AGENDA AND MINUTES

           

            REGULAR MEETING BOARD OF COMMISSIONERS

            GLYNN COUNTY, GEORGIA, HELD

            THURSDAY, SEPTEMBER 15, 1994, AT 6:00 P.M.

 

 

PRESENT:                   James E. Miller, Chairman

Virginia Gunn, Vice-Chair

Commissioner Robert H. Boyne

Commissioner Jack Hardman

Commissioner Gladys Martin-Lyde

Commissioner Milton Lynn

Commissioner W. Harold Pate

 

ALSO PRESENT:       Lee Gilmour, County Administrator

Gary Moore, County Attorney

Carol Summerour, Acting Clerk

 

STAFF PRESENT:      Chief Carl Alexander

Deputy Chief Jim Nazzrie

Lt. Jack Hopper

Keith Flanagan

Vernon Lewis

Dan Reuter

Dave Bandy

 

INVOCATION           Reverend William T. Ligon,  Christian Renewal

 

PLEDGE OF ALLEGIANCE TO THE FLAG

 

Resolution to Commend Glynn County Police Officers Who Volunteered at Flood Site.

 

Resolution was read aloud to Chief and officers present.  Motion by Commissioner Boyne and seconded by Commissioner Pate to adopt.  Chief Alexander requested that Chairman present Resolution to Major Buddy Andrews who was in charge of the operation.

 

1.         Approval of Minutes

 

Approve Minutes from Regular Meeting held Thursday, August 25, 1994.

 

A motion for approval subject to necessary corrections was made by Commissioner Boyne and seconded by Commissioner Lynn.

 


Unanimously adopted.

 

Approve Minutes from Regular Meeting held Thursday, September 1, 1994.

 

A motion for approval subject to necessary corrections was made by Commissioner Lyde and seconded by Commissioner Boyne.

 

Unanimously adopted.

 

Approve Minutes from Called Meeting held Tuesday, September 14, 1994.

 

A motion for approval subject to necessary corrections was made by Commissioner Boyne and seconded by Commissioner Pate.

 

Unanimously adopted.

 

CITIZEN COMMITTEE REPORTS

 

2.         Don Lilly of the Animal Control Advisory Board will discuss Animal Control staffing and expenditures.

 

David Rice, Chairman of the Animal Control Advisory Board spoke in place on Mr. Lilly.  He acknowledged the Advisory Board members present and the hard work they do.  (Round of applause)  Mr. Rice invited the Commissioner to visit the facility to see the recent improvements which have been made.

 

Mr. Rice stated his primary reason for asking to come before the Board was to request that the Police Department not lose a corporal position in this year's budget, and especially not the corporal position which is assigned to the Animal Control facility.  He stated that Corporal Gerald Todd is now filling that position and is doing an outstanding job, and he emphasized the severity of a loss such as him.

 

Mr. Rice also expressed disappointment at the Animal Control Advisory Board not being included in the budget process to give their recommendation.  He added that they are not asking for any additions, but they would just like to keep what they had at the facility.

 

A motion was made by Commissioner Boyne and seconded by Commissioner Gunn to leave the Corporal position in the Police Department and designate if for the Animal Control Facility.

 


Administrator Gilmour requested that the Board postpone acting on this motion until he has a chance to see if some type of compromise could be worked out.

 

Commissioner Boyne disagreed with the Administrator that a second look is necessary and asked that a vote be taken on his motion.

 

Unanimously adopted.

 

INSERT

 

Receive Report from Inter-Agency Criminal Justice Task Force

 

Task Force Chairman Commissioner Hardman announced that they had just met this past Tuesday, and Sheriff Bennett reported the jail population down for the month of August.  He said that Superior Court Judge Taylor discussed what steps the judicial system is taking to keep the jail population down, and that one of the Superior Judges is assigned to the criminal process in Glynn County full time.  According to Commissioner Hardman, Judge Taylor stated the goal is to maintain the level of pre-trial felons at 80 to 100.  Commissioner Hardman said there was a lot of criticism at the meeting about the jail's computer being inadequate, and the Task Force unanimously moved to advise the Board of Commissioner of the problem.  Commissioner Hardman so advised the Board and requested that the County Administrator take a look at the situation and bring back a recommendation to the next Commission meeting.

 

Commissioner Hardman relayed another item discussed by the Task Force which was the seizure of $20,000 by the Police Department on a recent criminal activity. 

Commissioner Hardman moved that the money be placed in the Seizure Fund and $10,000 of these seized funds be placed in the Police Department account and that $5,000 be placed in the District Attorney's account for upgrading their computer system Motion seconded by Commissioner Boyne.

 

Chairman Miller requested that the motion be amended to put the remaining $5,000 of the total $20,000 into the Reserve Account sot that it cannot be touched without ten days' prior notice to the public.  Amendment accepted by Commissioner Hardman and also Commissioner Boyne as seconder.

 

Commissioner Lyde questioned what was the usual practice in these situations, and Commissioner Hardman said he is not certain there is a usual practice but that it has been done this way for several years.

 


Police Chief Carl Alexander stated that this actually was not a seizure but was part of a plea arrangement, and the people forfeited the $20,000.  He added that fine and forfeiture money usually goes into the General Fund.

 

Chairman Miller asked County Attorney Gary Moore if there was any problem legally with doing this, and Mr. Moore replied that using the money as stated is permissible.

 

County Administrator Lee Gilmour recommended that the full $20,000 be deposited to the General Fund and be disbursed from there with $10,000 to the Police Department, $5,000 to the District Attorney and $5,000 to the Reserve Account to avoid double accounting by putting it first into the Seizure Fund and then moving it tot the General Fund.

 

Commissioner Hardman restated the fully amended motion to be that the $20,000 be deposited into the General Fund and $10,000 of it be disbursed to the Police Department, $5,000 be disbursed to the District Attorney and $5,000 be put into the Reserve Account.  Amended motion accepted by Commissioner Boyne as seconder.  Unanimously adopted.

 

INSERT

 

Receive Report from Glynn County Planning Commission.

 

Planning Official Dan Reuter distributed a copy of the Brunswick Area Transportation Study to each Commissioner.  He said it was developed by six Brunswick Area Transportation Committees officially designated by the Federal Highway Association to help plan the use of Brunswick's Transportation Capital Funds.  Mr. Reuter provided this report for information purposes only.  He also invited the Board to attend any of the B.A.T. meetings announcing there would be a Policy Committee meeting on September 27, 1994 at 7:00 p.m. at the Casino on St. Simons Island.  He added that representatives form the GA D.O.T. would be there.

 

Next, Mr. Reuter announced that there was originally a zoning item on the agenda for Jewtown just west of the Waffle House, but was deferred by request of the applicant.   He then requested permission to perform a study on Jewtown with regard to single-family uses to help guide staff when zoning requests come up for this area in the future.  A motion for approval was made by Commissioner Gunn, seconded by Commissioner Boyne and unanimously adopted.

 

Mr. Reuter then announced that the Comprehensive Plan is to be updated by March of 1996.  He stated that if the Board had no objection he would like to move ahead with planning the required public hearings sometime in late October.  There was no objection.

 

PUBLIC HEARINGS

 


ZONING & LAND USE ITEMS

 

3.         SUP-4-94        Jim Hargraves

 

Special Use Permit for a Restaurant in the General Commercial Core Zoning District, at 204 Mallory Street, St. Simons Island and Conformance with the St. Simons Village Preservation Ordinance.

 

Planning Commission unanimously recommends denial until all conditions are met.

 

Staff recommends that a Special Use Permit be issued for an ice cream shop/unprepared foods restaurant with the following conditions:

 

1.         Total overall patron space not to exceed four hundred (400) square feet and a seating capacity of sixteen (16) patrons.  Any increase to seating will require further approval by the Planning Commission.

 

2.         The business be limited to prepackaged foods and unprepared foods which require minimal preparation.  Any additional food items or kitchen installation will require further approval by the Planning Commission.

 

3.         Exterior signs meet the requirements of Section 816. of  the Glynn County Zoning Ordinance, Signs Permitted in Village Preservation District.

 

4.         Fulfill requirements of the Water & Sewer Department.

 

            Mr. Reuter reported that the applicant has met all four (4) of the above conditions, and he received a report from Water & Sewer that the applicant has met all their requirements.

 

Mr. Reuter stated that a condition has been added by the Building Official that the applicant must provide two (2) A.D.A. accessible bathrooms.  He stated that staff recommends approval subject to the additional condition.

 

A motion for approval based on Planning Official's recommendation was made by Commissioner Boyne and seconded by Commissioner Gunn.

 

Local Attorney James Benefield was present to speak on behalf of the applicant and request Board approval.  Mr. Benefield reported work has begun to comply with the condition of providing two bathrooms.

 


Commissioner Gunn asked why the applicant was required to have two (2) bathrooms, and Building Official Vernon Lewis reported that one would be for the restaurant area and one for the retail area.  mr. Lewis added that after January 26, 1995 if both bathrooms were not there, Glynn County would be in trouble with the government.

 

A vote was taken on Commissioner Boyne's motion and unanimously adopted.

 

4.         Consider application of James H. Smith, Ben W. Nelson and Culver & DeLoach for abandonment of a portion of Santa Maria Street between Menendez Avenue and Harrison Pointe Subdivision, St. Simons Island, Georgia.

 

Public Works Director Keith Flanagan reported that staff has reviewed this request and recommends approval based on the following conditions:

 

a)         a 20' drainage easement be retained by the County for maintenance of existing ditch which could be reduced to 15' if applicant pipes ditch;

 

b)         a plat survey be provided by applicant at his expense; and

 

c)         County allowed complete access for maintenance.

 

A motion for approval based on staff recommendation was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

The Chairman asked to hear from those in favor and those opposed.  There was neither.

 

Unanimously adopted.

 

5.         Consider application of A. J. Berry on behalf of Susan F. Castellini for abandonment of a portion of Ribault Lane, Block 34, Sea Island Subdivision No 1, between 12th Street and 13th Street, Sea Island, Georgia.

 

Public Works Director Keith Flanagan reported that staff has reviewed this request and recommends approval based on the condition that a 15' easement is retained for continued access to utilities.  He added that this would be the only anticipated future use for the property.

 

A motion for approval based on staff recommendation was made by Commissioner Gunn and seconded by Commissioner Boyne.

 


Commission Boyne asked whether Glynn County asked for Fee Simple on these or just an easement.  County Attorney Gary Moore replied that these are easement style roadways so Glynn County retains a portion of the easement that it already has rather than asking for Fee Simple ownership.

 

The Chairman asked to hear form those in favor and those opposed.  There was neither.

 

Unanimously adopted.

 

LIQUOR LICENSE APPLICATIONS

 

6.         Consider request of James w. Reilly, Jr. for application for Alcoholic Beverage License to sell beer for consumption on the premises with Sunday Sales.

 

Police Chief Carl Alexander reported that this is a previously licensed location which used to be D.J.'s Bar-B-Q.  He added that the applicant has met all the requirement, and staff recommends approval.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Lyde.  Motion adopted by majority vote of 6-1-0 (Commissioner Lynn voting nay).

 

DELEGATIONS

 

7.         Woody Woodside will discuss proposed signage for Golden Isles Parkway.  (Sponsored by Chairman Miller)

 

Mr. Woodside thanked the Board for the opportunity to speak to them on behalf of the Golden Isles Parkway Association.  He said that Highway 341 has been designated as the Golden Isles Parkway and runs from Glynn County to Perry, Georgia.

 

mr. Woodside presented a sample of the signage designed for the Golden Isles Parkway b Mitchell constructions.  He said there are six designated locations for the signage, two in the City of Brunswick and four in Glynn County: north and south of Everett City and north and south of Sterling.  He reported that the City of Brunswick has agreed to purchase and place two signs in the designated locations in the City, and he requested that the Board of Commissioner approve the purchase and placement of four signs for the designated County locations.

 

A motion for approval of Mr. Woodside's request was made by Commissioner Lyde and seconded by Commissioner Lynn.  Unanimously adopted.

 

8.         Bill Wagner to discuss dirt on private property.  Sponsored by Commissioner Lynn.

 


Mr. Wagner, resident of Brunswick, said that the County was clearing a ditch near this property recently, and he had asked the workers to dump a load of dirt onto his property to fill in some low spots  He said he was told that it was against policy.  Mr. Wagner asked why it would not be all right since it would have saved the County money by not having to haul the dirt somewhere else.

 

Public Works Director Keith Flanagan stated that County policy is not to dump dirt anywhere except in properly designated disposal areas.  He added that he and the County Attorney are taking a look at the situation to see if a legal form can be developed to be able to place dirt on private property.

 

GENERAL BUSINESS

 

9.         Approve 1994 L.A.R.P. (Local Assistance Road Program Resurfacing List.

 

Public Works Director Keith Flanagan reported that staff has added Old Jesup Road to the L.A.R.P. list that was included in their packets.  He stated the reason for doing so is the projected increase in traffic due to the planned construction on that road.

 

A motion to approve the list which included Old Jesup Road and increases the total from 39.35 it 47.9 miles was made by Commissioner Lynn and seconded by Commissioner Boyne.  Unanimously adopted.

 

10.       Authorize Chairman to execute D.O.T. contract on Hofwyl Broadfield Plantation State Park improvements.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Pate.   Unanimously adopted.

 

11.       Authorize Chairman to execute Local Government Project Agreement with D.O.T. for Burnett Creek Bridge Replacement.

 

Public Works Director Keith Flanagan that he has checked a few points of the pond in question which indicated gumbo not suitable for road material.  He requested permission to obtain a Right of Entry from the property owners in order to access the property to check further to see if there is any improvement.

 

There being no objection to this request, Mr. Flanagan said he would report back at the next meeting.

 

14.       Discuss Waffle House Buffer Requirements.


Planning Official Dan Reuter stated that in the 1987 rezoning of the Waffle House property, there was a condition listed that the developer must provide a wall and walkway as a buffer.  He said the developer has recently submitted a plan for such buffer; however, following an on-site visit to the property by Commissioner Gunn and staff, Mr. Reuter said it would be staff's recommendation to lessen  the buffer condition due to the fact that existing natural vegetation would have to be removed to do a walkway which would result in a less dense buffer that what is currently in place.  Mr. Reuter also stated that the Waffle House has agreed to dedicate the shaded area in the back of the property which joins the existing property and would create and even larger buffer area.  (See Exhibit A attached)  He added that the representatives of the Waffle House said they will agree to whatever the County asks.  Mr. Reuter reported that the Planning Commission agrees with the staff recommendation.

 

The final staff recommendation was to remove the buffer condition requiring a walkway and allow the area to remain in its natural condition and stipulate that the buffer area continue to be the demarcation line between residential and commercial property.

 

Commissioner Gunn said that at her recent town hall meeting, 150 people unanimously agreed that the natural buffer should be left as it is.

 

Ruthie Cobb, resident of St. Simons,  requested that the Board make sure that the buffer will remain the demarcation line between residential and commercial property so that no one can later say that the walkway wasn't pit here so they can just keep on going.

 

Berthenia Gibson, resident of St. Simons,  also request that the Board make sure that the buffer remain the demarcation line between residential and commercial property and not disappear as other buffers have done over the years.

 

Building Official Vernon Lewis stated that if the walkway were to be put in now it would be about a foot higher that the floor of the Waffle House since the elevation has changed since the rezoning.  He also said if the walkway were put in most of the 20' natural buffer would have to be destroyed.  He added that Waffle House has agreed to do landscaping improvements in the front of their property to increase the density of the buffer strip there.  Mr. Lewis suggested that the County and the Waffle House both make a commitment that the existing 20' strip would remain as the demarcation line between residential and commercial property.

 

Vernon Lewis requested, because of the elevation problem and having to destroy natural vegetation that the Board allow him to issue Waffle House a temporary Certificate of Occupancy provided they provide a Bond or Letter of Credit for either:

 


a)         putting in a walkway and wall; or

 

b)         doing some landscaping improvements and dedicate the property.

 

Mr. Lewis suggested the Letter of Credit for the wall and walkway be in the amount of $29,000, and for the landscape improvements and additional land he recommended $16,000, which is approximately $15,000 for the land value and $1,000 to cover the landscaping improvements.

 

Mr. Bob Massey, Vice President for Waffle House, stated that the support and cooperation they have received form Glynn County has been extraordinary, and they would like to return that cooperation.  He assured Glynn County that the Waffle House will do whatever is necessary.

 

County Attorney Gary Moore said that he felt the Board's getting a Letter of Credit from Waffle House would be acceptable.  he recommended that it be in the amount of $29,000 because if it turns out that the condition for the walkway is not removed that then the $29,000 would cover that.

 

Mr. Moore recommended the following steps be taken:

 

a)         Request that Waffle House provide a 429,000 Letter of Credit;

 

b)         Issue Waffle House a temporary Certificate of Occupancy based on the above Letter of Credit;

 

c)         By motion of the Board of Commissioner, propose to remove the buffer condition of the rezoning which requires a walkway, and waive the rezoning fee since this is at the Board's request;

 

d)         Go through the required public hearing process to remove the walkway condition; and

 

e)         Provided the walkway condition is removed, change to the alternate plan of landscaping improvements as earlier suggested by Vernon Lewis.

 

A motion to approve the recommendation made by the County Attorney was made by Commissioner Gunn and seconded by Commissioner Lyde.

 


Bob Drury, resident of St. Simons, stated that he feel s the original intent of the requirement for a walkway was an effort on that Commission's part to provide a recreation amenity.  He suggested that the Waffle House consider a lesser expense amenity somewhere else on the island to concur with the original spirit of the rezoning.

 

  Mr. Massey of Waffle House pointed out that Waffle House has already made a contribution by dedication of property plus additional architecture over and above what they usually do. but he added that Waffle House would like to make a cash contribution to the community in the amount of $2,500 to be used at Glynn County's discretion.  Chairman Miller thanked Mr. Massey on behalf of Glynn County.

 

Commissioner Gunn stated that of all developers she has ever had to deal with it has been a pure pleasure working with the people of Waffle House, and she thanked Mr. Massey for their cooperation.

 

Motion was read, and Administrator pointed out that Clerk left out the fact that the rezoning fee would be waived since removing the condition is at the request of the Board.

 

Chairman Miller asked about this Commissioner binding future Commissions to the commitment that property adjacent to Waffle House would not be zoned commercial, and Attorney Moore said that what the Board has done here tonight doesn't necessarily limit the use of adjacent property nor does it permit use.

 

A vote was then taken on the motion made by Commissioner Gunn and unanimously adopted.

 

15.       Authorize Building Inspection Department to use Historic Courthouse to Conduct Electrical Seminar.

 

Building Official Vernon Lewis requested use of the Historical Courthouse to conduct an Electrical Code Seminar on October 5 from 6:00 p.m. to 9:30 p.m. and again on October 19 from 6:00 p.m. to 8:00 p.m. to conduct a One & Two-Family Dwelling Seminar.

 

A motion for approval was made by Commissioner Glynn and seconded by Commissioner Hardman.  Unanimously adopted.  (Commissioner Lyde out of the room)

 

16.       Consider removing ban on daytime irrigation on St. Simons Island.

 

A motion was made by Commissioner Gunn and seconded by Commissioner Boyne at the request of the Chairman of the Water & Sewer Commission to continue the irrigation ban on St. Simons Island.  Unanimously adopted.  (Commissioner Lyde out of the room)

 


Administrator Lee Gilmour asked if the paid advertising for this should continue, and Commissioner Gunn said she feels that since the Harbor Sound rant the ad as a public service free of charge that the Board should request all local media to do the same.

 

A motion was made by Commissioner Gunn and seconded by Commissioner Lynn to direct staff to send a letter to all local media asking that they run the irrigation ban on St. Simons Island as a public service free of charge.  unanimously adopted.

 

Bob Drury, resident of St. Simons requested that this message printed on all water bills.

 

17.       Adopt amendment to the Code of Ordinances relating to illuminated billboards along I-95 only.

 

Commissioner Hardman reported that the Ordinance stipulation of not having illuminated signs within 50' of property should not pertain to signs on the Interstate, and he said this amendment would make signs on the Interstate the exception.

 

County Attorney Gary Moore said this is an amendment to the Zoning Ordinance and needs to go to the Planning Commission for their comment.

 

A motion to forward proposed Zoning Ordinance amendment to the Planning Commission for their comment was made by Commissioner Hardman and seconded by Commissioner Pate.  Unanimously adopted.

 

18.       Authorize survey of right of way at intersection of Marina Drive and Torras Causeway.

 

Public Works Director Keith Flanagan reported that this is part of the safety improvements the D.O.T. plans to construct on the causeway.  He added that a survey is necessary in order to determine right of way because the D.O.T. will do improvements on County right of way.  Mr. Flanagan stated that the recommendation from the County Engineer is to award the bid to the low bidder, Shupe Surveying Company at $1,580.

 

Commissioner Lynn asked where the money for this would come from , and Mr. Flanagan replied that it would come from Sales Tax.

 

A motion for approval based on the County Engineer's recommendation was made by Commissioner Hardman and seconded by Commissioner Pate.  Unanimously adopted.

 

19.       Adopt latest amendments to Tax Digest over $20,000.

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Hardman.  Unanimously adopted.


Chief Appraiser Don Long reported that the contract for Revaluation Services in Glynn County was signed by the Chairman this morning at 9:00 with Cold, Layer and Trumble.

 

COMMISSION COMMITTEE REPORTS

 

20.       Receive report from Chairman of the Glynn County Planning Commission or staff if chairman unavailable.

 

Discussed under Insert on Page 5.

 

APPOINTMENTS

 

21.       One appointment to the Glynn County Tree Advisory Board by District 5 Commissioner Gladys Lyde to replace Edward Parrish who resigned due to illness.

 

A motion was made by Commissioner Lyde and seconded by Commissioner Pate to appoint Alfred Nobles to the Tree Advisory Board to replace Edward Parrish.  Unanimously adopted.

 

Commissioner Boyne announced that a request had come in from Mark Landis, his appointee to the Tree Advisory Board, to be replaced do to his busy schedule.

 

A motion was made by Commissioner Boyne and seconded by Commissioner Hardman to appoint Diane Ruffel to the Tree Advisory Board to replace Mark Landis.  Unanimously adopted.

 

22.       One appointment to Water & Sewer Commission by District 1 Commissioner Milton Lynn effective 10/1/94.

 

Commissioner Lynn said he would like to reappoint Dean Overall to the Water & Sewer commission, and he thanked her for the outstanding job she has done, but his constituents have indicated they would like him to appoint someone from their district.

 

A motion was then made by Commissioner Lynn and seconded by Commissioner Hardman to appoint George Skarpalezos to the Glynn County Water & Sewer Commission.  Unanimously adopted.

 

Commissioner Lynn requested that a plaque be presented to Dean Overall at the next meeting in appreciation of her outstanding service.

 

COMMISSIONER ITEMS

 


Commissioner Lynn:

 

1.         Effect on Container Rentals when Commercial Collection Stops.

 

Commissioner Lynn asked if when the County discontinues commercial collection if this will eliminate the need for the container rental vendors.

 

Public Works Director Keith Flanagan reported that he has had several of the some inquiries since the decision to discontinue commercial collection was made.  He added that it will have a definite impact on container rentals, and that vendors are afraid the new collector will not service their containers or will charge exorbitant fees to do so.

 

Mr. Flanagan said that staff is looking into the matter to see what can be done to help container vendors.

 

Commissioner Gunn:

 

1.         Replacement of "No Bicycles, No Skateboards" signs in Village

 

Commissioner Gunn reported that a gentleman was hurt the other day by a child on a skateboard behind the library near the benches, and she asked that "No Bicycles, No Skateboard" signs be posted to protect the citizens.

 

Building Official Vernon Lewis stated that he has already instructed Building Maintenance to handle this matter.

 

2.         Letter to King and Prince to Remove Chairs from Public Access to Boardwalk

 

Commissioner Gunn asked that the County Attorney send a letter to the King and Prince asking that they remove their chairs form the public access to the Boardwalk.  Attorney Moore said he would be happy to do so.  Commissioner Gunn asked that she receive a copy of the letter.

 

3.         Request to Step Down from Position on Water & Sewer Commission and Reappoint Dean Overall

 

Commissioner Gunn asked if the Commission would allow her to step down from the Water & Sewer Commission and allow Ms. Overall to stay on because of her qualifications.

 


A motion to appoint Ms. Dean Overall to replace Commissioner Virginia Gunn on the Water & Sewer Commission was made by Commissioner Boyne and seconded by Commissioner Lyde.

 

Commissioner Lyde asked how many Island representatives are on that Commission as it is now, and Commissioner Gunn counted five.  Commissioner Lynn stated that if Commissioner Gunn was going to appoint two people he felt all Commissioners should appoint two people.

 

Chairman Miller agreed with Commissioner Lynn and urged the Board to stay within its own policies.  The motion was withdrawn by Commissioner Boyne and Lyde respectively.

 

Commissioner Pate:

 

1.         Improvements to Intersection at Altama & Fourth, Flowers at Front of Causeway & Improvements to Sterling Ballfield

 

Commissioner Pate announced that his constituents are very pleased with the improvements to the intersection at Altama and Fourth Street.

 

Commissioner Gunn added that her constituents are pleased with the flowers at the front of the causeway, and Commissioner Lynn reported that his constituents are pleased with the work being done on the Sterling Ballfield.

 

Commissioner Boyne:

 

1.         Traffic Problems at Intersection of Altama & Chapel Crossing

 

Commissioner Boyne said he had received a call from Mr. Cecil Mitchell of Waverly Pines complaining about a traffic problem at the intersection of Altama Avenue and Chapel Crossing.

 

Public Works Director Keith Flanagan reported that he and his staff had been notified of the problem.  He said that there was an error made in marking the road which had now been corrected.  He added that staff will continue to monitor the situation.

 

Commissioner Boyne asked that Mr. Flanagan have someone contact Mr. Mitchell at 265-3890 to let him know the status of the matter.

 

Chairman Miller:

 

1.         Paving of Cul-De-Sac on Gay Street off B & W Grade Road

 


Chairman Miller stated that he had received a call from a citizen who wanted to see about getting the cul-de-sac on Gay Street just off B & W Grade Road paved.  he added that he had contacted Public Works Director Keith Flanagan to see what could be done.

 

Mr. Flanagan reported that the plans for that cul-de-sac had changed over the years and it has inadvertently never been paved.  He said what he would recommend is to pave the cul-de-sac at a cost not to exceed $8,000.  he said it could be added to the existing contracts already there and they would still be under budget.

 

A motion for approval based on recommendation from the Public Works Director was made by Commissioner Hardman and seconded by Commissioner Lyde.  Unanimously adopted.  (Commission Gunn out of the room).

 

2.         Chairman Miller thanked Building Maintenance Supervisor Ted Summerour for the improved P.A. system.

 

3.         Chairman Miller said he had a personnel item for Executive Session.

 

MATTERS REFERRED FROM WORK SESSION

 

1.         Authorize planning for provision of solid waste transfer facility(s) in lieu of siting solid waste disposal site in Glynn County.

 

A motion for approval was made by Commissioner Pate and seconded by Commissioner Lyde.  Unanimously adopted.

 

2.         Authorize County Engineer to prepare drainage plan for St. Simons Island Elementary School site and authorize waiver of fees for requesting abandonment of an unopened road.

 

A motion authorizing the drainage plan and the waiver of fees for St. Simons Elementary School was made b Commissioner Boyne and seconded by Commissioner Lyde.  Unanimously adopted.

 

3.         Authorize calling of Work Session with City of Brunswick and Glynn County Water & Sewer Commission on 10/4/94 to discuss mutual concern issues.

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Boyne.

 

Chairman Miller asked that the motion be amended to include each member of the Planning Commission and appropriate staff.


Amendment accepted by Commissioner Lyde and Commissioner Boyne as seconder.

 

Unanimously adopted.

 

4.         Authorize continuation of the irrigation usage ban between 10:00 a.m. and 6:00 p.m., seven (7) days per week for St. Simons Island community water system.

 

Discussed in Item #16.

 

5.         Add a portion of Old Jesup Road to County's L.A.R.P. resurfacing request for 1994.

 

Discussed in Item #9.

 

6.         Authorize a Commissioner and the County administrator to add additional assets recommended to be surplus for the 1994 auction to be held on 10/1/94.

 

A motion for approval was made by Commissioner Hardman and seconded by Commissioner Lynn.                

 

Public Works Director Keith Flanagan distributed a new listing of items which had been revised since the Work Session on Tuesday.

 

Unanimously adopted.

 

INSERT

 

Bob Drury, resident of St. Simons Island, asked for clarification on Work Session Item #2 regarding the drainage plan and waiver of abandonment application fees for St. Simons Elementary School.  Mr. Drury asked was the waiver of abandonment fee approved or the abandonment itself, and Administrator Gilmour clarified it for Mr. Drury stating that the waiver of the abandonment application fee was approved.  The abandonment request would stiff have to be processed as usual.

 

#6 Continued

 

Administrator Gilmour informed the Board that he still needs a Commissioner named to work with him on declaring assets surplus.  commissioner Boyne volunteered himself and was unanimously appointed.

 

7.         Authorize payment of tipping fees for non-profit, charitable group to perform public safety and public health project of clearing Earl Goodyear property.


A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lynn.

 

Attorney Gary Moore stated that his recommendation would be that this be approved subject to Glynn County entering into some type of understanding based on the County Attorney's approval that this group will do this project on a non-profit basis to benefit the public at large.

 

Recommendation accepted by Commissioners Boyne and Lynn as an amendment to the motion.

 

Unanimously adopted.

 

8.         Authorize Hercules Corporation to pave, at its own cost, Nix Lane subject to provision of a drainage plan for the impacted area and Hercules receiving final USEPA approval of the project prior to any work being done.

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Lynn.  Unanimously adopted.

 

9.         Authorize payment of rental fee for an Environmental Review Committee meeting on 9/27/94 at Brunswick College for presentation of "Aquifer Issues".

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Gunn.  Unanimously adopted.

 

10.       Authorize final plat approval for St. Simons Coast Cottages by the Hamby Corporation.

 

County Administrator Lee Gilmour recommended that the Board approve this final plat subject to the developer providing the bonds or letter of credit if required by Water & Sewer and/or the County Engineer.

 

A motion for approval based on County Administrator's recommendation was made by Commissioner Boyne and seconded by Commissioner Gunn.  Unanimously adopted.

 

INSERT

 

Letter from Visitor's Bureau Concerning Budget

 

Chairman Miller asked the County Administrator if any action is required in response to this letter.


Administrator Gilmour replied to the three questions included in the letter:

 

1.         Regarding advertising for Blythe Island Regional Park, Mr. Gilmour said he will advise the Tourism Bureau that the amount they will pay is not to exceed $2,000.

 

2.         Regarding arterial roadway maintenance, Public Works Director Keith Flanagan stated that the total budget for this includes causeway maintenance.  He said it could be itemized with no problem.  Administrator Gilmour said this has already been done, and that the Visitor's Bureau will be invoiced each month with the total for the year not to exceed $29,200.

 

3.         Regarding the African American Tourism Consortium, Mr. Gilmour said he has forwarded a copy of the proposal that was presented to the Board to Mr. Bill Tipton, Executive Director of the Visitor's Bureau and asked that he contact the Administrator for further discussion.

 

Chairman Announces VFW Fish Fry

 

Chairman Miller announced a public fish fry sponsored by the VFW to be held on Saturday, October 1, 1994 from 2:00 p.m. until.  It will be held at the Two-Way Fish Camp on U.S. 17 North.

 

Employee Picnic Discussed

 

Public Works Director Keith Flanagan apologized for the delay in getting plans for the Employee Picnic finalized and to the Board of their approval.  He added that plans are being discussed among staff, and a recommendation will be made to the Board to hold the picnic sometime late this fall.

 

CHIEF OF POLICE ITEMS

 

1.         Corrected Date for Public Hearing on Police Department Operations

 

Chief Alexander apologized that the date of September 27, 1994 was given at the last meeting for the police department public hearing, and he corrected that to Monday, September 26, 1994 at 7:00 p.m.

 

2.         Vandalism to Wilma Castellio Property

 


Chief Alexander distributed a copy of the police report made on the Wilma Castellio vandalism incident ant reported that the Police Department is actively investigating the incident at this time.  He added that whomever is responsible will be prosecuted to the fullest extent of the law.

 

3.         Chief Alexander stated that he had two personnel items for Executive Session.

 

COUNT ATTORNEY ITEMS

 

1.         Development Request for Water and Sewer at the Northwest Quadrant of Exit 6

 

Attorney Moore reminded the Board that last October they approved $50,000 to provide water and sewer to the northwest quadrant of Exit 6 on the condition that there would be a guarantee that Glynn County would recoup its investment from impact fees.    

 

Mr. Moore said he has been notified that a property owner is interested in a development out there and needs water and sewer.  He said the gentleman went before the Water & Sewer Commission for approval and was referred tot the County Attorney for discussion.  Mr. Moore said the property owner wants to use 8" pipe and the Board had asked for 12" in case someone beyond that property line wanted water and sewer and would need that capacity.

 

Mr. Moore said the property owner offered to put up a $25,000 letter of credit assuming that the rest of the $50,000 would benefit someone else.  Attorney Moore reported that Water & Sewer Director Bob Benson said that except for a slight cost difference between the 8" and 12" pipe, it would just about take the full $50,000 to do the project.

 

County Attorney Moore recommended that the Board require a Letter of Credit in the amount of $48,000 rather than $50,000 on this project to allow $2,000 for the price difference in the 8" and 12" pipe.

 

Another issue raised by the property owner, according to Attorney Moore, was that the property owner would like to be released form the Letter of Credit when he sells the property and that a new Letter of Credit not be required of the new owner.

 

County Attorney Moore stated that this has never been done in the past, and that Glynn County has always required a Letter of Credit.  He recommended that Glynn County insist on a Letter of Credit from the new owner of the property after it is developed.

 

Unanimously adopted.

 

2.         Clarification of Penalty for Violation of Zoning Ordinance

 


Attorney Moore reported that a recent Zoning Ordinance violation was dismissed form court because there was not sufficient penalty in the Ordinance.

 

Mr. Moore distributed an amendment which states that any violation would be a misdemeanor and punishable as such.  He recommended that this be sent to the Planning Commission for their comment.

 

A motion to forward this proposed amendment to the Zoning Ordinance to the Planning Commission for their comment was made by Commissioner Boyne and seconded by Commissioner Pate.  Unanimously adopted.

 

3.         Attorney Moore stated that he had a Real Estate Acquisition item to discuss in Executive Session.

 

ADMINISTRATOR ITEMS

 

1.         Doug Alexander Discussed Vandalism to Wilma Castellio's Property.

 

Administrator Gilmour announced that he had received a call from Mr. Alexander, Attorney for Wilma Castelio, who asked for a few minutes to speak on the recent vandalism against Ms. Castellio.

 

Mr. Alexander stated that he was appearing on a very unhappy note expressing his concern that this incident was the result of the rezoning of his client's property.  He said he feels a lot of erroneous information had been given out about the rezoning and that there is a conspiracy against Ms. Castellio.

 

Mr. Alexander said that he was putting the Board on notice that he plans to make a formal request of the Justice Department to ask the FBI to investigate this as a Civil Rights violation.  He also invited the Board of Commissioner to pay for the damages incurred to the three vehicles involved in this incident.

 

Mr. Alexander closed by saying he was sorry to have to come before the Board about this but he feels the public should be made aware of things like this in detail.

 

2.         Request from Board of Health to Increase Fees

 

Administrator Gilmour received a report from the Glynn County Board of Health that their board has approved an increase in certain types of inspection fees.  He said the Board of Health is authorized to establish and set its own fees but they require approval by the Board of Commissioners.

 


Administrator Gilmour said that since the more they generate by their own fees the less the County has to contribute he would recommend approval of these increases.

 

A motion for approval was made by Commissioner Hardman and seconded by Commissioner Lyde.  Unanimously adopted.  (Commissioner Boyne out of the room)

 

 

3.         Use of Property by St. Simons United Methodist Church

 

Mr. Gilmour reminded the Board that this is an annual request from this church in order to hold a pumpkin sale.  He said they are requesting the use of the Farmer's Market area.

 

A motion for approval was made by Commissioner Pate and seconded by Commissioner Lynn.  Unanimously adopted.  (Commissioner Boyne out of the room)

 

4.         Use of Property by St. Simons Optimist Club

 

Mr. Gilmour said he has received a request form the St. Simons Optimist Club to use the site in front of the water treatment facility o Demere Road to hold a Christmas tree sale.

 

A motif for approval was made by Commissioner Pate and seconded by Commissioner Gunn.  Unanimously adopted.

 

5.         Jekyll Island Municipal Study

 

Mr. Gilmour responded to the recent article in the newspaper about the Jekyll Island Municipal Study by reporting that all information is in from County departments and agencies regarding estimated costs, budget information is forthcoming which will indicate what Glynn County's costs could potentially be, and he has received the information from the Jekyll Island Authority about what their comparative costs are.

 

Mr. Gilmour said that a report will be prepared when all information is complied and provided to each respective body.  He added that a copy will also go to a representative from the Jekyll Island Homeowner's Association.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Hardman and seconded by Commissioner Gunn to go into Executive Session to discuss matter of Personnel and Real Estate Acquisition.  Unanimously adopted.

 


RETURN TO REGULAR SESSION

 

Upon returning to Regular Session, the following motion were adopted:

 

A motion was made by Commissioner Hardman and seconded by Commissioner Lynn to authorize the County Attorney to hire outside counsel on all Sales Tax property condemnations.

 

A motion was made by Commissioner Hardman and seconded by Commissioner Lynn to approve the Minutes of Executive Session held Thursday, August 25, 1994.

 

A motion to adjourn was made by Commissioner Hardman, seconded by Commissioner Lynn and unanimously adopted.