MINUTES

REGULAR MEETING, BOARD OF COMMISSIONERS,

GLYNN COUNTY, GEORGIA, HELD THURSDAY

APRIL 20, 1995, AT 6:00 P.M.



PRESENT: Chairman, Jack Hardman

Vice Chairman, Milton Lynn

Commissioner, Virginia Gunn Commissioner, Gladys Martin-Lyde

Commissioner, James E. "Sonny" Miller

Commissioner, Robert E. Strickland

Commissioner, Fred Tullos



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Pamela J. Barton, County Clerk



STAFF PRESENT: Dan Reuter

Ray Richard

Charles Lewis

Cynthia Williams

Chief Carl Alexander

Dave Bandy

Lt. Hopper

Chief Carl Johnson

INVOCATION - Given by Reverend C. Stanley Luke.

PLEDGE OF ALLEGIANCE TO THE FLAG





APPROVAL OF MINUTES



Commissioner Gunn set forth corrections in the minutes.



Commissioner Strickland noted that he had requested revisions to the minutes directly from the Clerk.

Motion by Commissioner Lynn that minutes from the 4/6/95 meeting be approved subject to any revisions, second by Commissioner Miller. Unanimous.



Motion by Commissioner Lynn to approve the corrections to the Minutes of the Regular Meeting held Thursday, March 16, 1995, second by Commissioner Strickland. Unanimous.



Support for Glynn County's Council on Child Abuse



Lorraine Dusenbury and Cheryl Capers presented blue ribbons to the Commissioners in support of Georgia Child Abuse Prevention Month. Ms. Capers stated that the blue ribbon campaign represented that the Board supported programs against child abuse in the County. The Commissioners were presented with a blue ribbon representing their support of this program for children. She introduced additional members of the group who were present including: Carol Wentworth, Missy Poppell and Melissa Walker.



Chairman Hardman thanked them for coming and also told them that their work in the community was appreciated.



Motion by Commissioner Miller in support of this group, second by Commissioner Lyde. Unanimous.



Plaque presented to Mr. Cowman



Chairman Hardman introduced Mr. Cowman as an active member in government for several years.



Chairman Hardman read a Proclamation in honor of Mr. Cowman as follows:



"WHEREAS, W. H. (BILL) COWMAN IS RECOGNIZED AS AN OUTSTANDING CITIZEN OF GLYNN COUNTY FOR HIS TWENTY-ONE YEARS OF DEDICATED PUBLIC SERVICE ON THE GLYNN COUNTY PLANNING COMMISSION AND THE GLYNN COUNTY ZONING APPEALS BOARD AS WELL AS VARIOUS OTHER BOARDS AND COMMITTEES ON THE COUNTY AND STATE LEVEL; AND



WHEREAS, IT IS FELT THAT BILL COWMAN DESERVES THE APPRECIATION OF THE BOARD OF COMMISSIONERS FOR HIS SERVICE ON BEHALF OF GLYNN COUNTY CITIZENS;



NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED BY THE BOARD OF COMMISSIONERS, GLYNN COUNTY, GEORGIA, IN REGULAR MEETING ASSEMBLED THIS TWENTIETH DAY OF APRIL, 1995, THAT WE PRESENT TO BILL COWMAN THIS RESOLUTION COMMENDING HIS MANY YEARS OF SERVICE ON BEHALF OF GLYNN COUNTY CITIZENS.



BE IT FURTHER RESOLVED THAT A COPY BE PUBLISHED IN THE OFFICIAL MINUTES OF THE BOARD OF COMMISSIONERS, GLYNN COUNTY, GEORGIA, AS A RECORD OF HIS PUBLIC SERVICE.



IN WITNESS WHEREOF WE SET OUR HAND AND SEAL THIS 20TH DAY OF APRIL, 1995.



BOARD OF COMMISSIONERS



Chairman Hardman presented the plaque and proclamation to Mr. Cowman. Mr. Cowman thanked everyone for coming and invited the assembly to his home to see all the awards that had been bestowed on him during his service to the County. He spoke of several matters which he had been involved in regarding County matters.



Insert



Chairman Hardman introduced Mr. Ed Nicholson who was a past Chairman of the Glynn County Board of Commissioners.

CITIZEN COMMITTEE REPORTS



Interagency Criminal Justice Task Force



Chairman Hardman stated that the committee had met on April 3, 1995 and the following items were discussed:



The Sheriff discussed the addition of 32 beds to the jail with the approval of Federal Court;



Judge Williams announced that she was beginning a Night Court in an effort to help the jail crowding situation to deal with first time offenders; and



That the Task Force had voted on an item with respect to Coastal Corrections; State Court Judge Orion Douglass was not present at the meeting. He had voiced some objections to that action and requested that this matter be deferred to a later date.



Motion by Commissioner Strickland to defer, second by Commissioner Lynn. Unanimous to defer.



Airport Commission



Mr. Gary Moore asked the Board if they had any questions concerning the Airport Commission report.



Commissioner Lyde asked Mr. Moore what percentage of the land had been used for aviation purposes? Mr. Moore responded that it was not a percentage that it was that portion of the airport that has access to the airfields and airport runways. He also stated that those portions of the land blocked from the air field by roads could be used for non aeronautical purposes.



Commissioner Gunn stated that she had seen 38 airplanes in a three hour period on the Island. She suggested that the airport charge landing fees. She stated that people you can afford to fly into a private airport can also afford to pay a landing fee. Commissioner Gunn gave the Bahamas as an example for charging a landing fee. She stated that she did not know much about airports but couldn't help but add up the money as the planes came in.



Mr. Moore stated that part of the traffic was a festival in Lakeland Florida, Fun in the Sun. Mr. Moore stated that he would check, but he felt that the pilots were paying an aviation tax on fuel and we could not charge a landing fee.



Recreation Board - Mr. Gerren presented a copy of the proposed Recreation Board bylaws as revised. The bylaws are attached hereto as Exhibit "A".



Ms. Williams stated that she would present some opportunities to the Board. She stated that a group known as The Coastal Area Bow Men had been using the Blythe Island Regional Park. They had requested to be allowed to drill a well at the park. The price quoted them for the well by Woodrow Sapp was $2,250.00. Ms. Williams stated that this had been one of the priorities for the park and their doing this would save the County money. She stated that this would allow the park to accommodate up to 4500 people. The group, however, had asked that the County provide the electrical power to the well. Ms. Williams stated that the park currently had two wells. She stated that this additional well would accommodate any improvements set forth in the Master Plan. Ms. Williams stated that the County's cost for electrical service would be approximately $500.00.



Motion by Commissioner Miller to approve, second by Commissioner Lyde. Unanimous.



Ms. Williams stated that she had one more item which would involve the Tree Board. She stated that Mr. Dobson would be handling that matter.



Insert



Commissioner Gunn stated that 3 or 4 little children had called her regarding not being placed on a baseball team. Commissioner Gunn wanted to know if they would get to play.



Ms. Williams responded that the teams were checked on daily to verify if a space was available for them.





Tree Advisory Board



Mr. Dobson stated that his group had discussed a hickory tree at Selden Park. The group had agreed not to remove the tree. He stated that the pool had been built near the tree and that the tree loses its leaves once a year. He stated that a swimming pool cover had been included in the Master Plan for Selden Park. He felt the best plan would be to purchase the pool cover, the value of the tree had been placed at over $500.00. He asked the Board for approval in obtaining a pool cover; he also stated that bids would have to be obtained.



Chairman Hardman stated that this would not become a problem until fall. Chairman Hardman suggested that this be covered in the recreation budget.



Commissioner Miller suggested that we try to obtain the best price prior to purchasing the cover.



Mr. Gilmour stated that this would be included in the budget process.



Mr. Dobson stated that he had received a letter from John Nixon, head of the Georgia Forestry Commission. The letter was one of congratulations to the Tree Board for their accomplishments. Mr. Nixon thanked the group for their dedication in the community. Mr. Dobson stated that the first seminar would be held on May 9th at 9:00 a.m. He asked that any people who would be involved with trees in any way be in attendance.



Commissioner Gunn also requested that those persons in Public Works responsible for tree trimming be allowed to attend the seminar.



Mr. Gilmour stated that anyone in the County involved with trees would be allowed to attend.



Mr. Dobson said that he had been contacted by people who wanted to dedicate trees in memory of loved ones. Mr. Dobson had discussed this with Mr. Gilmour who suggested that his group come up with a set of guidelines to be used for this purpose. He stated that these would be brought to the Board for final approval.



Mr. Dobson also set forth that his group supports Public Works' budget for equipment to maintain and trim the County trees. He stated that the trees in the County were in bad shape. He stated that their goal was a 3 to 5 year plan to obtain everything needed.



Planning Commission



Mr. Stewart stated that the GIS system was up and running. He stated that Mr. John Farley was on board. He also stated that they would be working on the revisions to the bylaws.



Pension Committee



Commissioner Tullos stated that the committee had two recommendations for the Board:



Commissioner Tullos brought up the selection process for appointments to the committee, the recommendation being that the Personnel Director conduct a non binding employee preference pole with representatives to be appointed by the Board's own pension administration committee. The vote was 8 for, 1 against and one abstention.



Commissioner Tullos stated that Mr. Gilmour had reasons why he had voted against this method for appointment. He stated that there were two persons in general government who had applied for one slot, one was currently on the committee, there were two persons from public works that had applied for one slot, there were three persons from public safety applying for two slots, one from the Sheriff's Department and two from the fire department. Commissioner Tullos stated that there could only be one employee from each department.



Mr. Gilmour stated that there were two major issues: the continuation of those people who had served on the pension committee, two incumbents had offered their services once again, the other item was this could be construed as a popularity contest which could put one department against another. He stated that last time there was a broader range of employees to choose from. He felt it would not be appropriate to get in a voting contest between departments. He felt that there could be conflict because of the fact that two firemen had applied. A non binding pole by employees may result in the Board making a decision and employees would not feel that they felt the employee decision was a good one.



Chairman Hardman stated that he was going to go along with Mr. Gilmour's decision. Commissioner Gunn agreed.



Motion by Commissioner Tullos to approve the method chosen by the committee. No second to the motion, motion fails.



Motion by Commissioner Strickland to adopt Mr. Gilmour's plan, second by Commissioner Lynn. Unanimous.





Mr. Tullos presented the following motion for consideration:



"Recommendation from the Pension Administration Committee to amend the pension plan to allow the Sheriff and the Clerk of State Court to retire at age 55 with full benefits consistent with State law for other peace officers and clerks of court and to authorize the Chairman of the Glynn County Board of Commissioners to sign an amendment to the pension plan for this purpose. Commissioner Tullos stated that this had been discussed and evidently there was some legislation or some action that had allowed the Board to do this because it was coming back to the Board for approval.



Chairman Hardman stated that as a matter of record to the Commission our previous Sheriff had no desire to be a part of the pension plan, our current Sheriff was a part of the pension plan for 14 years if his memory served him correctly and our clerk of State court is not represented by a pension anywhere and other court clerks can retire at age 55. He stated that this Commission had already approved them being a part of the pension program and the motion was to allow them to retire at age 55. You may also recall that one of the conditions placed on them was that they bring their own money and the State Court has seen fit to raise their fees by $2.00 per item which would generate at least $30,000 a year if their business stays steady and more than that if it goes up. He set forth that this would be more than enough to support them so it should not be any burden on the County.



Mr. Miller seconded the motion but it was not acted on at that time.



Mr. Miller then asked if the Sheriff would have to be in office? He didn't know how old he was. Suppose he got out of office, he got beaten before 55 when he asked if when he turned 55 would he automatically get a pension for whatever he is entitled to? When he is out of office is he through adding to it?



Chairman Hardman responded that was exactly what would happen because he was already vested.



Commissioner Miller asked he doesn't have anything else with the State or anybody?



Chairman Hardman responded that the Sheriff had the Sheriff's Association which he paid into just as the police officers have the peace officers association which they pay into.



Commissioner Lyde added, that the same held true for the Clerk.



Chairman Hardman verified that the same held true for the Clerk.



Commissioner Miller stated, that they were not double dipping.



Chairman Hardman stated that the Clerk did not have any sort of private fund.



Commissioner Lynn asked, what about the rest of the employees? Are they treated the same way?



Chairman Hardman responded that the police were treated the same way and the other court clerks are treated the same way through a State plan, 55 eligible.



Commissioner Strickland then stated that the only thing he was looking at was that this department had a means of raising funds, like $2.00 per case or what not but how about other County employees? Are these folks on our county pay plan now?



Chairman Hardman responded that they were both constitutional officers but that they were on the County pay plan.



Commissioner Strickland asked if the Board would have to look at what happened countywide even though other departments didn't have the funds to come up with $2.00 here and $2.00 there verses the State which had the funds the ways and the means to come up with $2.00. He also stated that the Board would not want to discriminate in house in County government. Had it been considered that this wouldn't happen?



Chairman Hardman responded, that he thought this had been considered and he didn't believe the Board would be doing that; he thought the precedent was already set that peace officers could retire even Federally at age 55 and that the Sheriff was certainly some sort of peace officer; he stated that the precedent had already been set also that other court clerks could retire at 55.



Commissioner Lynn stated that if Congress put the term limit in where you could only serve a certain time he felt this wouldn't help anyway and the Board would just be barking up a tree.

Chairman Hardman stated that it would not impact the Board greatly then, it would not have a negative effect on the Board and then again he reminded the Board that these folks were bringing their own money.



Commissioner Strickland stated that these folks had to be watched because he didn't mind helping where the Board can help but the folks now in our county government that can retire at 55 were certified police officers. He asked if the Clerk was a certified police officer?



Chairman Hardman responded, no sir he was not but that the Superior Court Clerk could retire at age 55 and he was not a certified police officer and he also said that there was State legislation that has been passed to support this.



Commissioner Lynn then stated that the ones that were retiring at age 55 were supposed to be in a highly stressful job. He asked what was highly stressful about a clerk over there or as far as that went the Sheriff?



Chairman Hardman stated he could not answer that question but the precedent was there. The Sheriff's deputies could very clearly retire under our pension system at age 55.



Commissioner Lynn then stated that they were out there traveling all over the world with prisoners and that was a highly stressful job.



Chairman Hardman stated, he thought if it applied to one person it would have to apply to most of them.



Commissioner Lyde added that ultimately the Sheriff was responsible and that his was a very stressful job.



Commissioner Lynn added, ultimately he ran for that job though.



Commissioner Lyde said yes he had.



Chairman Hardman added that the reason that it was probably not already done was because the previous Sheriff when the plan was organized did not wish to be part of the pension plan. Chairman Hardman stated that the Sheriff would not talk to the Board for over 4 years.



Commissioner Lynn then said that being part of the pension plan was no problem but retiring at 55 with full retirement was.



Commissioner Miller asked if that meant he could start drawing full retirement at age 55? He asked if he would get the same thing he would have gotten at age 65?



Chairman Hardman stated that the way the police were set up and the way the other clerks were set up was that they could draw a full retirement at age 55.



Commissioner Miller asked if the Board was giving them 10 years?



Chairman Hardman stated that the Board gave them 10 years over other employees.



Commissioner Miller asked, suppose they've only been in the office for one or two terms?



Chairman Hardman then stated that person would draw a minuscule amount?



Commissioner Miller then asked even with the ten years added?



Chairman Hardman stated that he thought the Sheriff already had 14 years.



Commissioner Miller stated that the Board should forget about him and not be personal by naming the Sheriff, let's say whoever is in the Sheriff's chair at that time.



Chairman Hardman stated suppose Milton was elected at age 50 and chose to retire at 55 he would get 10% of his salary as a retirement benefit now if he were elected at 51 and chose to retire at 55 he would not even be vested in the pension plan. He would have a defaulted value even there.



Commissioner Tullos stated that somebody would fall in the regular vesting schedule under the pension plan. If they were there one year they would only have one year of contribution to retire with.



Mr. Moore stated that you start partial vesting in your third year. He then added if someone served a full term they would be partially vested to some extent. Now he said the longer you stay the more your vesting percentage was and the greater your pension would be.



Commissioner Miller stated that the Board didn't need to be like Congress and have 42 ex-sheriffs out there drawing money.



Commissioner Lynn asked, didn't we create the 55 because of highly stressful jobs?



Chairman Hardman responded that he was sure that was factored into it.



Commissioner Lyde stated that they were all public safety.



Gilmour rebutted they were not all public safety, only police officers were public safety.



Chairman Hardman asked of there was any further discussion.



Motion by Commissioner Tullos, at the recommendation of the Pension Committee to amend the pension plan to allow the Sheriff and the Clerk of State Court to retire at age 55 with full benefits consistent with State law for other peace officers and Clerks of Court and to authorize the Chairman of the Glynn County Commission to sign an amendment to the pension plan for that purpose, second by Commissioner Miller. Commissioners Lyde, Tullos and Hardman for, Commissioners Lynn, Strickland and Miller against, Commissioner Gunn Abstained. Motion fails.



Motion by Commissioner Tullos that the pension committee recommended to the Board of Commissioners that the $2.00 in additional fine per transaction that is handled through the State Court be earmarked for the pension plan commencing February 1, 1995 due to the addition of the State Clerk and Sheriff in the plan. (Not acted on at this time)



Chairman Hardman said the motion was to include the $2.00 fee tacked on to the State Court actions as ordered by the Judge to make sure that money goes to the pension plan which is where it was intended to go verses the general fund to keep it there rather than a part of it filtering down. The amount needed to fund the Sheriff and Clerk would be in the range of $6,000 to $8,000 and at least $30,000 would have come in as a windfall to the pension plan.



Commissioner Lynn said we would be like the government of the United States paying for presidents out there that weren't doing anything.



Chairman Hardman stated in this case violators would be the payers.



Motion by Commissioner Tullos that the pension committee recommended to the Board that the $2.00 in additional fine per transaction that was handled through the State Court be earmarked for the pension plan commencing February 1, 1995 due to the addition of the State Clerk and Sheriff in the plan, second by Commissioner Lyde. Unanimous.

Recommendation that bids be rejected for rebuilding of transmissions



Consider recommendation that all bids be rejected and authorize staff to revise the bid specifications to include the use of designated used parts and to re-bid the rebuilding of transmissions for the fleet garage.



Motion by Commissioner Lynn to reject bids, second by

Commissioner Lyde. Unanimous.



Insert



Commissioner Gunn brought up the issue of Smile Gas. She asked if this matter could be handled at this point in the meeting or at 7:30 p.m. rather than at the end of the meeting.



Mr. Gilmour reminded the Board that they had asked for a report regarding the access on Holly Street.



Mr. Richard proceeded with this matter. He set forth that Smile Gas had gone through the site plan process. He set forth that there were currently two curb cuts on Frederica Road. He stated that the reason he had implemented a curb cut on Holly Street was with the large fuel transport trucks in mind. He stated that he allowed the curb cut, but kept it as close to Frederica Road as he could. He also stated that this facility necessitated a turn lane on Frederica Road. He also set forth that some of the sidewalk in the area would have to be relocated. Mr. Richard felt this was a good opportunity to see what the turn lane would look like at the developer's expense. Mr. Richard stated that he recommended the project proceed as drawn.



Commissioner Strickland stated that most of the trucks came in at night. He wanted to know if the area could be barricaded during the day.



Mr. Richard stated that the trucks were only one reason, and that it would be more convenient for residents of Glynn Haven. Mr. Richard stated that this was well within the commercial area.



Chairman Hardman asked Mr. Richard how far back the curb cut was from Frederica Road.



Mr. Richard stated that the curb cut was 120' feet from Frederica (from the center line of the curb cut).



Chairman Hardman then asked Mr. Richard how far it was from the property line to the curb cut?



Mr. Richard responded 100 feet.



Chairman Hardman then stated that they would have 75 feet of commercial buffer between the curb cut and the Holly Street neighborhood.



Commissioner Strickland stated that there would be heavy traffic using this curb cut. He stated that Smile Gas would count on this to pay their bills. He stated that the petition was evidence that the residents of Holly Street did not agree.



Mr. Fell then asked if Holly Street was designed to take the weight of an 18 wheeler?



Mr. Richard then responded that it was.



Mr. Wiederhorn stated that he had questions: he referred to prior approved turn lanes for Barnett Bank and Shaws Bounty that had been addressed with much discussion. He wanted to know how this turn lane had just slid in there. He also asked about the property for Smile Gas not being posted properly.



Mrs. Thomason then came forward to say that this curb cut would make more traffic on a very quiet street with several small children. She stated that the curb cut was quite a ways back. She stated that the curb cut was terrible for her street and would change Holly Street forever.



Mr. Strickland inquired about River Ridge Road?



Mr. Gilmour stated that the previous problem with Smile Gas on 341 did not require action on the part of the Board because Smile Gas could not get what was needed from the DOT.



Commissioner Lynn asked if the trucks could get in and out of Holly Street without the curb cut.



Mr. Richard responded that they could but not without a lot of trouble.



Mr. Tullos asked if this curb cut had been permitted?



Mr. Richard responded that this had been approved with the curb cut.



Mr. Moore stated that our ordinance did allow for the curb cut.



Commissioner Gunn stated that she did not understand the County telling this developer that he could do this without going before the Board.



Chairman Hardman stated that the Board did not approve every action taken in the County.



Mr. Gilmour stated that the developer had tried to work with the residents and they did not choose to cooperate. He stated that the developer and his actions then become the responsibility of the planning department and the county engineer who would have to formulate the best and safest plan for the residents of the County. Mr. Richard then proceeded to formulate this matter in the best way possible. He also stated that Mr. Richard had drawn this in the best possible manner for safety. The second issue in his opinion was the widening of the road. He stated that the Board had never stated that action would never be taken with respect to possible widening of Frederica Road. He stated that the engineer did the best he could to keep traffic moving.



Chairman Hardman stated that this was already in place, and wanted to know what could be done?



Mr. Moore stated that the Board could not take back what has already been approved. He stated that you cannot deny someone access with respect to their own property.



Chairman Hardman stated that he agreed with that.



Marsha McGuire stated that she resented the matter of after the fact. She said that once something is agreed upon other revisions should not be added. She stated that she resented surprises. She gave St. Simons Paint and Wallcovering as an example.



Commissioner Gunn stated that the Board was not making a recommendation, that this action had already been approved.



Chairman Hardman stated that this was the normal process, zoning, planning etc. He stated that the Board could not limit a person's access to his property.



Mr. Wiederhorn wanted to know about the turn lanes and also about the property being posted as required for the beer and wine license.



Mr. Lewis from the Finance Department stated that the appropriate posting of the notice for Smile Gas had not been done as required.



Mr. Moore stated that the property would have to be properly posted in this situation. He stated that the process would have to be complied with.



Chairman Hardman asked what it would take to cure the notice. He wanted to know why this had not been done correctly? Chairman Hardman stated that the County had an obligation to notify the public. He asked that staff do what was counted on them to do.



It was verified that Smile had not picked up their license from the Business License Office.



Hamilton Landing Final Plat



Mr. Reuter presented the matter of Hamilton Landing Final Plat for approval, he stated that the improvements had been completed as required by the County and he recommended approval.



Commissioner Gunn asked if was ok that Mr. Schroeder had not signed the document. Mr. Reuter stated that it was an oversight and the plan as set forth was the true and correct plat.



Motion by Commissioner Tullos to approve, second by Commissioner Strickland. Unanimous.



Oak Forest, Phase I Final Plat



Mr. Reuter stated that this matter would require a $33,500 letter of credit which was in place. He stated that he recommended approval.



Mr. Dobson stated that he spoke to Mr. Driggers regarding saving the trees but that the Planning Commission would not give any leeway with respect to the trees being cut down in the neighborhood.



Motion by Commissioner Strickland to approve subject to the County Attorney's review of the dedication of the Right-of-Way, second by Commissioner Lynn. Unanimous.



Indigo Point Subdivision



Release of the $200.00 grass bond for the subdivision. Mr. Reuter recommended approval.



Motion by Commissioner Lynn to approve, second by Commissioner Tullos. Unanimous.





Stafford and Chelsea Avenue Beverly Shores Subdivision



Mr. Reuter stated that the plat was approved in 1960 and these two roads were not included at that time. He stated that the roads had been completed with appropriate drainage.

Mr. Richard requested that the Board accept the dedication.



Commissioner Strickland asked if the drainage was adequate in the area.



Mr. Richard responded that it was.



Motion by Commissioner Tullos to accept the dedication of the roads, second by Commissioner Lynn. Unanimous.



DELEGATIONS



Mrs. Brown presented the matter of the Old Town Brunswick Preservation Association after being introduced by Commissioner Tullos. She presented the driving tour book as prepared by this Association. She stated that it was full of details on buildings in the historic section of Brunswick. She stated that it included business, industries and restaurants in the area. She set forth that these books could be purchased from local area merchants. She thanked the Board for allowing her to speak. She invited the Board to Lissner House for its dedication and future development as a museum of Coastal History.



Chairman Hardman asked her to introduce the members of her group that were present. She introduced Chuck and Sarah Wall, Cynthia Williams, Paul Warwick, Brad Brown and Joy and Ernie Kraft.



Commissioner Gunn asked the cost of the book and where it could be purchased.



She stated that numerous merchants in the area had the book and the cost was $4.50.



Commissioner Tullos stated that this was a good example of a partnership between the public and the City and an example of how to get things done.



Fleming Martin to request Road Change



Mr. Martin stated that the Road he was referring to was in Silver Lake Subdivision on St. Simons Island off of Frederica Road. He stated that the road was just south of the Sea Island Causeway. Mr. Fleming pointed out the location of the Welch home. He showed on the map that the streets had been dedicated, but then stated that they had never been sold to the County. The Welches had purchased the lake and the streets from Mr. Bumgartner the original developer. He stated that the street he was referring to was of no use to anyone but them.



Mr. Moore stated that Mr. Martin was requesting an abandonment of the road. Mr. Moore stated that the abandonment process would have to be implemented in order to proceed with the process.



Mr. Martin stated that he did this to familiarize the Board with this matter.



Motion by Commissioner Lynn to move forward with the abandonment process, second by Commissioner Strickland.

(Motion Withdrawn)



GC-30-94 - Property owned by Jasper Barnes, Madeline J. Wilson and Araminta Palmer, Dial Properties Agent



Request to Amend the Planned Development - General Commercial Shopping Center Zoning Text and Master Plan for Barnes Plantation, GC-3-91, to Allow Commercial and Multi-Family Residential; subject property being an 11.827 acre tract fronting 467 feet on the east side of Frederica Road, beginning 155 feet north of Fourth Avenue, lying west of Forest Park Subdivision, north of St. Simons Heights Subdivision and south of Hanover Square and M. F. Martin Tract, St. Simons Island.



Mr. Reuter presented this matter setting forth the following: the planned development will continue to have one entrance; they will retain commercial outposts abutting on Frederica Road; the application currently says that they will have 21.18 units per acre; they will have a 30 foot undisturbed buffer with an additional 10 foot landscape buffer on the east property line and a 30 foot landscape buffer on the north, south and west property line. He also stated that they would have to come back for site plan approval. He stated that there was a 50% site coverage requirement and that the developer had agreed to contribute $6,000 to upgrade the traffic signal on Frederica Road. Mr. Reuter stated that they would also be contributing 25 feet of additional right-of-way and would be participating in the bike path program. He stated that there was public water and sewer at the site.



He stated that the Planning Commission had recommended approval subject to the zoning text being amended as follows:



Section 6, Proposed Land Uses and Development Standards, C Permitted Use and Development Standards, Multi-Family Residential.



Buildings will be designed for consistency with an Island Style of Architecture.



Commercial Out-Parcels



Uses eliminated as previously stated - Indoor movie theaters, drinking establishments, private child care center, automobile service station or a retail use that allows the sale of gasoline.



A twenty-five (25) foot natural undisturbed buffer or a minimum ten (10) foot landscaped area will be maintained adjacent to Frederica Road with a minimum of one shade tree and ten (10) shrubs for every thirty-five (35) feet when development occurs.



Buildings will be designed for consistency with an Island Style of Architecture.



Add - If commercial development occurs on the property currently proposed for multi-family the previous buffer standards, as outlined in County Commission action letter of February 21, 1991, shall apply.



Add - All exterior commercial and residential lighting shall be designed and directed to allow no residual lighting on adjacent residential properties or Frederica Road.



Buffer design and plantings to be met as outlined in Section 727.6 of the Glynn County Zoning Ordinance.



A Corps of Engineers

Permit will be obtained or waived prior to request for final site plan approval and/or any requests for construction or clearance permits.



Drainage improvements be constructed as required by the County Engineer by means of construction of a storm water pump station.



All traffic improvements will be approved by the County Traffic Engineer and County Engineer.



Submit a tree survey showing all specimen trees with a trunk diameter of twenty-four (24) inches or more measured 4.5 feet up from the base be submitted with the site plan approval and prior to any requests for clearance permits.



During site plan approval which will go through the Planning Commission and the Board, size, orientation of buildings, parking lots, roads and other impervious surfaces shall be designed to minimize removal of existing trees and preserve retention of open space.



Chairman Hardman stated that he understood there had been revisions.



Mr. Galloway addressed the Board and stated that the density had been compromised to reduce the proposed density from 21, 214 units previously requested down to 162 units or a 16 unit density. He stated that based on that change a great deal of the opposition had diminished. He brought up an issue regarding the drainage. At 21 units they had proposed to install a pump station due to the drainage problem within the 75 acre drainage area. He stated that the pump station would alleviate several of the problems. He then proposed that they would like to try to work out an agreement between now and the time of site plan approval with the County with respect to cost sharing for the pump station either using the water, sewer impact fees or possibly some other arrangement that could be achieved; if something could not be worked out he stated that on site retention would take place. He stated that his group had the support of Forest Hills Subdivision. He then stated that the Planning Commission had recommended approval. He asked that the Board also approve this action with the following recommended changes: the decrease in density to 162 units and that they work to achieve a cost sharing agreement relative to the pump station between now and the time of site plan approval.



Mr. Dennis Palmer addressed the Board. He stated that he had been in construction here for 20 years and had been in the construction business for 45 years in numerous places. He stated that he had never been to a community where the building officials did not approve plans. He stated that a Planning Commission involved too many personalities. He stated that he never had to have things approved before a Board. He stated that final plans were always presented for approval prior to construction. He also stated that the goal of three people involved in a project was to make a profit. He stated that each amount was agreed upon prior to coming before a Board. He set forth that those three parties should compromise their profit for this cost. No one should have to subsidize their project. He felt that the County in this case should not subsidize this development.



Mr. Reuter stated that at site plan approval he would have more information and drainage would be approved at that time.



Mr. Enney came forward and stated that he felt this money should not come from the water and sewer fund. He stated that drainage was not a St. Simons Island water and sewer project. He objected strongly to this money being taken from the Island fund paid into by St. Simons Island residents.



Mr. Lindberg then addressed the Board on behalf of RUPA. He stated that he and his group were delighted with the decision regarding the 16 unit per acre density. He then mentioned other developments on the Island with densities below the 16 unit density agreed upon and stated that his group felt that 16 should be the maximum ceiling for density allowed at any time.



He then read from the Glynn County Zoning Ordinance, PD's specify that plans must comply with design standards and that density per acre should not exceed those set forth in the GR Districts. That density was set forth as 10 units per acre. He felt the intent of the Zoning Ordinance was to provide for use of property in a compatible manner (PGD District). He then stated that the residential requirements called for more restriction than the other districts. He stated that this would act as evidence that 16 units should be the maximum number of units allowed. He then added that the St. Simons Water and Sewer Fund would not be the appropriate place to obtain the funds for drainage costs.



Chairman Hardman then asked if this could be built at the density of 16 units per acre using detention or retention verses a pump station. Chairman Hardman then stated that he agreed with Mr. Enney that water and sewer money should not be used for this.



Mr. Richard stated that the answer would be maybe for now. Mr. Richard stated that he needed further information in order to determine if this could be done.



Chairman Hardman stated that the Board had authorized spending $50,000 or $60,000 in this area previously for drainage. He then asked Mr. Richard if the area consisted of approximately 75 acres.



Mr. Richard responded that it was approximately 75 acres.



Chairman Hardman then asked Mr. Galloway if he had any estimated cost figures for the pump station project.



Mr. Galloway responded that the cost at the high end would be $300,000.



Chairman Hardman asked Mr. Richard if he thought this was a reasonable figure.



Mr. Richard stated that he thought it was reasonable but he could not really respond accurately without further research.



Chairman Hardman stated that this was a low area with a prior problem because it was built before FEMA. Chairman Hardman stated that he wanted to do the best thing for the area. He felt that the developer was trying to improve this but at the current density the developer could not pay the total cost.



Mr. Galloway then responded that they were not asking for subsidy. He stated that in the past they were trying to pay to solve the total problem. He stated that they would contribute the funds to solve their problem, but he felt the residents would not be happy with this after they had agreed to the 21 unit density. He stated that the developer would do his fair share to solve their detention problem and just asked for the cooperation of the County.



Commissioner Strickland stated that he had driven out where the 75 acres were. He stated that there was still a problem and this action on the part of the developer would help the County solve their problem also. He stated that the pump would pull out this water and the County would not need the holding area.



Mr. Richard stated that every time the County got a rain over 2 or 3 inches there was standing water. Mr. Richard said the area was like a bowl. In order for the water to get out the water had to build up in order to flow. The pipe under Frederica was replaced with a larger pipe. He stated that the infrastructure was in place in case a pump had to be put in at a future date. He stated that a pump station would have to be used and he also suggested digging the detention pond even deeper.



Commissioner Tullos stated that they had requested two changes as set forth previously with respect to density and the pump station; he felt that the Board should not be making a decision without first hearing public comment.



Ms. Markovich addressed the Board as a resident of Alabama Street. She stated that the neighborhood did support this.

She stated that it would not be easy for a developer to meet every requirement. She stated that the developer put thousands of dollars into this. She stated that she felt sympathy for Mr. Barnes and felt that commercial development could never go in there due to too many objections. She stated that his profit was surely decreased due to his willingness to work with the residents. She spoke for the residents from 238-260 consisting of 23 homes. She stated that only 3 homeowners objected to this. One wanted no development, one who was not informed and one who opposed this. She stated that they initially had no use for the developer or the smooth talking lawyer. She set forth that the developer did everything to appease the homeowners in every respect. She stated that she disliked the idea that taxpayers were being asked to share the cost. She felt that this was only happening because of the decreased density. She stated that the drainage was the County's problem and felt that the County had an obligation to contribute to the pumping station. She stated that they still agreed with the initial density of 21 units.



Ms. Steele stated that her house abutted the property. She stated that she was speaking to protect her investment. She stated that she did not have anything against Mr. Barnes that her investment was her main interest. She stated that making retention ponds would not help. Ms. Steele just wanted to know if the County would maintain the pump station. She also felt there should be a back up to that system. She stated that drainage should be addressed prior to hurricane season and the building process. She also asked if she should have been notified of the meeting date.



Mr. Moore verified that initially she had to be notified, the County is not required to renotify of subsequent meetings.



Mr. Dobson asked if anyone had walked the property. The response was that all members had seen it. He wanted to know how much fill dirt would be brought in to the property.



Mr. Quimby stated that he was a licensed Civil Engineer and he felt Mr. Richard was a fine engineer. He stated that pumps would go out in the storms and he agreed that retention was needed. He set forth that electricity did not work in a storm situation.



Mr. Lindberg readdressed the Board regarding the drainage problem and reiterated that increased density was not the answer. He stated that zoning must be complied with and the 16 unit per acres established should remain in place.



Chairman Hardman asked Mr. Galloway to correct him if he was wrong when repeating the developers request, "We have a request to approve the project and to approve the request subject to 16 units per acre and to ask the County to agree to consider participating in the drainage."



Mr. Galloway then stated that they had an alternate plan if the County decided not to participate.



Mr. Enney stated that the Island does not have sufficient generating systems to handle the sewage problem.



Motion by Commissioner Lyde to approve with the 16 unit per acre density and contingent upon them providing the Board with a site plan that does not increase or cause a drainage problem to any other property at which time the County will agree to consider participation in the drainage system, second by Commissioner Strickland. Unanimous.



Dairy Queen Signage



Mr. Reuter presented this matter which was an appeal of a Planning Commission decision regarding the Dairy Queen sign in the village. Mr. Reuter stated that this was a case where the business had been discontinued for a period of over 60 days. The Planning Commission denied their request to replace the Village Grill sign with a Dairy Queen sign.



Mr. Moore stated that he had reviewed this. He stated that this was a case of a nonconforming use that had been discontinued for over 60 days. He said the question was if the sign had to come back for approval. Mr. Moore stated that the sign had never changed and had been nonconforming continuously. He set forth that Dairy Queen would just be changing the face of the sign.



Mr. Reuter stated that the existing sign was in the right-of-way.



Motion by Commissioner Lynn to approve the sign, second by Commissioner Lyde. Unanimous.



LIQUOR LICENSES



Consider issuance of 1995 Alcoholic Beverage License for Brogen's North, 3600 Frederica Road, St. Simons Island, GA 31522. CONSUMPTION OF LIQUOR, BEER AND WINE. SUNDAY SALES PERMITTED. Lt. Hopper recommended this for approval.



Motion by Commissioner Gunn to approve, second by Commissioner Lyde. Commissioner Lynn opposed. Approved.



Consider issuance of 1995 Alcoholic Beverage License for Harris Teeter #168, 600 Sea Island Road #19, St. Simons Island, GA 31522. PACKAGE SALES OF BEER AND WINE, SUNDAY SALES PROHIBITED.



Motion by Commissioner Gunn to approve, second by Commissioner Lyde. Commissioner Lynn opposed. Approved.



Tax Digest Items over $20,000



Mr. Don Long presented these items for consideration.



Mr. Moore asked if Freeport was involved. He asked that the Insteele Industries item be referred to executive session.



Motion by Commissioner Lynn to approve these items with the exception of Insteele Industries, second by Commissioner Strickland. Unanimous.



Ratification of decision on Baseball/Softball Uniforms



The Board was requested to approve the ratification of Baseball/Softball uniforms to next lowest bidder.

Motion by Commissioner Lynn to approve, second by Commissioner Strickland. Unanimous.



Recommendations regarding Water and Sewer to Hidden Lakes



Mr. Gilmour stated that this was a follow up on the Board's action from the last meeting. He stated that the City had said they wanted the lines underground. The Board recommended that the County take care of maintenance. Mr. Gilmour suggested that this action be reconsidered. Mr. Moore felt the City would have to agree with the County subdivision ordinance and they would have to comply with what the County required.



Commissioner Lyde stated that she thought the County was not going to deal with the City at all.



Mr. Gilmour stated that the County could not provide the service anyway so we would have to maintain them with no revenue. Mr. Gilmour stated that the County would advise the City that they would have to comply.



Mr. Moore stated that water services were not available from the County. He stated that the City would have a non exclusive on this service. He stated that all of the Franchise Agreements with the City have expired. He said that the City would have to agree with the County subdivision ordinance. Since the County could not provide water at all he felt the City should provide the services in this case. He stated that the ideal thing to do would be to get an agreement with the City regarding this service.



Commissioner Lyde asked if they would have to do what the County dictated.



Mr. Moore responded that they would.



Motion by Commissioner Miller to reverse the prior decision regarding the County maintaining services, second by Commissioner Strickland. Unanimous.



Discussion took place regarding the Commissioners ordering dinner; the public was invited to join the Board for dinner in approximately 30 minutes.



Discussion Regarding Neptune Park Golf Course



Mr. Gilmour stated that he and Mr. Moore had met with the vendors that were interested in taking over the Neptune Park Golf Course.



Mr. Gilmour stated that the specifications had been reviewed and then they came up with a list of items that needed to be addressed. He stated that they met with each of the vendors and told them that no bike rentals would be allowed, they would have to provide electricity, and would also be liable for any taxes on the property. They also discussed hours of operation and signage. Each vendor was asked to turn in their best proposal. He then added that he had two matters to present. Ms. Force's application had not made it to the final process. He stated that both vendors that had reached the final process, Mr. Hill and Links, Inc. had agreed to pay the rental amount, $10,000 for the first year and $15,000 thereafter. Both vendors agreed to pay utilities. Both vendors agreed to pay for improvements at the site. Both understood the liability insurance requirements and that they would have to pay any pending taxes. Both understood that they would have to operate as specified but with additional hours, however, 24 hour operation would not be acceptable. They also understood that County signage requirements and village signage requirements would also have to be complied with.



Mr. Gilmour stated that the most important aspect was improvements.



Mr. Moore stated that he concurred with Mr. Gilmour.



Commissioner Gunn asked why the Force proposal was chosen in the first place.



Mr. Moore stated that the proposals had changed.



Mr. Moore stated that he thought the two bids submitted were pretty much equal. Mr. Hill had proposed improvements at six holes consisting of replicas that would go with the island theme. He stated that improvements would be completed by the summer of 1996. The Links, Inc. proposal included various themes at each hole some from this area and others referring to Georgia. The Links proposal did not give a finish date.



Mr. Hill stated that he did propose over six to prevent the course from looking like an Indian burial ground. He stated he wanted to keep with the Island theme.



Mr. Cofer stated that he had good taste and would make improvements that were tasteful. He stated that he had patented a golf putting game which he had obtained a patent for. He stated he was the best person for the job.



Commissioner Miller asked the term of the lease.



Mr. Moore responded that it was a five year lease with two five year renewals.



Commissioner Miller asked if the lease could be terminated.



Mr. Moore stated that the lease could be terminated.



The Board chose to make the decision by secret ballot.



Mr. Hill addressed the Board and stated that he had submitted his proposal prior to the original cut off date of March 3rd. He stated that this deadline was published in the local paper and he had complied with that date.



Commissioner Miller asked if the bids were closed at the last meeting.



Mr. Moore stated that Mr. Hill had stated if someone was chosen who had not complied with the original deadline that he would seek legal recourse. Mr. Moore then stated that he felt the Board had rejected both bids at the last meeting because neither bid was what was asked for. The Board then asked for additional bids.



Chairman Hardman asked if the Board was on solid legal ground.



Mr. Moore stated that the Board had rejected the first set and the Board could go forward as they see fit. He said if those had been accepted the County would be getting $6,000 less. Mr. Moore stated that the Board now had two agreements that would benefit Glynn County. He stated that both parties had submitted revised proposals.



Mr. Hill then stated that he would like to correct the record to say that he would consider taking legal recourse.

He stated that Ms. Force's proposal was also submitted timely. He stated that the Board decided at the last meeting that the two original timely bids were not acceptable and then a bid was added that had not been submitted in a timely manner. He then asked the Board if that was the way they should honor their commitment?



Chairman Hardman stated that the County Attorney felt that the Board was doing the right thing.



The bid was awarded to Links, Inc. by a vote of 5 to 2.



Motion by Commissioner Gunn to accept, second by Commissioner Strickland. Unanimous.



Award of Contract to Third Party Administrator for Workmen's Compensation Program



Commissioner Tullos stated that Mr. Bandy had done an extreme amount of research on this matter. It had been narrowed down to a discrepancy $1735.00 with Mr. Bandy feeling that it would be advantageous to the Board to have a local vendor.



Motion by Commissioner Lynn to approve HRH, the local carrier, second by Commissioner Strickland. Unanimous.



Addition in position for Clerk of Superior Court



Mr. Gilmour presented this matter on behalf of Mr. Harrison who had to go out of town. Mr. Gilmour stated that Mr. Harrison felt that he needed an accountant. Mr. Gilmour stated that his office was not in our personnel system but that his budget was approved by the Board and his budget could not handle another position. He then stated that Mr. Harrison would like to change a deputy clerk position to use that as an accountant position.



Commissioner Lyde wanted to know why he felt he needed an accountant?



Mr. Gilmour stated that Mr. Harrison had planned on doing some downgrading on job classifications in his office. He stated that the account position needed to put back where it had been previously because a prior person that was hired to handle accounts had not worked out.



Commissioner Strickland asked if this should go before the personnel committee?



Mr. Gilmour stated that it would be done if the Board was going to require that. Mr. Gilmour stated that that downgrade took place in the personnel committee and the Clerk's office were not with the County personnel system and that Mr. Harrison's changes in staff are not required to go through the County personnel process.



Commissioner Strickland inquired this was being done this year and he wanted to know what would happen next year in the budget process?



Mr. Gilmour stated that he needed the person and he was swapping one process for another. A new position would come in the budget process.



Commissioner Miller said if he could do this without the Board's approval why was it being heard?



Commissioner Lynn also questioned his action?



Mr. Gilmour stated that he could do this without effecting the budget.



Motion by Commissioner Strickland to accept this trade in positions, however, he must address the Board in the next budget process to add a new position, the Board also asked that Mr. Harrison address any new positions in the budget process, the Board also asked for a memo of understanding, second by Commissioner Miller. Unanimous.



Approval of LCP Contract



Mr. Strickland stated that a Contract Plan I and II had been submitted. He stated that the Plan III Contract had been prepared but not received for review by the County Attorney. Mr. Strickland added that at 3:00 p.m. tomorrow there would be a meeting with Allied Signal regarding their involvement in the community to help with the situation.



Mr. Moore agreed that the County should hear what Allied Signal was going to say regarding LCP.



Commissioner Gunn asked Mr. Moore if he had seen the paper regarding charges being brought with respect to LCP.



Mr. Moore responded that he felt this would not have anything to do with our case.



Motion by Commissioner Strickland to defer until more information could be provided, second by Commissioner Lynn. Unanimous.



Awarding of Bid to Keystone Fireworks



Mr. Gilmour stated that he reviewed the original minutes with respect to this as someone thought there was $20,000 available for fireworks. The Visitors Bureau had decided not to use the $10,000 for fireworks on the mainland.



Commissioner Lyde and Commissioner Lynn felt that these people did not have an option to choose what the money would be used for.



Commissioner Lynn stated that $20,000 was set aside for fireworks at the time the vote was taken.



Mr. Gilmour stated that subsequent to that the tourism people had to kick in for work on Spur 25 and the Torras Causeway. He stated that the only thing left was $10,000 for fireworks on St. Simons Island. Mr. Gilmour stated that this would be a better show for $9,000 than the show that the County paid $10,000 for last year.



Commissioner Gunn stated that the County could get $1,000 worth of goofy glasses.



Commissioner Lynn suggested the $1,000 be spent on binoculars for the people on the mainland.



Motion by Commissioner Gunn to approve, second by Commissioner Miller. Unanimous.





Discussion regarding the ERC



Motion by Commissioner Miller to continue the ERC, second by Commissioner Gunn (Motion not acted on at this time)



Chairman Hardman stated that Glynn County had over 30 Advisory Boards. Chairman Hardman stated that he had not heard from the following boards: DFACS, RDC Board on Aging or the Mental Health Board. He stated that these boards did not report to the Board of Commissioners and that they report to their agencies. He also stated that the Historic Reservation Board had not been heard from other. Chairman Hardman suggested that some of the boards be combined.



He gave the following suggestions for combinations of Boards. He stated that the Building Code Advisory Board, the Electrical Advisory Board, the Gas and Mechanical Board and the Plumbing Advisory Board could be combined. He suggested a Building Advisory Board with 7 members. He stated that all of these groups had common goals, to build a better building. He then suggested that the following boards could also be combined: Glynn Clean and Beautiful, The Tree Advisory Board, Glynn County Forestry Board, Historic Preservation and the ERC. It could be called the Glynn County Environmental Board. Chairman Hardman then set forth that the County had four recreation boards: Recreation Board, Blythe Island, Selden Park and Casino Advisory Board. He felt it would be advantageous to form one Recreation Board. He recommended that the County go from 13 boards with 91 members to 3 boards with 21 members, each having a member appointed from each commission district and approved by the Board of Commissioners. He stated that he would like to give the boards a mission statement and ask that they report to the Board. He commended Randy Dobson and the Tree Board.



Commissioner Gunn asked Chairman Hardman, you want to combine the ERC, Historic Preservation, Forestry Board and Tree Board into one board? She stated that their interests were diverse and wanted to know how they would even decide what to discuss.



Chairman Hardman stated that they had a common interest.



Commissioner Gunn then stated that it did not make any sense to her at all. She stated that she thought the Chairman was trying to do away with all environmental boards and slap them into one. She also commented that the Tree Board had been picked out as the premier Tree Board in the country that everyone was going to be copying and suggested that they be left alone.



Chairman Hardman then stated that he felt the Tree Board was doing a very good job and he had expressed that.



Commissioner Gunn stated that Glynn County was probably the most polluted County in the State of Georgia and doing away with any environmental committee would make Glynn County look like fools. She also added that the LEPC could not handle the needs of an environmental committee because it was comprised of industry men who had paid to be on it. She also stated that they had 40 members. She stated that Glynn Clean and Beautiful had been running very well on their own with planting wild flowers. She stated that he was trying to get rid of anything to do with the environment and stated that he would look foolish.



Chairman Hardman then stated that the Environmental Review Committee had failed to mention the biggest environmental incident in Glynn County until 2/16/95. He stated that they existed for a year and it was never mentioned. He therefore stated he could not endorse the ERC. He stated that Glynn Clean and Beautiful was doing a good job and that the Tree Board was a magnificent board. He stated that he had not heard from Historic Preservation or the Forestry Board. He stated that they groups were all interrelated. He once again named the various building boards who also had not reported for the last five years. He also stated that recreation could run better without all of the boards.



Commissioner Tullos stated that he realized there was a motion on the floor, he asked the Chairman to explain what he planned for the boards. Commissioner Tullos stated that they could form subcommittees within themselves to specialize in certain areas.



Chairman Hardman suggested 3 committees with 7 members each and that each Board have non voting members from Georgia Power Company and Georgia Gas.



Commissioner Lynn stated that he agreed that there were too many boards and that he had always felt this way. He felt different groups could be given more than one task.



Commissioner Lyde stated that this would be down playing the roles of these committees by combining them. She stated she also believed there was a conspiracy that they were trying to keep everyone quiet.



Commissioner Strickland stated that he felt this was the first plan that had come forward this year and was a place to start. He stated that the Board could always change or back up. He stated that most people in the County could wear two hats with one of those hats being common sense.



Commissioner Miller stated that he thought the boards should be notified of the Board's intent. He thought the boards should be able to come forward and defend themselves. Commissioner Miller suggested that a commissioner sit with these Boards.



Commissioner Lynn stated that this idea was brought up a couple of years ago.



Commissioner Gunn stated that the Board wanted to gut any environmental committees. She stated that it was cover up city, they wanted to keep it behind closed doors and get rid of all those pesky environmental people.



Commissioner Tullos then said that it was Ms. Gunn's opinion that there was a conspiracy behind everything that she did not agree with.



Chairman Hardman stated that he had heard because of LCP the Board should keep the ERC, he stated that ERC hardly even addressed LCP.



Commissioner Miller stated that a new ERC would get involved with the people from the Federal government to work together.



Commissioner Gunn stated that Chairman Hardman had the votes and we were the most polluted place in the country so what was the point of discussing the environment.



Commissioner Strickland stated that the Federal people would be out of the picture in about 6 months.



Ms. Permar stated that she had listened to commissioners for over 20 years, there have been many changes since the five commissioners ran everything. She stated that there were many people here with brains, they were an untapped resource. She said you could not tell these people that they were no longer needed. She suggested that the Board not do this.



Chairman Hardman stated that he had not heard from 8 of these committees in the last year.



Mr. Gordon stated that we had to stop something like LCP before it starts. He stated that the area's appeal is from the beaches and marshes. He stated that no group could be responsible for protection of the County's assets. He stated that the ERC could be an early warning system to the County. He believed that they failed because they were not instructed as to what needed to be done. He stated that LCP had enough experts to deal with that problem now.



Motion by Commissioner Miller to continue the ERC, second by Commissioner Gunn. Commissioners Gunn, Lyde and Miller for. Commissioners Hardman, Lynn, Strickland and Tullos opposed.

Motion fails.



Appointments to the Pension Committee



Commissioner Tullos stated that the pension committee members would be appointed by the Board. Mr. Tullos suggested that Joyce Crosby serve again due to her familiarity with the process. He also suggested that Tim Hutchens also be appointed. He suggested that John Scott be appointed as the only representative from the Sheriff's office. He also stated that there were 2 applicants from the fire department.



Mr. Gilmour stated that these were the employees who had shown an interest in serving.



Commissioner Miller asked what the term limit was.



Mr. Gilmour stated that two of the four appointments should be for one year and two for two years.



Motion by Commissioner Miller that the two incumbents, Joyce Crosby and Tim Hutchens serve for two year terms. Commissioners Hardman, Lynn, Miller, Strickland and Tullos for, Commissioner Lyde opposed. Approved. (Commissioner Gunn not present)



Motion by Commissioner Tullos to appoint John Scott of the Sheriff's Office for a term of one year, second by Commissioner Lynn. Commissioners Hardman, Lynn, Miller, Strickland and Tullos for, Commissioner Lyde abstained. Approved. (Commissioner Gunn not present)



Commissioner Lyde asked if there were any minorities on these Boards.



Mr. Bandy stated that the names were taken from a list of employees that had applied and shown interest.



Mr. Gilmour suggest that the Board obtain resumes for the two fire fighters.



Motion by Commissioner Strickland to defer the Fire Department Appointment, second by Commissioner Miller. Unanimous. (Commissioner Gunn not present)



Commissioner Items



Chairman Hardman stated that this was with respect to the ball field lights. He stated that people wanted to donate lights for Selden Park. These people had been contacted by Georgia Power who suggested that the County pay the bill which would save from 500 to 700 hundred dollars in tax dollars because the County would be exempt from tax.



Motion by Commissioner Miller to approve, second by Commissioner Lynn. Unanimous. (Commissioner Gunn not present)



Change in Meetings



Commissioner Lynn brought up the matter of having a voting meeting on Tuesdays to handle general business.



Commissioner Miller requested that a time limit be set for the Tuesday meeting, the time being 8:00 p.m.



Mr. Moore stated that the Tuesday meeting will be the first and third Tuesday, he stated that action could be taken by the Board at these meetings.



Commissioner Strickland stated that emergency items could also be handled at the Tuesday Meeting.



Motion by Commissioner Lynn to approve, second by Commissioner Strickland. Unanimous. (Commissioner Gunn not present)



Meetings with Hospital Authority



Commissioner Lynn stated that the businesses needed to be notified that the Board should notify the businesses as to what is being done with respect to the Hospital Authority.



Surplus Property



Commissioner Strickland stated that the Surplus Property Committee had met. He stated that they had picked out another 18 to commence preliminary work on. He stated that a lot of the work would be done in house. He stated that they were running out of money.



Commissioner Lynn suggested that the County sell some property.



Date for Hearings



Commissioner Tullos asked if dates had been set.



Mr. Gilmour stated that he had contacted the Hospital Authority and they had agreed to hold the hearings, they would be held no later than the second week in May.



LOST Status



Commissioner Strickland asked the status of the LOST and SPLOST issues with the City.



Mr. Gilmour stated that the Mayor had agreed to meet with Chairman Hardman on LOST. He stated that he had not heard anything of SPLOST and he asked committees members to make contact with the City.



Commissioner Miller stated that he had spoken with Cecil Little who had suggested that next March their would be a Presidential preferential which would be a good time to vote on SPLOST.



Mr. Moore stated that LOST redistribution had to be in Atlanta by June 30 would result in a loss of LOST. He stated that a referendum would not get it back after it is lost. It would have to be voted on in the legislature.



Police Items



Chief Alexander stated that the Wrecker Ordinance had been finalized with comments from the wrecker operators. He stated that they would have 1 license with as many wreckers as they wanted as long as they paid the $25.00 inspection fee on each one, a winching fee had been added but an amount was not listed, and the numbers on the wrecker could be displayed on the fenders or doors of the wrecker.



Motion by Commissioner Lynn to approve, second by Commissioner Strickland. Unanimous. (Commissioner Gunn not present)



County Attorney



Mr. Moore stated that the Sea Island Company was getting ready to open the new facility at Sea Island Drive. Mr. Moore asked the Board to accept the water and sewer easement for the facility contingent on the approval of Mr. Moore and Mr. Benson.



Mr. Miller asked if this would benefit the County.



Mr. Moore responded that we would be getting a trunk line that we could use later.



Motion by Commissioner Tullos to approve contingent upon final approval by Mr. Moore and Mr. Benson, Second by Commissioner Strickland. Unanimous. (Commissioner Gunn not present)



Administrator Items



Mr. Gilmour stated that there had been a request to replace the flag pole at Office Park with Management Incentive monies. The cost would be $1,100.00.



Motion by Commissioner Miller to approve, second by Commissioner Strickland. Unanimous. (Commissioner Gunn not present)



Mr. Gilmour stated that the lay out plan had been approved at the Demere Annex. He stated that certain groups had requested the use of the Annex. The Casino Board met and decided that the Demere Annex property should not be rented out. This did not include the pumpkin or Christmas tree sales.



Motion by Commissioner Lyde not to rent, second by Commissioner Lynn. Unanimous. (Commissioner Gunn not present)



Mr. Gilmour stated that he was asking permission for the County to enter into an agreement with The Sea Island Company regarding Hawkins Island entrance. He stated that Sea Island had requested for a wetlands permit and the Corps. of Engineers had notified the County that this had been approved. This was at The Sea Island Company's expense.



Motion by Commissioner Lynn to approve preparation of Agreement, second by Commissioner Strickland. Unanimous.

(Commissioner Gunn not present)



Mr. Gilmour stated that Century Cable had stated that the rates were being adjusted and the Board concurred; this increase was within the FCC guidelines and there are not problems.



Insert



Commissioner Miller thanked Vernon Lewis and his staff on behalf of Ballard Athletic Association for covering the new air conditioning units at Ballard which will prevent removal of the units.



Fire Chief



Chief Johnson stated that a new fire truck had been delivered for Station 4 which is the Frederica Road, St. Simons Island station.



Chief Johnson stated that someone had asked him if the fire stations could be used for rabies shots for dogs and cats.

The Chief did not feel this was a good idea.



Commissioner Miller stated the Board could not do anything until the request was in writing.



Water and Sewer



Mr. Gilmour presented these matters on behalf of Mr. Benson for approval as follows:



a. Obtaining bids for repairs to the Mallory Street Well improvements. Mr. Benson recommended Woodrow Sapp at a cost of $2,325.00. They recommended approval.

b. Retaining the firm of P.C. Simonton & Associates to design modifications to pumping station 3.

c. Retaining Hussey, Gay, Bell & DeYoung, Inc. for design work to improve the Demere Road water main.

d. Retaining Hussey, Gay, Bell & DeYoung, Inc. to prepare a water system molding of the water distribution system on the northern end of St. Simons Island.



Commissioner Miller asked about Kings Way, Mr. Gilmour responded that this was percentages of design work. He stated that Kings Way was out to bid.



Mr. Enney asked if this was the Interstate Highway area being connected with the dirt road. He asked if this would solve all water problems on the south end of the Island.



Chairman Hardman stated that a two stage pump had replaced a one stage pump which would also help with water pressure and these were are interrelated.

Motion by Commissioner Lynn to approve, second by Commissioner Strickland. Unanimous. (Commissioner Gunn not present)



Mr. Gilmour asked the Board to approve proceeding with the tourism stand on St. Simons Island subject to DOT approval.



Motion by Commissioner Strickland to approve, second by Commissioner Lynn. Unanimous. (Commissioner Gunn not present)



Insert



Commissioner Miller asked about a hole by the Dairy Queen on St. Simons Island. He wanted to know if it had been fixed.



He was assured that this would be checked.



Mr. Gilmour stated that capital improvements for well replacement would be $12,325.00, the engineering proposal for the water line on Demere would not exceed $12,500.00, the water system molding would not exceed $2,000.00 and the P.C. Simonton was between $13,600.00 and $16,700.00. $360,000.00 was estimated cap out cost for the whole project.



Insert

Motion by Commissioner Tullos, second by Commissioner Strickland that the amount set forth in item a. be revised to read $12,325.00. Unanimous. (Commissioner Gunn not present)



Motion by Commissioner Miller to go into Executive Session, second by Commissioner Lynn. Unanimous. (Commissioner Gunn not present)



EXECUTIVE SESSION



MEETING ADJOURNED