MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

THURSDAY, FEBRUARY 7, 1991 AT 8:30 AM

 

PRESENT:                      Chairman Joe Smith

Vice Chairman Karen Moore

Commissioner Robert H. “Bob” Boyne

Commissioner William E. Dismer

Commissioner Jack Hardman

Commissioner E. C. Tillman

Commissioner W. Harold Pate

 

ALSO PRESENT:             County Administrator Charles T. Stewart

County Attorney Gary Moore

 

Opening Ceremony.

 

Chairman Smith opened the meeting by calling on Commissioner Boyne for the invocation and Pledge of Allegiance to the Flag.

 

Desert Storm T-Shirt Presentation.

 

On behalf of Flexer Industries, Debra Willoughby presented Desert Storm T-Shirts to the Commission and Staff.

 

Consent Agenda.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Dismer to approve the following Consent Agenda items, as recommended by Staff.

 

Policy on Providing Legal Services to any County Department wherein potential conflict exists, as recommended by County Attorney Gary Moore, adopted as follows:

 

“Procedure for Legal Representation

of County Officers and Employees

in the Event of a Conflict of Interest”

 

                        Whenever any County official or employee shall be afforded legal representation by the County Attorney to be paid for by Glynn County, Georgia, it shall be the duty of the County Attorney to immediately notify the parties involved of any conflict of interest in his representation.  As soon as practical, thereafter, the County Attorney will bring the conflict of interest to the attention of the Board of Commissioners and suggest whatever course of action he deems advisable for the handling of the perceived conflict of interest.  The Board will then decide what course of action to follow in the matter.


                        Under the above circumstances, should it be necessary to retain an attorney before the next regularly scheduled meeting of the Board of Commissioners, the County Attorney is empowered to do so and the Glynn County Board of Commissioners will make such payments as are necessary to pursue such a course of action PROVIDED, HOWEVER, that the conflict and emergency action taken shall be brought to the attention of the Board of Commissioners at the next regularly scheduled meeting of the Board.  The Board shall then decide to continue the representation chosen by the County Attorney or to terminate the representation and pursue such other course of action as the Board of Commissioners may deem appropriate under the circumstances.  The Board of Commissioners shall not be obligated to pay any bill for legal services where the provider was chosen in any way not set forth herein.

 

Water/Sewer Budget Amended, as follows:

 

CHANGES TO 90/91 FY ST. SIMONS ISLAND

WATER/SEWER BUDGET

 

                                                                                                            Deleted            Added

 

DELETED:

 

Item 10 -          Water Line Hampton to Harrington                               $600,000

                        Financed by Water Impact Fees

 

                        Portion of Line Installed                                                                        43,316

                        (Harrington to Jct Frederica Rd.

                        to Lawrence Rd.)

 

ADDED:

 

Item 1 -            Re-circulate Water WPCP                                                                     9,300

Item 2 -            Rebuild #9 Lift Station                                                              31,000

Item 3 -            Hand Held Computers                                                                          25,000

Item 4 -            Wire Lift Stations                                                                                  12,000

Item 5 -            Chlorine at Wells                                                                                    9,000

                          Emergency Equipment Chlorine                                                             6,000

                                                                                                                                               

TOTAL                                                                                                $600,000       135,616

 

Remaining Balance                                                                                $464,384                    

 

CHANGES TO THE 90/91 FY ST. SIMONS ISLAND

WATER/SEWER OPERATING BUDGET

 

                                    Actual Use                   Budget             Fiscal                           Excess

                                    YTD                            YTD                Year                                        

 

711-696 ITEM

  Electricity                   $15,786                       19,656             47,175                         11,175

 

Item 1 -  Flush Lines                                                                                                       5,500

 

            Excess Remaining                                                                                           $  5,675

 

CHANGES TO 90/91 FY MAINLAND

WATER/SEWER CAPITAL BUDGET

 

ADDED:

Item 5 -  Chlorine at Wells                                                                                              1,500

                  Emergency Equipment                                                                                  6,000

 

The above from Glynn County General Fund

 

Receipt of Report on Water Conservation Measures deferred.

 

Area Agency on Aging – Request from Coastal Georgia RDC for support of their designation as the Area on Agency on Aging approved.

 

            Unanimously adopted.

 

Proposed Changes to Subdivision Regulations.

 

            Jim Conine addressed the Commission with criticism of recent proposal from the Planning Commission to amend the Glynn County Subdivision Regulations for the purpose of increasing minimum residential lot sizes in Forest Agricultural Districts to one full acre with minimum frontage of 200 feet.  He questioned the need for a single-family residential lot being this large, and as a point of comparison, he noted that the local Federal Building was located on a smaller site.

            Community Development Director Ed Stelle responded that the Planning Commission had withdrawn this proposed amendment, and the would be looking at this situation again at their next meeting in two weeks’ time.

 

Arbor Day Resolution Adopted.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Tillman to adopt the following Proclamation designating February 15 as Arbor Day in Glynn County, as recommended by Bruce Elias on behalf of Glynn Clean and Beautiful.

 

PROCLAMATION

 

WHEREAS, The County of Glynn is richly endowed with a beautiful and valuable urban forest, and

WHEREAS, trees in our County increase property values; reduce soil erosion; heating and cooling cost; and provide oxygen and a habitat for wildlife, and

WHEREAS, trees are our most valuable renewable natural resource, providing us with countless benefits for our daily use,

NOW, THEREFORE, We, the Glynn County Board of Commissioners, do hereby proclaim Friday, February 15, 1991 as

ARBOR DAY

For Glynn County and urge all residents to plant trees and to protect our trees, and to support urban forestry for the well being of present and future generations.

 

            Unanimously adopted.

 

St. Simons Beautification Day Supported.

 

            A motion was made by Commissioner Moore and seconded by Commissioner Boyne that Glynn County support St. Simons Beautification day on March 9, as requested by St. Simons Island Beautification Council Chairman Jean H. Smith, including use of County manpower and equipment to collect litter bagged by volunteers and placed along the roadside on that day.

            Unanimously adopted.

 

Request of Renaldo Tate’s for Water/Sewer Service in Needwood Community.

 

            Attorney Fleming Martin asked the Commission to aide Renaldo Tate in acquiring HUD funding for a proposed senior citizen, multi-unit residential complex in the Needwood Community by submitting a letter of intent to provide water and sewer service for this project.  Also speaking on behalf of Mr. Tate, Surveyor Ralph Lackey said he felt this was a viable project for the Needwood Area, and efforts were being made to submit funding application to HUD in June, in anticipation of receiving project funds approximately one year later.  He said the total cost of providing water and sewer for this project was estimated at 4463,825, and HUD would allow reasonable impact fees.  He noted that approximately four acres of Mr. Tate’s land had been identified as wetlands, and Corps of Engineers approval had not yet been received.

            A motion was made by Commissioner Moore and seconded by Commissioner Pate authorizing County Administrator Charles Stewart and County Attorney Gary Moore to draft a letter to the appropriate agencies involved in this project, stating that based on the current information available, Glynn County was interested in pursuing this project but such interest would be contingent upon 404 Wetland Permitting, rezoning of the property, and notification from HUD as to the amount of impact fees they were willing to commit to the project; and once the County was fully aware of all the financial implications, formal notification of intent would be supplied.

            Aye:     Commissioners Moore, Pate, Hardman and Tillman.

            Nay:     Commissioner Boyne, Dismer and Chairman Smith.

            Motion adopted.

 

Request for Training Funds for Olympic Bobsledding Participant, Bubba Womack.

           

            Mike Purnell introduced Olympic Bobsledding participant, Bubba Womack, and asked the Commission to assist Bubba financially with training expenses for the upcoming Winter Olympic Bobsledding events.

            Chairman Smith directed Staff to place this item on the agenda of the next regular meeting, and directed County Attorney Gary Moore to present recommendations to the Commission at that time concerning the legality of making such a contribution.

 

Engineering Consultant Tom Moreland Reports on Status of Road Projects.

 

            On behalf of the County’s Engineering Consultants, Moreland/Altobelli, Tom Moreland presented status reports on several on-going County road projects, as follows:

 

1.                  A contract had been prepared by the Department of Transportation for paving the next round of County dirt priorities covering Dutch Road, Anchor Drive, Bateau Circle, Burnett Road, Pershing Circle, Robarts Street, Wallace Road and Berry Street, PR-55-11(127), and it was ready for execution by the County

 

2.                  DOT had issued authorization for preparation of construction estimates for paving the following Glynn County dirt roads, and Mr. Moreland said that it was appropriate at this time for the Commission to submit Right-of-way Certification on same:

 

Ryals road

Cowpen Creek Road

Donell Street

Cassel Road

Village Drive

Canal Road

Live Oak Lane

Windward Drive

 

3.                  DOT Dirt Road Paving Budget for Glynn County.  Mr. Moreland informed the Commission that $500,000 had tentatively been included in DOT's budget for Glynn County’s dirt road program, but that amount had been cut to $391,000.  He suggested that projects corresponding to this amount of money be identified and efforts put forth to obtain DOT contracts for this work early in the next fiscal budget in July.  He also suggested that letters be forwarded to local legislators asking them to try to get the lost funds restored to the budget.

 

4.                  Community/Cypress Mill Road Project.  Mr. Moreland said Glynn County had a good chance of completing right-of-way acquisition for the Community/Cypress Mill Road Project so that DOT could proceed with letting a construction contract for this project on schedule in April of 1991.

 

5.                  MLK Boulevard.  Mr. Moreland said his firm was nearing completion of the concept phase for the MLK Boulevard Improvement Project, and then it would be presented to DOT for approval.

 

6.                  L Street Improvement.  Mr. Moreland said they was waiting for input from the City of Brunswick on the concept of tying L Street into MLK from the Causeway, before further work was put into the project.

 

7.                  Fourth Street Project:  Mr. Moreland advised that work had not yet started on the Fourth Street Project,

 

8.                  St. Simons Road Improvements:  Mr. Moreland advised that intersection improvements slated for the Sea Island Road/Demere Road Intersection involved wetlands, and his firm’s environmentalists were already working to resolve this issue in order to move the project forward.

 

9.                  Demere Road/Airport Road Intersection:  Mr. Moreland said he favored not proceeding with improvements at the two Demere Road/Airport Road Intersections until the scope of improvements required for Airport Road was completed.

 

10.              Use of Causeway Toll to fund Beach Nourishment Project.  Mr. Moreland advised that proposed use of Causeway Tolls to fund Beach Nourishment would require legislation.  At Commissioner Moore’s request, Mr. Moreland agreed to represent the County’s interest in this matter with the Tollway Authority, with the participation of the County Commission.

 

Execution of D.O.T. Contract.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Boyne authorizing the Chairman, Clerk and Attorney to execute contract with the Department of Transportation for paving the following Glynn County dirt roads; Project No. PR-55-11 (127).

 

                        Dutch Road

                        Anchor Drive

                        Bateau Circle

                        Burnett Road

                        Pershing Circle

                        Robarts Street

                        Wallace Road

                        Berry Road.

 

            Unanimously adopted.  (Commissioner Tillman was not present for this vote.)

 

Application for Abandonment of Portion of Santa Catalina Street.

 

            Pursuant to advertisement, public hearing was held on application submitted by Marsha A. Bluestein and Geraldine Dahlinger for abandonment of a platted, unopened portion of Santa Catalina Street west of Reynosa Avenue in El Dorado Subdivision on St. Simons Island.  Recommendation for approval of this request was presented by County Engineer Ray Richard and County Attorney Gary Moore.

            Co-applicant Ms. Bluestein was present on behalf of this request, and explained that the alley was presently used as a dumping ground and she wanted to be able to keep it clean and maintained.  Doyle Watson, owner of the lot at the end of this alley, opposed this request.  He disagreed with Ms. Bluestein’s comments that the alleyway was used as a dumping ground, and said he felt it should be left in its present state.  If that was not possible, he asked that the Commission either grant him an easement to use at least thirty feet of the right-of-way extending from his property, or abandon thirty feet of it to him.

            A motion was made by Commissioner Pate and seconded by Commissioner Hardman to defer action on this request until the next regular meeting so that individual Commissioners could view the street in question prior to a decision being made.

            Unanimously adopted.

 

            Chairman Smith directed Staff to place this item on the agenda of the next regular meeting.

 

Landscape Account Requested for Blythe Island Regional Park.

 

            On behalf of the Blythe Island Regional Park Advisory Committee, Ernest Gilbert asked that funds from recent timber sales be placed in a landscape account to be used at the Park.

            After brief discussion, Chairman Smith said the Commission did not see fit to act on this request at this time, and he informed Mr. Gilbert that it would be appropriate for this request to be handled through the budget process.

 

Water/Sewer Ordinance Amended to Include Grease Trap Regulations.

 

            A motion was made by Commissioner Pate and seconded by Commissioner Tillman to adopt the following amendment to the Water and Sewer Ordinance, effective immediately.

 

A RESOLUTION AMENDING CODE OF ORDINANCES,

GLYNN COUNTY, GEORGIA, TO REQUIRE GREASE TRAPS

IN RESTAURANTS AND OTHER FOOD SERVING BUSINESSES

AND PROVIDE A PENALTY FOR VIOLATION.

 

            BE IT ORDAINED by the Glynn County Board of Commissioners, this the 7th day of February, 1991, that Division 3: Sewerage Systems of Article III: Water and Sewers Chapter 2-16 of the Code of Ordinances, Glynn County, Georgia, be and it is hereby amended by adding the following provision:

2-16-90    GREASE TRAPS

 

Installation of grease traps and their maintenance improper working order is required for any food related business including but not limited to restaurants, and any other business serving food.  Grease traps may be inspected by the County at any time during normal business hours.  The business owner is responsible for the maintenance of the grease trap at all times.  When the County Inspector finds a grease trap in an unsatisfactory condition he shall notify the business owner by written notice, left with any person at the business location who, in the inspector’s opinion, is in charge of the operation to remedy the condition within 5 working days.  If the condition is not, as shown by a second inspection, remedied, the County Inspector may grant additional time to correct the problem provided the owner or operator requests more time, in writing, to the inspector.  Up to twenty working days may be granted at the inspector’s discretion if the business owner has shown a bona fide attempt to make the needed corrections.  If a food related business as defined above, does not have a grease trap of adequate size as required in Design Section #4 of the “Manual of On Site Sewer Management Systems”, (a copy of which may be obtained at the Glynn County Health Department) or has none at all, they shall have a maximum of 45 calendar days to come into compliance.  If any business shall fail to comply with this ordinance, Glynn County will hold a hearing within five (5) days to determine if the grease trap is functioning properly or not.  The business and property owners shall have the right to appear at such hearing with or without an attorney and introduce evidence and cross-examine witness against them.  If the Glynn County Water and Sewer Engineer who shall preside at the hearing determines after the hearing that the grease trap is not functioning properly, he may allow additional time to make the grease trap functional or order water and sewer services terminated until they are made functional.

 

As used in this Section, the term Grease Trap refers to any device, which separates substantially all of the grease or oil from waste or sanitary sewer water and includes grease/oil removal units.  The term food related business as used in this Section shall mean any business or institution preparing food for human consumption, PROVIDED, HOWEVER, that it shall not include facilities serving single families nor shall it include any business serving prepared foods where no preparation is done other than opening packages or heating food in a microwave oven.

 

            Motion adopted by majority vote with Commissioner Dismer abstaining.

 

Jay Walking Ordinance Amended.

 

            A motion was made by Commissioner Pate and seconded by Commissioner Tillman to adopt the following Jay Walking Ordinance, effective immediately, as prepared by County Attorney Gary Moore.

 

A RESOLUTION AMENDING CODE OF ORDINANCES,

GLYNN COUNTY, GEORGIA, TO REGULATE PEDESTRIAN

TRAFFIC ON THE STREETS AND PROVIDE A PENALTY FOR

VIOLATION

 

            BE IT ORDAINED by the Glynn County Board of Commissioners, this the 7th day of February, 1991, that the Code of Ordinances, Glynn County, Georgia, be and it is hereby amended by adding the following provision:

 

ARTICLE IV:  JAY WALKING

 

2-13-51

 

            No person shall cross and State or Federal highway outside of a crosswalk at a location within 1100 feet of a crosswalk on that same highway.  Any violation of this ordinance shall be punishable by a fine of up to $200 or imprisonment for up to five (5) days or any combination of fine and imprisonment up to the maximums herein at the discretion of the Judge.

 

            Unanimously adopted.

 

GC-4-91; Rezoning Application – Coastline Development Company, Owner/Applicant.

 

            Pursuant to advertisement, public hearing was held on subject application to rezone from FA Forest Agricultural to HC Highway Commercial the following described property:

 

A 3.976 acre tract fronting 480.88 feet on the south side of Perry Lane Road beginning 400.10 feet east of Cate Road and lying immediately west of the Calvary Tabernacle Church property.

 

            Zoning Administrator Deborah Chapman presented recommendation for approval of this application from the Planning Commission and Staff.

            There being no opposition, a motion approving said application as recommended was made by Commissioner Hardman and seconded by Commissioner Boyne.

            Unanimously adopted.

 

GC-5-91; Rezoning of Horizon-Glynn Properties Inc; and GC-6-91; Rezoning Application of Diversified Investments, Inc.

 

            Pursuant to advertisement, public hearing was held on application to rezone from FC Freeway Commercial to FA Forest Agricultural, the following described property:

 

Approximately 41 acres fronting 1,527.75 feet on the west side of Interstate 95, beginning approximately 700 feet east of Cate Road, being a portion of a 64.892 acre tract owned by Horizon-Glynn Properties, Inc. located between Cate Road and Interstate 95; and

 

application to rezone from FC Freeway Commercial to FA Forest Agricultural, the following described property:

 

A 24.456 acre tract fronting 632.90 feet on Interstate 95 beginning approximately 900 feet east of Cate Road, being a portion of a 39.335 acre tract owned by Diversified Investments, Inc., which lies immediately behind lots 13-20 of East Point Subdivision.

 

            Zoning Administrator Deborah Chapman presented recommendation from both the Planning Commission and Staff for approval of both these rezoning applications.

            There being no opposition, a motion approving said applications, as recommended, was made by Commissioner Boyne and seconded by Commissioner Hardman.

            Unanimously adopted.

 

Beer License Granted to Glynn S. Spaulding at The Village Mart.

 

            Pursuant to advertisement, public hearing was held on application of Glynn S. Spaulding for License to sell Beer in original containers only, not to be consumed on premises, at The Village Mart located at 135 Georgia Highway 303, Brunswick, Georgia, (operated in 1990 as Pixy Store with Hoyt Carney License Agent).

            Police Chief Carl Alexander recommended approval of this application, and the applicant, Ms. Spaulding, was present on her own behalf.

            There being no opposition, a motion approving this application, as recommended, was made by Commissioner Dismer and seconded by Commissioner Hardman.

            Motion adopted by majority vote, with Commissioner Boyne abstaining.

 

Agenda Format Revision.

           

            Commissioner Dismer questioned recent changes to the agenda format, particularly the relocation of Delegations from the second to the first hour of the meeting.   Commissioner Dismer related that in February of 1990, Chairman McVeigh asked him to make recommendation concerning the agenda format in order to expedite the County’s business, and two months later during the month of April the Commission had agreed to follow his recommended format with the proviso that any further adjustments would be considered as needed.

            Chairman Smith responded that at the last regular meeting on February 7, he had announced changes that would be made to the agenda, including opening each and every meeting with prayer and pledge of allegiance to the flag, followed by delegations as the first order of business, to see how it would work out, and until such time as a vote of the Commission dictated otherwise, this order would continue.

            Commissioner Moore said she felt the entire agenda format could be improved, and suggested that this topic be discussed at the upcoming Commissioner’s Retreat.  She suggested that any Commissioner having suggestions for agenda revision be prepared to do so prior to or during the retreat.

 

Jekyll Island Tax Committee

 

            A motion was made by Commissioner Moore and seconded by Commissioner Dismer authorizing Chairman Smith to forward a letter to the following agencies asking them to name both a prime and alternate member to serve on a short-term committee whose purpose would be to determine how to resolve any inequities that might exist concerning taxation and the cost of living and doing business on Jekyll Island.

 

Jekyll Island Citizen’s Association

Convention of Business Bureau

Audubon Society

Jekyll Business Association

Tom Stroud, Jekyll Island Authority

George Chambliss, JIA Director

Charles T. Stewart, County Administrator

Commissioner Dismer

Commissioner Boyne

Commissioner Moore

 

Ex Officios:

Willou C. Smith, State Representative

Senator Earl Echols

 

Unanimously adopted.

 

Selden Park Activities.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Hardman to allow the following activities to take place at the Selden Park gymnasium:

 

1.                  Brunswick Jr. ROTC

Friday, February 8, 1991

7:00 p.m. – 11:00 p.m.

 

2.                  Alpha Fraternity Annual Valentine’s Dance

Saturday, February 10, 991

9:00 p.m. – 1:00 a.m.

 

            Unanimously adopted.

 

Executive Meeting.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Tillman to go into executive session for the purpose of discussing the following items:

 

            Personnel Matters

            Property Acquisition

            Unanimously adopted.

 

            Approximately 35 minutes later, upon motion made by Commissioner Tillman, seconded by Commissioner Boyne, and unanimously adopted, the executive meeting was adjourned, and the regular order of business resumed.

 

Report on Status of County Leases

 

            Pursuant to previous requests from the Commission, County Attorney Gary Moore presented a report on the status of existing leases of County properties to other agencies, which specifically pinpointed the Casino Theatre Lease and the St. Simons Marina Lease for immediate attention, because of the automatic renewal provisions contained therein.  Attorney Moore recommended the Commission giving immediate notice of desire not to automatically renew said lease in 1995 and 1996, respectively, for additional five-year periods.

            A motion was made by Commissioner Hardman and seconded by Commissioner Pate authorizing Chairman Smith to forward letters to both the St. Simons Boating and Fishing Club and the Coastal Islands Theatre advising that their leases would not automatically renew said lease in 1995 and 1996, respectively, for additional five-year periods.

            A motion was made by Commissioner Hardman and seconded by Commissioner Pate authorizing Chairman Smith to forward letters to both the St. Simons Boating and Fishing Club and the Coastal Island Theatre advising that their leases would not automatically renew beyond the current period.

            Motion adopted by majority vote with Commissioner Moore dissenting.

 

            A motion was made by Commissioner Dismer and seconded by Commissioner Boyne authorizing Attorney Moore to contact representatives of the St. Simons Island Boating and Fishing Club to initiate a discussion of establishing a valid Exhibit A to be appended to their lese of the St. Simons Marina property, at which time the existing lese would be ratified.

            Aye:     Commissioners Dismer, Boyne, Hardman, Pate and Tillman.

            Nay:     Chairman Smith.

            Abstaining:        Commissioner Moore.

            Motion adopted.

 

Aerial Mosquito Spraying in McIntosh County

 

            Pursuant to recommendation of approval from Public Works Director Keith Flanagan, a motion was made by Commissioner Hardman and seconded by Commissioner Tillman authorizing the Glynn County Public Works Department to perform aerial mosquito spraying in McIntosh County, with McIntosh County to cover the full expenses for this work.

            Unanimously adopted.

 

Supplemental Emergency Management Budget

 

            Chairman Smith referred the matter of a proposed Emergency Management Supplemental Budget to the Finance Committee for review and recommendation.

 

Application to Increase GEFA Water/Sewer Loan

 

            A motion was made by Commissioner Pate and seconded by Commissioner Hardman authorizing Staff to prepare an application to be submitted to the Georgia Environmental Facilities Agency for the purpose of increasing the County’s Water/Sewer Loan from $1 million to $2 million.

            Unanimously adopted.  (Commissioner Moore was not present for this vote.)

 

Commissioner’s Retreat Scheduled

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Dismer authorizing staff to make reservations for the Commission to hold a retreat at Ocmulgee State Park, March 22 and 23, 1991, to review and formulate Goals and Objectives for the year.

            Motion adopted by majority vote with Commissioner Hardman abstaining.  (Commissioner Moore was not present for this vote.)

 

Review of Cost of Commercial Driver’s License

 

            Chairman Smith referred matters relating to the cost of commercial driver’s licenses for County Staff to the Finance Committee for review and recommendation.

 

Proposed Building Appeals Fee Increase

 

            Chairman Smith directed the Finance Committee to review and present recommendations to the full Commission concerning proposed increase in fees for building appeals.

 

Appointment to City of Brunswick Multi-Purpose Center Advisory Board

           

            Chairman Smith said the Commission would consider a response at the next regular meeting to request received from City of Brunswick Community Development Director Roosevelt Harris for appointment of a County representative to the City’s Multi-Purpose Center Advisory Board.

 

Goals and Objectives for 1991

 

            Chairman Smith asked that each Commissioner rank his goals and objectives in order of priority, and turn them in to the County Administrator by Thursday of the following week.

 

Request for Additional Assistant Public Defender

 

            Chairman Smith deferred Public Defender Ernest Gilbert’s request for an additional Assistant Public Defender for discussion in upcoming Work Session on Thursday, February 14, 1991 at 5:00 p.m.

 

Flex Spending Account

 

            Chairman Smith authorized Administrator Stewart to schedule a presentation to the Commission on a proposed Flex Spending Account for County Employees at the upcoming Work Session to be held on February 14, 1991 at 5:00 p.m.

 

City/County Joint Meeting Rescheduled

 

            Because of conflict in Commission activities, Chairman Smith directed Administrator Stewart to cancel the Joint City/County meeting slated for February 12, with a new date for said meeting to be set at a later time.

 

Landfill Fee Increase Deferred

 

            Executive Assistant Becky Rowell reported that action had previously been taken by the Commission to defer implementation of proposed increase in Bulk Waste Landfill Disposal Fees until January 1, 1991, and since this change had not yet taken place, action was needed to defer said increase again until March 1, 1991.

            A motion extending said increase until March 1, 1991, as recommended, was made by Commissioner Hardman and seconded by Commissioner Tillman.

            Unanimously adopted.  (Commissioner Moore was not present for this vote.)

 

Minutes Approved.

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Hardman to approve minutes of Regular Meeting held December 20, 1990.

            Unanimously adopted.  (Commissioner Moore was not present for this vote.)

 

            A motion was made by Commissioner Tillman and seconded by Commissioner Pate to approve minutes of Regular Meeting held January 17, 1991.

            Unanimously adopted.  (Commissioner Moore was not present for this vote.)

 

Beach Nourishment Update.

 

            Community Development Director Ed Stelle presented an update on the Beach Nourishment Program, which indicated that all details were proceeding ahead smoothly and on schedule.  He said efforts were underway to develop a Turtle Protection Program rather than a Turtle Protection Ordinance.

 

Purchase of Computer for Metro Drug Squad.

 

            A motion was made by Commissioner Pate and seconded by Commissioner Hardman authorizing Police Chief Carl Alexander to proceed with acquisition of a computer system for the Metro Drug Squad at a cost of $28,254.00, which sum was included in the budget for this purpose.

            Unanimously adopted.  (Commissioner Moore was not present for this vote.)

 

Personnel Committee Actions.

 

            Commissioner Tillman presented report of Personnel Committee Meeting held Tuesday, February 5, 1991.

            On behalf of the Personnel Committee, a motion was made by Commissioner Tillman and seconded by Commissioner Dismer to upgrade Community Development Drafter I position from Pay Grade 7B to Cartographer Technician Pay Grade 9A.

            Unanimously adopted.  (Commissioners Hardman and Moore were not present for this vote.)

 

Inter-Agency Criminal Justice Task Force Report.

 

            A motion was made by Commissioner Dismer and seconded by Commissioner Tillman to approve recommendations included in minutes of Inter-Agency Criminal Justice Task Force meeting held February 4, 1991, as follows, with the exception of Item No. 1, as noted.

 

1.                  No action on perusal of a trip to Screven County Work Camp.

 

2.                  Letter to be forward to the Brunswick Bar Association thanking them for their recommendation concerning installation of telephones in witness rooms of the new Courthouse, and letting them know the matter had been taken care of in that Building Official Vernon Lewis had been given instructions not to install said phones.

 

3.                  Public Defender Ernest Gilbert and Assistant District Attorney Stephen Kelly to prepare Standard Operating Procedures for presentation at the next Task Force Meeting concerning arraignment and incarceration procedures.

 

4.                  Superior Court Judge Amanda Williams to be invited to become a member of the Task Force.

 

5.                  Nancy Svec to be invited to attend the next meeting to make a presentation on the Community Service Program.

 

6.                  Building Official Vernon Lewis asked to look into the suitability of a piece of property near the airport for use as a work camp.

 

Unanimously adopted.  (Commissioners Hardman and Moore were not present for this vote.)

 

Purchase of Materials to Repair Floating Docks at Blythe Island Regional Park.

 

            Finance Director Charles Lewis presented Finance Committee recommendation for acceptance of the second low bid of Lang Building Supply in the amount of $13,509.47 on building materials for floating dock repairs at the Blythe Island Regional Park.

            Public Works Director Keith Flanagan reported that the product offered by both Lang Building Supply and the low bidder, Custom Docks, Inc., met specifications called for in this product.

            A motion was made by Commissioner Dismer and seconded by Commissioner Pate to accept the bid of Lang Building Supply, as recommended by the Finance Committee.

            Custom Dock Manufacturing Company Representatives Billy and Jerry Edwards were present to request acceptance of their low bid.

            Commissioner Dismer’s motion to accept the low bid failed by the following vote:

            Aye:     Commissioners Dismer, Boyne and Chairman Smith.

            Nay:     Commissioners Hardman and Pate.  (Commissioners Moore and Tillman were not present for this vote.)

 

            In the interest of time, a motion was made by Commissioner Hardman and seconded by Commissioner Pate to accept the low bid of Custom Dock Manufacturing, Inc.

            Aye:     Commissioners Hardman and Pate.

            Nay:     Commissioners Boyne, Dismer and Chairman Smith.

            Motion failed.  (Commissioners Moore and Tillman were not present for this vote.)

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Dismer to defer action on this bid until a Called Meeting to be held prior to the Work Session on February 14 at 5:00 P.M.

            Adopted by majority vote with Chairman Smith abstaining.  (Commissioners Moore and Tillman were not present for this vote.)

 

Creation of Port Development Task Force.

 

            Pursuant to recommendation from Chairman Smith, a motion was made by Commissioner Pate and seconded by Commissioner Hardman to expand the Andrews Island Task Force into a Port Development Task Force, and to add representatives of the following agencies:

 

            Marine Port Terminals

            Brunswick-Golden Isles Chamber of Commerce

            St. Simons Island Chamber of Commerce

            International Auto Processing

            Railroads

            Georgia-Pacific

            City of Brunswick

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Review of Local Option Sales Tax Distribution Matters.

 

            A motion was made by Commissioner Dismer and seconded by Commissioner Hardman authorizing the following actions by Staff relative to review of the Local Option Sales Tax distribution matters.

 

1.                  Identification of expenditure in the General Fund for which the City receives limited to no benefits.

 

2.                  A legal opinion on the present distribution and rollback as related to the Supreme Court ruling on the 1978 Whitfield v. Dalton sales tax lawsuit.

 

3.                  Development of a draft contract with the City based on other community experiences using concept of user’s fees for services that might be better removed from the general fund.

 

Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Appointment to Old City Hall Committee.

 

            A motion was made by Commissioner Pate and seconded by Commissioner Hardman appointing Commissioner Tillman to serve on the Committee studying the future use of Old City Hall.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Replacement of Bridge on Haynor Road.

 

            Public Works Director Keith Flanagan presented request from Camden County Administrator John Peterson for Glynn County’s assistance in replacing the County line bridge on Haynor Road.  Mr. Flanagan recommended that Glynn County honor this request and provide half the $30,000 bridge replacement cost.  He said $15,000 to cover Glynn County’s share could be derived from $20,00 budgeted for bridge handrails and guardrails on Perry Lane Road; inasmuch as it had been learned that said rails could be installed for $4500 by using salvaged guardrails from the DOT and County labor.

            A motion was made by Commissioner Pate and seconded by Commissioner Dismer authorizing Mr. Flanagan to negotiate with Camden County to accomplish this bridge replacement, on a one-third Glynn/two-thirds Camden County cost participation basis, which would be $10,000 for Glynn County’s contribution.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Proposed Relocation of DEA Training Facility to FLETC.

 

A motion was made by Commissioner Boyne and seconded by Commissioner Hardman supporting relocation of the Drug Enforcement Agency Training Facility from Quantico, Virginia to the Federal Law Enforcement Training Center, with appropriate letters of support being forward to Senator Wyche Fowler, Senator Sam Nunn, and Congressman Lindsey Thomas.

Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Renewal of Recycling Center Lease from Kent Taylor Realty Company Approved.

 

            Pursuant to recommendation from Staff, a motion was made by Commissioner Hardman and seconded by Commissioner Boyne authorizing six months renewal of lease of the recycling processing facility and drop-off site located at 1601 Second Street in Brunswick, from Kent Taylor Realty Company for the period from 3/1/91 to 8/31/91.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

St. Simons Pier Cruise Line Dockage Fees Increased.

 

            Pursuant to recommendation from the Finance Committee, a motion was made by Commissioner Hardman and seconded by Commissioner Boyne that docking fees charged by cruise ships at the St. Simons Pier be increased from $1.00 per foot to $1.75 per foot; with the understanding that rates might be adjusted again upon completion of structural analysis of the Pier.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Proposed Policy on Awarding Bids to Glynn County Vendors.

 

            On behalf of the Finance Committee, a motion was made by Commissioner Pate and seconded by Commissioner Dismer that the current purchasing policy on the use of local vendors be reaffirmed, as follows:

 

“All contracts and/or awards will be made to the vendor whose quotation is most advantageous to the County.  If awarded to other than low bidder, the reason for such action shall be written and filed with the related purchase documents.

 

Equal opportunity will be afforded to all vendors who desire to supply materials and service as needed by Glynn County.  In all phases, efforts shall be made to obtain quotations or bids from local vendors, and all factors being equal, the award shall be made to a vendor having an established place of business in Glynn County, but solicitation of bids is not restricted to Glynn County vendors.”

 

            Motion adopted by majority vote with Chairman Smith dissenting.  (Commissioners Moore and Tillman were not present for this vote.)

 

Award of Bid on Buck Swamp Road/Laurel Grove Greek Roadway Drainage Improvements.

 

            A motion was made by Commissioner Pate and seconded by Commissioner Dismer awarding bid on Buck Swamp Road/Laurel Grove Creek Roadway and Drainage Improvements to Seaboard Construction Company in the amount of $111,989.08, with the cost overrun of $1,399.08 to be taken from Sales Tax monies.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Award of Bid on Jekyll Island Resurfacing Project.

 

            On behalf of the Finance Committee, a motion was made by Commissioner Pate and seconded by Commissioner Dismer awarding bid on Jekyll Island resurfacing, including DOT Contract LAR-20-276-2(127), to Plant Improvement Company, dba Seaboard Construction Company, in the amount of $66,503.00.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Purchase of One Tandem Dump Truck for Roads & Bridges.

 

            On behalf of the Finance Committee, a motion was made by Commissioner Pate and seconded by Commissioner Hardman to accept the bid of Roberts/White of Garden City, in the amount of $60,540, on One Dump Truck for Roads & Bridges.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Purchase of One Motor Grader for Roads & Bridges.

 

            On behalf of the Finance Committee a motion was made by Commissioner Hardman and seconded by Commissioner Pate awarding bid on One Motor Grader for Roads & Bridges to Carlton Company in the net amount of $63,499.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Purchase of File Cabinet for Judge Killian.

 

            A motion was made by Commissioner Boyne and seconded by Commissioner Pate that a Fire King 25, four drawer filing cabinet be purchased for Superior Court Judge William R. Killian’s use, in the amount of $1,220 as recommended by the Finance Committee.

            Aye:     Commissioners Boyne, Pate, and Hardman.

            Nay:     Chairman Smith.

            Abstaining:        Commissioner Dismer.

            Motion failed.  (Commissioners Moore and Tillman were not present for this vote.)

 

            Chairman Smith directed Staff to obtain bids on this piece of equipment and to place it on the agenda of the next regular meeting for action at that time.

 

Beach Nourishment Project.

 

            A motion was made by Commissioner Hardman and seconded by Commissioner Pate authorizing Chairman Smith to sign letters which would be forwarded to local legislators, concerning methods of obtaining funding for Glynn County’ Beach Nourishment Project.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

Meeting Adjourned.

 

            A motion was made by Commissioner Dismer and seconded by Commissioner Hardman to adjourn this meeting.

            Unanimously adopted.  (Commissioners Moore and Tillman were not present for this vote.)

 

 

 

                                                                                    BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

 

 

 

                                                                                    ______________________________

Joe Smith, Chairman

Attested to and

Prepared by:

 

___________________________

Martha D. Tyre, Deputy Clerk