AGENDA, SUMMARY AND MINUTES

            REGULAR MEETING, BOARD OF COMMISSIONERS

            GLYNN COUNTY, GEORGIA

            HELD THURSDAY, APRIL 21, 1994, AT 6:00 P.M.

 

PRESENT:                             Chairman James E. Miller

Vice Chair Virginia Gunn

Commissioner Gladys Martin-Lyde

Commissioner Jack Hardman

Commissioner Milton Lynn

Commissioner Robert H. Boyne

 

ABSENT:                               Commissioner W. Harold Pate

 

ALSO PRESENT:                 Administrator Lee Gilmour

Attorney Gary Moore

Hon. Florence Dees

 

STAFF PRESENT:                Chief Carl Alexander             Larry Taylor

Lt. Jack Hopper                                 Charles Lewis

Don Long                                            Becky Rowell

Dave Bandy                                       Keith Flanagan

Vernon Lewis                         Ray Richard

 

INVOCATION:                     Reverend Ray Garner, Buckingham Church of God

 

PLEDGE OF  ALLEGIANCE

 

Adopt Proclamation Honoring Susie Williams and the naming of Susie Williams Drive.

 

Unanimously adopted.

 

1.         APPROVE MINUTES

 

a)         Approve Minutes of Regular Meeting held April 7, 1994.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Hardman subject to corrections.

 

Commissioner Gunn asked that Commissioner Pate be listed at the top of the Minutes as being absent.

 

Commissioner Gunn also asked about whether or not contents of the proclamation adopted and minutes of the Inter-Agency Criminal Justice Task Force should be included in these minutes.  Administrator Gilmour explained that normally if there is documentation that is referenced to and maintained in a separate file then the Board's minutes will not contain the complete text but only reference those documents.

 

Commissioner agreed to speak to the Administrator later about this matter.

 

Unanimously adopted.

 

b)         Approve Minutes of Executive Session held April 7, 1994.

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lyde subject to corrections.  County Attorney Gary Moore stated that he did have one correction that he would point out in Executive Session.  Unanimously adopted.

 

c)         Approve Minutes of Called Meeting held April 13, 1994.

 

A motion was made by Commissioner Lynn and seconded by Commissioner Lyde to approve subject to corrections.  Unanimously adopted.

 

Administrator Gilmour asked whether or not the Board wanted to approve recommended changes to 1994 Minutes of January 6, January 20, February 3 and February 17.

 

Following some discussion, the Chairman requested that these recommended changes be reviewed at the May 3, 1994 Work Session.  Commissioner Lynn requested that a few more meetings be reviewed and added to these so that more could be corrected at the Work Session.  Mr. Gilmour replied that until the process for reviewing past minutes is determined, there aren't anymore to review.

 

2.         COMMITTEE REPORTS

 

a)         Receive report from Water & Sewer Commission.

 


Vice Chair Howard Taylor gave report in place of Chairman Joe Jaudon who could not be present.  Mr. Taylor referred to the request of the Water and Sewer Commission for the grandfathering of irrigation meters and offered to answer any questions regarding this matter.  He said the recent joint meeting with the Planning Commission went very well, and that the mutual goal is to gain coordination between the two Commissions and allow time for each to do its function.  He added that they agreed to have more joint work sessions in the future to reach their goal.  Mr. Taylor closed by commending the two Commissioners who serve o the Water & Sewer Commissioners wonderful job they are doing.

 

Commissioner Boyne suggested that a subcommittee be formed of the chairmen and vice chairmen  of the Planning Commission and the Water and Sewer Commission to work on the new Union Camp properties to formulate some plans specifically for that area.  Chairman Miller reported that the Development Authority has requested a meeting with the City Commission and County Commission as soon as possible, and then we'll take it from there.  Howard Taylor emphasized the importance of planning  for funding.

 

Commissioner Hardman asked whether or not action was needed on the matter of the irrigation meters, and Mr. Taylor reported that he was told today that the information was coming to the Commission too late to be acted upon at this meeting.  Administrator Gilmour stated that the information provided can be reviewed by the Commission for action at their next meeting.

 

b)         Receive report from Planning Commission.

 

Chairman Wayne Stewart reported that for the month of April the Planning Commission processed one (1) site plan, three (3) subdivision plats and six (6) rezonings, with the rezonings scheduled to be heard at the Commission meeting on May 19, 1994.  Mr Stewart echoed Howard Taylor's earlier comments that the joint meeting between the Planing Commission and the Water & Sewer Commission went very well.  he added that a schedule was planned for each Commission to work with appropriate County staff to come up with recommended changes to the Ordinances to be presented to the County Commission as soon as possible.

 

Larry Taylor reported that the Metropolitan Planning Organization is now in the review process until April 25, 1994 of a draft proposal of a public involvement plan which is a requirement under the ISTEA legislation that this proposed plan be available to the public in order for them to know what transportation planning is going on in their community.  This plan has been advertised and made available at the library, the Chamber offices and the Commission office for the las 30-35 days.  Following April 25, 1994 a public hearing will be held for comments.

 

c)         Receive recommendation for action from Courthouse Annex Building Subcommittee.

 

Building Official Vernon Lewis presented the following recommendations for approval:

 

1.         Request proposal from Ledbetter and Associates to provide interior design of work stations and specifications to bid with contract;

 

2.         Request County Engineer to provide in-house design to cover parking, drainage and landscaping;

 

3.         Locate Public Defender in Courthouse Annex and relocate Extension Service to another building;

4.         Approve priority list for building space as suggested by County Administrator;

 

5.         Authorize Community Development, Extension Service and Environmental Health to remain in Office Park building;

 

6.         Authorize building plans go ahead as amended.

 

A motion for approval of all of the above recommendations was made by Commissioner Lyde and seconded by Commissioner Lynn.  Unanimously adopted.

 

There was a request from a citizen the audience to ask a question pertaining to the fee on irrigation meters, and Chairman Miller advised that it is not appropriate to discuss the matter at this time but could be discussed later under Commissioner Items.

 

PUBLIC HEARINGS

 

3.         Zoning and Land Use

 

a)         Approve Final Plat - Picric Park Subdivision, Phase I (Investments 84, Inc., Property Owner/Developer)

 

6.845 acres, located of Picric St. zoned MR Medium Residential, 6 lots

 

Larry Taylor, Deputy-Zoning, presented a recommendation from both the Planning Commission and staff for approval of this final plat subject to provision of a $21,300 bond.

 

A motion for approval subject to a $21,300 bond was made by Commissioner Lynn and seconded by Commissioner Hardman.  The Chairman asked to hear form those in favor and those opposed.  There being no opposition, the motion was unanimously adopted.

 


b)         Approve Final Plat - Indigo Drive and Moss Road, Glynco McBride Industrial Park, 3.456 acres (Brunswick and Glynn County Development Authority)

 

Larry Taylor, Deputy-Zoning, presented a recommendation from both the Planning Commission and staff for approval of this final plat subject to provision of a $500 cash bond.

 

A motion for approval subject to a $500 cash bond was made by Commissioner Boyne and seconded by Commissioner Lynn.  The Chairman asked to hear form those in favor and those opposed.  There being no opposition, the motion was unanimously adopted.

 

c)         GC-3-94          Request to rezone from Mh-12 One-Family Residential Mobile

Home to R-12 One-Family Residential, 125.576 acres fronting 3,701.26 feet on the west side of Cate Road and fronting 1,705.18 feet on the south side of Canal Road.   (Property owned by Diversified Investments, Inc.)

 

Larry Taylor, Deputy-Zoning, presented a recommendation from both the planning Commission and staff to approve this request.  

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Lynn.  The Chairman asked to hear from those in favor and those opposed.  There being no opposition, the motion was unanimously adopted.

 

d)         GC-5-94          Request to rezone from Forest Agricultural to Mh-12 One-Family

Residential Mobile Home, 125.14 acres fronting 4,811.38 feet on the south side of Touchstone Parkway.  (Property owned by Driggers Construction Company)

 

Larry Taylor, Deputy-Zoning, presented a recommendation from both the Planning Commission and staff to approve this request.

 

A motion for approval was made by Commissioner Hardman and seconded by Commissioner Boyne.  The Chairman asked to hear form those in favor and those opposed.  There being no opposition, the motion was unanimously adopted.

 

e)         GC-6-94        Request to rezone from R-9 One Family Residential to M-9 One-Family Residential Manufactured Home, a lot containing approximately 24,000 square feet, fronting 160 feet on Frazier Road.  (Property owned by Robert S. and Debra J.  Cox)

 

Larry Taylor, Deputy-Zoning, presented a recommendation from both the Planning Commission and staff to approve this request.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Hardman.

 

Commissioner Hardman asked if this could be further subdivided, and Mr. Taylor replied that it could be it would have to come back before the Commission.

 

The Chairman asked to hear from those in favor and those opposed.  There being no opposition, the motion was unanimously adopted.

 

f)          GC-7-94          Request to rezone from R-9 One-Family Residential to Highway

Commercial, 3.654 acres located between 4th Street (frontage of 390.92 feet) and 3rd Street (frontage of 220.51 feet), beginning approximately 265.36 feet west of U.S. Highway 17.  (Property owned by Loewen Group dba Edo Miller and Sons)

 

Larry Taylor, Deputy-Zoning, presented a recommendation from the Planning Commission staff to approve this request subject to three conditions:

 

1.         Access drives being approved by the Glynn County Traffic Safety Engineer;

 

2.         A fifteen (15) foot buffer being provided along the wester property line; and

 

3.         In the future, if needed, the owner will dedicate additional right-of-way along 3rd Street to increase it from a thirty (30) foot right-of-way to the needed width.

 

A motion for approval subject to the three conditions listed above was made by Commissioner Hardman and seconded by Commissioner Lyde.  The Chairman asked to hear from those in favor and those opposed.  There being no opposition, the motion was unanimously adopted.

 


g)         GC-8-94          Request to rezone from Freeway Commercial and Forest Agricultural to planned Development - General (Residential, Commercial, Industrial and Timber Management), 7,824 acres extending for approximately 5 miles along both the east and west sides of I-95 from Exit 8 and Exit 9.  East of I-95 the property os bounded on the north by Georgia Highway 99, on the east and north by U.S. Highway 17, on the east by Glynco Parkway and by the Golden Isles parkway on the south.  West I-95, Georgia Highway 99 Splits the property in the northern portion while the southern portion is served and bounded by Spur 25, Cate Road and Canal Road.  To be known as the Golden Isles Parkway Tract.  Property owned by Union Camp Corporation, U.C. Realty Corp. and Transtates Properties, Inc.)

 

Larry Taylor, Deputy-Zoning, presented a recommendation from the Planning Commission and staff for approval of this request based on review by the County Commission, the Water and Sewer Commission and all agencies involved including the Regional Development Council. 

 

A motion for approval was made by Commissioner Boyne and seconded by Commissioner Hardman.

 

The Chairman asked to hear form those in favor and those opposed.

 

Commissioner Gunn asked about the water and sewer, and Mr. Taylor replied that the approval is based upon the development being served by water and sewer but it does not specify who will manage the system.

 

Commissioner Gunn asked about the project being done in phases, and Mr. Camron Bland of Union Camp replied that a letter from the R. D. C. states that after twenty years or 40% completion (whichever comes first) another Developmental Impact Review by the R.D.C. would be in order.

 

Commissioner Gunn asked about the wetlands in the area, and Mr. Bland of Union Camp replied that the wetlands would be delineated and respected in accordance with Corps of Engineers regulation.

 

Zack Lyde of Brunswick suggested that the project not be approved until it was decided who would manage the water and sewer system.

 

The Chairman then called for the question and the motion was unanimously adopted.

 

h)         GC-9-94          Request to rezone from R-9 One-Family Residential to Highway

Commercial, a 13,950 square foot lot located on the northwest corner of Gardenia Avenue and Cypress Mill Road (80 foot of frontage).  (Property owned by Annie Pauline Smith)

 

Larry Taylor, Deputy-Zoning, presented a recommendation from both the Planning Commission and staff for approval of the request.

 

A motion for approval was made by Commissioner Hardman and seconded by Commissioner Lynn.

 

The Chairman asked to hear from those in favor and those opposed.  There being no opposition, the motion was unanimously adopted.

 

4.         Liquor License Applications

 

a)         Consider application of Claudia B. Sharkey for a 1994 License for consumption of beer and wine on premises with Sunday sales.

 

Police Chief Carl Alexander said that the part had met all requirements and staff recommends approval of the application.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Lyde.  Motion adopted by majority vote of 5-1-0 (Commissioner Lynn voting nay).

 

b)         Consider application of Thomas Delaney for a 1994 License for consumption of beer and wine on premises, Sunday sales prohibited.

 

Police Chief Carl Alexander said that the party had met all requirements and staff recommends approval of this application.

 

A motion for approval was made by Commissioner Gunn and seconded by Commissioner Lyde.  Motion adopted by majority vote of 5-1-0 (Commissioner Lynn voting nay).

 

5.         James Bond will discuss four-laning part of Demere Road.  (Sponsored by Commissioner Gunn)

 

Mr. James Bond of St. Simons Island spoke about his concern regarding the traffic flow on Demere Road with all the new growth and planned future growth on that road.  He said he felt the Commission needed to act on recommendations by professionals to prepare for increased traffic.

 

Commissioner Gunn responded by saying that she held public hearings regarding Demere Road, and the Commission has acted based on the results of those hearings.  She added that the recent improvements to the Frederica/Demere intersection were recommended by the County Engineer.  She said the prospect of eyebrows on Frederica Road are being reviewed and public hearings regarding this will be held in the fall.

 

Commissioner closed by saying that even though she may disagree, in an effort to be fair she will always sponsor anyone who wants to be on the agenda.

 

6.         Heidi Whitt will discuss curfew for juveniles.  (Sponsored by Commissioner Boyne)

 

Mrs. Heidi Whitt of Brunswick spoke in favor of Glynn County having a curfew for juveniles and stated several reasons why.


 

Following some discussion, Chairman Miller requested staff to arrange for a public hearing to receive comments.  Commissioner Boyne suggested that the Juvenile Court Judge, probation officers, the police, the sheriff, and any other parties directly involved be present.  Chairman Miller requested that staff arrange for the public hearing before school is out for the summer.

 

7.         ITEMS REFERRED FROM PERSONNEL COMMITTEE

 

Each of the following items was presented in the form of a motion by Commissioner Boyne, Chairman of the Personnel Committee, and seconded by Commissioner Lyde:

 

a)         Approve request of State Solicitor as part of the budget process and to increase the position salary by 5% as follows:

 

Upgrading the position of Secretary/Investigator (Grade 12) to Administrative Assistant/Office manager (Grade 16).  (Vote 3-0)

 

Personnel Director Dave Bandy reported that an evaluation of this position was done, and it is his recommendation that the position be upgraded.  He added that the Personnel Committee felt it should be upgraded in the next budget year.

 

            Motion for approval during the next budget year unanimously adopted.  (Commissioner Gunn out of room.)

 

b)         Adopt recommendation for Department Heads from the County Administrator per the Personnel Ordinance. (3-0)

 

Administrator Gilmour distributed a copy of a memorandum he had sent to the Personnel Committee dated April 21, 1994 listing current County Department Heads and Proposed Directors.

 

Motion unanimously adopted.

 

c)         Reaffirm policy or establishing goals and timetables for increasing the employment of minorities and women within various EEOC categories where "under utilization" may be indicated according to placement opportunities and request that all departments submit goals through budget process.

 

Motion unanimously adopted.

 

d)         Adopt amendment to Personnel Policy which states that incumbents who are qualified and capable of performing the work of the reclassified position will benefit from it without the necessity for posting the position and that positions from which incumbents are reclassified should be automatically eliminated.  (3-0)

 

Commissioner Gunn requested clarification.  Commissioner Boyne explained that if a position were upgraded and the old position eliminated, the current employee in that position, if capable and qualified, could automatically exceed to the new position without advertisement of the new position.

 

Motion unanimously adopted.

 

e)         Authorize the designation of exempt and non-exempt employees based on guidelines established by the Personnel Director.  (3-0)

 

Unanimously approved with amendment to remove Richard Strickland and add Lt. Jack Hopper to the list of FLSA reclassification which is maintained by the Personnel Director.

 

Per a recommendation from the Personnel Director with the concurrent of the County Administrator and other members of the Pension Administration Committee, a motion was made by Commissioner Boyne and seconded by Commissioner Hardman, to allow an employee who has just become exempt due to reclassification to continue to serve on the Pension Administration Committee.  Unanimously adopted.

 

f)          Authorize employee participation in following activities:

 

1.         U.S. Savings Bond purchases through payroll deduction;  (3-0)

 

2.         Mammography exams through a mobile unit of S.E.GA Regional Medical Center with payment by payroll deduction; (3-0)

 

3.         March of Dimes 1994 Brunswick WalkAmerica (to be coordinated by Recreation Dept.);  (3-0)

 

4.         Work Place Literacy Program classes.  (3-0)

 

Motion to approve all four (4) unanimously adopted.

 

Zack Lyde asked how the Work Place Literacy Program will work.  Personnel Director Dave Bandy replied that the County has a proposal from the Adult Education Center to provide someone at the work site to teach and also as a alternative for employees to attend classes at the Adult Education center.

 


Commissioner Hardman said that he had been noticing for the past several months that some department heads have asked for reassessment on positions and have been repeatedly deferred while others are being approved.  He spoke on behalf of some of the employees in the Public Works Department and expressed his concern about losing good employees and requested that they be considered in the budget process.

 

Commissioner Lyde reported that the Personnel Committee is currently working with the Public Works Department to develop a career track and that their requests are being addressed.

 

ORDINANCES & RESOLUTIONS

 

8.         Adopt a Ordinance establishing E-911 Advisory Board.

 

Commissioner Boyne requested further discussion on this matter before making a decision and suggested it be deferred to the next Work Session.  Chairman Miller deferred to this to the May 3, 1994 work session.

 

9.         Adopt Ordinance to amend the code to provide for turtle protection.

 

Administrator Gilmour reported that this is a request to move the turtle lighting section form Zoning to another location in the Ordinance for the purpose of making amendments due to the long time frame required to make changes to the Zoning Ordinance.  He added that the long time frame requirement tot make a change in the Zoning Ordinance would extend will passed the beginning of turtle season.

 

Mr. Gilmour stated that the recommended change to the turtle lighting ordinance is that after thirty (30) days of non-compliance the offender would be subject to the enforcement mechanism of the code and that no second notice would be issued.

 

Commissioner Gunn said she felt this ordinance had been i effect long enough that there is no reason that anyone would need more that a week or two at the most to get in compliance.

 

County Attorney Gary Moore said there is no requirement that thirty days must be allowed but he added that there must be enough time give for people who may have to contract some work in order to comply to be able to get that work completed.

 

Wayne Stewart, Chairman of the Planning Commission said that he had no problem with reducing the time allowed to two weeks.

 

Attorney Moore stated that it is mandatory that the section be repealed from the Zoning Ordinance by first directing staff to send to the Planning Commission a suggestion that this be done and get their comments.

 

Building Official Vernon Lewis sated that he feels that two weeks is plenty of time to comply.

 

Administrator Gilmour recommended that the Board adopt the amendment to the Turtle Lighting ordinance on reducing the time period for compliance to two (2) weeks and also directing staff to ask the Planning Commission for a recommendation on deleting the Turtle Lighting section from the Zoning Ordinance.

 

A motion for approval of Administrator Gilmour's recommendation was made by Commissioner Gunn and seconded by Commissioner Lyde.  Unanimously adopted.

 

Chairman Miller requested that staff handle this matter immediately so that the Board can act on moving turtle lighting from the Zoning Ordinance at their next regular meeting.

 

Item 11 was discussed before Item 10 at the meeting.

 

11.       Resolution to adopt Dept. of Community Affairs Organization Plan.

 

Administrator Gilmour presented a proposed organization plan for the Department of Community Affairs and a proposed Department of Human Resources.  Mr. Gilmour proposed that the Department of community Affairs assume the building and ground maintenance responsibilities from Public Works and Recreation.  He also explained that the Department of Human Resources would be made up of a Division of Outreach Services, which is now handled by the Board of Commissioners, a Division of Leisure Services, which would probably need a director, a Division of Athletic Services, which would probably need a director, a Division of Regional Recreation Services, which is Blythe Island Regional Park and already has a manager, and a Division of Tourism, which is handled most by contract.

 

In discussion that followed, Commissioner Boyne expressed his opinion that the Blythe Island Regional Park should  be in with the Division of Tourism because he feels a better job of promoting the Park needs to be done.

 

Chairman Miller asked why Blythe Island was alone, and Administrator Gilmour explained that the Park involves more than just the promotion of tourism, such as items for sale and grounds to maintain, etc.  Mr. Gilmour also explained that Blythe Island stands alone from Neptune, Casino and Selden because it is a regional facility and the others are not.

 

Commission Hardman expressed his opinion that Blythe Island Regional Park should be left on its own.

 

Commissioner Lyde asked if every division in the department of Human Resources would have a director, and Mr. Gilmour replied only where necessary.

 


A motion that the budget initially be presented along these layout lines and then make a final determination was made by Commissioner Hardman and seconded by Commissioner Lynn.  Unanimously adopted.  (commissioner Gunn out of the room).

 

Motion to include in the budget process as a preliminary layout.  Unanimously adopted.  (Commissioner Gunn out of room).

 

10.       Adopt Resolution to amend the Personnel Policy.

 

Personnel Director Dave Bandy requested that the Board adopt a resolution to amend the Personnel Policy to read as follows:

 

A.        Chapter X of the Personnel Policy

 

3.         Layoffs

 

3.1       It is there policy of the Glynn County Board of Commissioners to insure proper staffing levels to meet operational requirements, and to maintain a stable work force as a vital part of its overall employee relations objectives.  However, certain economic/budgetary considerations and changes in the organization and programs of Glynn County government may necessitate layoffs to reduce the size of its workforce.

 

3.2       The manner in which layoffs will occur to ensure fair and equitable treatment of effected employees should a layoff become necessary as determined by the Board of Commissioners is as follows:

 

First Criteria              Funding Source

Second Criteria          Department

Third Criteria             Program

Fourth Criteria           Job Classification within the program

Fifth Criteria              Performance within the classification

Sixth Criteria              Length of Service with Glynn County

 

3.3       The first, second and third criteria shall be determined by the Board based on recommendations by the Administrator.  The fourth and fifth criteria shall be determined by the Administrator based on recommendations from the County official/department head and the Personnel Director.

 

3.4       Effected employees will be placed in vacant, budgeted position for which they are qualified, and capable of performing the job duties, on a competitive bid basis at the salary grad of the position.  Employees who are within five years of qualifying for retirement will be offered early retirement and provided continued healthcare coverage during this per-qualified period.  Effected employees will be given first consideration for rehire or County-sponsored retraining programs for a six month period immediately following their layoff.

 

B.        Chapter III of the Personnel Policy

 

3.2.3                Step increases will not be paid retroactive to the date of eligibility when due to unsatisfactory performance and/or excessive absenteeism unless it can be clearly demonstrated and documented in writing to the County Administrator that the retroactive pay is warranted.

 

C.        Chapter III of the Personnel Policy

 

1.         Pay Schedule and Compensation Plan

 

1.1       All positions governed by the Personnel Ordinance of the Glynn County Board of Commissioners are to be classified in a grade and step of the County's pay plan.  The Personnel Director will report exceptions of this nature in writing to the County Administrator, who may recommend corrective action by the Board of Commissioners.

 

D.        Chapter VII of the Personnel Policy

 

4.1       Lateral transfers.       A lateral transfer occurs when an employee is transferred to

another position having the same salary grade within the same or a different department for a specified or indefinite period of time to meet operational requirements, for cross-training or for developing skills associated with a particular career path.  The current pay of an employee transferred laterally is not to be adjusted, and the effective date of subsequent performance reviews and step increases is to remain the same as before the lateral transfer.

 

E.         Chapter VII of the Personnel Policy

 

6.         Demotions.     A demotion occurs when an employee is transferred to a position

having a lower salary grade for reasons other than disability due to a work-related injury, illness or disease covered by workers' compensation.  The current pay of an employee being demoted is to be decreased by 5%, or to Step L3 of the lower graded position if on the effective date of the demotion the employee is earning more than the maximum pay established for the lower graded position.  The eligibility date for subsequent performance reviews and step increases will be adjusted to the grade/step of the lower graded position as of the effective date of the demotion.

 

F.         Chapter VII of the Personnel Policy

 


3.         Reclassification

 

3.1       It is the policy of the Glynn County Board of Commissioners to insure

proper classification of employees based on an objective and quantifiable evaluation of an employee's job duties relative to operation requirements and budget considerations.           

 

3.2       The manner in which reclassification will be done to ensure fair and equitable treatment of effected employees is as follows:

 

3.2.1    The appropriate Department Head must approve all reclassification request;

 

3.2.2    The reclassification process will involve a job factor analysis to be done by the effected employee(s) on forms provided by the Personnel Department for this purpose;

 

3.2.3    The employee's supervisor and/or Department Head will review the employee's analysis of each factor, and add to the ratings if necessary;

 

3.2.4    The Personnel Office will prepare a recommendation on the reclassification request based on the combined evaluation and/or competitive salary data for review with the Department Head;

 

3.2.5    The Department Head, Personnel Director and County Administrator will meet to discuss options, exchange views and determine funding sources before making a recommendation to the Personnel Committee;

 

3.2.6    The Personnel Committee will receive a written report with the recommendation of staff on the reclassification request for possible action by the Board of Commissioners;

 

3.2.7    A position which is reclassified by the Board of Commissioner will benefit the incumbent employee who is qualified and capable of performing the work without the necessity for posting the position for a competitive selection process.  The position form which the incumbent is reclassified will be automatically eliminated.

 

3.2.8    A reclassification request approved by the Board of Commissioners will  become effective the following pay period.  The pay of an employee who is reclassified will be adjusted in the same manner as for promotions and demotions, and the effective date of subsequent performance reviews and step increases will be according to the new grade/step.

 

Mr. Bandy reported that these changes had been acted upon by the Personnel Committee and previously reviewed  by the Board of Commissioners and deferred, and they are being brought back again for Commission approval.

 

During discussion that followed, County Attorney Gary Moore stated that he would recommend a change to the section regarding "Layoffs" in that the criteria must be followed in order given, first through sixth, and once a criteria is used all other that follow would not be considered and that the first through fourth criteria be amended to clarify that they deal with continued availability of funds.

 

A motion to adopt these amendments to the Personnel Policy subject to recommended changes by the county Attorney was made by Commission Boyne and seconded by Commissioner Lyde.  Motion passed by majority vote of 5-1-0 (Commissioner Hardman voting nay).

 

INSERTS

 

a.         Invitation by Ms. Miriam Perone, author of the play "Note of Hope" to see the play at the Ritz Theatre on May 14 at 7:30 at no charge.  She announced that Commission Gladys Lyde is in the Play.

 

b.         Authorize reclassification of Lift Station Technician from Grade 9 to Grade 15 in Water & Sewer Dept.

 

Personnel Director Dave Bandy requested permission to present this request on behalf of the Water & Sewer Dept. that was inadvertently left out of recommendations from Personnel Committee.  Mr. Bandy stated that he supports the position being upgraded to grade 12 or 13.

 

Following a brief discussion, Chairman Miller deferred to this request to the April 26, 1994, Finance Committee meeting and the next Personnel Committee meeting for recommendations to be brought back to the Board of Commissioners.

 

GENERAL BUSINESS

 

12.       Authorize full payment of cellular phone invoices for Public Works Director, County Engineer and Public Works Operations Coordinator.

 

A motion for approval was made by Commissioner Hardman and seconded by Commissioner Lyde.  Motion unanimously adopted.

 

13.       Authorize the construction of drainage ditch in Green Swamp Road Area.

 


Public Works Director Keith Flanagan presented a request form Atlantic Engineering and Haven Manufacturing that the County dig a new ditch to allow an outfall to drain these businesses.  Mr. Flanagan state that he recommends approval of this request.

 

Motion for approval was made by Commissioner Lynn and seconded by Commissioner Hardman.  Motion unanimously adopted.  (Commissioner Lyde out of the room).

 

14.       Authorize placement of fence across County easement on Cornwall Street to prevent illegal dumping.

 

Becky Rowell presented a request from Clarence and Lou Nell Gibson to erect fencing and a gate in an effort to prevent illegal dumping in the Beverly Shores area.  The area effected is a portion of Stafford Avenue which is a county dirt road on which there are not homes and Chelsea Avenue which is unopened.

 

Ms. Rowell added that staff recommends that Mr. and Mrs. Gibson be issued a revocable permit in order to place the gate and fences as described so as to limit illegal dumping on County property.  She also said the Gibson's are doing this at their own expense with no cost to Glynn County.

 

A motion for approval was made by Commissioner Hardman and seconded by Commissioner Lynn.  Unanimously adopted.

 

15.       Present Interim Financial report for the first three quarters of the fiscal year.

 

Finance Director Charles Lewis briefly reviewed the report.  Discussion ensued, but no official action taken.

 

Chairman Miller raised the matter of the Discretionary Fund be depleted.  He suggested possibly placing some of the money allocated for Discretionary into reserve; for example, starting the year with $100,000 i Discretionary and the balance in reserve and spending the reserve monies would require a public hearing a 10-day waiting period.  Chairman Miller asked that the County Administrator include this concept in the preliminary budget process.

 

16.       Discuss procedure for making appointments to Hospital Authority

 

County Attorney reported that the City of Brunswick has accepted the three nominees selected by the County Commission, and those names have been sent to the Hospital Authority for their consideration.  Chairman Miller deferred discussion of the procedure for making appointments to the Hospital Authority to the May 3, 1994 work session.

 

17.       Receive status report on consulting work for MLK project.

 

Administrator Gilmour gave a brief overview of the situation stating that the Environmental Review Committee was asked for their recommendation in putting together an environmental and architectural assessment.  In order to get an idea of what a completed report looks like, the E. R.C. reviewed the one for the MLK Project which was submitted to the D.O.T.   Mr. Gilmour reported that this is where the issue of explosive gas measuring immediate danger to life and health was encountered at approximately four feet, which starts at boring B-13 and ends at B-16 are in the existing road right of way of Martin Luther King adjacent to the Hercules site.

 

Mr. Gilmour went on to report that when this report was reviewed by the County Engineer Ray Richard Mr. Richard noticed this statement about the gases and called Moreland/Altobelli.  He was advised by Mr. Steve Moreland that they did not have all the particulars but they would take care of the situation and that anything that had to be done would be a determination of the GA D.O.T.   Consequently, the Engineering Department did not do anything further.

 

Commissioner Lyde stated that since this was effecting the health and welfare of the citizens of Glynn County, she felt it should have been brought to the attention of the Board of Commissioners at that time.

 

County Engineer Ray Richard reported that the primary concern here is that during construction activities there is not an accident that might spark an explosion of these gases.

 

Following further discussion and several suggestions, the Board of Commissioners directed staff to do the following:

 

a)         Contact Moreland/Altobelli to inquire about boring #6;

 

b)         Contact Southern Bell for information on problems the have had with gases in the past;

 

c)         contact EPD, EPA and GA D.O.T. to find out if they can make determination on gas problems.

 

Chairman Miller request that a report be given on this at the next work session on May 3, 1994.

 

APPOINTMENTS

 

18.       One appointment to Recreation Board by Commissioner Pate.

 

Deferred until Commissioner Pate can be present.

 

19.       One appointment to Water & Sewer Commission by Commissioner Pate.

 

Deferred until Commissioner Pate can be present.

 

COMMISSION ITEMS

 


1.         Commissioner Boyne

 

Thank you to everyone for kindness following wife's severe automobile accident.

 

Motion made by Commissioner Boyne, seconded by commission Hardman that if the County assumes any services on Jekyll Island, it will endeavor to retain those employees who currently provide those services and are engaged in that capacity.  Unanimously adopted.

 

2.         Commissioner Gunn

 

a)         Announced that her husband is on the New York Times "Best Seller" list for book entitled, Primal Fear.

 

b)         Reported unsanitary problems with drainage ditch on Anne Street. based on recommendation by County Engineer, a motion was made by Commissioner Gunn and seconded by Commissioner Lynn to insert pipe and drop inlets and cover the ditch to allow for parking with cost not to exceed $10,000.  Unanimously adopted.

 

c)         State she felt employees in Commission Office need compensation for extra work they've been doing.  Chairman deferred item to County Administrator.

 

d)         A motion was made by Commissioner Gunn and seconded by Commissioner Lyde to change the official organ to the Island and the Harbor Sound subject to approval by County Attorney.  Adopted by majority vote of 5-1-0.  (Commissioner Hardman voting nay).

 

3.         Chairman Miller

 

a)         Reported on his trip to Washington.  Said he met with Senators Nunn and Coverdale and Congressman Jack Kingston to discuss the Sidney Lanier Bridge.

 

b)         Asked for head count on King & Prince VIP dinner and tour to be held Tuesday, April 26, cocktails at 7:15, dinner at 8:00.  Affirmative were Chairman Miller and Commissioners Gunn and Lynn.

 

c)         Asked for head count on  Golden Isles Parkway Association dinner in McRay, Georgia on May 6.  Affirmative were Chairman Miller, Commissioner  Lynn and Boyne, Administrator Gilmour, Chief Alexander, Keith Flanagan, Ray Richard and Jimmy Horton.

 

CHIEF OF POLICE ITEMS

 

Police Chief Carl Alexander requested permission to send six police officer on Bike Ride Across Georgia (B.R.A.G.) at a cost of $95 each.  He stated that he has money in his budget to cover this cost.

 

A motion for approval was made by Commissioner Lynn and seconded by Commissioner Lyde.  Unanimously adopted.

 

COUNTY ATTORNEY ITEMS

 

Attorney Moore state that he had some items pertaining to pending litigation for Executive Session.

 

ADMINISTRATOR ITEMS

 

1.         Request by Sam's Wholesale for authorization by the County to use a portion of County right of way for parking purposes.  County Engineer Ray Richard recommends approval because of reduced maintenance and improved drainage.  County Attorney Gary Moore reported that since it is owned by the County fee simple, there is a process where the public has to be compensated.

 

A motion was made by Commission Boyne and seconded by Commissioner Hardman to request that the County Attorney, Chief Appraiser and County Engineer gather information and bring it back to us as soon as possible.  Unanimously adopted.  (Commissioner Gunn out of room).

 

2.         Authorize staff to apply for grant from State Indigent Defense Council.

 

 A motion for approval was made by Commissioner Lyde and seconded by Commissioner Hardman.  Unanimously adopted.

 

3.         Request from D.A. to occupy space in new courthouse recently vacated by Public Defender.

 

Motion for approval made by Commission Hardman and seconded by Commission Lyde.  Unanimously adopted.

 

4.         Report on City appointments to SPLOST Recommendation Committee.

 

Administrator reported that the City received no response from the ads recruiting volunteers.  The have rescheduled appointments to their first meeting in Mar.

 

Commission Hardman stated that he is waiting for city to make their appointments before scheduling this Committee's first meeting.  Chairman Miller stated that if the City of Brunswick does not have appointments after their first meeting in May, the Committee needs to go ahead and meet.


5.         Latest Amendments 1992 and 1993 Digest dated April 21, 1994.

 

A motion for approval was made by Commission Hardman and seconded by Commissioner Lynn.  Unanimously adopted.

 

6.         Request for letter to legislative delegates concerning wast flow control on national level.

 

NACo and ACCG have requested assistance from the Board to strongly support federal action regarding waste flow control on a national level.  Administrator requests authorization to write letter to legislative delegates supporting federal action on this subject.

 

A motion for approval was made by Commission Boyne and seconded by Commissioner Lyde.  Unanimously adopted.

 

EXECUTIVE SESSION

 

A motion was made by Commission Boyne and seconded by Commission Hardman to adjourn from Regular Session to Executive Session.  Unanimously adopted.

 

REGULAR SESSION

 

The Glynn County Board of Commissioners returned to Regular Session at 10:40 p.m.

 

A motion was made by Commissioner Hardman and seconded by Commissioner Lynn to approve the Executive Session Minutes of April 7, 1994 with correction as stated by Attorney Gary Moore.

 

MEETING ADJOURNED.