MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, NOVEMBER 2, 1995, AT 6:00 P.M.



PRESENT: Jack Hardman, Chairman

Milton Lynn, Vice Chairman

Commissioner, Virginia Gunn

Commissioner, Gladys Martin-Lyde

Commissioner, James E. "Sonny" Miller

Commissioner, Robert E. Strickland

Commissioner, Fred Tullos



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



APPROVAL OF MINUTES



1. A. Approve Minutes of Called Meeting held Monday, October 16, 1995.

B. Approve Minutes of Regular Meeting held Tuesday, October 17, 1995.

C. Approve Minutes of Regular Meeting held Thursday, October 19, 1995.



Motion by Commissioner Lynn to approve subject to corrections, seconded by Commissioner Lyde. Unanimous.



PRESENTATION



2. Presentation by Georgia Department of Natural Resources concerning the proposed Georgia Coastal Management Plan. (Board Request)



No action required. None taken.



CONSENT AGENDA



Finance Committee Items



4. A. Recommend that staff be authorized to bid for the sale of surplus trees resulting from the County's tree maintenance program. (Vote: 3-0-0)



B. Recommend taking action on the following items relating to purchasing and acquisitions:



1. Recommend the bid to provide janitorial services for the new Courthouse be awarded to S.E. Georgia Professional Maintenance, Brunswick, Georgia, in the amount of $62,688. (Vote: 3-0-0)



2. Recommend the bid to purchase basketball uniforms and equipment for the Recreation Department be awarded to Johannsen Sporting Goods for $3,018.98; BSN Sports for $271.50; Capital Sporting Goods for $121.85; T&T Sports for $78. (Vote: 3-0-0)



3. Recommend the bid to purchase a filing system for the District Attorney's office be awarded to TAB, Jekyll Island, Georgia in the amount of $3,988. (Vote: 3-0-0)



4. Recommend the bid to purchase a digital logger for the Communications Center at the Police Department be awarded to Dictaphone corporation, Stratford, CT, in the amount of $27,997. (Vote: 3-0-0)



5. Recommend that all bids be rejected for purchasing an ambulance for the EMS Program and the bid be reissued. (Vote: 3-0-0)



6. Recommend the bid to purchase jackets for the Police Department be awarded to Harrison Uniform, Jacksonville, FL, in the amount of $8,850. (Vote: 3-0-0)



7. Recommend that the purchase of a copy machine under a State Contract for the County Solicitors's office in the amount of $8,709 be authorized. (Vote: 3-0-0)



8. Recommend that Staff be authorized to solicit bids on the purchase of $15 Gift Certificates for County employees. (Vote: 3-0-0)



9. Recommend staff be authorized to present directly to the full Commission the results of the bid to purchase 24 heating/air conditioning window units for the Winchester Building, provided the bid being recommended is not in excess of the FY95-96 Budget amount. (Vote: 3-0-0)



Motion by Commissioner Lynn, seconded by Commissioner Tullos, to approve. Unanimous.



Personnel Committee Items



5. a. Request directive to the Chiefs of the Police and Fire Departments to meet at their earliest convenience with representatives of New Visions Center for Health and Wellness in order to be able to make a recommendation to the Personnel Committee whether or not this firm should be approved as a provider of in-service training, crises intervention and peer counseling services to public safety employees without charge. (Vote: 3-0-0)



b. Request authorization to solicit employees for contributions to the United Way and to again allow employees to voluntarily donate accrued vacation time to the annual United Way campaign prior to December 31, 1995. (Vote: 3-0-0)



c. Request authorization to require employees who operate a motor grader, dump truck, hydroscopic excavator, garbage truck, swa-car truck or front-end loader to possess a valid Georgia Commercial Driver's License per the recommendation of the County Engineer and Personnel Director. (Vote: 3-0-0)



d. Request authorization to downgrade a budgeted position in the Water and Sewer Department form a licensed Class II to a licensed Class III Waste Water Treatment Plant Operator, in order to staff urgent and critical positions in the absence of qualified Class II candidates. (Vote: 3-0-0)



e. Request authorization to upgrade the budgeted position of Zoning Enforcement Constable in the Planning and Zoning Division from Salary Grade 10 to Salary Grade 14 of the current pay plan due to our inability to attract qualified candidates at the lower salary. (Vote: 3-0-0)



f. Defer to the full Commission the Coroner's request for coverage under the County's group health benefit plans. (Vote: 3-0-0)



Motion by Commissioner Strickland to approve a, b, c, & e, seconded by Commissioner Tullos. Unanimous.



Motion by Commissioner Lynn to approve Item d., seconded by Commissioner Tullos. Motion passed 6-0-1, Commissioner Gunn abstained.



Motion by Commissioner Tullos to defer Item f. to Attorney, Motion by Commissioner Strickland. Unanimous.



ITEMS REFERRED FROM FINANCE COMMITTEE



6. a. Recommend Phase I to implement an 800 MHz radio system at no cost to the County. (Vote: 3-0-0)



Motion by Commissioner Lynn to approve, seconded by Commissioner Strickland. Unanimous.



b. Recommend the adoption of the proposed FY96-97 Budget calendar. (Vote: 3-0-0)

Motion by Commissioner Miller to approve, seconded by Commissioner Tullos. Motion passed 6-1, Commissioner Strickland opposed.



Motion to approve by Commissioner Gunn to take 1 million dollars out of the General Fund Balance, apply it to the budget, and roll back millage. Motion died for lack of second.



Motion by Commissioner Strickland, seconded by Commissioner Lynn, to refund the $40 Sanitation Fee to those who have already paid it, from the General Fund Balance. Motion failed 2-5, with Commissioners Miller, Gunn, Lyde, Hardman, and Tullos voting against.

c. Recommend the multi-year funding proposal for outside agencies be adopted. (Vote: 3-0-0)



Motion by Commissioner Lynn to approve, seconded by Commissioner Tullos. Unanimous.



d. Recommend refunding of all outstanding Series 1979 Water and Sewerage Revenue Bonds as proposed by Bank South Securities Corporation. (Vote: 3-0-0)



Motion by Commissioner Lynn to approve, seconded by Commissioner Lyde. Unanimous.



e. Recommend staff be authorize to bid two Water and Sewer capital improvements projects: (1) Replacing existing sanitary sewer on Oak Street; (2) Replace lift station #3 and force main on Frederica Road. (Vote: 3-0-0)



Motion by Commissioner Strickland to approve, seconded by Commissioner Lynn. Unanimous.



f. Recommend that any Committee taking action which will require funds not budgeted present this action to the Finance Committee before going to the full Commission. (Vote: 3-0-0)



Motion by Commissioner Lynn to approve, seconded by Commissioner Tullos. Unanimous.



g. Recommend that the payment of an invoice from T&T Sports, Charleston, SC, in the amount of $1,392.95 be authorized. (Vote: 2-1-0; Commissioner Lynn voted against).



Motion by Commissioner Lynn to deny, seconded by Commissioner Miller. Motion passed 6-0-1, Commissioner Tullos abstained.



ITEMS REFERRED FROM PERSONNEL COMMITTEE



7. a. Recommend to approve the ranges of pay proposed for each classification of employment within the Fire Department and the individual employee pay adjustments retroactive to July 1, 1995 per the recommendation of the Fire Chief and Personnel Director, as funds are appropriated for this purpose by the Board of Commissioners. (Vote: 3-0-0)



Motion by Commissioner Lynn to defer to Finance Committee, seconded by Commissioner Lyde. Unanimous.



b. Recommend to approve the ranges of pay proposed for each classification of employment within the Water and Sewer Department and the individual employee pay adjustments retroactive to July 1, 1995 per the recommendation of the Managing Director and Personnel Director, as funds are appropriated for this purpose by the Board of Commissioners. (Vote: 3-0-0)



c. Recommend to approve 5% step increases earned under the current pay plan, or the amount of the proposed market adjustment, whichever is higher, for employees of both the Fire Department and Water and Sewer Department, through December 31, 1995 only. (Vote: 3-0-0)



d. Recommend to approve an annual performance/merit review process for all employees of the Fire Department and Water and Sewer Department, effective January 1, 1996. (Vote: 3-0-0)



Motion by Commissioner Lynn to defer a, b, c, d to Finance Committee, seconded by Commissioner Strickland. Unanimous.



ITEMS REFERRED FROM PENSION ADMINISTRATION COMMITTEE



8. a. Authorization for a "Request for Proposal" related to the investment and management of pension plan assets since the last time this was done was August, 1989. (Vote: 6-0-0)



Motion by Commissioner Tullos to approve, seconded by Commissioner Miller. Motion passed 6-0, Commissioner Lyde out of room.



b. Recommend that the Chairman of the Board of Commissioners appoint a sub-committee comprised of Commissioner Tullos as Chairman, Lee Gilmour, Charles Lewis and Dave Bandy to prepare an RFP proposal for the investment and management of pension plan assets with appropriate input from other member of the Pension Administration Committee. (Vote: 6-0-0)



Motion by Commissioner Tullos to approve, seconded by Commissioner Miller. Motion passed 6-0, Commissioner Lyde out of room.



c. Request authorization for the Personnel Director to solicit applications for an appointment to the Pension Administration Committee from among Public Safety Employees, due to resignation of John Scott of the Sheriff's Office.



Motion by Commissioner Tullos to approve, seconded by Commissioner Miller. Motion passed 6-0, Commissioner Lyde out of room.



PROCLAMATION



9. Proclamation declaring November 19, 1995 as "Retired Teachers Day." Receiving the Proclamation for the Golden Isles Retired Teachers Association are the following representatives:

George R. Jacobus, President

Lelner Parham, President Elect

Bertha Hall, Vice President in Charge of Membership

Willie Mullino, Treasurer

Mariellen Morris, Secretary

Harriet Brown, Program Chairman

(V. Gunn)



Motion by Commissioner Tullos to adopt, seconded by Commissioner Lynn. Unanimous.



GENERAL BUSINESS



10. Authorize Piping Petition for Buckingham Terrace Corporation. (R. Richard)



Motion to approve by Commissioner Lynn, seconded by Commissioner Strickland. Unanimous.



11. Request from the Visitors Bureau to construct some improvements at the Old Casino, St. Simons Island. (L. Gilmour)



Motion to approve by Commissioner Strickland, seconded by Commissioner Lynn. Unanimous.



12. Authorization to amend the Code of Ordinances to provide for the process of collection and enforcement of the Solid Waste Services Charge. (L. Gilmour)



Motion to approve by Commissioner Lynn, seconded by Commissioner Miller. Unanimous.



13. Authorize entering into a Contract for Professional Services between Glynn County and Coastal Georgia Regional Development Center for the administration of the Glynn County-CODE Multijursidictional Task Force Drug Control and System Improvement Formula Grant program. (L. Gilmour)



Motion to defer to Finance Committee by Commissioner Lynn, seconded by Commissioner Tullos. Unanimous.



14. Discussion of the Pension Administration Procedure. (S. Miller)



Deferred to County Attorney for further review.

15. Amendment to the Pension Plan. (F. Tullos)



Per Commissioner Tullos, this item has been taken care of.



16. Endorse the referendum on Freeport exemption, so that all local businesses and manufacturers would be treated equally with other businesses and manufacturers across the State. (J. Hardman)



Motion to approve by Commissioner Miller, seconded by Commissioner Lynn. Unanimous.



17. Permission to fly flag at the Coast Guard Station. (V. Gunn)



Motion to approve, subject to County receiving license, by Commissioner Gunn, seconded by Commissioner Tullos. Unanimous.



18. Authorization to proceed with Employee Hearings for an amendment to Personnel Resolution concerning alcohol/drug screening. (G. Moore)



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



19. Authorization to enter into an Agreement with the University of Georgia Cooperative Extension Service relative to Extension Agent payments. (L. Gilmour)

Motion to approve by Commissioner Miller, seconded by Commissioner Gunn. Unanimous.



20. Renewal of 1996 Alcohol Beverage Licenses per attached exhibit. (Business License)



Motion to approve by Commissioner Lyde, seconded by Commissioner Gunn. Motion passed 6-1, Commissioner Lynn voted against.



PUBLIC HEARINGS - LAND USE



Zoning Requests



21. Request to Rezone from R-12 One-Family Residential to M-6 One-Family Residential Manufactured Home, an existing lot consisting of 6,612 square feet fronting 68.53 feet on the east side of Mills Road (located off Scranton Road), lying immediately north of Halveston Oaks Subdivision. Property owned by Deborah T. and Bobby M. Worth, Sr., GC-25-95.



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Motion passed 6-0-1, Commissioner Lynn abstained.



Abandonments



22. Application for Abandonment of Ribault Lane from Cherokee Street (20th Street) to Teack Road (21st Street), Block 50, Sea Island Subdivision No. 1, Sea Island, Georgia. (R. Richard)



Motion to approve by Commissioner Miller, seconded by Commissioner Lynn. Unanimous.



23. Application for Abandonment of First Avenue in Glynn Haven Subdivision, between Palm and Palmetto Streets, St. Simons Island, Georgia. (R. Richard)



Motion to deny by Commissioner Gunn, seconded by Commissioner Tullos. Unanimous.



APPOINTMENTS



24. Appointments of Alfred F. Nobles, Jr. and Richard J. Muir to the Coastal Georgia Resource Conservation and Development Council. (J. Hardman)



Motion to approve by Commissioner Lynn, seconded by Commissioner Strickland. Unanimous.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Tullos



Motion by Commissioner Tullos to approve Resolution supporting the proposed RDC boundaries, seconded by Commissioner Miller. Unanimous.



COUNTY ATTORNEY ITEMS



In accordance with Board instructions, Mr. Moore sent a letter to U-Call, the company who owns the phone kiosks on St. Simons Island, terminating their contract effective November 10, 1995. They have asked for a short extension, until November 16, 1995, to finalize a proposal for a new contract.



Motion to approve by Commissioner Miller, seconded by Commissioner Lynn. Unanimous.



ADMINISTRATOR ITEMS



A Mr. Ken Fryer, representing a group of investors, is interested in establishing and running a privately funded public transportation system in Brunswick and St. Simons Island. Mr. Gilmour recommends approving conceptually, subject to following restrictions:



1. The Board of Commissioners will not provided any type of financial support.



2. The buses will run only in areas where a full sized vehicle can operate.



3. The Board of Commissioners accepts no liability.



4. The used of public right of way will be limited to areas strictly approved by the Board of Commissioners.



Motion to approve by Commissioner Tullos, seconded by Commissioner Lynn. Unanimous.





The City Manager has contacted Mr. Gilmour regarding setting up a joint meeting.



Motion by Commissioner Miller to wait until after the election, and if the incumbents are not re-elected, meet after the first of the year with new Commissioners, seconded by Commissioner Tullos. Unanimous.



Georgia Power has approached the County requesting a permanent easement in the Arco area for utility upgrades.



Motion to approve by Commissioner Lynn, seconded by Commissioner Lynn. Unanimous.



The EPD has presented the County with a Consent Decree relative to the St. Simons Island treatment plant. Recommend approval.



Motion to approve by Commissioner Lynn, seconded by Commissioner Strickland. Motion passed 6-1, with Commissioner Miller voting against.



The RDC has contacted the County regarding a joint appointment to the JTPA Board. The City has recommended Ken Plyman, and the RDC wants to know if the County will confirm this appointment.



Commissioner Tullos said that several months ago we had recommended Joe Jaudon for a joint appointment to the RDC, and he would like to make the motion contingent on the City agreeing to our recommendation.



Motion by Commissioner Tullos, seconded by Commissioner Strickland, to approve the City's appointment of Ken Plyman to the JTPA Board, contingent to the City's approval of our recommendation of Joe Jaudon to the RDC. Motion passed 6-0-1, with Commissioner Lyde abstaining.



Bids have been received for 34 air conditioners for the Winchester Building. Recommend awarding to the low bidder, H&H Furniture & Appliance, in the amount of $19,312.



Motion to approve by Commissioner Lynn, seconded by Commissioner Strickland. Motion passed 6-0-1, Commissioner Tullos abstaining.



Motion to adjourn to Executive Session by Commissioner Lynn, seconded by Commissioner Miller. Unanimous.