 or the Coastal Georgia Regional Development Center at 912-264-7363 (Applicants should note that jobs paying minimum wage do not necessarily qualify as low/moderate income jobs.  Individual family income levels at the time of application for employment determine qualification.)

 

g)                  Market Analysis – Objective process whereby the need, market potential, and expected return on investment are determined for a particular product and/or service.

 

h)                  New Job Created.  A job that was not in existence and represents a new budgeted position that will be filled within six (6) months.  This job will be tangible, and the applicant must commit that this job will be filled after receiving the loan from the County.

 

i)                    Pro Forma  - Estimation of anticipated, expenditures, revenues, and cash flow for a given period of time.

 

j)                    Start-Up  - A “start-up” venture is the creation of a new business that was not previously in existence.

 

k)                  Working Capital  - Funds available and necessary for normal business operations.

 

l)                    Necessary and Appropriate  - HUD regulations which require all governing agencies, which appropriate Title I, Economic Development Funds, and cover program income to perform a financial analysis on the applicant in order to document that the assistance to be provided is not excessive, that the business needs the loan to carry out the proposed project, and also has the financial capability to replay the loan.

 

ELIGIBILITY

 

            The Economic Development “Revolving Loan Fund” for the County of Glynn is limited to businesses located within Glynn County or for businesses that proposed to “start-up” businesses within Glynn County as a result of this program.   Highest consideration will be given to those businesses who demonstrate that they will create and/or retain the highest number of jobs for low/mod income persons for the least amount of public expenditure.

            No loans will be considered if the proposed jobs retained or created are less than the ration of one job per $10,000 of loan funds.  At least 60% of the jobs created or retained must be for low and moderate-income persons.

 

APPLICANT REQUIREMENTS

 

1.                  Applications will be provided by the Brunswick and Glynn County Development Authority to all businesses interested in this program.

 

2.                  A “profit-and-loss” statement is required for the past three (3) years.  A current statement is also required.

 

3.                  Personal financial statements will be required if the personal investment exceed 40% of the County’s loan amount.

 

4.                  A cash flow pro forma will be required to indicate future needs of the business.  (Should be for at least 3 years.)

 

5.                  A market analysis should be made for each small business making an application to the “Revolving Loan Fund”.  The market analysis should include

 

a.                   Business of Product definition such as the mix of goods, merchandise, and/or services to be produced or sold.

 

b.                  Market description including primary and secondary trade areas, potential customer categories, major competitors, and marketing strategies.

 

c.                   Develop a “Needs Assessment” through the use of statistical data and an evaluation of such items as market trends, unmet customer demands, customer surveys and data supporting this need and potential for success.

 

d.                  Projection of return on investment based on the information gathered and analyzed for the particular product and/or service.

 

6.                  Applicant must fully address the purpose of the loan, and the time schedule for implementation if funded.

 

7.                  The purpose of this program is the creation/retention of jobs for low/moderate income persons.  Therefore, each applicant must commit to the required number of low and moderate jobs that will be retained/created through this financial assistance.

 

8.                  Describe and document ownership of collateral and its certified market value to be used for the loan.

 

9.                  List of credit references and how they can be contacted.

 

10.              Funds awarded under this program must begin to be utilized within sixty (60) days of award.

 

Depending on the type of activity to be undertaken with the loan funds, various federal, state, and local laws may apply.  Applicants will be made aware of this during the application process.

The Brunswick and Glynn County Development Authority reserve the right to request and require further information that they deem necessary in order to make a decision as to whether or not to approve an application under this program.

It should be noted that if new construction is a part of the overall project, special conditions may apply.  Site improvements may also necessitate special considerations.

 

TERMS AND CONDITIONS

 

            All applicants for the Economic Development “Revolving Loan Fund” from the County of Glynn are required to obtain fifty percent (50%) of the funds for the project from a private lending institution.  (A “lending institution” is any person, firm, or corporation what will lend the necessary funds for private investment required for this program.)  As part of the application process, each applicant is required to provide a letter of commitment from the lending institution acknowledging their agreement to finance 50% of the asset or working capital.  This letter must include the following terms:  interest rate, term of loan, collateral, and any other requirements as stated as part of the loan.  The letter must be signed by the lending institution or a person authorized to make such a commitment for that lending institution.  All applicants must prove to the satisfaction of the Loan Review Committee that they have the ability to cover all debt services.

 

            Fixed-Asset loans will be made at an interest rate set by the Brunswick and Glynn County Development Authority, provided the interest rate is not below five percent (t%).  The life of the loan is not to exceed the life of the asset.  Applicants for fixed-asset loans are also eligible for deferrals on the principal and interest at the discretion of the Brunswick and Glynn County Development Authority, followed by a five to ten year payback of the loan.  The repayment terms of the loan will be determined by the Loan Review Committee.

 

            Working Capital loans will be made at an interest rate set by the Brunswick and Glynn County Development Authority, provided the interest rate is not below five percent (5%).  Eligible applicants for a working capital loan are also eligible for deferrals on the principal and interest at the discretion of the Brunswick and Glynn County Development Authority.  A five (5) year payback is the maximum for a working capital loan.

 

            Applicants that cannot meet the 50% financing requirements from the private sector may participate in the “Revolving Loan Fund” program provided they inject equity equivalent to 25% of the funds required from this program.  The remaining 75% may be loaned from the “Revolving Loan Fund” with a seven (7) year payback at ten percent (10%) interest.  An applicant eligible for an equity injection loan may also be eligible for a one-year deferral on payment of the principal, paying the amortized principal and interest over the remaining six (6) years.

 

            The Brunswick and Glynn County Development Authority will screen all loans and make recommendations to the Glynn County Board of Commissioners, who will make the final decision to approve or disapprove the loan request.

 

            The Brunswick and Glynn County Development Authority reserve the right to request and require further information.

 

            The County of Glynn will not discriminate due to race, religion, color, age, sex, or national original in approving loan applications under this program.

 

RECAPTURED FUNDS

 

            All funds “recaptured” by the County of Glynn from this program shall be held in a separate account and used only for future economic development loan purposes.

 

FAA Grant offer in the amount of $180,230 for Master Plan Update (AIP Project #3-13-0018-06), approved, and Chairman and County Attorney authorized to execute same on behalf of the County.

 

Courthouse Change Orders approved as follows:

 

1.         W. C. CARSON, INC.

 

(A)              Change Order Number 4:  $12,605.00 ADD

Additional 340 square feet of granite and preparation of existing concrete slab to accept the granite.

Additional 340 square feet of spray on fireproofing.

 

NOTE:             This is the same change order to extend granite on second floor that had previously been presented to the Commission.  At that time the estimated cost was $14,821.  Other credits associated with the installation of granite reduced the cost to $12,605.

 

(B)              Changer Order Number 5:  $1,057.00 ADD

Additional brick ledge angle installation around the roof elevation pilasters.

 

(C)              Change Order Number 6:  $52.00 DEDUCT

Delete hollow metal window and glazing in wall between room numbers 1054 and 1055.

 

(D)              Changer Order Number 7:  $1,552.00 ADD

Hollow metal frame, wood door, and hardware.

 

(E)               Changer Order Number 8:  $121.00 DEDUCT

Additional telephone enclosure, delete metal studs and drywall in electric room number 1010.

 

(F)               Changer Order Number 9:  $10,514.00 ADD

Add one wood door leaf, roof subdivision strate for eight-foot extension of cooling tower enclosure, additional aluminum railing at main entry, granite accent band at main lobby reception counter, revisions to the judges’ bench and witness platforms in room numbers 2002, 2030, and 2058.

 

(G)              Changer Order Number 10:  $943.00 DEDUCT

Credit for wall tile in Judges’ toilet, miscellaneous architectural millwork changes.

 

(H)              Changer Order Number 11:  $22,648.00 DEDUCT

Credit for walkway pavers and curbs.

 

NOTE:             This represents a deduct for deletion of pavers.  The reason is the landscape architect and contractor overlap and conflict in this area.  The credit would transfer to landscape allowance for installation of pavers.

 

(I)                 Changer Order Number 12:  $28,500.00 ADD

Add three hundred six (306) lineal feet of pews to the jury assembly room.

 

NOTE:             Cost of this change order comes out of interior furnishings budget.  The cost of pews is less than chairs and provides seating for an excess of two hundred prospective jurors.

 

2.         MOCK PLUMBING COMPANY

 

(A)              Changer Order Number 3:  $974.00 ADD PLUMBING CONTRACT

Offset roof leader into tube steel column.

 

(B)              Changer Order Number 2:  $2,000.00 ADD H.V.A.C. CONTRACT

Offset chilled water lines due to conflict with ceiling height.

 

(C)              Changer Order Number 3:  $8512.92 ADD H.V.A.C. CONTRACT

Additional return air duct in security area on first floor as required by fire marshal.

 

3.         INDEPENDENT SPRINKLER CORPORATION

 

(A)              Changer Order Number 2:  $3,298.00 ADD

Add six-inch (6”) by-pass line to fire pump as required by cod.

 

(B)              Changer Order Number 3:  $2,251.67.00 ADD

Add control valves to stand pipes at stairway numbers 1,2,3, and 6 as required by code.

 

4.         WATERPROOFING SPECIALISTS, INC.

 

(A)              Changer Order Number 2:  0

Add ninety-five (95) lineal feet of walkway treads, roof membrane for cooling tower enclosure extension; delete parapet wall insulation and revised counter flashing detail.

 

5.         DEBERRY ELECTRIC COMPANY, ICN.

 

(A)              Changer Order Number 4:  $9,223.70 ADD

Deletion of fixture type “HA" and “HB” (18,178.00); and fifty-six (56) floor and wall receptacle boxes on second and third floors. “27,401.70”

 

(B)              Changer Order Number 5:  $1,503.00 ADD

Add three (3) lightoiler chandeliers number 3301, polished brass.  Includes raceway system, switches, etc.

 

6.         REYNOLDS CONSTRUCTION COMPANY, INC.

 

(A)              Changer Order Number 8:  $9,426.16 ADD

Add one junction box; thirty-two (32) lineal feet of eighteen (18”) inch RCP.  Patch existing control structure; remove existing head walls; add one hundred sixty-six (166) cubic yards of fill dirt and fine grade.

 

Present contingency fund balance...................................................... $317,151.00

 

If all change orders submitted are approved,

The contingency fund balance would be............................................... 255,238.55

 

The percentage of completion on the project is ............................................ 42.6%

 

The percentage of the contingency fund expended

if all change orders submitted are approved

would be..................................................................................................... 37.%

 

Superior Court Judge A. Blenn Taylor, Jr.’s request for a $1,500 Warrant Tracking Study to be conducted within the Brunswick Judicial Circuit approved; with the Study to be performed by a team of DCA’s assembled by First Judicial Administrative District Court Administrator, Daniel E. DeLoach, Jr., at a cost not to exceed $1,500.00 which would be paid from unused Circuit-wide budget funds.

 

            Motion adopted by majority vote with Commissioner Moore abstaining.

 

New Charter Proposed for Board of Education.

 

            Bill Taylor questioned the following language included in Section 6 of the proposed amendment to the Charter of the Glynn County Board of Education.

            “Section 6.  The Commissioners of roads and revenues of said county are hereby authorized and empowered to aid and assist the schools of said county by the appropriation of money or otherwise.”

Mr. Taylor questioned the use of the outdated “Commissioners of roads and revenues” title, and County Attorney Gary Moore explained that said title had been updated by state law some years back.

            Due to the fact that the Board of Education was authorized to set ad valorem tax millage rate and receive its own tax monies, concern was expressed regarding language of this Section which would authorize the Board of Commissioners to aid and assist the schools by appropriate of money or otherwise.

            A motion was made by Commissioner Moore and seconded by Commissioner Hardman authorizing Chairman Smith to forward a letter to local legislators, with a copy to local School Superintendent Jeffrey Weaver, indicating that this Board of Commissioners has become aware that we are referred to in Section 6 their proposed new charter, we would like clarification of this wording, and we have an interest in our County Attorney meeting with a representative of the Board of Education to discuss this matter.

            Unanimously adopted.

 

GC-3-91; Rezoning Application of Jasper Barnes, Madeline J. Wilson and Araminta Palmer.

 

            Pursuant to advertisement, public hearing was held on subject application to rezone from R-9 One Family Residential to PD-G Planned Development General the following described property:

 

An 11.827 acre tract fronting 311.50 feet on the east side of Frederica Road, beginning 155 feet north of Fourth Avenue; lying west of Forest Park Subdivision, north of St. Simons Heights Subdivision, and south of Hanover Square and M.F. Martin Tract, St. Simons Island.

 

            Community Development Director Ed Stelle presented recommendation from the Planning Commission and Staff for approval of this request subject to eight conditions being reflected in the final site plan, which he said were necessary in order for the project to be in compliance with the Comprehensive Plan.  He stated that two of the major concerns regarding this project centered around development of an adequate drainage plan for the area and acceptable buffers and setbacks.

            County Engineer Ray Richard related that this tract was located in the middle of an approximate 100-acre drainage basin, and the developer would have to evaluate drainage for the entire basin.

            Commissioner Dismer noted that a serious drainage problem existed throughout Forest Park Subdivision, and this appeared to be the best time for the County to address this problem.  He said the developer had committed himself to designing the project in such a fashion as not to add to existing drainage problems, and suggested that the County, in conjunction with the Developer, develop an overall scheme to improve drainage problems in this area.  Attorney Tom Daniels, Jasper Barnes, Attorney Carroll Palmatary and Gary Guyer, proposed purchaser and developer of this property, were present to seek approval of this rezoning application.  Mr. Guyer said he could live with all except one of the conditions attached to the Planning Commission recommendations, and he asked for compromise to the proposed buffer requirements set out in Condition 2.

            Doris Eagan describes what she considered to be several deficiencies in the zoning text and drawings for the project.  Ms. Eagon said she approved of the overall development plan, and felt the Planned Development zoning classification would be compatible with the surrounding area if the proper conditions were attached.

            John Deiterman expressed concern regarding existing drainage problems in the area, and he suggested that the proposed buffer areas be left in a natural park-like state rather than being rezoned.

            Sharon Barkovich said she felt this development would be good for the area if all conditions recommended by the Planning Commission were adhered to.  She expressed particular concern regarding drainage problems, and questioned the possibility of the developer establishing an escrow account, which could be used to correct any new drainage problems that might occur.

            Charles Taylor said the proposed commercial development on this tract would be in intrusion into the nearby residential neighborhood and it would lower their property values.  He suggested that the developer be required to locate his commercial activity at the front of the property.

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman that an additional condition be attached to this rezoning application, as follows:

 

9)                  The developer will provide an easement from the parking lot at the back property line to the back property line of the out parcels on either side of this zoning package fronting on Frederica Road and containing the two Barnes’ residences and which are not included in this zoning package; with the understanding that the County will not require the use of said easement until such time as the owner of the out parcels comes before the Board of Commissioners for rezoning of said parcels, and that it will not impact parking requirements for this development, and there will not be any additional curb cuts on Frederica Road.

 

Motion adopted by majority vote with one dissent by Commissioner Dismer.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Pate to approve rezoning of this property from R-9 One Family Residential to PD-G Planned Development General, subject to the conditions listed below, which include revision to the buffer requirements set out in Condition 2, as requested by the developer:

 

1)                  Prior to granting a construction permit, final site plan approval must be granted by the County Commission.  Approval will be granted if all conditions and the specifications in the Barnes Plantation Project description dated 12/18/90 are met.   The conditions are changes contained in this recommendation can be deemed to be a part of that description and must be met in final site approval.

 

2)                  Section 6 of the Zoning Text, Buffers and Restrictions, be amended to reflect the following:

 

East Side of Property (Rear) – There will be an 80-foot wide undisturbed natural buffer at the property line.  This may be dedicated as permanent open space.  Adjacent to the 80-foot buffer will be a 10-foot wide landscaped buffer with a 6-foot high wooden fence on the interior line.  The building setback will be 20 feet further for a total of a 110-foot setback from the current property line.

 

South Side of Property (along Fourth Avenue) – There will be a 40-foot wide undisturbed natural buffer at the property line with a six-foot high wooden fence on the interior side.  This may be dedicated as permanent open space.  Note this buffer combined with the existing unopened right-of-way of Fourth Avenue will provide a 90-foot buffer.  There will be an additional 20-foot setback from the fence creating a 110-foot setback from the nearest residential property line.

 

North Side of Property (Along the Martin Tract) - There will be a 40-foot wide undisturbed natural buffer at the property line with a six-foot high wooden fence on the interior side.  There will be an additional 20-foot setback from the fence creating a 60-foot setback from the residential property line.

 

3)                  Section 17 of the Zoning Text, Traffic, be amended to reflect the following:

 

A 25-foot right-of-way will be granted to Glynn County to allow for road widening and turning lanes to allow for the lessening of impact to traffic resulting from the project.

 

Construction of turning lanes and bike paths will meet specifications approved by Moreland/Altobelli Assoc.

 

A $6,000 contribution to the cost of upgrading traffic signalization will be made by the developer.

 

4)                  Section 18 of the Zoning Text, Drainage and Storm Water Management, be amended to reflect the following:

 

The drainage will be designed to meet the requirements of the Glynn County Soil Erosion and Sedimentation Control Ordinance and state law and allow no runoff increase or backup for a 50-year flood.  The developer will cooperate and participate in drainage improvements in the area with Glynn County.  The drainage plan will be approved by the Glynn County Engineer and the County Commission.

 

5)                  Section 19 of the Zoning Text, Wetlands, be amended to reflect that Corps of Engineers permits will be obtained or waived prior to a request for final site approval and or any requests for construction or clearance permits.

 

6)                  Section 13 of the Zoning Text, Signage, be amended to reflect that locating the 24-square foot business ID sign in the entrance arc will require a special exception to the sign requirement at the time of final site plan approval by the County Commission.

 

7)                  Section 8 of the Zoning Text, Parking, be amended that 20 live oak trees with a planted height of 20 feet shall be located at the ends of the parking bays as shown on the site plan.  Fill of the site required by FEMA flood elevations will most likely eliminate most vegetation outside the buffer areas.

 

8)                  Section 5 Site Plan, be amended to reflect the above changes in setbacks and right-of-way, tree placement, elevation, location of refuge collection sites, and loading space, and reflect that no individual lease space will be greater than 54,000 square feet.

 

9)                  The developer will provide an easement from the parking lot at the back property line to the back property line of the out parcels on either side of this zoning package fronting on Frederica Road and containing the two Barnes’ residences and which are not included in this zoning package; with the understanding that the County will not require the use of said easement until such time as the owner of the out parcels comes before the Board of Commissioners for rezoning of said parcels, and that it will not impact parking requirements for this development, and there will not be any additional curb cuts on Frederica Road.

 

Aye:     Commissioners Hardman, Pate, Dismer, Tillman and Chairman Smith.

Nay:     Commissioner Moore.

Abstaining:        Commissioner Boyne.

Motion adopted.

 

            Commissioner Moore said she could have supported this proposal as it came out of the Planning Commission, and she felt the original recommendation was in the best interest of the developer and alleviated most of the concerns of the adjoining property owners.

 

Beer License Granted to William E. Toler, Jr. at Toler’s Amoco.

 

            Pursuant to advertisement, public hearing was held on application of William E. Toler, Jr. for License to sell Beer in original containers at Toler’s Amoco located at 533 Ocean Blvd., St. Simons Island (previous location of McKinney’s Food Shop).

            Police Chief Carl Alexander related that a Beer License had been held at this location by the previous owner, and Mr. Toler’s application was in order for approval by the Commission at this time.

            Mr. Toler was present on behalf of his application.

            There being no opposition, a motion approving this application as recommended, was made by Commissioner Moore and seconded by Commissioner Dismer.

            Unanimously adopted.

 

City Maintenance of Fire Hydrants in the County

 

            Commissioner Hardman reported that on 12/31/90, the City of Brunswick billed Glynn County $923.40 for maintenance of fire hydrants in the Glyndale, Fairway Oaks, Beverly Shores and Glynco areas, and although the County paid this bill, these hydrants had not received the anticipated maintenance to keep them operating properly.  Commissioner Boyne related that the Federal Law Enforcement Training Center was also experiencing water pressure problems.

            A motion was made by Commissioner Hardman and seconded by Commissioner Boyne that the County stop paying the City for maintaining these fire hydrants.

            Chairman Smith said City Commissioner James Stephens had indicated that the Water/Sewer Task Force was about ready to present alternatives for solving the problem.  County Administrator Charles Stewart advised that he had already forwarded a letter to the City Manager expressing the County’s concerns with the fire hydrant problems.

            A motion was made by Commissioner Dismer and seconded by Commissioner Tillman to table the motion.

            Unanimously adopted.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Hardman authorizing Chairman Smith to send a letter to Brunswick Mayor Home Wilson voicing the County Commission’s deep concern about the situation with the City’s fire hydrants in the County, and asking that they provide their best maintenance schedules and any improvements and any suggestions they might have so the County could guarantee its residents that all fire hydrants they were paying to have properly maintained would be fully functional at all times.

            Unanimously adopted.

 

Proposed Water/Sewer Service in Riverview Subdivision.

 

            Commissioner Moore said she recently received a letter from a resident of Riverview Subdivision on St. Simons Island advising that this area was not on the public sewage system, and during rainy weather raw sewage backed up into their homes.

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman that Water/Sewer Engineer Jim Todd be asked to investigate the feasibility of surveying these neighborhoods for the purpose of determining if there was a genuine interest in tying them into the County’s sewage system.

            Unanimously adopted.

 

Transmittal of Comprehensive Plan to Regional Development Center for Review.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Boyne authorizing Chairman Smith to execute the following resolution authorizing official transmittal of the Glynn County Comprehensive Plan to the Coastal Regional Development Center for review, comment and recommendation.

 

RESOLUTION

 

            BE IT AND IT IS HEREBY RESOLVED that the Glynn County Board of Commissioners, in official meeting held this 21st day of February, 1991, hereby transmits the Glynn County Comprehensive Plan for review, comment and recommendation to the Coastal Georgia rd under the provisions of Georgia Laws 1989, pp. 1317-1391 Act 634; and

            BE IT FURTHER RESOLVED that the Glynn County held public meetings prior to and during the development of the Comprehensive Plan and that said Plan was adopted by the Glynn County Board of Commissioners in actions taken October 19, 1989, June 7, 1990, and September 20, 1991.

 

            Unanimously adopted.

 

Local Option Sales Tax Distribution.

 

            Commissioner Moore asked County Attorney Gary Moore to contact the County Attorney in Whitfield County for the purpose of acquiring a copy of the Whitfield vs. Dalton County lawsuit concerning Local Option Sales Tax Distribution.

 

College Street Right-of-way Lawsuit.

 

            Commissioner Moore asked County Attorney Gary Moore to provide the Commission with an update on the Teresina Powell/Bill Patterson/Glynn County lawsuit concerning College Street right-of-way on St. Simons Island.

 

Carver Heights Sewage Project.

 

            Commissioner Tillman asked for a status report on the sewage system slated for the Carver Heights neighborhood.

            County Administrator Charles Stewart replied that engineering and design of this project was underway, and Staff planned to put it out for bid in the very near future.

 

Report of Police Department Activities.

 

            Police Chief Carl Alexander presented his Department’s activities report for the month of January.  He also reported that consideration was being given to developing ways of enforcing state handicap parking requirements.  He explained that many areas in the state allowed volunteers to assist the Police Department with this type activity, as well as with other functions such as calling back to check on theft victims, and he would present recommendation in the future for a similar program utilizing senior volunteers within his Department.

 

Executive Meeting Called Into Session.

 

            A motion was made by Commissioner Boyne and seconded by Commissioner Tillman to go into executive meeting for the purpose of discussing the following items:

            Two personnel matters

            One property acquisition

            Unanimously adopted.  (Commissioner Moore was not present for this vote.)

            A short time later a motion was made by Commissioner Tillman, seconded by Commissioner Boyne, and unanimously adopted to adjourn the executive meeting.  (Commissioner Moore was not present for this vote.)

 

Vehicular Traffic Crossover on Highway 17.

 

            Commissioner Hardman said he had received several telephone calls from citizens who complained that motorists were illegally crossing over the median along the newly widened section of Highway 17 North, and he asked Police Chief Carl Alexander if he needed additional assistance to handle this problem.  Chief Alexander reported that this activity diminished when his officers were on the scene issuing tickets, however, it increased again when they moved out.  He said Glynn County Traffic Safety Engineer Jimmy Horton and Department of Transportation representatives were developing a list of maintenance items they thought would help control this activity.

            Commissioner Hardman assured Chief Alexander that the Commission was ready to help in any way they could to solve this problem, and he recommended that the Chief explore the feasibility of planting shrubs in the median in front of ABC Home Health Care for this purpose.

 

Traffic Control on US 341 at I-95 Intersection.

 

            Commissioner Hardman questioned Police Chief Carl Alexander concerning enforcement of newly lowered speed limits on US 341 at the I-95 intersection.

            Chief Alexander responded that the first 30 days the new speed limit was in effect his Department could only issue warnings, and this was currently being done.

 

Execution of Agreements with Custom Dock Manufacturing re. Correction of Problems at Floating Docks at St. Simons Marina.

 

            Pursuant to recommendation by County Attorney Gary Moore, a motion was made by Commissioner Pate and seconded by Commissioner Boyne authorizing Chairman Smith to execute the two following agreements:

 

1.                  Agreement with the St. Simons Island Boating & Fishing club wherein the Club conveyed title to docks purchased by them and located at the St. Simons Marina to Glynn County, and Glynn County agree to satisfy claim against Custom Dock Manufacturing for warrant or claims relating to the dock; and

 

2.                  Settlement agreement with Custom Dock Manufacturing in which they agreed to seal cracks in the docks and extend warranty for five years from the date of signing of this instrument.

 

Unanimously adopted.

 

St. Simons Boating & Fishing Club Lease of St. Simons Marina.

 

            In response to previous discussion by various Commissioners concerning the possibility of either using a portion of the St. Simons Marina tract for other purposes or offering it for sale, County Attorney Gary Moore said deed restrictions required that this tract be operated for public park purposes or it would revert back to the former owner.

 

Provisions for Paving Assessment on Abbott Lane.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman that property owners adjacent to Abbott Lane who had agreed to pay a share of the cost of paving said street by assessment be asked to sign a subscription agreement prior to the work taking place giving them the two following payment options, as recommended by County Attorney Gary Moore.

 

1.                  They would have the option of signing a security deed and agreeing to pay the full cost of the assessment within 90 days of the billing date after work was completed; or

 

2.                  They would be allowed to pay half the assessment when the work was done and the remaining half in 30 days, without a security deed.

 

Unanimously adopted.

 

West Law Computer Service for County Attorney.

 

            A motion was made by Commissioner Boyne and seconded by Commissioner Dismer authorizing Chairman Smith to execute an agreement with West Publishing Company and West Services, Inc., to provide computer legal research service for the County Attorney at a cost of approximately $100 per month plus $115 per hour of research, totaling approximately $300.00 per month.

            Unanimously adopted.

 

Resolution Regarding Wetlands Legislation.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman ratifying Chairman Smith’s execution of a letter to State Senators Joe Hammill and Earl Echols asking them to support a bill introduced by Representative Willou Smith regarding mitigation of Wetlands Regulations.

            Unanimously adopted.

 

Court House Furnishing to be Bid.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Boyne authorizing Architectural Design Interiors to bid furnishing for the New Court House, in accordance with specifications presented to the Commission during a previous work session.

            Unanimously adopted.

 

Appointment of Recreation Advisory Board.

           

            Administrative Assistant Dick Newbern reminded the Commission that a recommendation had been received from the Recreation Task Force that a Glynn County Recreation Advisory Board consisting of seven members representing each Commission district be formed, with the initial terms being staggered for one, three, four, and five years, and terms being five years in duration thereafter.

            A motion was made by Commissioner Moore and seconded by Commissioner Boyne approving this recommendation and directing Staff to advertise for persons interested in serving on this Advisory Board, and to place said appointments on the agenda of the next regular meeting.

            Unanimously adopted.

 

Amity House Grant Application Supported.

 

            A motion was made by Commissioner Dismer and seconded by Commissioner Boyne authorizing Chairman Smith to submit a letter endorsing Amity House application for a $10,000 operational grant from the Georgia Residential Financing Authority.

            Unanimously adopted.

 

Nominations for NACO Achievement Awards.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Dismer authorizing Staff to submit the following projects to the National Association of Counties for consideration of a 1992 Achievement Award, as recommended by Administrator Assistant Dick Newbern on behalf of Staff.

            Fire Department Technical Support Unit.

            Metro Drug Squad.

            Corrugated Cardboard Recycling Program.

 

            Unanimously adopted.

 

Dinner for ACCG Convention.

 

            County Administrator Charles Stewart related that $8,000 was budgeted to provide one evening meal for the ACCG Convention to be held on Jekyll Island April 20-24, and several decisions would have to be made including menu selection and whether or not to use the previous vendor.

            Chairman Smith referred this item to the Finance Committee for recommendation.

 

Exercise Equipment for Fire Department.

 

            Chairman Smith referred matters relating to exercise equipment for the Fire Department to the Personnel Committee for recommendation.

 

Recreation Director Job Description Amended.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Hardman approving a change to the Recreation Director job description, which would allow extensive experience of ten years or more in the field of administration to be substituted for degree requirement.

            Unanimously adopted.

 

Commissioners Retreat.

 

            The Commission approved Administrator Charles Stewart’s suggestion that preliminary meeting be held with facilitator Janice Miller on the afternoon of March 4 to formulate schedule of activities for the Commissioners’ retreat to be held at Honey Creek on March 7, 1991.

 

Budget Freeze Actions.

 

            A motion was made by Chairman Smith and seconded by Commissioner Dismer that the following budgetary actions be implemented immediately.

 

1.                  Freeze all non-essential hiring for 30 days (essential means Police, Fire and Detention Officers).

 

2.                  Freeze all capitol purchases for 30 days.

 

3.                  Consider approaching three entities that receive Hotel/Motel Tax share, with the idea of possible reduction and appropriate if trend on receipts continues (or as an alternative assign this to the Finance Committee for review).

 

4.                  Personnel Committee asked to draft an overtime policy for the full Commission’s consideration.

 

Unanimously adopted.

 

Carol Highsmith Appointed to Board of Health.

 

            Chairman Smith announced that Cheryl VanDiviere had resigned from her position as the County’s Consumer Advocate Representative on the Board of Health, and a new appointment was needed to fill this position.

            Commissioner Tillman nominated Carol Highsmith.

            Commissioner Boyne nominated Carolyn Hill.

            Written votes were cast by the Commission and counted by Staff, whereupon Chairman Smith announced that Carol Highsmith had been selected to fill this position.

 

Appointments to Glynn-Brunswick Memorial Hospital Authority.

 

            Chairman Smith announced that terms of the three following County representatives on the Glynn-Brunswick Memorial Hospital Authority would be expiring soon, and the Commission was called on at this time to submit three nominees for each of these positions from which the Hospital Authority would select the new members:

            Robert G. Boone

            John Maulden

            William M. Roach

 

            Commissioner Pate nominated Sandra Brunson for the position occupied by Robert G. Boone.

            Commissioner Moore nominated Louella Machin.

            Chairman Smith nominated Ms. Dean Overall.

            Commissioner Hardman nominated Robert G. Boone.

            Commissioner Boyne nominated Dr. Rosemary Kazans and Virginia Ramsey.

            A motion was made by Commissioner Tillman, seconded by Commissioner Hardman and unanimously adopted to close the nominations.

            After written votes were cast by the Commission and counted by Staff, Chairman Smith announced that the three following nominees had been selected to the Hospital Authority to fill the position currently occupied by Robert G. Boone.

            Sandra Brunson

            Louella Machin

            Dr. Rosemary Kazans

 

            Commissioner Hardman nominated John Maulden to serve another tem on the Hospital Authority.

            Chairman Smith nominated Julian J. Gray, III for this position.

            Commissioner Pate nominated Dr. Hubert Manning, Hubert Lang, and Elden Carmichael.

            Commissioner Moore nominated Ira Moore.

            Commissioner Boyne nominated Bob Cheney.

            Following the first round of written votes, Chairman Smith announced that Ira Moore and Bob Chaney had been selected as two nominees for this position.

            A second round of written votes yielded the name of Dr. Hubert Manning as the third nominee for this position, Chairman Smith announced.

 

            Commissioner Moore nominated William M. Roach to succeed himself on the Hospital Authority.

            Chairman Smith nominated Robert Fox for this position.

            Commissioner Pate nominated Hubert Lang.

            A motion was made by Commissioner Dismer, seconded by Commissioner Hardman and unanimously adopted to close the nomination, whereupon Chairman Smith announced that the three names listed above would be submitted to the Hospital Authority for their consideration in filling Mr. Roach’s slot.

 

Appointments to Animal Control Advisory Board.

           

            Chairman Smith advised that terms of the four following members of the Animal Control Advisory Board would expire soon, and reappointments were in order.  He noted that the first two members were willing to serve again.

                        Diane Hughes

                        Marcia Henry

                        Ricky Wilkes

                        Patricia Barefoot

            A motion was made by Commissioner Moore and seconded by Commissioner Pate to reappoint Diane Hughes and Marcia Henry to the Advisory Board, and to forward a letter to the Advisory Board notifying them of this action and asking if they would like to scale down the size of the Board or have Staff advertise for additional nominees.

            Unanimously adopted.

 

Appointment to City of Brunswick Multi-Purpose Center Advisory Board.

 

            Commissioner Tillman nominated Raymond Harris for appointment to the Brunswick Multi-Purpose Center Advisory Board.

            A motion was made by Commissioner Dismer and seconded by Commissioner Tillman to close the nominations.

            Unanimously adopted.

            Chairman Smith announced that Mr. Harris had been selected as the County’s representative on the Multi-Purpose Advisory Board.

 

Appointments to Glynn County Zoning Appeals Board.

 

            A report was received from Staff indicating that four-year terms of W. H. (Bill) Cowman and Sidneye Henderson on the Zoning Appeals Board were expiring, and seven (7) citizens, including Mr. Cowman and Ms. Henderson, had volunteered to serve in this position.

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman that Ms. Henderson and Mr. Cowman be re-appointed to serve additional terms on the Zoning Appeals Board.

            Unanimously adopted.

 

Appointment to Board of Adjustments and Appeals Building Code.

 

            A report was received from Staff indicating that four your terms of Terry O’Quinn and William Hooker on the Board of Adjustments and Appeals Building Code was expiring, and reappointments were in order.

            In addition to Mr. O’Quinn and Mr. Hooker volunteering to serve again, Staff noted that Raymond Harris had also expressed an interest in serving on this Board.

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman that Mr. O’Quinn and Mr. Hooker be reappointed to serve new four-year terms on the Board of Adjustments and Appeals Building Code.

            Unanimously adopted.

 

Appointments to Selden Park Advisory Board.

 

            A written report was received from Deputy Clerk Martha Tyre indicating that terms of the following members of the Selden Park Advisory Committee were expiring, and reappointments were in order.

 

                        Richard Perry

                        William Greene

                        Anita Jones

                        Claudia Stephens

            A memo was also received from Richard Perry, Chairman of the Selden Park Advisory Board, indicating that both he and William Greene would like to continue serving on this Board, and recommending that membership be reduced from eleven to nine members because of the absenteeism of Anita Jones and Claudia Stephens.  In addition to Mr. Perry and Mr. Greene’s desire to serve again, Staff indicated that Mary C. Harris had expressed an interest in serving on this Board.

            A motion was made by Commissioner Pate and seconded by Commissioner Tillman reappointing Mr. Perry and Mr. Greene to serve additional terms on the Selden Park Advisory Board, and granting their request for reduction in the membership from eleven to nine members.

            Unanimously adopted.

 

Update of Status of County.

 

            Finance Director Charles Lewis presented an update on financial status of the County, comparing actual to budget for seven-month period through 1/31/91, and he asked the Commission for authorization to send budget request letters to outside agencies funded by the County.

            Administrator Charles Stewart suggested that the Commission decide which agencies they intended to fund so that letters would not be forwarded to those that were likely to be cut.

            A motion was made by Commissioner Moore and seconded by Commissioner Hardman that the budget process begin with notification to Department Heads that basic County services would be funded first with outside agencies afterwards, and that a letter be forwarded to outside agencies letting them know that their budget requests would be considered after April 1.

            Unanimously adopted.

 

Update on Beach Nourishment Project.

 

            Community Development Director Ed Stelle reported that bids on Glynn County’s Beach Nourishment Project would go out within the next two working days, and the Corps of Engineers would open said bids on March 25.  He said the deadline on applying for a permit from the DNR to construct groins fell on Tuesday of the following week.  He advised that Massengale Park was contemplated for use as the staging area to store materials and equipment for this project, which would necessitate closing the Park for two months, possibly into June and July.  He said parking at the Coast Guard Station was being increased to offset this closure.  Mr. Stelle presented the following three-point recommendation from the Glynn County Beach Nourishment Task Force.

 

1.                  Hiring of Olsen & Associates to look after the County’s interest during the actual pumping of sand onto the St. Simons beach.

 

2.                  County Commission approval for use of Massengale Park as staging are for the Park.

 

3.                  County Commission authorization for Staff to develop a Glynn County Beach Management Plan.

 

He reported that further recommendations on these proposals would be presented to the Commission at the next Regular Meeting.

 

A motion was made by Commissioner Boyne that as a public relations gesture, Staff construct a sign to be placed at Massengale Park advising activities that would be taking place at this location relative to the Beach Nourishment Project, and directing Staff to make a careful study to determine the feasibility of expanding parking at Massengale Park.

Motion adopted by majority vote with Commissioner Hardman abstaining.

 

Personnel Committee Actions – Pension Policy Amended.

 

            A motion was made by Commissioner Boyne and seconded by Commissioner Tillman approving minutes of the Personnel Committee Meeting held February 19, 1991, including amendment to the Glynn County, Georgia Defined Benefit Pension Plan, as follows:

 

GLYNN COUNTY, GEORGIA

DEFINED BENEFIT PENSION PLAN AMENDMENT

 

Effective December 31, 1990, the Glynn County, Georgia, Defined Benefit Pension Plan is hereby amended as follows:

 

Section 3.1(2) is changed to read as follows:

 

3.1(2) Years of Service After the Effective Date (1/1/89):

 

Years of Service after this Effective Date (1/1/89) and before 1991 shall be the number of Plan Year during which the Employee has achieved 1,000 Hours of Service.

 

For each Plan Year after 1991, a Year of Service shall be computed for each Plan Year on the basis of the total number of completed months worked during the Plan Year.  A Year of Service will be computed to the nearest one-tenth of a year in the proportion that each total number of completed months worked bears to twelve (12).

 

            Unanimously adopted.  (Commissioners Dismer and Pate were not present for this vote.)

 

Finance Committee and Purchasing Items.

 

            On behalf of the Finance Committee, a motion was made by Commissioner Moore and seconded by Commissioner Boyne, approving the following actions:

 

1.                  Bid on repairs and resurfacing two tennis courts at Epworth on St. Simons Island awarded to Varsity Courts of Longwood, Florida in the amount of $4,535.

 

2.                  Bid on firing range improvements awarded to Metal Building Broker of Brunswick, Georgia, in the amount of $14,308, with all expenses to be reimbursed by FLETC and other improvements to be made by County forces.

 

3.                  Bid on chlorine for Water/Sewer Department awarded to Allied Universal Corporation of Miami and Brunswick in the amount of .1333 (150 lb. Chlorine cylinder) and .0525 (1 ton cylinder).

 

4.                  One surplus LARC-5 amphibious vehicle to be sold to sole bidder Consolidated Motors of Brunswick, Georgia, in the amount of $600.

 

5.                  FY 90/91 budget of Emergency Management Agency increased by $5,455 with funding from the Commission Discretionary Fund.

 

6.                  $1,000 to be expended from the Jail Construction Interest Account for office screens for use in the jail operations.

 

7.                  Countywide Policy established to provide funding for Commercial Drivers License training of present personnel from the respective department’s budget.

 

8.                  Building Code Appeal fee increased from $10 to $75.

 

Unanimously adopted.  (Commissioners Dismer and Pate were not present for this vote.)

 

Salary Increase Granted to Board of Elections Chairman.

 

            A motion was made by Commissioner Boyne and seconded by Commissioner Hardman to grant a $20 per month pay increase to the Chairman of the Board of Elections, effective immediately.

            Unanimously adopted.  (Commissioners Dismer and Pate were not present for this vote.)

 

Goals and Objectives for 1991.

 

            Although approval of goals and objectives for 1991 was listed on the agenda for approval at this time, Chairman Smith recommended deferral of this item until the next regular meeting so that individual Commissioners could look at their priority ranking again.

            A motion deferring this item until the next regular meeting, as recommended by Chairman Smith, was made by Commissioner Tillman and seconded by Commissioner Boyne.

            Unanimously adopted.  (Commissioners Dismer and Pate were not present for this vote.)

 

Meeting Adjourned.

 

            A motion was made by Commissioner Boyne and seconded by Commissioner Hardman to adjourn this meeting.

            Unanimously adopted.  (Commissioners Dismer and Pate were not present for this vote.)

 

 

                                                                                    BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

 

 

 

                                                                                    ______________________________

Joe Smith, Chairman

Attested to and

Prepared by:

 

___________________________

Martha D. Tyre, Deputy Clerk