AGENDA AND MINUTES

 

            REGULAR MEETING, BOARD OF COMMISSIONER

            GLYNN COUNTY, GEORGIA

            HELD THURSDAY, MAY 19, 1994, AT 6:00 P.M.

 

PRESENT:                             Chairman James E. Miller

Vice Chair Virginia Gunn

Commissioner Gladys Martin-Lyde

Commissioner Jack Hardman

Commissioner Milton Lynn

Commissioner Robert H. Boyne

Commissioner W. Harold Pate

 

ALSO PRESENT:                 Administrator Lee Gilmour

Attorney Gary Moore

Carol Summerour, Administrator Aide

 

STAFF PRESENT:                Desiree Watson, Asst. Attorney

Chief Carl Alexander

Chief Carl Johnson

Lt. Gerald Blakebrough

Lt. Jack Hopper

Dave Bandy

Dan Reuter

Larry Taylor

Keith Flanagan

Ray Richard

Ed Abel

 

INVOCATION                      Reverend Darrel Joiner, Central Baptist Church

 

PLEDGE OF ALLEGIANCE TO THE FLAG

 

Presentation to Commissioner Robert H. Boyne

 

University of Georgia and Association of County Commissioners of Georgia "Certified Commissioner"

 

Presentation to Police Chief Carl Alexander

 

"Best Pig in the Litter"

 

GOVERNOR'S HURRICANE CONFERENCE AWARD PRESENTATIONS

 

Ed Abel, EMA Director,  (not present at this time)

1.         Approval of Minutes

 


a)         Approve Minutes of Regular Meeting held May 5, 1994;

 

A motion for approval subject to necessary corrections was made by Commissioner Lynn and seconded by Commissioner Lyde.  Unanimously adopted.

 

b)         Approve Correction to Minutes of Regular Meeting held April 7, 1994.

 

Minutes Now Read:

 

Following some discussion, Mr. Gilmour stated that based upon the discussion he feels the alternative to go with is Item b with Trust Company Bank.

 

Minutes Should Read:

 

Following some discussion, Mr. Gilmour stated that based upon the discussion, he feels the alternative to go with is Item b with Trust Company Bank, which is as follows:

 

b)         Invest in the local economy all cash available which will be expended in the current fiscal year; invest the Tan proceeds and the major cash account balances which are not expected to be expended in the current fiscal year in the LGIP.

 

Motion for approval made by Commissioner Lynn and seconded by Commissioner Hardman.  Unanimously adopted.

 

 

PUBLIC HEARINGS

 

ZONING & LAND USE ITEMS

 

2.         GC-10-94        Property owned by Charles Douglas Taylor and Janice Taylor.

 

Request to Rezone from Forest agricultural to Planned Commercial, a 12,767 square foot lot fronting 73.03 feet on the south side of Demere Road, access via 25 foot easement, located immediately west of Demere Village Medical Center and north of the Island Animal Hospital, St. Simons Island.

 

                        Planning Commission unanimously recommends approval subject to the following:

 

1.         Development to meet all the requirements for setbacks and buffering;

 

2.         Existing access drive/access easement being approved by the Glynn County Traffic Safety Engineer and the County Engineer; and

 

3.         Prior to any construction, site plan approval is required by the Glynn County Planning Commission and the Glynn County Board of Commissioners.

 

A motion for approval subject to three (3) conditions stated above made by Commissioner Hardman and seconded by Commissioner Lynn.

 

Ruthie Cobb of St. Simons Island

 

Spoke on behalf of residents of Jewtown asking that the encroachment of Jewtown be stopped and no more commercial zoning be approved.

 

Commissioner Gunn asked to hear form the new County Planning Official Dan Reuter.  Mr. Reuter stated that he felt it is important to note that the Forest Agricultural classification on the tract of property is not appropriate and he concurs with the recommendation.

 


Commissioner Gunn stated that this is a very big dilemma for her.  She said it appears this road went almost all commercial before she come on board.  She read the reasons provided by the applicant as to why there would be minimal impact from this rezoning but still said she is not sure what to do.

 

Commissioner Hardman spoke on behalf of the applicant stating that he feels the applicants is making every effort to be as neighborhood friendly as possible.

 

Nathaniel Gibson, resident of Jewtown

 

Stated that the way to stop this type of thing is to deny more commercialization into the area.  Added that tit's sad to see a little community wiped away by people who want to make a dollar.  She suggested that the applicant go somewhere else that is already zoned commercial.

 

C. Douglas Taylor, Applicant

 

Said he understands how residents feel, but progress of this type has been taking place for a long time.  Showed a concept plan of the site which indicates that property in question is already completely surrounded by commercial activity.  Felt this was a logical site for his relocation.

 

Commissioner Boyne asked that the Board decide whether or not he should vote since he does insurance business with this applicant.  County Attorney Gary Moore stated that Commissioner Boyne could make that decision himself.  Commissioner Boyne said he felt there was a conflict of interest.

 

A vote was taken on the motion to approve.  Motion adopted by majority vote of 4-2-1 (Commissioners Miller, Hardman, Lynn and Pate voting aye.  Commissioner Gunn and Lyde voting nay.  Commissioner Boyne abstaining)

 

3.         GC-11-94        Property owned by Constance Daniels.

 

Request to Rezone from Forest AGRICULTURAL to Highway Commercial, 2.48 acres located on the northwest corner of U. S. Highway 341 (frontage of 575.9 feet) and Highway 99/32 (frontage of 370.1 feet).

 

Planning Commission unanimously recommends approval subject to the access drives being approved by the Department of Transportation.

 

The Chairman asked to hear from those in favor of the request. 

 

Mr. Rick Brazil was present to speak in favor of the request.  Commissioner Lynn expressed some concern regarding the deceleration lane in the area, and Mr. Brazil explained that a deceleration lane exists on the west side of US 341.

 

The Chairman asked to hear from those opposed to the request.

 

There being no opposition, a motion for approval subject to the access drives being approved by the DOT was made by Commissioner Lynn and seconded by Commissioner Boyne.  Unanimously adopted.

 

4.         GC-13-94        Property owned by Wilma Castellio.

 

Request to Rezone from R-6 One-Family Residential to Medium Residential, 7.878 acres located on the west side of Demere Road, access via 50 foot easement running 302.57 feet, and located on the east side of George Lotson Lane (frontage of 363.61 feet), St. Simons Island.

 

Planning Commission unanimously recommends approval subject tot he following:

 

1.         A  20-foot development setback required along all property lines abutting residential properties;

 


2.         Access being limited to one as proposed with any acceleration, deceleration or pass lanes required by the County Engineer or the Traffic Safety Engineer at the time of site plan approval, and at the developer's expense; and

 

3.         Buffers being required in the 20-foot setback of a continuous planted strip or solid fence.  If planted, shall be composed of healthy plants which pose growth characteristics of such a ratio as to produce a dense compact planting screen not less than 3 feet in width and 6 feet in height, or if a fence, to be solid material not less than 6 feet in height.

 

Chairman Miller asked to hear form those in favor or opposed, and asked for Commissioner comments.  Commissioner Gunn asked to hear from Planning Official Dan Reuter.  Mr. Reuter stated that the feels that the staff recommendation is appropriate.  He added that there will be some increased traffic but improvements to the Demere/Frederica Intersection will handle it.

 

Chairman Miller asked for an explanation of the difference between R-6 One Family Residential and Medium Residential.  Larry Taylor, Deputy Zoning, explained that R-6 One Family only allows construction of single family homes with a minimum lot size of 6,000 sq. Commissioner Tullos. and Medium Residential allows multi-family construction of apartments, condos, etc. at a density of 16 units per acre.  He added that R-6 One Family Residential allows only 7 units per acre.

 

Commissioner Gunn asked if this property could be developed as it is presently zoned, and Mr. Taylor replied that it can be developed as a single-family subdivision with access off Demere Road.

 

Commissioner Gunn stated that since this is not a hardship case and the property could be developed as it is, she would like to make a motion to deny this request.  motion died for lack of a second.

 

Lee Noel, resident of St. Simons

 

Questioned if a study of the development's impact on traffic has been done since this area is a very significant access to the beaches.  Planning Official Dan Reuter explained that the County Traffic Engineer feels that , based on his research, Demere Road could handle the additional traffic.

 

Commissioner Gunn asked if the Water & Sewer Department had signed off on this, and Larry Taylor replied that they had not yet but that water and sewer is available for this site.  Mr. Taylor reiterated what Mr. Reuter had explained that the traffic count on this part of Demere Road is not considered to be over capacity.  He added that the County reserved the right to take a look at the intersection of this development and Demere Road and request acceleration and deceleration and possibly by-pass lanes if needed at the developer's expense.

 

Lee, Noel, resident of St. Simons

 

Mr. Noel asked that the Commission pause on this to consider the traffic impact, the intentions of the developer, and to be sure that we are not overloading an area this is important to supporting not only local but visitor traffic as well.

 

Commissioner Hardman said he did not feel the applicant was trying to hide anything but is just going form one residential to a more dense residential.

 

A motion for approval of this request was made by Commissioner Hardman and seconded by Commissioner Lyde.

 

Commissioner Lyde says she feels the Commission needs to be consistent in approving rezoning requests.

 

Commissioner Gunn pointed out that this request is going against the Master Plan.  Planning Official Dan Reuter confirmed this fact but stated that this department is anticipating updating that Plan soon.

 

Chairman Miller requested that the Traffic Safety Engineer be present the next time this type of thing is on the agenda.

 

S.C. Anderson, resident of St. Simons

 

Questioned who has confirmed the fact that there is water and sewer available for this development.

 


Larry Taylor reported that there are water and sewer mains at the site, and the Water & Sewer Commission has not taken any action to date on over-capacity at this point in time.  He added that at the time the applicant requests site plan approval he will have to submit engineering plans as to how they will connect this to the existing water and sewer in that area, which is a separate issue, and any problems will have to come back before this Board.

 

Dean Overall, resident to St. Simons, Secretary/Treasurer of the Water & Sewer Commission

 

Stated on behalf of the Water and Sewer Commission that in an effort to not waste any developer's time or money it would be beneficial if the Water & Sewer Commission could see the site plan to let them know what the capacity is.

 

S.C. Anderson, resident of St. Simons

 

Stated he felt his question about water & sewer availability was not answered and urged the Commission to deny this request at this time.

 

A vote was take on the motion for approval and adopted b majority vote of 5-1-1.  (Commissioners Miller, Hardman, Boyne, Lynn and Lyde voting aye.  Commissioner Gunn voting nay. Commissioner Pate abstaining)

 

5.         GC-14-94        Property owned by Golden Isles Cemetery Group, Inc.

 

Request to Rezone from Forest Agricultural to Local Commercial, 2.0 acres located within Brunswick Memorial Park Cemetery, beginning 290 feet south of Joyce Drive and having access via 30 foot easement, 421 feet in length off the ease side of U. S. Highway 17.

 

Planning Commission recommends approval of this request subject to the condition that the only commercial permitted use will be for a funeral home/cemetery or any related or associated use to a funeral home/cemetery.

 

The Chairman asked to hear from those in favor and those opposed.  Richard parker, owner of the property, requested approval and was available for any questions.

 

There being no opposition, a motion for approval was made by Commissioner Hardman and seconded by Commissioner Lynn.  Unanimously adopted.

 

6.         Amend the Glynn County Zoning Ordinance, Section 727.7 Sea Turtle Protection Requirements - Beachfront Lighting

 

Larry Taylor, Deputy-Zoning, stated that the Planning Commission met in Called Session this morning, May 19, 1994, and unanimously voted to amend the section of the Zoning Ordinance the deals with sea turtle protection to read the same as the separate ordinance passed by the County Commissioners for beachfront lighting, that is Glynn County Code Section 2-3 Habitat Resources, Habitat Protection.  Mr. Taylor added that this change would effect a 14-day notice period with only one written notice for people not in compliance with the ordinance.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Lynn.  Unanimously adopted.

 

7.         Liquor License Applications

 

Consider application of Wendell W. Boatright for a 1994 License for the sale of packaged Beer and Wine, Sunday sales prohibited.

 

Police Chief Carl Alexander reported that the party had met all requirements, and staff recommends approval of this application.

 

The Chairman asked to hear from those in favor and those opposed.

 

There being no opposition, a motion for approval was made by Commissioner Hardman and seconded by Commissioner Lyde.  Motion adopted by majority vote of 6-1-0.  (Commissioner Lynn voting nay)

 

DELEGATIONS

 


8.         Dan Reuter. Phillip Saleeby will discuss Smoke-Free Glynn's proposed Smoke-Free Indoor Environment.  (Sponsored by Commissioner Boyne)

 

Report received by County Commission with no official action taken.

 

9.         Mr. Joel Beatty will speak on behalf of Citizens for Individual Rights. ( Sponsored by Commissioner Gunn)

 

Report received by County Commission with no official action taken.

 

10.       Bill Finleyson and other local business people, contractors, developers and citizens will discuss Water and Sewer issues and management of same.  (Sponsored by Commissioner Hardman)

 

Mr. Bill Finleyson, representing the Coastal Council for Progress, expressed concern regarding what is being heard about the Water & Sewer Commission, the massive changeover in Board members and the Water & Sewer Department, as well as a lot of misinformation form the Water & Sewer Board.  He added that this group would like to see the Board of Commissioners take over the Water & Sewer Commission to get it back on the right track.

 

Commissioner Gunn asked if Mr. Finleyson was still President of the St. Simons Chamber of Commerce, and Mr. Finleyson replied he is not.  Commissioner Gunn asked that it be pointed out the Mr. Finleyson is not here on behalf of the St. Simons Chamber of Commerce.

 

Commissioner Hardman stated that he has been approached by contractors, developers, etc., and there seems to be a tremendous amount of concern about the Water & Sewer Commission on St. Simons  as well as on the Mainland.  He said they have expressed a need for long-range planning.

 

Commissioner Hardman made a motion, seconded by Commissioner Pate, that the Board of Commissioners take over the Water & Sewer Commission, realign it, and get some professional management in there to make sure it is the best it can be.

 

Commissioner asked that the motion be amended to include all authorities such as the Airport Commission, and Commissioner Hardman stated that the Water & Sewer is the Board of Commissioners and the Airport Commission is the Development Authority's and therefore left his motion as is.

 

Discussion was held between the Chairman and the County Attorney regarding which boards can be abolished simply by majority vote and which one by an ordinance.  Chairman Miller asked Commissioner Hardman for clarification of the motion, an d Commissioner Hardman said he feels since the Board of Commissioner is responsible he said he would like to see the Board taken the reins and get professionals to run the Water & Sewer Department.

 

Commissioner Lyde stated that she did not feel the newest members of the Water & Sewer Commission had been given a chance.

 

Dean Overall, Secretary/Treasurer, Water & Sewer Commission

 

Spoke on behalf of the Water & Sewer Commission and asked for more time to prove themselves.

 

Ken Enney, Vice Chairman of Water & Sewer Commission

 

Questioned Mr. Finleyson as to what misinformation had been issued by the Water & Sewer commission, and Mr. Finleyson replied that misinformation was in number totals and where they were from but he did not go into detail.

 

Glen Lewis, resident of St. Simons

 

Stated that there was misinformation regarding Dunbar Creek being in violation for two years.  Ken Enney refuted this comment by siting that violation was in the month of April and not for two years.  Mr. Enney asked that Mr. Lewis check the records and back up his claim.

 


Commissioner Hardman reported that according to someone he talked to at EPD, in March of this year the sewer began to go out of compliance due to lack of maintenance.  Commissioner Hardman said that he has been told the job of Water & Sewer Commission board member is overwhelming and a full-time job, and he said that's another reason for his motion.

 

Howard Taylor, Chairman, Water & Sewer Commission

 

Stated that due to a lot of variables, non-compliance is bound to happen and all the managers in the world can't stop it.  He said he would like the commission to be aware of what they will be up against.

 

Commissioner Gunn stated that she is very proud of what the Water & Sewer Commission has done the best few months, and she said she feels these people deserve a chance to prove themselves.

 

Bob Williams, resident of St. Simons

 

Informed the Commission of a problem that exists with a permit that will expire on October 14, 1994, and said that the County needs to apply for an extension.

 

Commissioner Boyne asked that Commissioner Hardman amend his motion to state that ninety (90) days after the new year's budget is adopted the Water & Sewer Commission will be abolished.

 

Commissioner Hardman asked if the dated could be stated as October 1, 1994, and Commissioner Boyne agreed to that date.

 

Howard Taylor again made a request to the Commission that they defer action on this motion, and Dean Overall said she thought that would be fine if in ninety (90) days the Commission would reconsider this motion but did not agree with setting a date for definitely abolishing the Water & Sewer Commission.

 

Commissioner Boyne said his amendment in final form would be to dissolve the Water & Sewer Commission on 10/1/94, and at that time bring it back under the Administrator.  Commissioner Hardman accepted that amendment to his motion.

 

Commissioner Lynn questioned the legality of doing something like this by making a motion now to do something in October.

 

County ATTORNEY Gary Moore stated that if this motion were to pass the Water & Sewer Commission would automatically be abolished on October 1, 1994.

 

Sid Overall, resident of St. Simons

 

Spoke on behalf of the Water & Sewer Commission stating that it was set up for a good reason to assist a previous Commission.  He urged the existing Commission not to go backward but to move ahead.  He also asked them the think about how much work they will get out of a group of people who know they are going to be abolished.

 

Bob Williams, resident of St. Simons

 

Spoke on behalf of the people serving on the Water & Sewer Commission stating that they are dedicated people who are doing the very best that they can.

 

Commissioner Hardman asked if Commissioner Boyne would accept an amendment to his latest motion to state that the Board of Commissioners would totally re-evaluate the performance of the Water & Sewer Commission and their progress made at the first meeting in September, 1994.  Amendment accepted by Commissioner Boyne.

 

Chairman Miller offered an amendment in all fairness to the citizens of Glynn County that the Commission discuss the re-evaluation at a night meeting, either the one in August or the one in September.  Commissioner Hardman agreed and changed the date in his amendment to the second meeting in September, 1994.  Commissioner Boyne accepted that amendment.

 

FINAL MOTION.       To totally re-evaluate the performance of the Water & Sewer

Commission and their progress made at the second Regular meeting of the Board of Commissioners September, 1994.  Unanimously adopted.

 

Items Referred from Work Session

 


In consideration for citizens in the audience who were waiting for the discussion on the subjects of nudity and a juvenile curfew, Chairman Miller asked that the Administrator handle those two matter at this time.

 

1.         Establish public hearing schedule and issue process relative to nude dancing and topless waitresses:

 

Allen Cox, resident of Brunswick

 

Spoke in favor of the ordinance to prohibit nude dancing and topless waitresses.  Stated that such an ordinance is not designed to  be an attack on any existing establishment in the county or city.  He urged the Commission to prepare for this type of thing coming to Glynn County similar to the way we would prepare for a hurricane.

 

Commissioner Gunn Reiterated Mr. Cox's statement that this Commission is not going after an existing establishment, and that this ordinance is to protect against other establishments of this kind comint to Glynn County as speculated by the Police Chief.

 

County Attorney Gary Moore distributed an ordinance he prepared and stated that this ordinance cannot be passed simply because someone does not like nude dancing but because of the secondary effect of nude dancing such as increased crime, general economic blight in those areas where nude dancing is allowed and a reduction in property values.  He added that the Commission should adopt this ordinance if they feel it is a fair way to avoid those secondary effects in Glynn County.

 

A motion to adopt the Ordinance Prohibiting Nude Dancing and Topless Waitresses as prepared by County Attorney Gary Moore was made by Commissioner Lynn and seconded by Commissioner Hardman.

 

Chairman Miller asked the County Attorney if this would be inclusive of establishments that provide nude dancing but not alcohol, and Attorney Moore replied that this ordinance only applies to establishments which derive more that 20 percent of there gross annual income from the sale of alcoholic beverages.  Mr. Moore added that he and the Planning Official would be getting together to prepare an amendment to the Zoning Ordinance to prohibit nudity in establishments where alcohol is not sold.

 

Commissioner Lynn asked that this be done as soon as possible.  Attorney Moore said he would have a proposed ordinance for the commission's inspection at their next meeting.  He added that if the Board approves, it can then be sent to the Planning Commission and they will have to go through their procedure and come back to the Board of Commissioners with a recommendation.

 

Mike Brooks, resident of Brunswick

 

Asked if this prohibits partial nudity such as topless, and Attorney Moore replied that it does.

 

Asked about private clubs where you bring your won liquor, and Mr. Moore replied that this ordinance does not cover that but the Zoning Ordinance amendment will.

 

A vote was then taken on the motion and unanimously adopted.

 

Administrator Lee Gilmour suggested a motion be make to pass a Resolution indicating the Board's intentions to look into amending the Zoning Ordinance so that any businesses coming in could be so advised.

 

A motion for such a resolution was make by Commissioner Boyne and seconded by Commissioner Lynn.  Unanimously adopted.

 

2.         Discuss process for juvenile curfew, and authorize amendment to local code to implement juvenile curfew.

 

Administrator Gilmour reviewed direction from the Work Session that input should be received from the Board of Education should a juvenile curfew be imposed to determine conflict with their activities, and also that there should be a different curfew for different age groups.

 

Chairman Miller raised the question regarding age 17 and whether that is an adult or a juvenile, and Attorney Moore replied that the answer to that is still unclear.  Attorney Moore stated that he is in need of clear direction form the Board as to what should be put in the ordinance such as what to do with juveniles that are picked up.

 

Following some discussion which ensued, Chairman Miller stepped aside to make a motion that the curfew be 12:00 midnight and on the first offense the juvenile be taken home, the second offense the parents be called to come get their child, and on the third office the be turned over to the appropriate Judge for dispensation.  Motion was seconded by Commissioner Boyne.

 


Further discussion ensued.  Police Chief Carl Alexander stated that what is being done now is that when the child is picked up on the first offense the Juvenile Court is notified and the maintain the name of the child.  He added that on the second offense Juvenile Court is again notified and it is up to the court to perform any sanctions on the child and/or the parents.

 

Attorney Gary Moore said all these issues are so complicated that he would prefer more time be taken for discussion and preparation of the ordinance.

 

Chairman Miller suggested instructing the Police Chief to use the State curfew law until such time as we can get a county ordinance in place.  Chief Alexander reported that this has already been done a couple of weeks ago,

 

Chairman Miller withdrew his earlier motion.

 

A motion was made by Commissioner Pate and seconded by Commissioner Gun that the County ATTORNEY and Police Chief arrange to Get together with the Juvenile Court Judge to prepare a proposed curfew ordinance and bring it back to this Board as soon as possible.

 

Henry Pruitt, resident of Brunswick

 

Asked about when the parent's responsibility would end in such cases where the parent has tried everything but cannot control the child's behavior.  Police Chief Alexander replied that would be a decision for the court.

 

Richard McMinn, resident of Brunswick

 

Suggested revoking the drivers' license, sentencing offender' to community service and checking with other municipalities with the same problem.  Attorney Moore replied in regards to revoking the license that the State would have to do that and sentencing to community service is available now.

 

Stan Whitt, resident of Brunswick

 

Asked that the Commission support the police department and juvenile court by giving them any and all tools they need to enforce a curfew.  he also suggested that names and phone number of agencies who can help parents with unruly children and direct them on the correct procedure for getting help be printed on the back of te citation.

 

A vote was then taken on Commissioner Pate's motion and unanimously adopted.

 

Presentation of Governor's Hurricane Conference Awards

 

At this time, Emergency Management Director Ed Abel presented the award which Glynn County received at the recent Governor's Hurricane Conference held on Jekyll Island and presented it to Chairman Miller.

 

Chairman Miller announced that several Commissioners as well as the Police Chief had received appointments by the ACCG to 1994 Committees.

 

COMMISSION COMMITTEE RECOMMENDATIONS

 

11.       Receive Report from Glynn County Personnel Committee

 

All personnel items were presented in the form of a motion by Committee Chairman Commissioner Boyne and seconded by Commissioner Lyde:

 

a)         Authorize expenditure not to exceed $1,000 from current fiscal year's Parks and Recreation budget to add lifeguard at the Casino Pool subject to confirmation by the Finance Direct that funds are available.  (3-0)

 

Unanimously approved.  (Commissioner Gunn out of the room)

 

b)         Authorize Personnel Director to hold employee hearings regarding a proposed change in Chapter IX of the Personnel Ordinance as presented by County Attorney Gary Moore to discontinue paying the salary of an employee who is suspended or dismissed after the initial response hearing, rather than after all appeals have been exhausted.  (Vote 3-0)

 


County Attorney Gary Moore verified for Chairman Miller that this would be legal and permissible.

 

Unanimously approve.  (Commissioner Gunn out of the room)

 

c)         Authorize Personnel Director to hold employee hearings regarding  a proposed change in Chapter XIV of the Personnel Ordinance as presented by County Attorney Gary Moore to provide for random drug testing of current employees in occupations designated by policy for drug testing.  (Vote 3-0)

 

 Commissioner Hardman said he would like for the Personnel Committee to look into providing random drug testing of employees ono a county-wide basis.

 

County Attorney Gary Moore said he would look into this and report back to the Personnel Committee as soon as possible.

 

Unanimously approved.  (Commissioner Gunn returned)

 

d)         Authorize County Administrator and personnel Director to designated up to six (6) positions in next year's budget to be used for light duty placements only, subject to further review of the Personnel Committee.  (Vote 3-0)

 

Chairman Miller asked if these are extra positions and they existing ones already on the books, and Administrator Gilmour replied that they are existing positions.

 

Personnel Director Dave Bandy reported that under the Worker's Compensation Law the County is obligated to pay 2/3 of an injured employee's wage anyway so a light-duty assignment will keep them on the job rather than at home. 

 

Unanimously approved.

 

e)         Authorize letter to U.S. Congress in support of retaining the ability of employers to self-insure health benefits under any healthcare reform legislation.  (Vote 3-0)

 

Unanimously approved.

 

f)          Consider increasing the Glynncare benefit maximum balance form $300 to $400.  (Vote (3-0)

 

Unanimously approved.

 

g)         Consider continuing to pay Flex Plan premiums for employees absent without pay for a period of up to ninety (90) days with additional time to be authorized by County Administrator and personnel Director in documented hardship cases.  (Vote 3-0)

 

Unanimously approved.

 

h)         Authorize payroll deduction each pay period equal to 10% of what is owed to Glynn County by an employee for whom Flex Plan premiums were paid during periods of unpaid absence and for outstanding Glynn care balances.  (Vote 3-0)

 

Unanimously approved.

 

GENERAL BUSINESS

 

12.       Approve release of letter of Credit on Harrison Point, Phase II

 

Following some discussion regarding whether or not approval had been received from the Water & Sewer Commission, a motion to release the Letter of Credit o Harrison Point Subdivision, Phase II, subject to County ATTORNEY Gary Moore approving the deeds, was made by Commissioner Boyne and seconded by Commissioner Hardman.  Unanimously approved.

 

13.       Approve final plat for Nottinghill Subdivision, Phase V

 


Administrator Gilmour stated that it is policy not to approve these without written statements of approval from all departments involved, and to his knowledge nothing has been received to date in writing from Water & Sewer.  Chairman Miller stated that they will meed next Tuesday and can get letter at that time.

 

A motion to approve subject to receipt of a statement of approval from Water & Sewer was made by Commissioner Boyne and seconded by Commissioner Hardman.  Unanimously approved.

 

14.       Adopt TAN Resolution and Award TAN to Low Bidder.

 

A motion to adopt TAN Resolution and award TAN bid to low bidder Barnett Bank was made by Commissioner Boyne and seconded by Commissioner Hardman.

 

Finance Director Charles Lewis presented a brief explanation of the bid process and Tuesday, May 24, 1994 at 9:00 a.m. was set for the signing of the notes.

 

A vote was taken on the motion and unanimously adopted.

 

15.       Approve Contract for Honeygall Road.                        

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Lyde.  Unanimously adopted.

 

16.       Approve Latest Amendments to Tax Digest.

 

Item deferred o recommendation from the County Administrator.

 

17.       Authorization to bid the paving of 2.98 miles of County dirt roads.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Boyne.  Unanimously approved.  (Commissioner Gunn out of the room)

 

APPOINTMENTS

 

18.       Two Appointments to Water & Sewer Commission, one by Chairman Miller and one by Commissioner Hardman.

 

Appointment by Commissioner Miller:

 

Mr. Lanny Brock

 

Appointment by Commissioner Hardman deferred until next meeting.

 

A motion to accept appointment made by Chairman Miller made by Commissioner Lynn and seconded by Commissioner Boyne.  Unanimously approved.

 

Continuation of Items referred from Work Session

 

Chairman Miller requested that Items Referred form Work Session be completed before going to Commissioner Items.

 

Administrator Gilmour said Items #1 and #2 had been discussed, and he would begin with Item #3.

 

3.         Adopt policy for vending machines on County property.

 

Administrator Gilmour reported that as discussed in the Finance Committee and also at the last work session, it is recommended that the price be established at fifty (50) cents for all machines.

 

A motion approving this policy was made by Commissioner Lyde and seconded by Commissioner Lynn.

 

Public Works Director Keith Flanagan asked if this includes only soft drink machines, and Administrator Gilmour replied that it includes soft drink machines only.


 

Following discussion regarding cracker and snack machines, Administrator Gilmour said he would look into this and report back.

 

A vote was taken on the motion and unanimously adopted.

 

4.         Authorize matching monies and installation of greenhouse addition.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Gunn.

 

Chairman Miller announced the amount the County would pay is $725.00.

 

Unanimously approved.

 

5.         Commissioner Items:

 

a)         Authorize direction sign on St. Simons Island.

 

Item canceled per recommendation from County Administrator - no Commission action required.

 

b)         Authorize $400.00 for Sterling Park.

 

Administrator Gilmour explained that this if for horseshoe installation at Sterling Park, and the money will come from the Park Development Fund.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Boyne.  Unanimously approved.

 

COMMISSIONER ITEMS

 

1.         Commissioner Boyne - Jimmie Lee Smiley

 

A motion was made by Commissioner Boyne and seconded by Commissioner Gunn that Public Works Director Keith Flanagan get together with the City of Brunswick Public Works Director and assist Jimmie Lee Smiley with a beautification project in the city.  Unanimously adopted.

 

2.         Commissioner Gunn - Tabby House Landscaping

 

Commissioner Gunn said that the wildflower garden to be planted by Sea Island around the Tabby House will not be planted until the next wildflower season, and she requested that the Public Works Director take a look at the area to see what can be done to beautify the area in the meantime.

 

3.         Commissioner Miller - County Financial Statements

 

Commissioner Miller asked if the Commission was still getting monthly financial statements, and Finance Director Charles Lewis replied that they are, and the next one will be distributed next Tuesday, Commissioner Gunn inquired about the annual audit to be published in the newspaper once a year, and Mr. Lewis confirmed that this was being done also.

 

4.         Commissioner Boyne - Memorial Day Program

 

Commissioner Boyne said that Chuck Wise had asked about preparations at the Historic Courthouse for the Memorial Day Services, and Chairman Miller stated that the Administrator would make arrangements for the building to be open all day.  Chairman Miller asked that Commissioner Boyne relay this information to Mr. Wise.

 

5.         Chairman Miller - City Police Chief Reception

 

Made announcement about reception honoring new City Police Chief, T. C. Cowan, to be held on May 20, 1994 from 11:30 a.m. to 1:30 p.m. at the Cumberland Room of the Ramada Inn.

 

6.         Commissioner Lynn - Official Minutes

 

Reported that in talking with Carol Summerour there is some confusion about how concise the Minutes should be regarding public hearings.

 

Paris Stocks of the Harbor Sound said that she recently reviewed some 1989 minutes which were very nebulous, and it was difficult to determine what happened.  She also added that minute indexing would be a good idea for Glynn County, and Administrator Gilmour said he would look into it.

 

Following some discussion, it was decided that ms. Summerour would record all relative information according to her best judgement, and corrections can be raised when necessary.

 

7.         Commissioner Miller - Leadership Glynn


Announced the Leadership Glynn Luncheon to be held tomorrow at the Golden Isles Chamber of Commerce -- all day is from 8:30 a.m. to 3:45 p.m. or only for Commissioners session, which is joint with the City, form 2:45 to 3:45.  Chairman Miller and Commissioners Gunn and Lyde indicated they would be attending at least the Commissioners Sessions.

 

commissioner Lyde invited the Commission to attend her Leadership Glynn graduation ceremony of June 9, 1994 at the Jekyll Island Club starting at 6:30 p.m.  She was not certain of the cost, and Chairman Miller asked that staff check into the cost for Commissioners to attend, take a head count and then arrange for check.

 

COUNTY ATTORNEY ITEMS

 

Liquor License Approval at Morning Meeting

 

Attorney Moore stated that he had an inquiry as to whether or not the Board would be willing to entertain a liquor license application hearing in a morning meeting.

 

A motion to deny this request was made by Commissioner Lynn and seconded by Commissioner Gunn.

 

Mr. Moore asked for clarification on the motion , and Commissioner Lynn said it is not to deny the application but it is to deny the request for a public hearing on the application in a morning meeting.

 

A substitute motion was made by Commissioner Pate and seconded by Commissioner Boyne not to allow anyone to come before the Board of Commissioners with an application for liquor license during a morning meeting.  Unanimously adopted.

 

ADMINISTRATOR ITEMS

 

1.         Turtle Lighting Ordinance

 

Administrator Gilmour announced that in reviewing the ordinance that the Board recently adopted relative to turtle hatching, it was noted that Section 2-23-2.3, paragraph #3 had a rather substantial omission as follows:

 

Now Reads:

 

The use of safety and security lights shall be limited to the minimum number to achieve their functional roles and where practical shall be shielded from etc.

 

Should Read:

 

The use of safety and security lights shall be limited to the minimum number to achieve their functional roles and where practical shall be shielded from the beach.  In those cases where safety and security lights cannot be shielded from he beach, then low pressure sodium lamps or other light sources which have been show through experiments not to attract sea turtle hatchlings shall be used with the concurrence of the County Building Inspector and property owner.

 

A motion to accept correction to the Ordinance as stated above was made by Commissioner Gunn and seconded by Commissioner Lynn.  Unanimously adopted.

 

2.         Beachview Road

 

Administrator Gilmour reported an inquiry that had come in regarding a beach crossover located between 4th and 5th Streets on Beachview Road (also known as Railroad Avenue), and he requested authorization for the County Attorney to perform an initial title search in order to answer the question of encroachment on private property.

 

County Attorney Gary Moore requested the Board to name a source of funds for doing the requested title search.  Administrator Gilmour said that he would handle the funding of this matter.

 

A motion for approval was made by Commissioner Boyne and seconded by commissioner Gunn with cost not to exceed $200.00  Unanimously adopted.

 

3.         Temporary Assignments for Clerk and Administrative Aide

 

Administrator Gilmour raised the issue of who should sign on the TAN notes as Clerk, and he suggested that Carol Summerour be named as Acting Clerk and also that Betty Hillery be named as Acting Administrative Aide with a temporary 5% increase for both in accordance with the Regular policy.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Lyde.  Unanimously adopted.

 

4.         Request for Proposal on L Street Project

 

Administrator Gilmour reminded the Board of the discussions about getting a firm to handle the research on potential locations and extent, if any, of any hazardous materials on L Street.  He reported that only one firm has indicated an interest in doing this RFP for this task and this CH2M Hill.


Commissioner Gunn asked what firms were contacted, and County Engineer Ray Richard said there were:

 

A motion to contract with CH2M Hill to prepare Request for Proposal for search of potential hazardous materials on L Street was made by Commissioner Boyne and seconded by Commissioner Hardman.  Unanimously adopted.

 

INSERT

 

Boring #6, MLK Project

 

Commissioner Gunn asked whatever happened to Boring #6 performed by Moreland/Altobelli on the MLK Project, and County Engineer Ray Richard replied that they had laid out the plans for the borings before going to the site, and when the got to the site there were some utilities poles in the way of Boring #6 so they skipped it.

 

5.         Deletion of 36th Street on Sea Island from SPLOST Paving List

 

Administrator Gilmour reported that the Board had previously approved the paving of 36th Street but the resident has indicated he would not like the street paved.  Mr. Gilmour asked for authorization from the Board to delete 36th Street on Sea Island from the SPLOST Paving List.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lynn.  Unanimously adopted.

 

6.         Commissioner Attendance at NACo Conference

 

Administrator Gilmour asked for Board approval for any Commissioner desiring to do so to attend the 59th Annual NACo Conference in Las Vegas, Nevada from July 31 through August 4.

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Lynn.  Unanimously adopted.

 

7.         Neptune Park Improvements

 

Administrator Gilmour asked that the Board consider awarding the bid for Neptune Park Improvements to the low bidder, Blue Construction in the amount of $20,700 in order to get work done prior to Fourth of July.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Boyne.  Unanimously adopted.

 

8.         Declare Tabulators Surplus Property

 

Administrator Gilmour reported a request form Cecil Little of the Board of Elections that the Board declare some of their old tabulators surplus and authorize the Board of Elections to dispose of these tabulators in the most cost-effective manner.  he added that they have another governmental body interested in buying them. 

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Hardman.  Unanimously adopted.  (Commissioner Lyde out of the room)

 

9.         Paving of Remaining Dirt Roads on St. Simons

 

Administrator Gilmour reported that at the last meeting there was discussion regarding the total number of roads remaining to be paved on St. Simons Island.  He distributed a printout indicating these remaining roads on which the Board has not authorized any work to be done totaling 2.28 miles at an approximate cost of $376,200.

 

Mr. Gilmour recommends that the Board authorize proceeding with these projects, and added that it will not effect any other road projects and the money is available.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Boyne.  Unanimously adopted.  (Commissioner Lyde out of the room)

 

Chairman Miller asked that Administrator Gilmour find out the correct spelling for Mallory Street (Mallory or Mallery).

 

10.       Property in High Hill Lake Subdivision

 

Administrator Gilmour distributed a layout of the subdivision stating that certain roads within it have been designated as County road ans are maintained by the County.  He raised the issue as to whether or not the park area around Recreation Lake and access to same are County property or not.  he added that initial research has indicated that there has never been any formal dedication.

 

Following some discussion, a motion was made by Commissioner Lynn and seconded by Commissioner Boyne that Glynn county does not claim any type of rights or maintenance on the High Hill Lakes Subdivision area around Recreation Lake and access to same.  Unanimously adopted.  (Commissioner Lyde returned)

 

11.       Removal of retaining Wall on Community Road


Administrator Gilmour reported concern from a property owner on Community Road regarding a retainer wall.  He stated that the wall placed there by the County prohibits turns off Community Road into his property.

 

Mr. Gilmour added that since this property owner donated property to the county for this project, the County Engineer has recommended that the County move the island back about 15 feet.

 

Based on a recommendation from the County Engineer, a motion was made by Commissioner Boyne and seconded by Commissioner pate to move said island back fifteen (15) feet.  Unanimously adopted.

 

12.       Recommended FY 1995 budget

 

A copy of the FY 95 Budget as recommended by the County Administrator was distributed to each Commissioner for review and comment.  Mr. Gilmour reminded each Commissioner that the budget hearings will begin next Tuesday.

 

13.       McIntosh County request for Truck Loan

 

Administrator Gilmour reported that a request has been received from McIntosh County to rent them one of our front-end loading garbage trucks.  He added that this has been done in the past with Board approval.

 

A motion was made by Commissioner Pate and seconded by Commissioner Lynn that, based on the recommendation form Public Works Director Keith Flanagan, Glynn County rent McIntosh county a front-end loading garbage truck at the rate of $75 per hour.  Unanimously adopted.

 

14.       Proclamation for Local Businesses Appreciation Luncheon

 

Administrator Gilmour said he has had a request from the Brunswick Golden Isles Chamber of Commerce that the Board pass a Proclamation for the Chairman to present at their Local Businesses Appreciation Luncheon next week.

 

A motion for approval was made by Commissioner Pate and seconded by Commissioner Lynn to be composed by the Administrator.  Adopted by majority vote of 6-0-1.  (commissioner Gunn abstaining)

 

15.       Speed Bumps in Windward Acres

 

Administrator Gilmour reported a request has been received for speed bumps in Windward Acres Subdivision.

 

Public Works Director Keith Flanagan informed the Board that State law prohibits the County from installing speed bumps on public roads, and therefore he recommends denial of the request.  He added that he will write a letter Mr. George Wimberly who made the request to explain.

 

No action by the Board necessary.

 

16.       CDBG Application for Harrington Tract and Cate Road

 

Administrator Gilmour said that the Board had previously authorized the RDC to prepare a CDBG grant application for the Harrington Tract, and would like further authorization that as part of this process they also take a look at the Cate Road/Touchstone area to see if that area may qualify also.  He added that the Planning Commission feels this would be beneficial and recommends approval.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lynn.  Unanimously adopted.

 

EXECUTIVE SESSION

 

A motion was made by Commissioner Lynn and seconded by Commissioner Lynn (sic) to adjourn to Executive Session.  Unanimously adopted.

 

RETURN TO REGULAR SESSION

 

The Board of Commissioners return to regular session at approximately 11:30 p.m.

 

Discussion was held regarding Commissioner contact directly with department heads rather than going the Aadministrator

 

The consensus seemed to be that a Commissioner should go directly to the department head with a request or problem, and if ever a problem should develop the AADMINISTRATOR will bring it before the entire Board for a collective solution.

 

Following the discussion, Administrator Gilmour stated that he would get a memo out to the department heads and copy all commissioners pertaining to this.

 

ADJOURN

 


A motion to adjourn was made by Commissioner Hardman and seconded by Commissioner Lynn.  Unanimously adopted.

 

 

 

 

 

 

 

 

 

 

Correction to Minutes of May 19, 1994:

 

page 24, #4, last paragraph

 

Now Reads:

 

Commissioner Gunn asked what firms were co