AGENDA and MINUTES
REGULAR MEETING, BOARD OF COMMISSIONERS,
GLYNN COUNTY, GEORGIA, HELD TUESDAY
JULY 18, 1995, AT 6:00 P.M.
PRESENT: Jack Hardman, Chairman
Milton Lynn, Vice Chairman
Commissioner, Virginia Gunn
Commissioner, Gladys Martin-Lyde
Commissioner, James E. "Sonny" Miller
Commissioner, Robert E. Strickland
Commissioner, Fred Tullos
ALSO PRESENT: Lee Gilmour, County Administrator
Gary Moore, County Attorney
Cynthia J. McKinley, County Clerk
STAFF PRESENT: Chief Carl Johnson Dan Reuter
Chief Carl Alexander Robert Benson
Charles Lewis Cynthia Williams
Dave Bandy Ellis Carter
Capt. Jack Hopper Gary Moore
INVOCATION by Reverend Ray Garner
PLEDGE OF ALLEGIANCE TO THE FLAG
POINT OF PRIVILEGE
Reverend Ray Garner, Buckingham Place Church of God, relative to letter of no objection for HUD project.
Motion by Commissioner Lyde, seconded by Commissioner Strickland, to sign letter of endorsement for HUD project. Unanimous.
APPROVAL OF MINUTES
Approve Minutes of Regular Meeting held Tuesday, June 13, 1995.
Approve Minutes of Regular Meeting held Thursday, June 15, 1995.
Approve Minutes of Called Meeting held Monday, June 19, 1995.
Approve Minutes of Called Meeting held Tuesday, June 20, 1995.
Approve Minutes of Called Meeting held Wednesday, June 21, 1995.
Approve Minutes of Called Meeting held Thursday, June 22, 1995.
Approve Minutes of Called Meeting held Wednesday, June 26, 1995.
Motion by Commissioner Lynn, seconded by Commissioner Strickland, to approve the Minutes of June, 13, 1995, subject to corrections, and to defer approval of the rest until a later time. Unanimous.
CITIZEN COMMITTEE REPORTS
Mr. Gary Moore brought the Commissioners up to date on a couple of projects that were not in the briefing books, and said he would be happy to answer any questions regarding his written report.
Chairman Hardman stated there were some Boy Scouts attending the meeting, and asked that they introduce themselves and explain why they were here. The Scout Master introduced the three Scouts, stating they were from Troop 248 on St. Simons, and were working on their Citizenship Merit Badge. Part of the requirement to obtain the badge was to attend a meeting and meet the officials there.
Cynthia Williams distributed a packet of information regarding services of the Glynn County Recreation Department. Ms. Williams also gave update on some ongoing maintenance issues.
Chairman Hardman said he had been contacted by Donnie Cofer, who is a member of the St. Simons Rotary Club. Mr. Cofer said that if they could get some cost estimates on putting a crossover near the Pier, they would be interested in helping with same. Ms. Williams informed the Commissioners that Ray Richard, County Engineer, was working on that right now.
Commissioner Miller asked about new fencing at Mallory Park. It was his understanding that the fence should have been rubber coated. Commissioner Miller stated extra funding was approved to have this done, and it should be done after the fact, if possible.
Coastal Area Agency on Aging
Authorize entering into an agreement with the Coastal Area Agency on Aging. Deferred from July 6, 1995 meeting. Mr. Gilmour stated that we had been asked to renew the agreement for a period from July 1, 1995 to June 30, 1999.
Motion by Commissioner Lyde, seconded Commissioner Strickland, to renew the agreement. Unanimous.
Legal Services in Public Defender's Office.
Award of contract to Mr. Yancey for legal services in the Public Defender's Office. Deferred from July 6, 1995 meeting. Mr. Gilmour stated this item should be deferred to finance.
Motion by Commissioner Lynn, seconded by Commissioner Miller, to defer. Unanimous.
Status report on sanitation service inquiries. Commissioner Gunn asked where Becky Rowell was, and said in the future she should be here when there is discussion regarding her department. Mr. Gilmour passed out his response to the questions asked at Public Hearing regarding the $40 fee.
Commissioner Lynn said we were talking about littering on the highway. Not litter on people's property. Commissioner Gunn asked where Carl Alexander was, and wanted to know why the laws were not being enforced regarding littering. Discussion ensued.
Motion by Commissioner Miller, seconded by Commissioner Strickland, for County Administrator to give direction to all County personnel, but especially those in law enforcement, for the enforcement of littering laws. Unanimous.
Mr. Gilmour next gave the Commissioners a breakdown of the cost of sanitation collection for FY 95, in justification of the necessity of imposing the $40 fee.
Motion by Commissioner Gunn, seconded by Commissioner Strickland, for Mr. Gilmour to send out a letter to all sanitation subscribers stating "Everything you ever wanted to ask concerning the $40, but were afraid to ask". Unanimous.
Facility Rental Rates
Recommendation for facility rental rates. Mr. Gilmour stated that this item needs to be deferred to Finance.
Motion by Commissioner Lynn to defer, seconded by Commissioner Tullos. Unanimous.
Length Reduction of Commission Meetings
Proposals for reducing length of Commission Meetings. Commissioner Strickland recommend that we have set the meeting cut off time at four hours. The cut off time will be 10:00 pm for regularly scheduled items. At that time the Commissioners will go into Executive Session, if necessary, but will set a called meeting time for the unfinished items.
Commissioner Lyde thinks people start beating things to death, and should be limited to the number of times they can appear before the Commission. She stated that a lot of people begin to showboat, and this should be regulated. Commissioner Lyde said that all items should be directed through the Chairman.
Commissioner Lynn stated he thinks Department Heads should go directly to the County Administrator with their items. If it's necessary to bring the issue before the full Commission, it should be done as an agenda item.
Chairman Hardman stated that all the suggestions presented tonight were very good ones and should be considered. He agrees with Commissioner Lyde's suggestion that all items should be directed through the Chairman. Chairman Hardman offered several other suggestions. He invited all of the Commissioners to call him at home throughout the week if they have further suggestions. At that time they would sit down and come up with a plan to be presented at the next meeting.
Boys and Girls Club of Brunswick/Glynn County
Consider endorsing application of Boys and Girls Club of Brunswick/Glynn County to apply for a block grant through federal crime funding to enhance their facilities and programs. No matching funds are being requested from County.
Motion by Commissioner Miller seconded by Commissioner Lynn to send letter of endorsement. Unanimous.
Consider Piping Petition for Mike Pasquel and Irvin Allen.
Motion by Commissioner Lynn, seconded by Commissioner Miller, to approve piping petition. Unanimous.
CDBG Grant for Community Crafters
Jackie Davis addressed the Commission explaining what Community Crafters needed from the County. Much discussion ensued regarding what was required to apply for the grant, and what the County was willing to do as far as being a endorser for the entire $15,000 application amount, and also whether or not the County would contribute any money towards the project.
Motion by Commissioner Miller to proceed with the grant application in the amount of $15,000, and have a second agreement with Community Crafters that they will provide $10,000 of the money from other sources and the County will contribute $5,000. seconded by Commissioner Lyde. Motion failed 2-4-1, with Commissioners Miller and Lyde voting in favor of the motion; Commissioners Tullos, Strickland, Lynn, and Hardman voting against; and Commissioner Gunn abstaining.
Motion by Chairman Hardman, seconded by Commissioner Strickland, to proceed with grant applications in the amount of $15,000, and have a second agreement with Community Crafters that they will obtain the full $15,000 from other sources. Unanimous.
Ms. Bessie Fulks addressed the Board of Commissioners regarding community clean up. Ms. Fulks stated that she lived at 1900 Denver Street, Brunswick, and illustrated through pictures and narrative the deplorable conditions of her neighborhood with regard to trash being dumped there. She would like to request that the County to clean up the right of way, and give her something a little more pleasant to look at.
Chairman Hardman thanked Ms. Fulks for her presentation and assured her that something would be done immediately to rectify the situation.
Review and adoption of the Board of Commissioner's FY 96 Operating Budget.
Motion by Commissioner Strickland, seconded by Commissioner Lynn, to defer action until the August 3, 1995 meeting. Unanimous.
Discuss reconsideration of number of false alarms on the Alarm Ordinance. Chairman Hardman thinks that the Ordinance should allow for four false alarms, because of our severe storms in this area and other extenuating circumstances. The fifth false alarm should be fined. It is this the wish of the Commission to have the Police Chief get together with the County Attorney and draw up new agreement.
COMMISSIONER URGENT AND EMERGENCY ITEMS
Commissioner Gunn stated that she had been contacted by an upset merchant because the Putt-Putt was selling Italian shave ice. The County Attorney said that they have a license to sell soft drinks, and this was considered a soft drink.
Commissioner Gunn also read a letter from Woody Woodside with a suggestion from a citizen that the left lane of the toll booths on the Causeway be designated for decals only, in an effort to expedite traffic. All other booths would be for both cash and decal.
Motion by Commissioner Gunn, seconded by Commissioner Strickland, to have Keith Flanagan handle this matter. Unanimous.
Commissioner Lyde stated that she needed a letter of support to NACO for them to obtain a grant for HIV.
Motion by Commissioner Lyde, seconded by Commissioner Miller, to send letter of support. Unanimous.
Chairman Hardman stated that he had a letter from Michael Plant, Director of Local Government Audits, saying our audit was good.
Commissioner Strickland asked Mr. Bandy and Mr. Gilmour if they were prepared to have the evaluations of the Police Department employees finished by September, so the rest of the county employees could be done at that time.
Mr. Bandy responded that that was his commitment.
Commissioner Strickland commented about the bold statements regarding consolidation in the newspaper and asked if the County was up to date to deal with the situation.
Mr. Moore stated it can be done under the general law.
Commissioner Strickland asked for a progress report on the ditch located behind Transvilla Mobile Home Park.
Commissioner Strickland asked for an up date on speeding in the Glynn Marsh Subdivision.
Chief Alexander stated they do have a big problem. Officers from his department have already written over 50 tickets.
Mr. Flanagan stated they have considered installing 4 way stop signs. Traffic counters are to do an increased study. 4 way stop signs are not recommended at this time.
CHIEF OF POLICE ITEMS
FIRE CHIEF ITEMS
Report on tire fire. The fires were intentionally set. 5 fire fighters were injured, though none seriously.
Commissioner Miller suggested an individual letter of thanks and appreciation, from the Board of Commissioners, be sent to all EMS and volunteer fire fighter who assisted during the fighting of the fire
PUBLIC WORKS DIRECTOR ITEMS
Mr. Flanagan stated he is still in the process of trying to obtain funding for 2 (two) projects. For the widening of the Glynco Parkway, Mr. Flanagan requested authorization to write a letter to the Department of Transportation requesting a contract.
Motion by Commissioner Strickland, second by Commissioner Miller giving Mr. Flanagan authorization to write the Department of Transportation regarding a contact for the Glynco Parkway. Unanimous. Commissioner Lyde was not present during the vote.
Mr. Flanagan asked if the $180,000 left from the "L Street" fund would be available as the County's share to go into the Airport Road project.
Mr. Strickland stated he would like to give Mr. Flanagan authorization to do further study.
Motion by Commissioner Strickland, second by Commissioner Miller, that Mr. Flanagan do further study to see what agency will contribute to the funding of the project and potential funding source. Unanimous. Commissioner Lyde was not present during the vote.
Commissioner Miller asked if the receiving of the 145 acres from Union Camp was dependant upon the paving of the airport road.
Chairman Hardman asked Mr. Gilmour if there is money in a reserve fund that could be used for this purpose.
Motion by Commission Strickland, second by Commissioner Miller, to amend the previous motion to commit up to $200,000 out of Reserve Fund, after going through the process, subject to approval after a public hearing set for August 3, 1995. Unanimous.
Mr. Flanagan requested authorization to proceed with the engineering consultant, Jordan, Jones and Goulding to complete negotiations for the railroads on MLK.
Motion by Commissioner Miller, second by Commissioner Tullos, authorizing Mr. Flanagan to use the Engineering consulting firm of Jordan, Jones and Goulding to complete negotiations with the railroads. Unanimous.
WATER AND SEWER ITEMS
Mr. Benson reported of no complaints of low water pressure and both tanks were full.
EPD design staff looked at treatment plant. St. Simons and I-95 plants were toured.
Construction on the Kingsway water main should begin shortly. Traffic control plan has been submitted and utilities have been flagged.
Mr. Benson invited all Commissioner to attend weekly staff meeting.
Mr. Gilmour provided to the Board a copy of a response to a proposal to Epworth by the Sea regarding tying into County's waste water system. They agree to pay connection fees, and other conditions of the agreement.
Motion by Commissioner Miller, second by Commissioner Gunn, to enter into an agreement with Epworth by the Sea tying into the County's waste water system. Unanimous.
Authorize Coastal Georgia RDC to administer the CDBG grant subject to the agreement in the contract going forward as proposed.
Motion by Commissioner Lyde, second by Commissioner Lynn , to authorize RDC to administer CDBG grant subject to the agreement in the contract.
Authorize as a sole source item the terminal servers for Criminal Justice computer system.
Motion by Commissioner Lynn, second by Commissioner Lyde, to authorize installation terminal servers for Criminal Justice computer system. Unanimous.
COUNTY ATTORNEY ITEMS
Motion by Commissioner Miller, second by Commissioner Tullos, to accept $700 payment from Robert and Patricia Burns as satisfaction for 3 tax deeds. Unanimous.
Proposal submitted by Ms. Curry to exchange with the County property known as the old tract of Buck Swamp Road located at the intersection of Highway 17, for property that includes the additional width of Buck Swamp Road going all the way back from 176 feet west of Myers Hill Road back to the intersection of Highway 17. Value of the property owned by the county is $2,000. The value of the property owned by Ms. Curry is $23,000.
Mr. Moore asked the Board for a motion to approve authorization to advertise, for 4 weeks regarding the property exchange, and direct staff to take the steps necessary to effect the exchange. Also, authorize the Chairman to sign the necessary deeds relating to the exchange.
Motion by Commissioner Miller, second by Commissioner Lynn, authorizing staff to begin the process for the property exchange. Unanimous.
Motion by Commissioner Lynn, second by Commissioner Strickland to adjourn into Executive Session. Unanimous.