A G E N D A

            and

            M I N U T E S

 

 

            REGULAR MEETING, BOARD OF COMMISSIONERS, GLYNN

            COUNTY, GEORGIA, HELD THURSDAY,

            JUNE 16, 1994, at 6:00 P.M.

 

 

PRESENT:       James E. Miller, Chairman

Virginia Gunn, Vice Chair

Commissioner Robert H. Boyne

Commissioner Jack Hardman

Commissioner Gladys‑Martin Lyde

Commissioner Milton Lynn

Commissioner W. Harold Pate

 

 

ALSO PRESENT:       Lee Gilmour, County Administrator

Gary Moore, County Attorney

Desire Watson, Asst. County Attorney

Hon. Wayne Bennett

Carol Summerour, Acting Clerk

 

 

       STAFF PRESENT:           Carl Alexander

Dave Bandy

Keith Flanagan

Jack Hopper

Carl Johnson

Vernon Lewis

James Nazzrie

Dan Reuter

Ray Richard

Cynthia Williams

 

                                                                                            INVOCATION

 

                                                                                      Reverend Bruce Arnold

                                                                                      Advent Christian Church

 

                                                                     PLEDGE OF ALLEGIANCE TO THE FLAG

 

                                                                                             Ms. Kellie Parr

                                                                                Center for Marine Conservation

                                                                                                   and the

                                                                       Golden Isles Arts & Humanities Association

 

 

                                                                Requests permission to place sculpture of female right

                                                                          whale and her offspring in Neptune Park

 

Ms. Parr distributed why, when, who, what and where information on the proposed project. She pointed out that the dimensions for the mother will be 15' long and 7' high and the dimensions for the calf will be 19' long and 4.5' high.  She added that it will be in bonded bronze or something similar and should last 100 years.  Also, she said there will be several color variations so that it may be repaired easily over the years.  Ms. Parr stated the proposed location as the grassy area near the parking lot between the Old and New Casinos according to layout provided.

 

Commissioner Gunn asked about potential liability and the sculpture's safety for children.  Ms. Parr replied that the sculpture will be covered in non‑skid material that is not slippery even when wet, and it will be surrounded by a sandbox below.

 

A motion for approval of this request was made by Commissioner Gunn and seconded by Commissioner Lynn.

 

Unanimously adopted.

 

 

INSERT

 

Presentation by Commissioner Virginia Gunn of a Proclamation to Edward C. Whittle, Public Works Dispatcher, for performance above and beyond the call of duty.

 


INSERT

 

Playwrite Miriam Perone reported to the Commission that she has received a request that the play, Note of Hope be performed on June 25 in Jackson, Mississippi as part of a "Freedom Summer '94" anniversary celebration.  She said that in order for the cast to do this will cost about $1,500 and asked that the County match the City's contribution of $750 toward their trip.

 

A motion for approval of the request was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

Motion passed by majority vote of 6‑0‑1.

(Commissioner Lynn abstaining.  Commissioner Lynn stated the reason for his abstention was that the request came to the Board as a surprise.)

 

 

 

 

1.         Approval of Minutes

 

Approve Minutes of Regular Meeting held on Thursday, June 2, 1994.

 

Motion for approval subject to necessary corrections made by Commissioner Boyne and seconded by Commissioner Lyde.

 

Unanimously adopted.

 

 

PUBLIC HEARINGS

 

2.         Mandated Public Hearing on FY95 Budget.

 

Howard Taylor‑resident of St. Simons Island ‑ Mr. Taylor said he would like to see a cash receipts and disbursements statement for the last ten (10) months or so and then project it out for the next twelve (12) months so that the people will have some detail to review.

 

A motion was made by Commissioner Gunn and seconded by Commissioner Boyne that all recommendations written down and followed up on before the budget is adopted.

 

Commissioner Hardman asked for clarification on what was meant by "follow up", and following a brief discussion it was determined that Commissioner Gunn meant that all recommendations would be considered.

 

Motion unanimously adopted.

 

Dennis Donnelly‑resident of St. Simons Island ‑ Mr. Donnelly read a letter from the Committee of 100 and the Executive Committee of the Republican Party of Glynn County to the Glynn County Board of Commissioners expressing opposition to tax increases as a means for balancing the budget.

 

Jim Seymour‑Ballard Athletic Booster Association ‑ Mr. Seymour questioned the restructuring of the Recreation Department.  He said his association does not agree with fragmenting the operation.  He added that the Department is now operating efficiently and urges the Commission to take another look at it.

 

Lee Noel-resident of St. Simons Island - Mr. Noel thanked the Commission and the Administrator for answering his questions regarding the proposed budget and for the opportunity to speak on it.  Mr. Noel questioned the large increases in several departments and stated that he is convinced there is room to balance the budget without raising taxes.  He asked the Commission to imagine the reaction of the citizens to SPLOST  after a tax increase and urged them to request that Mr. Gilmour bring them a balance budget without raising taxes.

 

Zack Lyde-resident of Brunswick - Mr. Lyde stated that if we do not provide adequate recreation facilities in Brunswick and Glynn County for the children there will always e a need to raise taxes, to add more police officers, build bigger jails, find a new courthouse, and talk about juvenile curfews and juvenile detention centers.  He urged the Commission to look closely at the Recreation budget and revisit the Plan submitted by Cynthia Williams and the Recreation Board which he feels is an excellent one.

 

Hal Hart-resident of Brunswick - Mr. Hart said he was speaking tonight for three reasons: 1) his kids, 2) as a sponsor of youth athletics, and 3) as a volunteer.  Mr. Hart provided some statistics on recreation in Glynn County and stated that Recreation staff and volunteers have increased participation by some 62% from 1990 to 1993 while having the budget decreased.  He urged the Commission to hold a public meeting to explain the merits of the proposed reorganization of the Recreation Department.

 

Martin R. Veater-resident of St. Simons Island - Mr. Veater spoke in reference to the proposed restructuring of the Recreation Department and asked why the Commission would change something that has been working so well.  He also asked what Human Resources means and why was the Commission burying Recreation in it.  He asked if they were planning to bury Mrs. Williams as well.

 


Roy Garren-Recreation Board Chairman - Mr. Garren said he was present to reiterate the Recreation Board's letter of May 18 to the Board of Commissioners.  He said the Recreation Board has thoroughly reviewed the structure of the proposed Human Resources Department and feels that totally destroys the Recreation Department in Glynn County.  He urged the Commission to restore the Recreation Department to its current status.

 

Bob Drury-resident of St. Simons Island - Mr. Drury urged the Commission to hold the line on the proposed millage increase.  He Added that the fact that Glynn County's millage is lower than neighboring counties is a very good selling point for people thinking about moving here.  He urged the Commission not to balance the budget on the backs of the lowest paid workers in Glynn County.  He strongly suggested that the Commission look for items within the General Fund budget, particularly Recreation, which would be for the benefit of the tourist and replace that funding with hotel/motel tax money.

 

Lee Davenport-St. Simons Chamber of Commerce - Mr. Davenport commented on the job the Commission has before them and the diligent and rational manner in which they are working on it.  He noted to the Commission that tourism is a revenue generator due to the Local Option Sales Tax and urged the Commission to keep this in mind and generate more tourism.

 

Jonathan Chubb-resident of St. Simons Island - Mr. Chubb stated that he agreed with Mr. Davenport.

 

Ordinances and Resolutions

 

3.         Second reading and adoption as required by law of amendment to Code of Ordinances to repeal 1939 home rule to remove provision which requires auditors to be changed every year.

 

County Attorney Gary Moore stated that the proposed amendment to the Code is to be read aloud and adopted in two consecutive meetings.  This being the second of two, Mr. Moore read the proposed amendment aloud.

 

A motion to adopt was made by commissioner Boyne and seconded by Commissioner Hardman.

 

Unanimously adopted.  (Commissioner Lyde out of the room.)

 

 

Zoning & Land Use Items

 

4.         GC-12-94        Application of Doyle Watson Enterprises.

 

Request to rezone from R-6 One-Family Residential to General Commercial, Lots 32, 33 and 34, Block A, St. Simons Heights Subdivision, consisting of 18,000 square feet and frontage of 150 feet on Georgia Street.

 

Planning Commission unanimously recommends approval subject to the following conditions:

 

1)         There will be no commercial structure or use allowed which would be independent from the commercial uses on Frederica  Road or have a separate ownership due to having primary access via 20 ft. alley.  This would require the commercial use to be incorporated with the commercial uses on Frederica  Road and remain a part thereof;

 

2)         There will be no access from Georgia Street;

 

3)         An unbroken buffer strip or fence meeting the requirements of the Glynn County Zoning Ordinance will be provided along the Georgia Street property line;

 

4)         Deed restrictions must be filed prior to issuance of a construction permit; and

 

5)         A notation shall be placed on the official zoning map indicating that restrictions exist on this zoning change.

 

Chairman Miller asked to hear from those in favor and those opposed.  Mr. Doyle Watson was present to speak on his own behalf.

 

Mr. Abbas Vakili presented opposition in that this would add to the existing drainage problem on Georgia Street.

 

County Engineer Ray Richard said that he would like to recommend that a condition be added that mr. Watson must submit a drainage plan for approval by the County Engineer.

 

In order to restrict intensity and require Mr. Watson to have setbacks, Planning Official Dan Reuter recommended that the rezoning be approved for Local Commercial rather than General Commercial.

 

A motion was made by Commissioner Gunn and seconded by Commissioner Lyde to approve this rezoning request for Local Commercial subject to the buffer being done as required by staff, that Mr. Watson would have to come back before the Commission if he ever wanted to do  anything other that parking, and a drainage plan be in place and approved by the County Engineer.

 

County Attorney Gary Moore stated that a condition of the zoning needs to be that the usage is limited to parking rather than just say he must come back before the Commission if he wants to do anything other than parking.


Following some discussion with Mr. Watson, Planning Official Dan Reuter suggested that perhaps the Commission would want to deny this request and ask Mr. Watson to return with his request for General Commercial.

 

Mr. Watson stated that he has no problem with the conditions set forth in the foreseeable future except he does not like the condition that states his lots have to remain under one ownership.

 

Commissioner Hardman suggested that any reference which prohibits separate ownership of the lots in question be deleted from the conditions.

 

Planning Official Dan Reuter said he assumed that Commissioner Gunn's motion includes all the conditions set forth by the Planning Commission as well, and Commissioner Gunn said that it did.

 

Discussion was held regarding the buffer requirements and preserving the nine (9) oak trees on the property.  It was the recommendation of County Administrator Lee Gilmour that an additional condition of the zoning approval be that Mr. Watson submit a site plan to indicate where the trees are located and that they would not be disturbed.

 

The final motion incorporating all changes stated above, and accepted by Commissioners Gunn and Lyde is to approve this application as Local Commercial with the following stipulations:

 

1.         that the buffer be done as required by staff per a pre-approved site plan;

 

2.         that usage be limited to parking only;

 

3.         that Mr. Watson provide a drainage plan for approval by the County Engineer;

 

4.         That any reference which prohibits separate ownership of the lost be deleted;

 

5.         that applicant meet all conditions set forth by the Planning  Commission.

 

Unanimously adopted.

 

 

5.         Dedication of Road Right-of-Ways for Bayswater Road and Kings Cross, Nottinghill Subdivision.  Final plat approved January, 1994.  Driggers Construction Company, Inc.

 

Planning Official Dan Reuter stated that staff and the Planning Commission unanimously recommend approval of this dedication of road rights of way.

 

Chairman Miller asked to hear from those in favor and those opposed.

 

There being no opposition, motion for approval was made by Commissioner Hardman and seconded by Commissioner Lynn.

 

Unanimously adopted.

 

 

6.         Approve Final Plat on Harrison Pointe Subdivision - Phase 3B, Harrison Pointe Development Company Owner/Developer.  Located off Frederica Road near Sea Island Causeway, 20 residential lots - zoned R6-One Family Residential.

 

Planning Official Dan Reuter stated that staff and the Planning Commission unanimously recommended approval of this final plat on Harrison Pointe Subdivision - Phase 3B.

 

Chairman Miller asked to hear from those in favor and  those opposed.

 

There being no opposition, a motion for approval subject to review and approval of the deed by the County Attorney was made by Commissioner Hardman and seconded by Commissioner Pate.

 

Unanimously adopted.

 

 

7.         Approve Final Plat on Valerie Subdivision - Phase II, Driggers Construction Co., Inc. Owner/Developer.  Located at Touchstone Parkway and Sarah Drive, 31 residential lots - zoned FA-Forest Agriculture.

 

Planning Official Dan Reuter stated that staff and the Planning Commission unanimously recommend approval of this final plat of Valerie Subdivision.

 

Chairman Miller asked to hear from those in favor and those opposed.

 

There being no opposition, a motion for approval subject to review of the deed by the County Attorney was made by Commissioner Lynn and seconded by Commissioner Lyde.

 

Unanimously adopted.


 

Liquor License Applications

 

8.         Consider application of Mrs. Reba Reyna for 1994 license for Sunday sales of alcoholic beverages at P.O.W.'s Kitchen, 3928 Norwich Street, Brunswick,  Georgia.

 

Police Chief Carl Alexander stated that the applicant has met all the requirements and staff recommends approval of this request.  He added that the business license for P.O.W.'s Kitchen is in the name of Robert Gambell because he leases the kitchen from Mrs. Reyna who is the owner.

 

County Attorney Gary Moore stated that the license needs to be in the name of the owner, Reba Reyna.  Mrs. Reyna agreed to this and said it would not be a problem.

 

Chairman Miller asked to hear from those in favor and those opposed.

 

Motion to approve based on condition stated by County Attorney that the license must be in the name of the owner, Mrs. Reba Reyna made by Commissioner Lyde and seconded by Commissioner Pate.

 

Motion passed by majority vote 5-1-0.  (Commissioner Lynn voting nay.  Commissioner Boyne out of room.)

 

 

9.         Consider application of Mr. Dale Provenzano for 1994 license for consumption of liquor, beer & Wine on the premises with Sunday sales permitted at The Dockside Grill, 116 Marina Drive, St. Simons Island, Georgia.

 

Police Chief Carl Alexander stated that the applicant has met  all the requirements and staff recommends approval of this request.

 

Chairman Miller asked to hear from those in favor and those opposed.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

MOTION passed by majority vote 5-1-1.  (Commissioner Lynn voting nay and Commissioner Boyne abstaining.  Commissioner Boyne abstained because he had been out of the room and did not hear all the presentation.)

 

 

10.       Consider application of Mr. Dale Provenzano for 1994 license for consumption of liquor, beer & wine on the premises with Sunday sales permitted at Schooners, 100 Marina Drive, St. Simons Island, Georgia.

 

Police Chief Carl Alexander stated that the applicant has met all the requirements and staff recommends approval of this request.

 

Chairman Miller asked to hear from those in favor and those opposed.

 

A motion for approval was made by commissioner Gunn and seconded by Commissioner Lyde.

 

Motion passed by majority vote 6-1-0.  (Commissioner Lynn voting nay.)

 

 

11.       Consider temporary approval of application of Mr. Jimmy Reilly for 1994 license for package sales of liquor, beet & wine at Dixie Liquor-Beer-Wine at 134 Retreat Plaza, St. Simons Island, Georgia.

 

Police Chief Carl Alexander stated that the applicant has met all the requirements and staff recommends approval.

 

Discussion was held regarding the reason for requesting a temporary license. County Administrator Lee Gilmour reported that the applicant is in a situation whereby he cannot obtain a lease until he is properly licensed and he cannot obtain an alcoholic beverage license without an established location.  Therefore, he is requesting a temporary license in order to lease the property and begin operating his business and will reapply for a permanent license at the next possible date.

 

A motion for approval of this request was made by Commissioner Gunn and seconded by Commissioner Hardman.

 

Motion passed by majority vote 6-1-0.  (Commissioner Lynn voting nay.)

 

 

DELEGATIONS

 

12.       A representative from Save the Beach will review 1992 Beach Renourishment Voting Results in light of recent efforts to promote the Renourishment of Glynn County Beaches.  (Sponsored by Commissioner Gunn).

 

Robert Drury of Save the Beach presented strong objection to an on-going effort by some private individuals within the community who would still like to do a each Renourishment project.  Mr. Drury presented several pieces of material to the Board for informational purposes and said he would like to remind this commission that the people of Glynn County voted against a beach renourishment project.


 

COMMISSION COMMITTEE RECOMMENDATIONS

 

13.       Receive recommendation from Courthouse Restoration Committee and Smith-Dalia Architects on Courthouse Restoration Project

 

Building Official Vernon Lewis was present to request on behalf of the Courthouse Restoration Committee permission to go out for bid on this project.

 

Administrator Gilmour recommended that the Commission deer this item.  He stated that the last SPLOST called for the renovation of the old jail as well as Phase I of the courthouse restoration.  He added that because of the needed office space, particularly state required, that the County to out for bids on the old jail either before or at the same time as the courthouse renovation project in order to ensure funding.

 

Following further discussion, the following questions remained unanswered:

 

.           Are there any restriction on how the money is used?

 

.           Were the taxpayers told that a specified amount of money would be spent on renovating the old courthouse?

 

.           Were any dollar amounts listed on the ballot?

 

.           Can this commission make a choice of which building is done first?

 

A motion to defer this item to the County Attorney for answers to these questions at the first Work Session following July 4th was made by Commissioner Hardman and seconded by commissioner Lynn.

 

Unanimously adopted.

 

 

GENERAL BUSINESS

 

INSERT

 

Local Attorney Douglas Alexander presented a second check from the state indigent Defense Council in the amount of $12,506.56.  Mr. Alexander reported that combined with the check presented several weeks ago, Glynn County has received a total of $25,287.83.

 

14.       Funding for the Rehabilitation of Runway 07-25 and Taxiway A

 

The Glynn County Airport Commission recommends the Glynn County Board of Commissioners acceptance and execution of a federal grant for FAA Airport Improvement Project No. 3-13-0018-10 and the acceptance and execution of the State of Georgia Department of Transportation Contract AP94-9000-12(127) Glynn County for this project.

 

Administrator Gilmour suggested that a statement be added to this approving that the Chairman be authorized to sign any necessary agreements with verbage such to approval by the County Attorney.

 

A motion for approval was made by commissioner Pate and seconded by commissioner Boyne...

 

Unanimously adopted.

 

 

15.       Approve piping petition from Mr. Abbas Vakili for Lots 17-28-29, Georgia Street, St. Simons Heights, St. Simons Island.

 

County Engineer Ray Richard reported that this is a standard piping request that will reduce maintenance.  He added that it is a County ditch that drains several lots in the area, and staff recommends approval.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Gunn.

 

Unanimously adopted.

 

16.       Discuss need for "no parking" signage on 11th Street, East Beach, St. Simons Island.

 

Deputy Chief Jim Nazzrie reported a problem with allowing parking on 11th Street on St. Simons because parking does not leave enough room for emergency vehicles.  Chief Nazzrie added that the residents have requested restricted parking and staff recommends "no parking" signs on one side of the street.

 

Commissioner Gunn said that at one time there were such signs but they were constantly vandalized, and Chief Nazzrie assured that a close watch would be kept in this area.

 


A motion for approval of "no Parking" signs on one side of 11th Street on St. Simons Island was made by Commissioner Gunn and seconded by Commissioner Boyne.

 

Unanimously adopted.

 

County Attorney Gary Moore said that the County may need to advertise at least two weeks before this becomes effective.

 

Public Works Director Keith Flanagan said that if the signs used to be there and this  would simply be a replacement it could be done right away.  He said he would look into it and advertising would be done if necessary.

 

 

17.       Discuss beach access off Olive Way on St. Simons Island.

 

County Engineer Ray Richard stated that he has received a request from the property owner of Lot #6 on Olive Way to relocate the existing beach access path which now runs across his property onto County right of way.

 

A motion to approve relocating the path onto County right of way was made by Commissioner Boyne and seconded by Commissioner Gunn.

 

County Attorney Gary Moore said that he would look into this to make sure the County does not lose its right of way to the beach.

 

An amendment to the motion was made by Commissioner Boyne and accepted by seconder commissioner Gunn to approve relocating the path onto County right of way subject to approval by the County Attorney.

 

Unanimously adopted.

 

 

APPOINTMENTS

 

18.       Selection of two nominees for the Georgia Forestry Board.

 

Nominations were received to fill the expiring term of Glenroy Dowdy on the Georgia Forestry Commission.  Commissioner Hardman nominated Glenroy Dowdy for reappointment and Chairman Miller nominated Rudolph Beggs.

 

A motion to provide the names of these two nominees to the Georgia Forestry Commission was made by Commissioner Hardman and seconded by Commissioner Pate.

 

Unanimously adopted.

 

 

19.       Three appointments to the Planning Commission, District 5, At-Large Post 1, and At-Large Post 2.

 

The following new appointments were made to the Planning Commissioner:

 

District 5                      Commissioner Lyde                  Jerome Clark

At Large Post 1            Commissioner Boyne    Lee Noel

At Large Post 2            Commissioner Miller                 Bob Fell

 

A motion to accept these appointments was made by Commissioner Boyne and seconded by Commissioner Pate.

 

Unanimously adopted.

 

 

COMMISSIONER ITEMS

 

Commissioner Gunn:

 

1.         Water Conservation Request to Restaurants

 

A motion was made by Commissioner Gunn and seconded by Commissioner Boyne to ask that a letter be sent by the County Commission to restaurants in Glynn County asking that they not serve water unless requested.

 

Unanimously adopted.

 

2.         Citizen Input on Budget through Hot Line

 

A motion was made by Commissioner Gunn and seconded by Commissioner Boyne that Glynn County advertise in the newspaper for citizen Input regarding the budget by calling the toll-free Citizens Hot Line and suggestions that are implemented will be rewarded up to $1,000.

 


Commissioner Hardman said he agrees with inviting the public to provide Input but he said he is concerned about offering a reward.

 

Commissioner Gunn amended her motion to remove the reference to a reward and simply request citizen Input.  Amendment was accepted by seconder Commissioner Boyne.

 

 

Unanimously adopted.

 

3.         Request for Buffer Ordinance

 

Commissioner Gunn requested that the Planning Official and his staff draft a Buffer Ordinance that can be presented to the Island District.

 

Commissioner Hardman said he would appreciate it if the Ordinance could include the entire county.

 

 

Commissioner Miller:

 

1.         Request for County-Wide Drug Policy

 

Chairman Miller stated that Glynn County does not have a drug policy in force allowing applicants to be tested other than for Public Safety.

 

Personnel Director Dave Bandy said the policy of drug testing all applicants before hiring was discontinued in 1990 on the advice of the County Attorney at that time.

 

Chairman Miller requested that the Administrator, the County Attorney and the Personnel Director draft a strong dug policy for Glynn County.

 

Attorney Moore stated that the Drug Testing Policy was recently amended to allow random testing for certain employees and also pre-employment drug testing for certain employees.  He added that according to law that it the best it can be.  Personnel Director Dave Bandy concurred with the Attorney that Glynn County's policy is as tight as it can be, but he added that because of the drug free testing that is being done, Glynn County has realized a reduction in Workers compensation claims.

 

Chairman Miller said that the local legislative delegates needed to be contacted on this as well as NACo.  He asked that the Administrator, County Attorney and Personnel Director get together and take a second look at this issue.  He also asked that they prepare something in writing that he could take with him to the NACo conference the end of July.

 

2.         Report on Incident involving Heavy Equipment at Landfill

 

Public Works Director Keith Flanagan reported that workers at the Landfill were attempting to repair an area that was holding water in order to get a drainage pump on place.  He said one employee got a Dozier bogged and tried to free it be rocking back and forth, and the equipment began to sink.  Another employee attempted to help free the Dozier with a compactor, and the compactor became bogged.  Mr. Flanagan said they had to call Roads and Bridges to use two hydraulic excavators to dig the two pieces of equipment out.

 

Mr. Flanagan stated that estimates on damages so far are somewhere around $25,000.  He said that he got all the employees together as soon as possible and instructed them that when this kind of thing happens they are to shut the equipment down and call Roads and Bridges.  In addition, Mr. Flanagan said that he is seeking training in handling heavy equipment for his employees.

 

Chairman Miller said that he understands when these kinds of things happen but requested that in the future a report be made to the Commission and the County Administrator immediately.

 

Mr. Flanagan stated that he reported this incident to the County Administrator immediately after it happened and to Commissioner Lynn the same day.

 

Chairman Miller then addresses the County Administrator and asked that he notify the commission of this type of incident immediately after he is notified.

 

Commissioner Lynn asked about the legality of drug testing under these circumstances, and Attorney Moore reported that when there is reasonable suspicion, drug testing is permitted.

 

 

Commissioner Boyne:

 

1.         Liquor Liability Law

 

Commissioner Boyne asked that the Chairman appoint him, Commissioner Hardman and the County Attorney to a subcommittee in investigate getting a Liquor Liability Law in Glynn County.

 


Chairman miller Appointed Commissioners Boyne and Hardman along with the County Attorney to a Liquor Liability Law subcommittee.

 

 

MATTERS REFERRED FROM WORK SESSION

 

1.         Authorize application for DCBG funding of water line extension for Harrington Tract and direct chairperson to execute all necessary documents thereto.

 

Kirk Schlemmer of the Regional Development Center stated that this is in response to a request by this Commission and the Water & Sewer Commission in cooperation with Ben Turnipseed, Engineer, to prepare this block grant which will serve approximately eighty houses.  He said the cost of the project is about $300,000, and the County would be responsible for 5% of any amount over $200,000 which would be approximately $5,000.  In addition, Mr. Schlemmer stated that in order to leverage this grant the Commission is being asked to waive the impact fees for the water line in this area.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

Unanimously adopted.

 

2.         Authorize Reappointment of members of County's Workers Compensation Panel

 

Administrator Gilmour made the recommendation that the current members of the Workers Compensation Panel be reappointed, which are Glynn Immediate Care, Dr. Hagen, Dr. Glover and Dr. Thota.

 

A motion for reappointment of current members of the County Workers Compensation Panel was made by Commissioner Boyne and seconded by Commissioner Lynn.

 

Unanimously adopted.

 

3.         Authorize reappointment of Commissioners Lyde and Pate to Coastal Georgia Regional Development Center Board and appoint one person from private business sector.

 

A motion to reappoint Commissioners Lyde and Pate to the Coastal Georgia Regional Development Center Board was made by Commissioner Boyne and seconded by Commissioner Lynn.

 

Unanimously adopted.

 

A motion to defer the appointment of a person from the private business sector was made by Commissioner Gunn and seconded by Commissioner Lyde

 

.                       Unanimously adopted.

 

4.         Authorize Chairman to Advise Georgia Department of Transportation of County's Request to Improve the I-95/U.S. 341 Exit 7 in Accordance with Proposal of Moreland/Altobelli and to Seek Georgia Department of Transportation Funds for Related Interior Road Improvements.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lynn.

 

Unanimously adopted.

 

5.         Authorize County to Seek GA Department of Transportation Funds for Improvements to the Brunswick  College Parking Lot Project Phase 2 and Authorize Chairman to Execute all Necessary Documents Thereto.

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Lynn.

 

Unanimously adopted.

 

6.         Authorize Waiver of Temporary Business Licenses for Exhibitors at the 1994 Sunshine Festival and Authorize Blocking of Certain Streets and Closing of Public Facilities per July 4th Operation Plan

 

Police Chief Carl Alexander began the discussion by stating that the plans would be to close Mallory Street from Beachview Drive south beginning at 2:00 a.m., closing the fishing pier at 2:00 p.m. to set up the fireworks display, and all vehicles that are left in there will be towed by he added that sufficient signage to this effect will be posted.

 

Chairman Miller asked if it is correct that no business license fees will be charged for the booths set up for this.

 

Attorney Moore suggested that if the board chooses not to require temporary license fees for this that the Ordinance be amended so that it is not required of anybody.  He added that the Board cannot waive the fee for some and others have to pay.

 

Chairman Miller requested that this discussion be broken into two parts:

 

1)         Blocking of the Streets


A motion to authorize the blocking of the streets according to the plan stated by the Police Chief was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

Unanimously adopted.

 

2)         Waiving of the Business License Fee for the 1994 Sunshine Festival

 

Chairman Miller stated that he feels these vendors should be required to pay the fee like everybody else.

 

A motion to approve was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

Commissioner Lyde said the problem in this instance is that the temporary business license fee was just recently enacted and there was not enough time to let all these people know about it.  She added that she feels this would be a one-time waiver for this year only because of the short notice.

 

Attorney Moore reiterated his belief that what is done for one should be done for all.

 

Commissioner Hardman said he feels that everyone needs to be treated the same, and he does not feel it is to expensive to accommodate.

 

Representative of the Glynn Arts Association

 

A woman stated that they are non-profit and depend on grants, memberships and fund raisers, and to them this is expensive.  She added that they pay the County for the use of the Park and for use of the Casino Building throughout the year.  She emphasized the fact that these are small sales people, but they bring in many dollars to Glynn County.

 

Zack Lyde

 

Mr. Lyde stated that he feels if the organization that is putting on the function would pay the fee would meet the spirit of the law.

 

 

 

Shelby Childers

 

Mr. Childers stated that in 1980 he got involved with the Sunshine Festival, and in 1981 the group that he was involved with raised $30,000.  He added that at that time there were no oak trees, no flower beds and no playground.  He said that worked many years to make the park what it is today and the County never spent a dime.  He said he thinks the County should meet the spirit of the law and let the people who are out there working very hard to raise money for that park go on about their business.

 

Commissioner Lynn said he feels that all people should be treated the same and if the County is not charging other people these people should not be charged either.

 

Chairman Miller said that this law is only two months old and will be tested from here on out.

 

Tim Matthews, Village Merchants Assoc.

 

Mr. Matthews stated that they are the sponsors for the Sunshine Festival, and last year they paid the County $2,500 for the use of the Park.  He added that this year they will pay the County $2,520 plus dollars depending on how many days they use the Park.  He said the money raised from the Sunshine Festival is used to maintain the flowerbeds which cost over $5,000 last year, hire street sweepers and decorate for Christmas.

 

After brief discussion among the Commissioners, Commissioner Gunn withdrew her original motion to waive the temporary business license fee.

 

A substitute motion was made by Commissioner Gunn and seconded by Commissioner Lyde to authorize the County Attorney to amend the Business License Ordinance to state that when a non-profit organization leases and pays for County land that the non-profit organization can buy one umbrella business license to cover all the merchants up to thirty (30) days.

 

Unanimously adopted.

 

7.         Civil Fees on DUI Cases

 

Police Chief Carl Alexander requested permission to work with the County Attorney to research the feasibility of imposing civil fees on DUI cases and return to the Board with a recommendation.

 

Motion for approval was made by Commissioner Lyde and seconded by Commissioner Lynn.

 

Unanimously adopted.

 


         8.            Relocation of Ramp at Sterling Building

 

Discussion was held regarding the current ramp being moved from the rear of the Sterling Community Building to the front of the building.

 

Following the discussion, a motion was made by Commissioner Lynn and seconded by Commissioner Lyde to leave the existing ramp as it is and build a new one in the front of the Sterling Community Building.

 

Unanimously adopted.

 

9.         Amendment to Water/Sewer Ordinance Pertaining to Engineers and Land Surveyors

 

            Commissioner Hardman reported that a new law pertaining to engineers and land surveyors has been in effect since 1991 and has been overlooked by Water & Sewer, and he asked that this situation be corrected.

 

Chairman Miller deferred this item to the Water & Sewer commission, and he asked that the County Attorney prepare an amendment and send to the Water & Sewer Commission to get this matter resolved as quickly as possible.

 

10.       Revenue Options from Brunswick/Glynn County Development Authority

 

Authorize staff to solicit suggestions of revenue options relative to economic development from the Brunswick/Glynn County Development Authority.

 

Motion for approval was made by Commissioner Boyne and seconded by Commissioner Lyde.

 

Unanimously adopted.

 

 

CHIEF OF POLICE ITEMS

 

1.         Status Report on Establishment Violating Liquor Distributing Laws

 

Police Chief Carl Alexander reported that investigation of Caribbean Nights nightclub had revealed that they had sold arm bands for a beach party and supplied a keg of beer.  Chief Alexander stated that the owners have been given a warning, and told that repeat offenses would result in sanctions against them.

 

 

ADMINISTRATOR ITEMS

 

1.         Authorize Fencing Around Forestry Tower

 

Administrator Gilmour reported that he had received a request from the Georgia Forestry for authorization to use the low bidder for putting fencing around their Sterling Fire Tower.  Mr. Gilmour added that there is a need for this fencing because the fire tower interferes with horse shows held in the area.  He said that the money for the fencing would come from the allocation that the Board has provided to their relocation.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lynn.

 

Unanimously adopted (Commissioner Lyde was out of the room).

 

2.         Advance to Youth Estates for Summer Camp

 

Administrator Gilmour reported that this is in reference to the $10,000 grant coming from the Dept. of Community Affairs.  He said the grant is sent to the D.C.A. and then it is an appropriation to us through them, and it is for a Summer Camp Program at Youth Estates.

 

Mr. Gilmour requested permission to advance Youth Estates the $10,000, which will be reimbursed back to the County, so that they may meet their payroll for this program.

 

A motion for approval was made by Commissioner Pate and seconded by Commissioner Boyne.

 

Unanimously adopted (Commissioner Lyde was out of the room).

 

3.         Report on Century Cable Rate Changes

 

Administrator Gilmour reported that Century Cable had recently sent out notices to subscribers that rates in the City and the County would be decreasing.  He added that this was apparently an error, and that the rates would be decreasing in the City only and the County rates would stay the same.  He said they are within the law to do this, and it is outside the County's control.

 

Mr. Gilmour said this information was provided in case a Commissioner receives a call on this matter.

 

4.         Frederica/Demere Intersection - Landscape Offer from Sea Island


Administrator Gilmour said the Commission had received an offer from Sea Island to landscape and maintain the Frederica/Demere Intersection, and he would like to have the Board's acceptance of this offer.

 

A motion to accept was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

Unanimously adopted.

 

5.         Authorize advertising for Information Resource Manager

 

Administrator Gilmour reported that the Information Resources Manager position has not been fill to date, and the person anticipated to fill the slot has submitted a resignation.  In addition, Mr. Gilmour said that another programmer is seeking relocation within the County to another department.

 

Mr. Gilmour requested authorization to proceed with advertising and filling the position of Human Resources Manager.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

Unanimously adopted.

 

6.         Authorize Expenditures for Sheriff

 

Administrator Gilmour said that the Sheriff had requested that the Board approve the issuance of the purchase order for the imaging system previously approved by he Commission and for a copier which normally costs $18,000 but through state contract the Sheriff can purchase for $9,000.  The request is to do this as quickly as possible so the money will be taken from this year where it was budgeted.

 

A motion for approval was made by Commissioner Pate and seconded by Commissioner Hardman.

 

Unanimously adopted.

 

7.         Sole Source - Software for Processing Prisoners

 

Administrator Gilmour reported that the software for processing prisoners has been upgraded which will greatly decrease processing time.  He said that cost of the upgrade is $8,000, and the Sheriff would like permission to purchase it this year where the money is budgeted.

 

A motion for approval was made by Commissioner Pate and seconded by Commissioner Hardman.

 

Unanimously adopted.

 

8.         Authorize Chairman to Sign 1995 Planning Grant Application Documents

 

A motion authorizing either the Chairman or the County Administrator to sign all necessary documents for the 1995 D.O.T. Planning Grant Applications ad Executive Director was made by Commissioner Boyne and seconded by Commissioner Gunn.

 

Unanimously adopted.

 

INSERT

 

Commissioner Miller

 

1.         Distribution of Hotel/Motel Tax Revenue

 

Chairman Miller stepped aside to make a motion, which was seconded by Commissioner Hardman, that the bed tax distribution be 60% to the Tourism Bureau and 40% to Glynn County Government and Glynn County will require the Tourism Bureau to pay for the 4th of July fireworks and all advertising for Blythe Island Regional Park and provide Glynn County with a detailed budget showing what they will spend.

 

Commissioners Gunn and Lyde both expressed opposition to this motion indicating that it was too soon to vote on the bed tax distribution.

 

Commissioner Lyde said she felt it would be more appropriate to ask the Tourism Bureau for a list of how they will spend the money before deciding on the distribution percentages.

 

Attorney Gary Moore said that it can be handled either way.  He said the details can be worked out either before or after the distribution is decided.

 

Commissioner Gunn urged the Chairman to wait to see if property taxes will have to be increased before voting on how much money to give away.

 

Lee Noel - St. Simons Island


Mr. Noel stated that the whole for increasing the bed tax was to find a new revenue source and asked that the Board consider this before voting on this motion.

 

Commissioner Hardman corrected Mr. Noel and said that there  was never a stated reason for increasing the bed tax.

 

Chairman Miller asked Finance Director Charles Lewis for some figures on what Tourism is getting now and what they will get with a 60/40 split and also what would the figures be for Glynn County.

 

Charles Lewis said the Tourism Bureau now gets about $1 million and with the 60/40 split they would get $1.2 million and Glynn County now gets $300,000 and with the 60/40 split they would get $800,000.

 

Chairman Miller states that these figures are his rationale for making the motion.

 

Nancy Thomason - St. Simons Island

 

Ms. Thomason stated that she feels the Board would be making a big mistake to vote on this motion now.

 

Commissioner Gunn read an excerpt from the Board of Commissioners minutes of June 4, 1992 which stated that the Tourism Bureau and the Brunswick  Chamber of Commerce had offered to turn $95,000 per year of their share of the bed tax back to Glynn County to help with the beach renourishment project.  She said she felt that was a rather large amount of money that they were willing to give back.  Other points of interest brought out by Commissioner Gunn were that there has never been an itemized statement provided to the County of their expenditure nor has a financial audit be made.  She added that in FY 92/93 the Brunswick Golden Isles Visitor's Bureau got a 9.3% increase and the St. Simons Chamber got a 3.1% increase for a total of 12.4% and the St. Simons Chamber purchased a $25,000 Certificate of Deposit with excess funds.

 

Chairman Miller stated that he had checked with the Tourism people on this, and he read an excerpt from their minutes regarding this subject which stated that their job is to promote tourism, and the offer was made to Glynn County to help with the beach renourishment project in an effort to help promote tourism.

 

Chairman Miller then reported that this Commission had named a committee to study increasing the bed tax and come back with an opinion, and their opinion was not to raise it by a vote of 6-1.  He added that this Commission felt Glynn County needed the money so it turned around and out-voted a committee that it named with a vote of 4-3 to raise the tax.  Chairman Miller said that he has looked at all sides and he feels the money will be well spent.

 

Commissioner Lyde stated that even if the money was split 50/50 the Tourism Bureau would still come out ahead.

 

Chairman Miller said he would like to end discussion on this matter and vote on his motion.  Vice Chair Virginia Gunn called for a vote on Chairman Miller's motion.

 

The motion was adopted by majority vote of 5-2-0.  (Commissioners Miller, Hardman, Lynn, Boyne and Pate voting aye.  Commissioners Gunn and Lyde voting nay.)

 

2.         Hiring Freeze

 

Chairman Miller stepped aside to make a motion that Glynn County freeze all vacant positions at this time unless they are absolutely necessary to be brought on board and they must go before the Personnel Committee to plead their case.  Motion seconded by Commissioner Boyne.

 

Commissioner Hardman asked whether or not this could create problems regarding the police and fire.  He asked if this was something where the Personnel Committee could have an emergency meeting in these situations with just a couple days' notice.  Chairman Miller said this would not be a problem, and County Attorney Gary Moore said that the Personnel Committee Chairman can call a meeting at any time.

 

Commissioner Hardman said as long as emergencies can be handled this way he supports the motion entirely.

 

Sheriff Wayne Bennett explained that he is not allowed to become understaffed or he can get into trouble with the courts.  He added that his turnover is very high and he expressed his concern about the time it may take to get before the Personnel Committee and the Commission.

 

Commissioner Hardman said that he feels the discussion regarding emergency meeting of the Personnel Committee with just a couple days' notice would solve these type problems.  Sheriff Bennett said that the current system as it is is already too slow and this process would slow it up even more.

 

Personnel Director Dave Bandy brought to the Board's attention that an auditor position has been approved for the Tax Assessor's office, and Mr. Bandy said he understands that an offer has been made for the position.  Mr. Bandy felt the Board may want to consider this in regards to the motion.

 

Commissioner Pate said his concern is that the Personnel Committee may hold an emergency meeting for this purpose, but they can only make a recommendation to the full Commission.  He added that this would involve calling another meeting.  Sheriff Bennett said he is concerned about the time involved also to call these meetings.

 


Commissioner Hardman said he did not see a problem with the Sheriff getting his requests taken care of in one week.  Commissioner Lynn agreed and said that the Board of Commissioners can meet anytime they want to.

 

Sheriff Bennett asked what the length of this moratorium would be and discussion was held that it might be until the budget is adopted.  Commissioner Miller did not accept that as an amendment to his motion.

 

A vote was taken on Chairman Miller's motion to freeze all vacancies and it was unanimously adopted.

 

Chairman Miller then stepped aside again to make a motion that those Department Heads that give Personnel Director their emergency needs tonight will be approved and all others will have to wait.  Motion seconded by Commissioner Hardman.

 

Unanimously adopted.

 

For clarification purposes, Administrator Gilmour asked if the Information Resources Manager position which was previously approved was still approved, and the Board replied that it is.

 

3.         Adopt latest amendments to Tax Digest above $20,000.

 

Tax Assessor Don Long presented the latest amendments to the Tax Digest above $20,000.00.

 

Following a brief discussion, a motion for approval was made by Commissioner Pate and seconded by Commissioner Boyne.

 

Motion unanimously adopted.  (Commissioner Hardman out of the room.)

 

EXECUTIVE SESSION

 

A motion was made by Commissioners Boyne and seconded by Commissioner Pate to go into Executive Session to discuss personnel matters and pending litigation.

 

Motion unanimously adopted.

 

No official action taken during Executive Session. 

The Board of Commissioners did not return to Regular Session.  Meeting adjourned.