.AGENDA and MINUTES

REGULAR MEETING, BOARD OF COMMISSIONERS

HELD AT THE HISTORIC COURTHOUSE

GLYNN COUNTY, GEORGIA

TUESDAY, AUGUST 15, 1995, AT 6:00 P.M.



PRESENT: Jack Hardman, Chairman

Milton Lynn, Vice Chairman

Commissioner, Virginia Gunn

Commissioner, Gladys Martin-Lyde

Commissioner, James E. "Sonny" Miller

Commissioner, Robert E. Strickland

Commissioner, Fred Tullos



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



STAFF PRESENT: Chief Carl Johnson Capt. Jerry Blakeborough

Robert Benson Capt. Jack Hopper Denny Chunn Gary Moore

Dave Bandy Ellis Carter



INVOCATION by Commissioner Lynn



PLEDGE OF ALLEGIANCE TO THE FLAG



Point of Privilege



Commissioner Gunn stated that she would like to move to roll the millage back 20%, and she'd like the support of her fellow Commissioners. Chairman Hardman said he would second the motion for discussion purposes.



Commissioner Tullos said that the proper time to set the millage was after the budget was adopted and they have been presented with the digest. To roll the millage back arbitrarily like that would serve no purpose.



Commissioner Strickland said right now we have too many unknowns. He said that he agreed with the goal.



Commissioner Gunn stated that her purpose in suggesting this was because her constituents were being taxed off of St. Simons Island. She said that if this was not feasible, she would withdraw the motion.



Chairman Hardman said if she was withdrawing her motion, he would withdraw his second, which was for discussion purposes. He said that he certainly admired her style and her intention.



PUBLIC HEARINGS



FY 95/96 Operating Budget. Mr. Gilmour passed out a proposed Resolution for adopting the new budget. The proposed resolution was the result of discussions with Department Heads, the Budget Committee, and citizen input. Mr. Gilmour stated that this proposal for the General Fund keeps property taxes at the same level as we have this year. So if this budget is adopted, you would have a millage rollback of some kind. Mr. Gilmour went over the changes made from the original recommended budget as follows:



GENERAL FUND



Revenues:

Other Taxes

-Add 128,700

Licenses/Permits

-Add 15,000

Grants

-Add 50,000

Intergovernmental Other

-Add 60,000

Charge for Services

-Delete 37,000

Charge Other Funds

-Add 400

Penalties/Forfeitures

-Delete 100,000

Interest

-Add 59,000

Transfers

-Add 250,000



Expenditures:

Judges of Superior Court

-Delete (200) training/development



Judge of State Court

-Adjust salary and delete (300) training/development



Clerk of State Court

-Replace copier (15,000) and reduce training/development (300)



Solicitor of State Court

-Add state salary adjustment (3,500)

-Reduce training development (100)



Magistrate Court

-Salary adjustment (3,000)

-Reduce training/development (200)



Juvenile Court

-Reduce training/development (400)



District Attorney

-Reduce training/development (300)



Public Defender

-Reduce training/development (600)



Sheriff

-Delay filling jail position (33,100)



Probate Court

-Reduce training/development (1,100)



Coroner

-Reduce training/development (100)



Tax Administration

-Reduce training/development (5,600)

-Add capital equipment (10,000)



Tax Commissioner

-Increase advertising (2,000)



Board of Commissioners

-Reduce health insurance (2,500)

and travel/development (3,200)



County Attorney

-Delete paralegal position (31,300)

and training/development (600)



County Police

-Increase reference materials (1,100)

-Increase radio maintenance (5,000)

-Reduce outside parts (7,000)

-Delete new polygraph machine (9,000)

-Reduce by 3 replacement cars (54,000)

-Provide for pay plan adjustment (102,000)

-Reduce training/development (3,000)





Drug Intervention

-Reduce training/development (200)



County Administration

-Transfer in executive assistant position (50,700)

-Transfer out administrative aide (27,500)

-Reduce training/development (800)



Personnel/Mail Service

-Delete full-time Messenger position (25,100)

-Replace with part-time (10,500)



Community Development

-Add director's costs (71,200)



Building Inspection

-Delete replacement truck (15,000)

-Add certification training (2,000)

-Delete Building Official position (53,800)



Building Maintenance

-Delete replacement pick-up (15,000)



Planning

-Reduce training/development (1,500)



Emergency Management

-Reduce janitorial service (900)

-Reduce training/development (1,000)



Recreation Administration

-Transfer out of position (50,700)

-Funding of director-partial (32,100)

-Reduce training/development (400)



Blythe Island Regional Park

-Add tiling work (28,400) from construction account



Maintenance

-Delete: replacing signs (5,000)

pitching machine (1,300)

pick-up (15,000)

lawnmower (9,000)



Athletics

-Reduce training/development (200)



Program

-Reduce training/development (400)

-Delete Recreation Specialist (22,000)

-Replace van (15,000)

-Delete beach pick-up replacement (15,000)



Public Works Administration

-Transfer out (59,100)

-Refill position (35,900)

-Auto allowance transferred (7,100)

-Travel reduced (500)



Engineering

-Reduce travel/development (900)

-No replacement of pick-up (15,000)



Traffic Engineering

-Reduce training (200)



Roads & Bridges

-Reduce EO4 to EO1 (7,600)

-Add tools for drainage (3,000)

-Add bush cutter (12,000)

-Add replacement pick-up for dirt road maintenance (25,000)



Parks Maintenance

-Reduce training/development (200)

-Delete greenhouse extension (5,500)

-Delete one flat bed truck replacement (20,000)

-Delete pick-up replacement (15,000)



Mosquito Control

-Replace two generators (22,000)

-Reduce training/development (100)



Capital Projects

-Switch ADA costs with criminal justice cost (-0-)

-Add improvement of State Patrol office (10,000)

-Delete data processing roof repairs (15,000)

-Add piping petition at Glen Meadows (1,300)

-Delete Ballard irrigation (16,000)

-Add Jetport/Glynco Connector (250,000)



Special Projects

-Add pass through State monies (50,000)

-Provide COLA of 3% non-exempt/2% exempt/1% dept. heads

or 55/30 pension benefit with reduced COLA,

long term water supply contribution (20,100)



Outside Agencies

-Restore funding of 75% of FY95 level



Internal Services

-Add transfer of Administrative Aide (27,500)



Sanitation Collection

-Reduce training/development (100)

Fire Protection

-Add 3 fire fighters (59,200)

-Add roof repairs at Station 4 (42,900)

-Shift balance to capital reserve (58,100)



Water/Sewerage

-Delete meter income (19,000)

-Add lease income (23,900)

-Director, add 200 in state travel

-Administration: add printing (200)

add office maintenance (4,100)

delete cashier position (17,800)

adjust travel (700)

add professional organization (300)

adjust uniforms (800)

-Engineering: adjust uniforms (300)

adjust pagers (1,500)

add maps (1,000)

adjust travel (1,200)

add professional organizations (300)

-Water Treatment/Distribution:

delete meter installation (23,000)

add maintenance services (3,900)

add pump maintenance (1,400)

add pagers (800)

add professional organizations (400)

adjust travel (2,400)

decrease uniforms (200)

add maintenance of mains (500)

add Maintenance Worker I (17,800)

-Wastewater Collection/Treatment:

adjust in-state travel (4,400)

adjust uniforms (200)

adjust professional organizations (1,400)

adjust pagers (1,100)

add lateral maintenance (4,400)

add supplies (7,000)

add sludge disposal (12,000)

add drying local maintenance (15,000)

add computer maintenance (2,000)



Solid Waste Disposal

-Sanitation: add temporary workers (42,000)

reduce travel/development (300)



Administrative Services

-Adjust for training/development (2,600)

-Transfer of Administrative Aide position to Information Res. (27,500)



Open Discussion



Commissioner Strickland said that he was really concerned about the pay plan adjustment for the Police Department. He said we are getting ourselves into a potential discrimination problem with other departments within the County.



Motion by Commissioner Miller, seconded by Commissioner Strickland, to make everyone's pay adjustment retroactive to July 1, 1995, once the Career Track Program is in motion for their department.



Mr. Gilmour stated that it's very important to remember that, relative to the Board's meeting yesterday concerning the tax revaluation, this budget does not do anything regarding legal representation for the Tax Assessors, and does not add any more positions to the Tax Assessor's office.



Chairman Hardman asked if it would prudent to believe that we could roll back the millage rate as much as 8%-10%. Mr. Gilmour said that, based on the initial discussions, he would say so.



Discussion continued regarding Commissioner Miller's motion, with Commissioner Tullos stating the motion was premature without an approved budget. Commissioner Strickland withdrew his second, and the motion died for lack of second.



Stephen Kelly, Assistant District Attorney, requested consideration for extra terminals for his department.



Gary Moore stated that the $600 deleted from his budget for training/development was going to cause a problem, because this was State mandated training in order for them to continue practicing law.



Adoption of FY 95/96 Operating Budget



On a motion by Commissioner Lynn, which carried Commissioner Lyde, the following resolution was adopted:



A RESOLUTION TO ADOPT THE

FY 96 OPERATING BUDGET

FOR THE GLYNN COUNTY BOARD OF COMMISSIONERS



WHEREAS, the proposed FY 96 operating budget has been prepared in accordance with O.C.G.A. 36-81-5; and



WHEREAS, the Board has advertised the proposed budget hearings as required by O.C.G.A. 36-81-5 and 36-81-6;



NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners, acting in its capacity as the governing authority of the Glynn County Board of Commissioners, that its FY 96 Operating Budget is adopted as follows:



GENERAL FUND



Fund Balance $ 1,705,000



Revenues:

Property Taxes $12,497,000

Other Taxes 7,992,200

Penalties/Taxes 192,800

Licenses/Permits 989,900

Intergovernmental Grants 690,900

Intergovernmental Other 1,193,900

Charge for Services 1,656,800

Charge Services Other Funds 658,000

Fines/Forfeitures 1,983,800

Interest 323,200

Rental 48,700

Contributions 30,000

Other Financing Sources 1,484,500

Total $29,741,700

Expenditures:

Judges of Superior Court 586,700

Clerk of Superior Court 660,700

Judge of State Court 169,600

Clerk of State Court 339,800

Solicitor of State Court 137,800

Magistrate Court 111,500

Juvenile Court 331,800

District Attorney 376,700

Public Defender 357,300

Sheriff's Department 3,876,500

Probate Court 167,700

Coroner 75,000

Criminal Justice Total $ 7,191,100



Tax Administration 690,300

Tax Commissioner 573,900

Board of Elections 146,400

Glynn County Board of Family & Children Services 147,500

Glynn County Board of Health 401,100

Gateway Center for Human Development 267,800

Southeast Georgia Regional Libraries 246,400

Georgia Extension Service 48,200

Georgia Forestry Commission 18,900

State Offices Total $ 2,540,500



Board of Commissioners 153,300

County Attorney 203,400

County Police:

Operations $ 4,082,100

Drug Intervention 236,900

Animal Control 166,700

Department Total $ 4,485,700



County Administration 254,700

Department of Finance:

Licenses $ 65,000

Department Total $ 65,000

Department of Personnel:

Mail Services $ 45,700

Department Total $ 45,700



Department of Community Development:

Administration $ 68,900

Building Inspection 328,900

Building Maintenance 1,185,300

Planning 536,400

Community Assistance 359,400

Economic Development 288,000

Department Total $ 2,766,900



Department of Emergency Management:

Operations $ 102,000

Department Total $ 102,000



County Fire Department:

Emergency Medical Services 1,313,300



Department of Recreation:

Administration 141,600

Blythe Island Regional Park 400,300

Maintenance 319,800

Athletics 211,700

Facilities 372,900

Programs 408,300

Department Total $ 1,854,600



Department of Public Works:

Administration 204,700

Fleet Maintenance 258,100

Engineering 554,000

Traffic Engineering 500,600

Roads and Bridges 2,189,500

Sanitation 204,100

Parks Maintenance 690,800

Mosquito Control 534,300

Department Total $ 5,136,100





Capital Projects $ 1,130,000

Special Projects 265,000

Outside Agencies 74,100

Cash Management 113,000

Internal Services 1,542,300

Transfers 505,000

Total 29,741,700



Fund Balance $ 1,705,000



PARK DEVELOPMENT

SPECIAL REVENUE FUND



Fund Balance $ 93,700

Revenues:

Interest $ 1,000

Total $ 1,000



Expenditures:

Ballard Irrigation $ 16,000

Mallory Park Swings 2,900

Total $ 18,900



Fund Balance $ 75,800



SANITATION COLLECTION

SPECIAL REVENUE FUND



Fund Balance $ (68,300)

Revenues:

Property Taxes $ 992,300

Other Taxes 317,000

Penalties/Taxes 2,200

Intergovernmental Revenue 200

Charge for Services 802,100

Fines/Forfeitures 5,000

Interest 5,800

Total $ 2,124,600



Expenditures:

Department of Public Works:

Sanitation $ 2,054,100

Total $ 2,054,100



Fund Balance $ 2,200





SEA ISLAND SPECIAL POLICE DISTRICT

SPECIAL REVENUE FUND



Fund Balance $ -0-

Revenues:

Property Taxes $ 120,200

Penalties on Taxes 100

Charge for Services 900

Interest 400

Other Financing 93,400

Total $ 215,000



Expenditures:

County Police:

Sea Island District $ 214,100

Total $ 214,100



Fund Balance $ 900



FIRE PROTECTION

SPECIAL REVENUE FUND



Fund Balance $ (99,500)

Revenues:

Property Taxes $ 1,877,100

Other Taxes 970,200

Penalties on Taxes 3,500

Intergovernmental Revenue/Other 20,000

Charge for Services 27,000

Interest 11,300

Total $ 2,909,100



Expenditures:

County Fire Department - Fire Protection $ 2,751,500

Capital Reserve 58,100



Fund Balance $ -0-



EMERGENCY TELEPHONE SYSTEM

SPECIAL REVENUE FUND



Fund Balance $ -0-

Revenues:

Charge for Services $ 447,700

Other Financing Sources 234,300

Total $ 682,000



Expenditures:

County Police - Communications Center $ 680,600

Total $ 680,600



Fund Balance $ 1,400

POLICE SEIZURE

SPECIAL REVENUE FUND



Fund Balance $ 2,700

Revenues:

Fines/Forfeitures $ 4,000

Total $ 4,000



Fund Balance $ 6,700



COUNTY DRUG ABUSE/EDUCATION

SPECIAL REVENUE FUND



Fund Balance $ 1,100

Revenues:

Fines/Forfeitures $ 200

Total $ 200



Expenditures:

Internal Services $ 600

Total $ 600



Fund Balance $ 700



COUNTY JAIL

SPECIAL REVENUE FUND

Fund Balance $ -0-

Revenues:

Fines/Forfeitures $ 88,700

Total $ 88,700



Expenditures:

Internal Services $ 700

Transfer $ 88,000

Total $ 88,700



Fund Balance $ -0-



ACCOMMODATION EXCISE TAX

SPECIAL REVENUE FUND

Fund Balance $ -0-

Revenues:

Other Taxes $ 2,057,700

Penalties/Taxes 800

Total $ 2,058,500



Expenditures:

Department of Community Development -

Economic Development $ 1,234,600

Department Total $ 1,234,600



Internal Services 800

Transfer 823,100

Grand Total $ 2,058,500



Fund Balance $ -0-



RECREATION ATHLETICS

SPECIAL REVENUE FUND

Fund Balance $ -0-

Revenues:

Charge for Services $ 112,800

Other Financing Sources 49,300

Total $ 162,100



Expenditures:

Department of Recreation - Athletics $ 155,800

Department Total $ 155,800

Grand Total $ 155,800



Fund Balance $ 6,300



LOCAL EMERGENCY PLANNING

SPECIAL REVENUE FUND



Fund Balance $ 14,200

Revenues:

Interest $ 200

Total $ 200



Expenditures:

Emergency Management $ 8,600

Total $ 8,600



Fund Balance $ 5,800



SALES TAX CONSTRUCTION (SPLOST #2)

CAPITAL PROJECTS FUND



Fund Balance $ 8,187,200

Revenues:

Intergovernmental $ 696,600

Interest 300,000

Total $ 996,600



Expenditures:

Administrative Buildings $ 5,408,400

Roads/Streets/Bridges 3,775,400

Total $ 9,183,800



Fund Balance $ -0-



MAINLAND SOUTH WATER & SEWERAGE

CAPITAL PROJECTS FUND



Fund Balance $ -0-

Revenues:

Charge for Services $ 28,300

Interest 100

Total $ 28,400



Expenditures:

Transfer $ 28,400

Total $ 28,400



Fund Balance $ -0-



MAINLAND NORTH WATER & SEWERAGE

CAPITAL PROJECTS FUND



Fund Balance $ -0-

Revenues:

Charge for Services $ 89,300

Interest 500

Intergovernmental 220,000

Contribution 100,000

Loan Proceeds 726,600

Transfer 302,600

Total $ 1,439,000



Expenditures:

Capital $ 1,346,600

Total $ 1,346,600



Fund Balance $ 92,400



ST. SIMONS ISLAND WATER & SEWERAGE

CAPITAL PROJECTS FUND



Fund Balance $ -0-

Revenues:

Charge for Services $ 400,000

Interest 100,000

Transfer 1,883,000

Total $ 2,383,000



Expenditures:

Capital Projects $ 1,728,200

Total $ 1,728,200



Fund Balance $ 654,800



GLYNN COUNTY WATER & SEWERAGE REVENUE FUND

ENTERPRISE FUND



Cash/CE $ 1,126,800

Revenues:

Operations - Charge for Services $ 2,412,800

Sub-total $ 2,412,800

Non-Operating:

Interest 80,000

Other Financing 177,300

Sub-total $ 257,300



Total $ 2,670,100



Expenditures:

Department of Water & Sewerage -

Director $ 106,000

Administration 374,800

Engineering 252,300

Water Treatment/Distribution 351,000

Wastewater Collection/Treatment 795,600

Special Projects 11,100

Renewal/Extension 352,800

Department Total $ 2,243,600



Debt Service:

Service $ 1,100

Interest 227,500

Principal 165,800

Total $ 394,400

Grand Total $ 2,638,000



Cash/CE $ 1,158,900



WINCHESTER BUILDING

ENTERPRISE FUND



Cash/CE $ 217,500

Revenue:

Operating - Rental Income $ 233,400

Non-Operating - Interest 10,000

Total $ 243,400



Expenditures:

Department of Community Development

Winchester Building $ 154,400

Total $ 154,400

Debt Service -

Principal $ 60,900

Interest 44,500

Total $ 105,400

Renewal/Extension 26,200

Grand Total $ 286,000



Cash/CE $ 174,900



SOLID WASTE DISPOSAL

ENTERPRISE FUND



Cash/CE $ 3,049,000

Revenues:

Operating -

Charge for Services $ 2,422,800

Fines/Forfeitures 8,000

Sub-Total 2,430,800



Non-Operating -

Interest $ 100,000

Sub-Total $ 100,000

Total $ 2,530,800



Expenditures:

Department of Public Works -

Sanitation $ 1,509,100

Renewal/Extension 709,800

Total $ 2,218,900



Capital Projects 963,300

Grand Total $ 3,182,200

Cash/CE $ 2,397,600



REVOLVING LOAN

ENTERPRISE FUND



Cash/CE $ 267,000

Revenue:

Non-Operating - Interest $ 14,000

Total $ 14,000



Expenditures:

Internal Services $ 1,100

Total $ 1,100



Cash/CE $ 279,900



EMPLOYEE MEDICAL BENEFITS

INTERNAL SERVICE FUND



Cash/CE $ -0-

Revenue:

Operating -

Charge for Services $ 3,057,500

Total $ 3,057,500



Expenditures:

Department of Personnel

Employee Insurance $ 3,057,500

Total $ 3,057,500



Cash/CE $ -0-



COUNTY INSURANCE

INTERNAL SERVICE FUND



Cash/CE $ 118,000

Revenues:

Operating-

Intergovernmental Revenue $ 7,900

Charge for Services 577,100

Total $ 585,000



Expenditures:

Department of Finance - Property Insurance $ 585,000

Total $ 585,000



Cash/CE $ 118,000



ADMINISTRATIVE SERVICES

INTERNAL SERVICE FUND



Cash/CE $ -0-

Revenues:

Operating - Charge for Services $ 1,083,600

Other Finance Services 300

Total $ 1,083,900



Expenditures:

Department of Finance -

Director $ 116,000

Accounting 203,100

Budget 50,800

Purchasing 52,900

Department Total $ 422,800



Department of Information Resources -

Operations $ 340,100

Department Total $ 340,100



Department of Personnel -

Operations $ 255,100

Department Total $ 255,100



Special Projects 6,700

Audit 59,200

Grand Total $ 1,083,900



Cash/CE $ -0-



VEHICLE MAINTENANCE

INTERNAL SERVICE FUND



Cash/CE $ -0-

Revenue:

Operating - Charge for Services $ 244,000

Total $ 244,000



Expenditures:

Department of Public Works - Fleet Maintenance $ 244,000

Total $ 244,000



Cash/CE $ -0-



Motion by Commissioner Lynn, seconded by Commissioner Lyde, to accept the budget as presented. Motion passed 4-3, with Commissioners Tullos, Strickland and Miller voting against.



Motion by Commissioner Lynn, seconded by Commissioner Miller, to adjourn to Executive Session. Unanimous.



Back into Regular Session



No action taken in Executive Session.



Chairman Hardman said he wanted to clarify a couple of matters. One, that in all likelihood, based on the Budget adopted here tonight, there will be a millage decrease of approximately 10%. Secondly, in conversations with the School Board, it is very likely that they, too, will have a millage decrease.



Motion by Commissioner Lynn, seconded by Commissioner Miller, to adjourn. Unanimous.