AGENDA AND MINUTES

 

            REGULAR MEETING, BOARD OF COMMISSIONERS

            GLYNN COUNTY, GEORGIA

            HELD THURSDAY, MAY 5, 1994 AT 8:30 A.M.

 

PRESENT:                             Chairman James E. Miller

Vice Chair Virginia Gunn

Commissioner Gladys Martin-Lyde

Commissioner Jack Hardman

Commissioner Milton Lynn

Commissioner Robert H. Boyne

Commissioner W. Harold Pate

 

ALSO PRESENT:                 Administrator Lee Gilmour

Attorney Gary Moore

Carol Summerour, Admin. Aide

 

STAFF PRESENT:                Asst. Attorney Desiree Watson

Deputy Chief Jim Nazzrie

Lt. Gerald Blakebrough

Chief Carl Johnson

Keith Flanagan

Ray Richard

Cynthia Williams

Larry Taylor

 

INVOCATION                      Reverend Carlee Stafford, Magnolia CME Church

 

PLEDGE OF ALLEGIANCE

 

Proclamation Older Americans Month.

 

Unanimously adopted.

 

Proclamation Mental Health Month.

 

Unanimously adopted.

 

APPROVAL OF MINUTES

 

Approve Minutes of Regular Meeting held April 21, 1994.

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Lynn subject to the correction listed below:

 

Reference:        COMMISSIONERS ITEMS

 

Commissioner Gunn, Item d, Page 22

 

Minutes Now Read:

 

A motion was made by Commissioner Lynn and seconded by Commissioner Lyde to change the official organ to the Islander and the Harbor Sound subject to approval by the County Attorney.

 

Minutes Should Read:

 

A motion was made by Commissioner Gunn and seconded by Commissioner Lyde to change the official organ to the Islander and the Harbor Sound subject to approval by the County attorney.

 

Unanimously adopted.

 

2.         CITIZEN COMMITTEE REPORTS

 

a)         Inter-Agency Criminal Justice Task Force

 

Commissioner Hardman reviewed the Minutes from the Task Force meeting of April 26, 1994.  He presented a recommendation from the Task Force in the form of a motion as follows:

 

That the County enter into a contract, to be approved by the County Attorney, the Magistrate and STATE Court Judges and the Sheriff, with Coastal Correction Services to provide probation services for State and Magistrate Courts, and that an annual audit be required and be incorporated as part of the County's annual audit.  Motion was seconded by Commissioner Pate and unanimously adopted.

 


b)         Recreation Board

 

Chairman Roy Garren stated that the Recreation Board was formed in 1990 and assigned the charge of finding a new Recreation Director, developing uniform operating procedures and developing a comprehensive Master Plan.  Mr. Garry then presented a list of items that the Recreation Board wished to be considered:

 

The Recreation Board disapproves the proposed reorganization for the Recreation Department and recommends the department stats as it is;

 

Chairman Miller corrected Mr. Garren by saying that in 1990 there was a Recreation Task Force and that the Recreation Board was not formed until 1991.  Mr. Garren said he would accept that correction.

 

The Recreation Board has completed a report on surplus properties and awaits a decision about what should be done with these properties.

 

Chairman Miller asked if there was anything in particular that Mr. Garren wanted the Commission to vote on at this time.  Mr. Garren said of particular interest was the Departmental Reorganization Plan.  Chairman Miller informed him that this would be discussed at length during the upcoming budget sessions and the Recreation Board is welcome to be present.  Mr. Garren thanked Chairman Miller and said that the other recreation items needing to be voted upon are scheduled to come up later in this meeting under Administrator Items.

 

c)         Blythe Island Regional Park Advisory Board

 

No report.

 

d)         Casino Advisory Board

 

No report.

 

e)         Selden Park Advisory Board

 

No Report.

 

f)          Environmental Review Committee

 

Chairman Shelby Childers presented the following recommendation from last meeting of the Environmental Review Committee held on Tuesday, April 26, 1994:

 

To hire a consulting engineering firm to develop the specifications for a Request for Proposal (RFP) to determine the presence, if any, of hazardous materials for the L Street project.

 

A motion for approval was made by Commissioners Lyde and seconded by Commissioner Gunn.

 

Administrator Gilmour said the cost would be included in the money allocated for the L Street Project.  Commission Hardman asked if the money would be taken from Sales Tax, and Mr. Gilmour replied that it would.

 

Mr. David Smith, Plant Manager of Hercules spoke on behalf of Hercules saying that it seems they are in the middle of a decision whether or not to widen L Street.  He said he feels the Commission needs to decide what action it will take based on information obtained.  He added that any problem created by Hercules will be taken care of by Hercules.

 

Mr. Sam Cofer spoke on behalf of Hercules saying he has worked with the company in the past, and they are very cooperative and were always ready to help.

 

Vote was taken on the motion and unanimously adopted.

 

g)         Solid Waste Advisory Board

 

No report.

 

h)         Animal Control Advisory Board

 

No report.

 

i)          Airport Commission

 

Airport Manager Gary Moore referred to his written report provided in the Commission packets and said he is available for questions.

 

County Attorney Gary Moore raised the issue of subleases being automatically approved if the Commission does not disapprove them in fifteen (15) days.  He reported that per direction from the Board of Commissioners he had requested an amendment to the contract so that subleases would not be automatically approved if not disapproved within fifteen (15) days.  He said the response from the Development Authority was that they preferred not to amend the contract.

 


Chairman Miller said he is not comfortable with fifteen (15) days and said he felt thirty (30) days would be more appropriate.

 

Chairman Miller stepped aside to make a motion that contract with the Development Authority be amended to increase the time limit for approving or disapproving subleases from fifteen (15) days to thirty (30) days.  The motion was seconded by Commissioner Lynn.

 

During discussion that following, Commissioner Hardman stated that he felt the Airport was being run in a business-like manner and should be left alone.

 

Commissioner Lyde said she fells that if the Board is expected to approve or disapprove the subleases that adequate review time should be given, and she asked what would happen if the fifteen days fell between Commission meetings.  Airport Manager Moore said that the Airport Commission is willing to work with the Commission on this matter.

 

Commissioner Lynn spoke in favor of the motion saying that he feels if the Commission is responsible for approving these subleases and needs more time, it ought to be able to have more time.

 

Chairman Miller emphasized the fact that the Commission would not put anything off but would handle these as soon as possible, but this was an effort to avoid mistakes.  He added that if something ere labeled "top priority", the Commission would work with the Airport on it.

 

County Attorney Gary Moore suggested that it might be appropriate to restate the motion to request the Airport Commission's concurrence to amend the contract as stated.  He explained that the contract is between Glynn County and the Development Authority and usually when a contract is amended it is done with the agreement of both parties.

 

Chairman Miller agreed to amend his motion to request that the contract be amended to increase the time limit for approving or disapproving subleases from fifteen (15) days to thirty (30) days.

 

There was then discussion about the authority of the Board of Commissioners, the Development Authority and the Airport commission and who would be the final authority on airport matters.  At the request of Commissioner Boyne, the County Attorney was asked to investigate the arrangements made prior commissions to see what changes could be made so that this commission can regain complete control and final authority of the airport.

 

A vote was taken on Chairman Miller's amended motion and unanimously adopted.

 

Approval of Subleases, Auto Rentals, Inc.

 

Attorney Moore suggested that the Commission consider Item #12 on the Agenda, which was the approval of a sublease to Auto Rentals, Inc. to handle the Hertz franchise in Brunswick, while they were on the subject of the Airport.

 

Airport Manager Gary Moore gave a brief summary of the sublease stating it is for 600 Sq. Ft. of office space within the terminal building at a cost of $400.00 per month.  He stated that there is a provision in the agreement that if the area is needed in the future for airline use, the agreement can be terminated and the expenses on the part of Hertz for improving the area would be pro-rated.

 

Airport Manager Gary Moore said that he feels this is a good lease, and it is a standard use of the administrative area with no environmental impact.

 

A motion for approval of the sublease was made b Commissioner Boyne and seconded by Commissioner Pate.  Unanimously adopted.

 

Commissioner Gunn took just a moment to introduce the new Glynn County Planning Official, Daniel Reuter and welcomed him to Glynn County.

 

j)          Water and Sewer Commission

 

G. Howard Taylor, Vice Chair of the Water & Sewer Commission reported on the resignation of the Chairman, Joe Jaudon.  Commissioner Miller stated that a recognition ceremony will be held for Mr. Jaudon at the groundbreaking at Dunbar Creek.

 

Approval of GEFA Loan, Agenda Item #11

 

Mr. Taylor offered to go ahead and discuss the Water & Sewer Commission's request for the Board to approve acceptance of a $500,000 GEFA Loan.  Mr. Taylor reported that the Water & Sewer Commission voted unanimously to accept this loan to be used to replace old pipes and tanks as well as many other uses.

 

A motion for approval was made by Commission Boyne and seconded by Commissioner Hardman.  Unanimously adopted.

 

Approve CDBG Grant Application for Harrington Tract

 

County Administrator Lee Gilmour stated that the Water & Sewer Commission had authorized proceeding with CDBG Grant Application for the Harrington Tract and recommended that the Board concur with this application process.

 


A motion for approval was made by Commissioner Boyne and seconded by Commissioner Gunn.  Unanimously adopted.

 

Commissioner Boyne asked Mr. Hardman to try to have his appointment to replace Mr. Jaudon ready by the next Commission meeting, and Commissioner Hardman replied that he would do his best.

 

Chairman Miller announced that the Water & Sewer Commission would be going over applications for a new Director at their upcoming meeting next Tuesday at 1:30 p.m.

 

Discussion regarding other vacancies, and Chairman Miller said they hope to have confirmation on Woody Collins by Tuesday's meeting.  He requested that staff make sure which Commissioner is to make reappointments.

 

PUBLIC HEARINGS

 

Zoning and Land Use

 

3.         Approve release of Letter of Credit on Harrison Point, Phase II

 

Administrator Gilmour reported that staff recommends that this Letter of Credit be released in that the developer has met all of the requirements.

Chairman Miller said that the Water & Sewer Commission would like to wait on releasing this letter of credit until they can put their recommendation to the Board of Commissioners in writing.

 

Howard Taylor said they had some questions to be answered first.  He said this along with other paperwork has been lying in the office of the man who recently resigned, and the Water & Sewer Commission did not know about them;  and therefore, these will need to be studied and discussed at the meeting on Tuesday.

 

A motion was made by Commissioner Boyne and seconded by Commissioner Gunn to defer this item to the next Board of Commissioners regular meeting on May 19, 1994.  Unanimously adopted.

 

4.         Approve request of Johnnie W. Crooks to move house from Stacey Street in the City to U.S. Highway 17 North i the Needwood section.

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Hardman.  Chairman Miller asked to hear form those in favor and opposed.  There being no oppostion, a vote was taken on the motion.  Unanimously adopted.

 

5.         Approve request of Timothy A. Buie to move house from 22 West Oak Street, Arco, to Strickland Road.

 

A motion for approval was made by Commissioner Hardman and seconded by Commissioner Lynn.  Chairman Miller asked to hear from those in favor and opposed.  There being no opposition, a vote was taken on the motion.  Unanimously adopted.

 

COMMISSION COMMITTEE RECOMMENDATIONS

 

All items below are presented in the form of a motion by Commissioner Virginia Gunn, Chair of the Finance Committee and seconded by Commissioner Hardman:

 

6.         Receive Report form Finance Committee

 

a)         Authorize modification of warranty from Action Transmission to include a 6,000 mile limitation on transmissions rebuilt for the Police and Sheriff's Departments.  (3-0)

 

Unanimously adopted.

 

b)         Denial of request form Mr. Calvin Waye for waiver of penalties or interest accumulated on back taxes.  (3-0)

 

Unanimously adopted.

 

c)         See Ordinances and Resolutions, #10

 

Motion to defer to the next meeting to be held May 19, 1994, made by Commissioner Hardman and seconded by Commissioner Boyne.  Unanimously adopted.

 

d)         Authorize City to be contacted  to renegotiate distribution of Local Option Sales Tax according to H. B. 1489.  (3-0)

 

Unanimously adopted.

 

Chairman Miller requested that the County Administrator and County Attorney prepare appropriate letter to City of Brunswick.

 

e)         Authorize beginning of process to change local legislation to require auditors to be changed annually.  (3-0)

 

Commissioner Gunn stated that this motion is listed incorrectly and following some discussion with Finance Director Charles Lewis, it was decided the motion should read as follows:

 


Authorize beginning of process to change local legislation to remove the provision that requires auditors be changed every year.

 

Attorney Gary Moore stated that the local 1939 Act stating this requirement can be amended by this body through the Home Rule Ordinance which requires that it be published, and that it be read and adopted at two consecutive meetings.

 

Howard Taylor spoke in favor of changing audit companies every year saying that as a precautionary measure he feels it is a good idea to have a different kind of review every year.

 

Following some discussion, it was noted that this motion would merely remove the requirement to change every year, but the governing body could still do that if they so desired.

 

Unanimously adopted.

 

f)          Consider awarding bids for the following:

 

1.         Medical Services for the Sheriff's Office

 

Glynn County Board of Health at a base price of $96,000.  (3-0)  (Funding Source:  General Fund)

 

Unanimously adopted.

 

2.         Perry Lane Road Sidewalk & Blythe Island Bike Paths Drainage Improvements

 

Ross of Georgia, Inc. in the amount of $264,793.95  (3-0)  (Funding Source:  SPLOST)

 

Commissioner Lyde asked why it doesn't make any difference whether or not they have a business license or not.

 

Commissioner Hardman replied that a business license is not required to bid, but once the bid is awarded and they actually begin to do business in Glynn County, then a business license would be required.

 

Unanimously adopted.

 

3.         Software Maintenance Agreement for the Police Department

 

Spillman Data Systems (sole source) in the amount of $13,596.00  (3-0)  (Funding Source: E-911 Fund)

 

Finance Director Charles Lewis noted that the funding source should be listed as General Fund and not E-911 Fund.

 

Correction regarding Funding Source accepted and motion unanimously adopted.

 

4.         Three Pieces of Small Equipment for Public Works Department

 

Ditch Which of South Georgia for $1,288.00 and $4,980.00 and Trident Equipment Company for $4,042.00.  (3-0)  (Funding Source:  General Fund)

 

Unanimously adopted.

 

5.         Fourth of July Fireworks Display

 

Zambelli International Fireworks in the amount of $9,000.  (3-0)  (Funding Source:  FY94 and FY95 budgets)

 

Chairman Miller announced that in the budget process for the Tourism Bureau when we go to 5% bed tax and approve the extra money, we will put the $9,000 into the Tourism Bureau budget and they will pay for the fireworks.  He added that the budget is to be approved by July 1 so the money will be available, and is we have to pay for the fireworks prior to that, the Visitor's Bureau will reimburse Glynn County.

 

Unanimously adopted.

 

6.         Backhoe Excavator for Public Works Department

 

Carlton Company in the amount of $71,241.00.  (3-0)  (Funding Source:  General Fund)

 

Unanimously adopted.

 

7.         1994 Dump Truck for Public Works Department

 

Kings Colonial Ford in the amount of $63,999.00.  (3-0)  (Funding Sources:  General Fund)

 

Unanimously adopted.

 

8.         Out Front Mower for Parks Maintenance

 


industrial Tractor Company in the amount of $9,503.92.  (3-0)  (Funding Sources:  General Fund)

 

Unanimously adopted.

 

9.         Tree Purchase/Plant for Demere/Frederica Project

 

The Big Tree Company (sole supplier) in the amount of $7,200.00.  (3-0)  (Funding Sources: SPLOST)

 

Chairman iller asked if this was part of the Frederica/Demere intersection improvements, and County Engineer Ray Richard replied that it is.

 

Unanimously adopted.

 

10.       Piping for County ditches drainage improvements

 

Staff recommends that all bids be rejected.  (3-0)

 

Unanimously adopted.

 

g)         Authorize the transfer of $5,000 from salaries to capital in Superior Court per Judge Williams to reduce law clerk cost in next year's budget by $10,000.  (3-0)

 

Unanimously adopted.

 

h)         Authorize staff to seek proposals on Bicycle and Pedestrian Plan for Brunswick/Glynn County.  (3-0)  (Funding Source:  GA D.O.T. & County General Fund)

 

Unanimously adopted.

 

i)          Approve upgrading of the Lift Station Technician position for Water & Sewer Commission.  (3-0)  (Funding Source:  Water & Sewer) 

 

Unanimously adopted.

 

ORDINANCES AND RESOLUTIONS

 

7.         Discuss irrigation meter capital tapping fees.

 

County Attorney Gary Moore reported on the matter of charging a tapping g fee for installing an irrigation meter.  He stated that a problem has arisen because the Board of Commissioners had amended the Ordinance to require a fee but personnel did not notify people of this.  He said this went on from some time, and when the mistake was discovered a letter was sent out asking those people who had not paid a tapping fee to do so now.

 

Attorney Moore said there are two issues before the Board:  one, whether or not to ask these people who had not paid a tapping fee to pay one now; and two, whether or not there should be a tapping fee on irrigation meters.

 

Commissioner Gunn made a motion (#1), which was seconded by Commissioner Boyne, for a moratorium on these fees until a new Water & Sewer Director is o board.

 

Commissioner Hardman requested an amendment to the motion that the Water & Sewer Commission be asked to study to the situation regarding whether or not to have a tapping fee on irrigation meters, bring a recommendation back to the Commission, and issue a moratorium on these fees until that is done.

 

Howard Taylor reported that the Water & Sewer commission voted to relieve these people of the tapping fee since they had not be told about it, but the tapping fee would apply from now on.

 

Discussion was held regarding what motions are necessary to accomplish what needs to be accomplished, and it was decided to vote down the original motion by Commissioner Gunn and start over.

 

A vote was taken on Commissioner Gunn's motion (#1) and it was unanimously defeated.

 

A motion (#2) was made by Commission Gunn and seconded by Commissioner Hardman to anyone who purchased an irrigation meter after the date the Ordinance was amended to include a fee through today, May 5, 1994, of paying a tapping fee for their meter.  Unanimously adopted. 

 

            A motion (#3) was made by Commissioner Gunn to have a moratorium on tapping fees for irrigation meters until there is a new Water & Sewer Director who can discuss this matter with the Water & Sewer Commission.

 

Commissioner Hardman seconded the motion requesting an amendment to not have a moratorium but to continue the lack of a tapping fee for irrigation meters until the new Water & Sewer Director and the Water & Sewer Commission bring back a recommendation to the Commission.  Commissioner Gunn accepted the amendment.

 


Howard Taylor recommended that the Commission do nothing else beyond relieving the people who were not told of a tapping fee.  He said from this point on they could continue the have irrigation meters available and people would pay a tapping fee for them.

 

It was the consensus to agree with Mr. Taylor.  A vote was taken on Commissioner Gunn's motion #3, and it was unanimously defeated.

 

8.         Discuss status for repealing Turtle Lighting section of the Code from the Zoning Ordinance.

 

County Administrator Lee Gilmour gave a brief update that the turtle lighting ordinance had been amended to change the period of time form compliance for violators of lighting on the beach.  He added that the County Attorney advised moving this from the Zoning Ordinance to another section of the Code.  Mr. Gilmour said that because of advertising requirements, the soonest the Planning Commission could handle this would be May 19, 1994 at 9:00 a.m.  He said they will make their recommendation to the Board of Commissioners at their regular meeting of May 19, 1994.  He said they will make their recommendation to he Board of Commissioners at their regular meeting of May 19, 1994.

 

Mr. Gilmour stated that law enforcement has been advised to handle the enforcement relative to the new code provision.

 

Commissioner Gunn said that county employees are passing out flyers pertaining to turtle lighting which say that a fourteen-day compliance period is being recommended, and she asked that this be stopped immediately and a new flyer be distributed informing people that fourteen days to comply rather than thirty days is now the law.  She added that she would like this to be done this season as soon as possible.

 

9.         Discuss intent of Section 803.1.4 of the Zoning Ordinance pertaining to political sign permits.

 

Discussion was held regarding the purpose and the amount of the deposit required from people wishing to erect political signs.  Larry Taylor, Deputy-Zoning reported that the Sign Committee appointed by the Board of Commissioners drafted a Sign Ordinance which was recommended for approval by the Planning Commission which increased deposit from $50 to $100 and was adopted by the Board of Commissioners.  He said the increase was due to complaints that may politicians would leave signs up after elections, and county staff would have to remove these signs.  The check is held until after the election and return upon removal of the signs.  The Sign Committee set this up as a permitting process rather than a fee.

 

A motion was made by Commissioner Boyne to relieve people who are going to put up political signs of paying a fee a return the fee to $50.

 

Commissioner Boyne was informed by the County Attorney that since he is running for office he cannot make a motion in this regard.  Commission Boyne withdrew his motion.

 

Based on a recommendation by the County Attorney, a motion was made by Commissioner Lyde and seconded by Commissioner Lynn to interpret the Ordinance so as to allow the Building Official to permit political signs without a permitting fee upon receipt of a $100 deposit and to begin the process to amend the Ordinance in order to make this clear.

 

Motion adopted by majority vote of 5-0-2 (Commissioners Boyne and Hardman abstaining).

 

10.       Adopt ordinance to amend the Code of Ordinances to make it unlawful for any business licensed in Glynn County to permit consumption of alcoholic beverages on premises without obtaining an alcoholic beverage license and requiring compliance with all regulations in the alcoholic beverage ordinance excepting only those dealing with excise taxes as to alcoholic beverages sold by them, and for other purposes.  (Recommended by Finance Committee to adopt 3-0)

 

A motion to defer was made by Commissioner Hardman and seconded by Commissioner Boyne.  Unanimously adopted.

 

GENERAL BUSINESS

 

11.       Approve Promissory Note on $500,000 GEFA Loan.

 

Discussed in item 2-j.

 

12.       Approve Brunswick and Glynn County Development Authority sublease to Auto Rentals, Inc. to Handle Hertz franchise in Brunswick.

 

Discussed in item 2-i.

 

13.       Consider request by the Multiple Sclerosis Association for use of a trash trailer during bicycle tour lunch break at Pine Chapel, U.S. 341 and Old Jesup Road on Saturday, June 18, 1994.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Lyde.

 

Commissioner Hardman asked if this meant they would use the trailer for free, and Chairman Miller replied yes.

 

Public Works Director Keith Flanagan asked about paying back the Sanitation Collection Fund, and Administrator Gilmour said if the Board approves this that would be taken care of.

 


Commissioner Hardman pointed out that there is a policy of giving charitable organizations a 50% discount on this type of thing, and Commissioner Lynn mentioned that 100% discounts have been given in the past.  Commissioner Hardman suggested that the Board be consistent in these matters.  Chairman Miller suggested that this be discussed during the budget session.

 

            Motion unanimously adopted.

 

14.       Consider request of Mrs. Velma S. Crosby, Principal at Burrough-Molette Elementary, for technical assistance and guidance form the Public Works Dept. for Outdoor Learning Environmental Program.

 

Commission Gunn began the discussion by requesting permission to assist with this project and said she has some information that might be helpful.

 

Public Works Director Keith Flanagan said that he recommends approval of the Public Works Department becoming involved with these young people.  He said it gives him an opportunity to let them know what is going on in Glynn County, especially in the area of solid waste.  He said the students would learn in the classroom as well as on site at Public Works.

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Lynn.  Unanimously adopted.

 

15.       Approve new D.O.T. Priority List.

 

Chairman Miller began discussion by asking if 7th Street/Arco was on the list.  Public Works Director Keith Flanagan said it will be high priority in the next consideration but it is not in this particular group.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Hardman.  Unanimously adopted.

 

Commissioner Gunn asked for a status report on 36th Street on Sea Island.  County Engineer Ray Richard said that Sea Island Company, as well as residents on that road, have requested to have the road paved over the past couple of years.

 

Commission Gunn asked, since she has been donating some of the money allocated for St. Simons Island road projects all year long to other districts who need help, if there was any way Glynn County could go ahead and pave the approximate three miles left on St. Simons Island.

 

Mr. Richard explained that there is about .1 (one tenth) of a mile total left to be paved on Sea Island, and he feels the money allocated for St. Simons Island projects but not yet used would be money well spent to pave the three roads on Seal Island mentioned earlier.  he was not certain if there was enough money to do all remaining roads on St. Simons.

 

A motion was made by Commissioner Gunn and seconded by Commissioner Lynn to pave 36th Street, 31st Street and 15th Street on Sea Island, and when those are completed, to use St. Simons Road Project money to pave Smith Road in Commissioner Boyne's district.  Unanimously adopted.

 

16.       Authorization to bid Hornet Drive drainage improvements.

 

There being no discussion, a motion for approval was made by Commissioner Boyne and seconded by Commissioner Pate.  Unanimously adopted.

 

17.       Authorization to apply for permit for entrance off Sea Island Road to Hawkins Island.

 

County Engineer Ray Richard explained that Hawkins is off Sea Island Road between Epworth ad Dunbar Creek before you get to the Stables.  He went on to say that this request was being made by Sea Island Company as developer.

 

Jim Gilbert, Attorney for Sea Island company stated that this request is being made because if the island is ever developed the necessary turn lanes would be on County right-of-way, and Sea Island could not make applications for those turn lanes to be put on County land without the County being the applicant.  He added that Sea Island will pay all the expenses and would not cost the county anything.

 

Commissioner Gunn said she felt this is something that will have to be done to prevent traffic congestion if the island is developed.

 

Commissioner Boyne asked about mitigation for any wetlands, and Mr. Gilbert replied that whatever is required by the Corps would be taken care of by Sea Island.

 

A motion for approval was made by Commissioner Pate and seconded by Commission Lynn.  Unanimously adopted.

 

Commissioner Gunn asked Mr. Gilbert to check with Bill Jones III to find out when Sea Island plans to put in the wildflower garden by the Tabby House.  Mr. Gilbert said he would call Commissioner Gunn back with that information.

 

18.       Approve piping petition for Mrs. Margie Smith on Crispen Boulevard with citizen share to be paid in installments the same as a paving assessment.

 

Chairman Miller asked to hear from those in favor and those opposed.

 

There being no opposition, a motion for approval was made by Commissioner Hardman and seconded by Commission Lynn.  Unanimously adopted.

 

APPOINTMENTS

 


19.       One appointment to Recreation Board by Commissioner Pate.

 

 Commissioner Pate announced his appointment to the Recreation Board as Roy Garren and his appointment to the Water & Sewer Commission, to replace Reginald Holtzendorf, as Tommy Tolleson.

 

A motion to accept these two (2) appointments was made by Commissioner Hardman and seconded by Commissioner Lyde.  Unanimously adopted.

 

MATTERS REFERRED FROM WORK SESSION

 

1.         Authorize development of strategic economic development plan for City of Brunswick

 

County Administrator Lee Gilmour gave a brief summary that this would be a joint project with the City of Brunswick to development a plan to be used as a common data base for grant applications.

 

Commission Hardman was unable to be at the Work Session and requested further explanation.

 

Administrator Gilmour explained that the Board previously voted to apply for Federal grants on economic development zones which are tied to a level of poverty within a census tract.  He added that the time frame for application was too short because of the Federal requirements.  Mr. Gilmour said it was the recommendation from the RDC as well as the City of Brunswick to use those type guidelines to develop a plan for those census tracts and use that data to apply for CDBG grants or job training grants or economic empowerment grants at some later date.

 

A motion was made by Commission Lyde and seconded by Commission Gunn to develop the Plan and use the data to go forward and apply for grants.

 

Commissioner Boyne said he feels there are a lot of other things that should be discussed and reconciled with the City, such as the Water & Sewer Franchise Agreement, before getting into more development plans.

 

Mr. Gilmour replied that the City and County would work jointly on this because the City is part of Glynn County, because all census tracts are not within the City of Brunswick, and after the County and the City put together the Plan the two bodies together would have a stronger chance of getting funding.

 

Mr. Gilmour went on to say that this would be a 50/50 agreement with the City.  There would be $6,000 due in local funding, which would be $3,000 each.  If the City should decide they don't want to pay $3,000, the process would stop there.  Mr. Gilmour said the overall grant being requested to provide this information is in their range of $20,000 to $30,000.

 

Commission Lyde pointed out that this is something that has already been voted upon by the Commission.

 

Commissioner Hardman asked that if the Board approves this part, would it come back before the Commission again for funding, and Chairman Miller replied that it would for the $3,000.

 

There being no further discussion, a vote was taken on the motion and unanimously adopted.

 

2.         Delete "Commissioner Items" from the regular meeting agenda.

 

Administrator Gilmour said that this was on recommendation by the Chairman.  Commissioner Gunn said she did not agree because important things come up at the last minute.

 

Commissioner Hardman made a motion to delete "Commissioners Items" from the Agenda and adding "Urgent and Emergency Items".

 

Commission Lynn seconded the motion, and said that Commissioner Items didn't really hurt anything because four votes will throw it out anyway.

 

Commissioner Lyde said she did not think they should have to be urgent and that sometimes important things come up at the last minute.

 

Commission Gunn said that when the agenda is put together she doesn't always know about certain items.

 

Chairman Miller said that if they are discussed at the Work Session, that's only tow days before the meeting, and they would be referred from the Work Session to be discussed at the meeting.

 

Motion defeated (Commissioners Gunn, Lyde, Lynn, Boyne and Pate voting nay.  Commissioners Hardman and Miller voting aye.)

3.         Establish FY 95 budget hearing schedule.

 

A motion to accept FY95 budget hearing schedule as recommended by the County Administrator was made by Commissioner Boyne and seconded by Commissioner Lyde.  Unanimously adopted.

 

4.         Adopt changes to official minutes for meetings of January 6, 1994, January 20, 1994, February 3, 1994 and February 17, 1994.

 

A motion for approval subject to any necessary changes was made by Commission Lyde and seconded by Commissioner Boyne.


 

Commissioner Gunn said that she understood that each correction was to be voted on individually.  She said she feels the public has a right to know what's been going on.

 

Commissioner said anyone is welcome to come get a copy of these corrections.

 

Commission Lyde asked if Commissioner Gunn's concern was that there are corrections to the corrections or did she just want to inform everybody.

 

Commissioner Gunn said she has a few questions but she could handle them later, but she feels people have a right to know what the mistakes were, how they were corrected and who was impacted.

 

Chairman Miller suggested that anytime anyone finds a correction that needs to be made to the minutes to bring it up individually at a meeting.  He added that he has no problem with letting the public know that copies of these corrections are available to them.

 

Citizen Robert Drury said he feel that the general public feels that these are minor typographical errors, and he feels they should be informed that the changes are substantial and not minor.

 

Chairman Miller reiterated that anyone who wishes a copy of the corrections may have one upon request.  He asked that the Commission vote on the original motion.

 

Following further discussion, Commissioner Gunn said she would ask the Administrator to address her questions by checking them and reporting back to her.

 

Motion adopted by majority vote.  (Commissioners Miller, Hardman, Lyde, Lynn and Boyne voting aye.  Commissioner Gunn voting nay.  Commissioner Pate abstaining.

 

Commissioner Gunn stated for the record the reason she voted against the motion is because she feels the corrections need to done individual before the public.

 

5.         Proceed with the following recreation activities:

 

a)         Authorize the Recreation Board to obtain RFP's for presentation to the Board of Commissioners on privately-financed golf course at Blythe Island;

 

Commissioner Gunn stated that this Board voted not to do this several months ago.

 

Motion unanimously defeated.  (Commissioner Lyde out of the room)

 

b)         Authorize the Timber Management Plan for Blythe Island developed by the Recreation Board (direct accounting);

 

Motion by Commissioner Lynn and seconded by Commissioner Hardman to deferred this item to Executive Session.  Unanimously adopted.  (Commissioner Gunn out of room)

 

c)         Authorize application of Urban and Community Forestry Assistance Program Grant;

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Lyde.  Unanimously adopted.  (Commission Gunn out of room)

 

d)         Authorize development of canoe/biking/hiking trail;

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lyde.  unanimously adopted.  (Commissioner Gunn out of room)

 

e)         Authorize recreation fees of

 

Firewood:                    $15.00 for small pick-up load and $20.00 for large pickup load from Blythe Island.

 

A motion for approval was made by Commissioner Lyde and seconded by Commissioner Boyne.  Unanimously adopted.  (Commissioner Gunn out of room)

 

Fishing:                       $10.00 fee at Blythe Island ($5.00 refunded when permit returned)

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lyde. Unanimously adopted.  (Commissioner Gunn out of room)

 

f)          Authorize application to state to obtain grant funding for large (400-500 capacity) pavilion at Blythe Island;

 

Recreation Director Cynthia Williams reported that Glynn County will provide the wood for the project as in-kind services to obtain the grant to build the pavilion.  commission Lynn asked about the wood on Blythe Island being used for cabins, and Ms. Williams replied that there would still be enough to do that.  Chairman Miller added that the cabins are dependant upon SPLOST as well.

 

A motion for approval was made by Commissioner Pate and seconded by Commissioner Boyne.  Unanimously adopted.  (Commissioner Gunn out of room)

 

g)         Authorize "No Dogs Allowed in Picnic Area" signs at Neptune park;

 

A motion to deny this request was made by Commissioner Lynn and seconded by Commissioner Gunn.  Motion adopted by majority vote.  (Commissioner Lyde voting nay and Commissioner Pate abstaining)


 

h)         Authorize use of concessions by vendors in beach parks;

 

Concession Agreement as follows:

 

1.         Vendor will operate concession stand seven (7) days per week, from 11:00 a.m. to 4:00 p.m., Memorial Day through Labor Day;

 

2.         Vendor may locate only in the designated area and cannot be on the beach or in the dunes;

 

3.         Vendor must have a self-contained vehicle, water and electricity will not be furnished by Glynn County;

 

4.         No alcohol and no cigarettes may be sold by the vendor;

 

5.         No grease may be disposed of on the premises or in any trash receptacle.  Vendor is responsible for all trash in the designated area.

 

6.         Vendor must possess a peddler's License, Food Permit, GA Sales Tax Reporting number, and Liability Insurance.  Vendor must be willing to sign an agreement to make the County hold harmless in this matter.

 

7.         Glynn County is not responsible for theft or damage to any vendor property.

 

8.         Contract will be awarded to any vendor paying $2,000 at the beginning of the season and meeting all other requirements.  Should the vendor not complete the terms of the contract, all fees are forfeited.  The County reserves the right to reject any and all bids.

 

9.         Vendor will furnish list of items to be sold, type of vending facility and three (3) references.

 

County Attorney suggested that Glynn County ask to be named as an additional insured on the vendor's liability insurance policy.

 

Following a brief question and answer session, a motion for approval was made by Commissioner Pate and seconded by Commissioner Lynn.

 

Citizen Robert Drury added that since during the discussion it was stated that the only two areas to be approved for having are the beaches at Massengale and the Coast Guard, he asked if that could be part of the motion.  Also, due to the suggestion by the County Attorney, Carol Summerour asked if the motion would include that the contract for said vendors is subject to approval by the County Attorney.  Chairman Miller said that it should.

 

Both amendments above were accepted by Commissioners Pate and Lynn.  Motion now reads to authorize use of concessions by vendors in Massengale and Coast Guard parks with vendor contract subject to approval by the County Attorney.  Unanimously adopted.

 

i)          Authorize improvements requested by Horseshoe Club.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Pate.  Unanimously adopted.

 

Mr. Garren closed by saying that they have approved electric trolling motors for the lake a Blythe Island.  Chairman Miller cautioned them about gasoline engines in the lake.  Public Works Director Keith Flanagan stated that their are places which require gasoline engine to be removed.

 

6.         Authorize amending Peddler's Ordinance to allow sale of other non-agricultural products:

 

Administrator Gilmour explained that a request below made at the Work Session had instigated the need for this amendment per the County Attorney so as to allow requests other than the peddling of agricultural products subject to Board approval.

 

Attorney Moore explained that people selling agricultural products do not have to come before the Board for approval because this ordinance covers them;  however, anyone wishing to sell anything other than agricultural products will need to seek Board approval before commencing.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Lyde.  Vote was taken later after Mr. Williams' question.

 

Authorize Coastal Center for the Arts to use a portion of Demere Annex property.

 

Citizen Robert Williams asked if this would interfere with the sale of farm produce sold in that area.  Commissioner Gunn said Coastal Center for the Arts would be located in front of Demere Annex and the produce is sold over to the side so there would be no problem.

 

Vote taken on amending Peddler's Ordinance.  Adopted by majority vote of 6-1-0.  (Commissioner Hardman voting nay)

 

A motion for approval of request by Coastal Center for the Arts to use a part of Demere Annex property was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

Commissioner Hardman stated that he feels this is something that should be opened up county-wide or go to bid on and not just approve one person. Chairman Miller stated that no one else has requested use but anyone can.


Citizen Robert Drury suggested that a time period for approval be included in the motion, and Commissioner Gunn agreed by saying that she feels persons should come before the Board each time they want to use the property.  The County Attorney concurred and said since the time period is not know, the use could be approved subject to the time period being set by the County Administrator.

 

Unanimously adopted.

 

7.         Authorize in-house drainage study for Dusty Lane.

 

Public Works Director Keith Flanagan reported that this is a private easement currently that several people live on located off Bell Cut-Off Road off U.S. 82.  he said staff needs authorization to conduct a study to determine the best way to solve a serious drainage problem on that road.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Lyde.

 

Attorney Moore asked if this would benefit County property so Glynn County would not using its resources for private property, and Mr. Flanagan replied that two County roads, Bell Cut-Off Road and Baumgardner Road would be impacted by any improvements.

 

Unanimously adopted.

 

8.         Authorize tourism representatives to be present at first budget work session.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Hardman.  Unanimously adopted.

 

COMMISSIONER ITEMS

 

Commissioner Gunn

 

Request for Repairs to Jordan Lane

 

Commissioner Gunn reported a letter received from Mary House Day Care Center requesting that this road be repaired.

 

Public Works Director Keith Flanagan said he had received similar letters, and after researching the situation has found that this is not a County road and never has been maintained by Glynn County.

 

Commissioner Boyne

 

5% Bed Tax Revenue

 

A motion was made by Commissioner Boyne and seconded by Commissioner Gunn that when the new five (5) percent bed tax is imposed that the increased revenue not be included as part of the overall General Fund budget but be put in a 10-day reserve fund.

 

Commissioner Hardman said in principle he is in agreement but said he would rather wait to see what kind of figures are being dealt with.

 

A vote was taken on the motion and defeated by majority vote.  (Commissioners Miller, Boyne and Gunn voting aye.  Commissioners Hardman, Lyde, Lynn and Pate voting nay.)

 

Commission Hardman suggested this item be placed on an upcoming agenda to be discussed, and Commissioner Lynn concurred.

 

Administrator Gilmour suggested that this be listed as a possible option in the budget process which can be examined at that time.  Chairman Miller accepted the suggestion.

 

Commissioner Miller

 

SPLOST Recommendation Committee

 

Chairman Miller requested that Commissioner Hardman go ahead and set an organization meeting for the SPLOST Recommendation Committee.  Commissioner Hardman said he would do so within the next ten to twelve days.

 

Commissioner Gunn mentioned an article in the Brunswick News recently which confused her which mentioned the things that were being considered for the next SPLOST.  She said she was confused because the SPLOST Recommendation Committee had not even had their first meeting yet and she was under the impression that this Committee would be recommending uses for the next SPLOST.  She added that Administrator Gilmour told her that this does not preclude items being added to the list.

 

COUNTY ATTORNEY ITEMS

 

1.                     Request Permission Not to Attend Public Hearing on Juvenile Curfew

 

Permission not to attend public hearing on May 10 was for County Attorney as well as Asst. County Attorney.  Mr. Moore said they needed to be in Atlanta to work on a case.

 

It was the consensus to approve this request.


2.         New Voting Districts

 

Mr. Moore notified the Board that the new voting districts recently set by the Georgia General Assembly have be pre-cleared by the Justice Department.

 

3.         Bell Cut-Off Road

 

Mr. Moore informed the Commission that he had checked into buffer requirements, and his research indicates that there were no requirements for buffers specifically placed on the property during the rezoning in 1985.  He added that the buffers shown on the plans were voluntary.  Mr. Moore went on to say that there was a question about having a cut-through in the buffer for access, and since their is no requirement to have a buffer no requirements about cut-throughs would apply.

 

4.         Nude Dancing and Topless Waitresses

 

Mr. Moore informed the Commission of citizen inquiries he has received regarding prohibiting nude dancing and topless waitresses in Glynn County, and he has told these people that Glynn County current cannot prohibit these activities.

 

Mr. Moore suggested a public hearing for the purpose of discussing the regulation of these type activities in Glynn County.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Gunn.

 

A discussion ensued about when to hold the hearing.  Commissioner Lynn suggested it be discussed at the next work session.  Chairman Miller agreed and asked staff to place this item on the next work session agenda.

 

Motion unanimously adopted.

 

5.         Changing Official Organ

 

Mr. Moore reported back on changing the official organ or publication of Glynn County by stating that the statutes say it is set by majority vote of the Clerk of Superior Court, the Probate Judge and the Sheriff.

 

Chairman Miller stated that he would like to request of those three elected officials to consider making a change in the official publication for Glynn County.

 

A motion to that effect was made by Commissioner Gunn and seconded by Commissioner Lyde.

 

Commissioner Hardman raised an objection stating that he believes total circulation is an important consideration.  Discussion pertaining to circulation ensued.

 

Following the discussion, Chairman Miller said he would still like to make the request.

 

Motion adopted by majority vote 5-2-0.  (Commissioners Hardman and Pate voting nay)

 

Commissioner Gunn asked why the Glynn County public notice ads have to be so big.

 

Administrator Gilmour said he would check into this and that possibly it had something to do with zoning and restrictions placed on their ads.

 

Commissioner Gunn also asked about the fee charged for variances and would like staff to let her know if it is enough to pay for the advertising.

 

Commissioner next asked who pays for the large library ad that runs in the Brunswick News, and Administrator Gilmour replied that it is paid for by the library Board.  Commissioner Lyde said she believes that "Friends of the Library" pay for the ad.  Chairman Miller asked that the Administrator check on this and report back.

 

Robert Drury presented a suggestion for consideration that the Board consider a format for advertising. He said that the way it is now every page of the paper needs to be scanned in order to catch all public notices.  Mr. Drury suggested a layout on County letterhead which would read, "Glynn County Public Notices" and that the large ad would contain all of the public notices.  Also, he suggested standardizing which days of the week public notices would appear.  Mr. Drury said that way all Glynn County advertising would be in one, easily-recognizable location.

 

Chairman Miller stated that one exception might be the Tax Commissioner which could be handled separately.  Mr. Drury pointed out that she could still use the format with County logo for easy identification.

 

ADMINISTRATOR ITEMS

 

1.         Willow Road

 

Administrator Gilmour requested that the Board authorize the Chairman to execute the Maintenance Agreements, etc., with GA D.O.T. for Willow Road.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lynn.  Unanimously adopted.

 

Commissioner Lyde made a recommendation that the Administrator be required to present his times at the Work Session like the Commissioners do, and they will be on the list of Items Referred from Work Session.


2.         Georgia Forestry Commission

 

Administrator Gilmour reported that he has received a request from Georgia Forestry that the Board of Commissioners consider the acceptance of the low bid for relocating one of their watch towers of $8,750.  He recommends the Board's acceptance of this bid since the money has already been allocated.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Pate.  Unanimously adopted.

 

 3.        Pitching Machines

 

Administrator Gilmour presented a problem that exists with pitching machines on the ballfield in that being powered by electricity creates danger and potential liability.  He said the alternatives are to run the electric cords underground, to use  extension cords and run them underground, or to use generators at the pitching mound.  Mr. Gilmour asked for the Board's direction on the best way to handle the situation.

 

Chairman Miller stated that he has received numerous complaints about the existing danger.

 

Discussion ensued, and it seemed to be the consensus that the best alternative is for the coaches to pitch to the children, not only for safety reasons but because of the human factor involved.

 

Recreation Director Cynthia Williams said of the three alternatives the Recreation Department feels that the extension cord above ground is the best option.

 

Chairman Miller said he felt it might be better to place an underground box at the pitcher's mound, and Mrs. Williams added that there are waterproof boxes available and the cords could be run through conduit.

 

Following all discussion, Chairman Miller stepped aside to make a motion that he County Electrician Ted Summerour look into the situation to make the operation of the pitching machines as safe as possible for the rest of this year.  Motion was seconded by Commissioner Gunn.  Unanimously adopted.

 

                                                                                             ***************

 

Commissioner Lynn announced dedication of new ambulance at Sterling Fire Department on Tuesday, May 10, 1994 at 4:30 p.m.

 

                                                                                             ***************

 

Commissioner Lyde brought up the subject of forming a subcommittee to research the Hospital Authority.  Attorney Moore stated that he will call to set up a joint meeting of the Hospital Authority and the Board of Commissioners.

 

A motion was made by Commissioner Gunn and seconded by Commissioner Lynn that Commissioner Gladys Lyde, Commissioner Bob Boyne, Ms. Marilyn Haney and the County Attorney from a subcommittee to study the Hospital Authority and report back to the Commission at an upcoming Work Session.  Motion adopted by majority vote of 5-2-0.  (Commissioners Pate and Hardman voting nay)

 

                                                                                           *****************

A motion to adjourn to Executive Session was made by Commissioner Lynn and seconded by Commissioner Lyde.  Unanimously adopted.

 

RETURN TO REGULAR SESSION

 

The Board of Commissioners returned to regular session at approximately 2:30 p.m.

 

A motion to approve the Minutes of Executive Session for April 21, 1994 was made by Commissioner Hardman and seconded by Commissioner Lyde.  Unanimously adopted.

 

 

Meeting adjourned.

 

 

 

 

Board of Commissioners

Glynn County, Georgia

 

 

 

James E. Miller Chairman

 

 

 

Attest:

 

 

 

 


Martha Dominey, Clerk