MINUTES

REGULAR MEETING

GLYNN COUNTY BOARD OF COMMISSIONERS,

HELD THURSDAY, MARCH 2, 1995, AT 6:00 P.M.



PRESENT: Jack Hardman, Chairman

Commissioner, Virginia Gunn

Commissioner, Gladys Martin-Lyde

Commissioner, James E. "Sonny" Miller

Commissioner, Robert E. Strickland

Commissioner, Fred Tullos



ABSENT: Vice Chairman, Milton Lynn



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Pamela J. Barton, County Clerk



STAFF PRESENT: Chief Carl Johnson

Keith Flanagan

Dan Reuter

Ray Richard

Charles Lewis

Becky Rowell

Cynthia Williams

Chief Carl Alexander

Dave Bandy

Robert Benson

Wayne Bennett

INVOCATION: Dr. John Connell

First Baptist Church of Brunswick

PLEDGE OF ALLEGIANCE TO THE FLAG





APPROVAL OF MINUTES



Commissioner Gunn set forth corrections in the minutes.



Motion by Commissioner Lyde to approve the Minutes of the Regular Meeting held February 16, 1995 subject to any revisions, second by Commissioner Gunn. Unanimous.



Motion by Commissioner Tullos to approve the Minutes of the Called Meeting held February 8, 1995, subject to any revisions, second by Commissioner Lyde. Unanimous.



Motion by Commissioner Tullos to approve the revisions to the Minutes of the Regular Meeting held February 2, 1995 subject to any revisions, second by Commissioner Strickland. Unanimous.



CONSENT AGENDA



Chairman Hardman presented the following items for consideration:



Authorize execution of conservation easement for wetlands project for required sedimentation basin at the Cate Road Landfill. (Rowell)



Authorize execution of Resolution allowing the filing of an application with the Department of Transportation for a grant under Title 49 U.S.C. (Planning and Zoning)



Finance Committee Recommendations



(a) Recommend denial of Ms. Doris Popham's request for a $20.13 refund of interest on property taxes. (Vote 3-0)



(b) Recommend Mr. R. N. Chapman be refunded $153.46 in interest paid on property taxes. (Vote 3-0)



(c) Recommend that $69.93 be accepted from Mr. K.C. Hobby as full payment of his 1991 personal property taxes. (Vote 3-0)



(d) Recommend that Mr. Freeman be refunded $25.38 in interest and penalties paid on his 1992 and 1993 personal property taxes. (Vote 3-0)



(e) Recommend denial of a request by Ms. Martha J. Atkins for a refund of a $15.00 penalty paid on the purchase of an automobile tag. (Vote 3-0)



(f) Recommend denial of a request by Mr. C. Cupp for a refund of $15.00 penalty paid on the purchase of an automobile tag. (Vote 3-0)



(g) Recommend denial of a request by Ms. R. S. Dowie for a refund of the $15.00 penalty paid on the purchase of an automobile tag. (Vote 3-0)



(h) Recommend denial of a request by Ms. F. L. Clark for a refund of the $15.00 penalty paid on the purchase of an automobile tag. (Vote 3-0)



(i) Recommend denial of a request by Ms. I. Clark for a refund of the $30.00 penalty paid on the purchase of automobile tags. (Vote 3-0)



(j) Recommend that a copying machine for Public Works Administration be purchased under a state contract for $12,192.00. Funding through the Management Incentive Program. (Vote 3-0)



(k) Recommend the bid to purchase Firefighter's uniforms be awarded to Harrison Uniforms, Jacksonville, Florida in the amount of $22,943.30. Previously approved budget item. (Vote 3-0)



(l) Recommend the bid to purchase a tractor with mower for the Drainage Maintenance Operations in Public Works be awarded to the sole bidder, Hendrix Tractor, Savannah, GA, in the amount of $46,158.00. Previously approved budget item. (Vote 3-0)



(m) Recommend the bid purchase of an out front lawn mower for Recreation and Parks be awarded to Florida Georgia distributors, Jacksonville, Florida in the amount of $8,847.97. Previously approved budget item. (Vote 3-0)



(n) Recommend the bid to construct an access road at Selden Park be awarded to Arco Development Co., Inc., Brunswick, Georgia in the amount of $6,372.00. Previously approved budget item. (Vote 3-0)



(o) Recommend the bid to purchase two single axle dump trucks (1 for Paved Road Maintenance and 1 for Drainage System Maintenance) be awarded to King's Colonial Ford, Brunswick, GA, in the amount of $68,688.88. Previously approved budget item. (Vote 3-0)



(p) Recommend the bid to purchase a tandem dump truck for Dirt Road Maintenance be awarded to Roberts Truck Center, Savannah, Georgia, in the amount of $65,215.00. (Vote 3-0)



(q) Recommend that a pick-up truck for the Building Inspection Department be purchased from King Colonial Ford, Brunswick, in the amount of $13,091.71. Previously approved budget item. (Vote 3-0)



(r) Recommend that two pick-up trucks (1 for Building Maintenance and 1 for Building Inspection) be purchased from King Colonial Ford, Brunswick, Georgia, in the amount of $13,091.71 each. Funding from the County's Management Incentive Plant. (Vote 3-0)



(s) Consider authorizing staff to present their recommendations on this item directly to the Commission at their March 16, 1995 meeting and to authorize acceptance of RFP's with respect to the County's insurance program. (Vote 3-0)



(t) Consider authorizing staff to present their recommendations on this item directly to the Commission at their March 16, 1995 meeting. Neptune Park Golf course. (The Commission has received information on this project at previous meetings. (Vote 3-0)



(u) Consider authorizing staff to present their recommendations on this item directly to the Commission at their March 16, 1995 meeting. Neptune Park Golf course. (The Commission has received information on this project at previous meetings. (Vote 3-0)



(v) Recommend that staff be authorized to bid a recording and PA system (Vote 3-0)



Commissioner Miller inquired as to what type of PA system was being purchased.



Mr. Gilmour verified that it was a portable system that could be used by any departments needing the system.



Motion by Commissioner Lyde to approve consent agenda, second by Commissioner Tullos. Unanimous. (Commissioner Lynn not present)



GENERAL BUSINESS



Environmental Review Committee



Chairman Hardman presented the matter of the Environmental Review Committee and its extension or termination for discussion.



Motion by Commissioner Miller to extend the ERC for a period of one year, second by Commissioner Lyde (not acted on at this time)



Commissioner Gunn asked if this was a trick? She asked what would happen if it was a three three vote again?



Commissioner Miller stated that there were 6 Commissioners present at this time at that the vote would most probably be three three and stated that the people who talked the hardest to the missing Commissioner would win.



The County Attorney stated that it would take a four three vote for the motion to pass.



Chairman Hardman stated that this matter had been discussed for an hour at the last meeting.



Mr. Childers appeared on behalf of the ERC. He stated that the committee had been formed in March of 1994. He also stated that the committee had met 10 times and brought six recommendations to the Board. He stated that the committee was a good thing; it was like fourteen grown men and women writing a term paper. He stated that no one on the ERC was under the illusion that they had any power; especially the power to indict. He set forth that the Board had the power to abolish committees and he stated that the Board could do so tonight. He stated that this committee had done a good job and was not in anyway detrimental to the citizens of Glynn County. He also set forth that this committee had been under fire by people in the community who did not want to discuss the issues. He set forth that the LEPC had been approved and he mentioned that there was still a full plate of things to be done with respect to the environment. He also stated that the citizens of Glynn County could not be better off without the ERC. He asked for the Board's help with suggestions and their vote to continue the ERC for another year.



He also referred to a book titled A New Species of Trouble by Mr. Erikson; the book dealt with communities that suffered from manmade disasters. He stated that it was enlightening with respect to what was in store for this community in the future.



He spoke about an appraiser in the area that had written a report on Glynn County. He also mentioned that there were other parties in the area who needed to be privy to the issues mentioned in the report. He also stated that the Board of Health and other groups in the community needed the help of the ERC.



Commissioner Gunn spoke regarding her suggestion at the last meeting that doing away with the ERC would not look good in the news media. She referenced an article from the Georgia Times Union that stated that "when the Glynn County Commission meets tonight it will consider abolishing a one year old advisory committee that seems more important than ever these days." She stated that promises had been made during the campaign to several of the industry representatives that this committee would be abolished. She stated that Chairman Hardman had made a statement in discussion in the last meeting with reference to those persons owning mobile home facilities about their problems with sanitation. She set for that the problem is not making the mistake the problem is not admitting that you have made the mistake.



Chairman Hardman stated that he had said, "the sin is not making the mistake, the sin is failing to correct it."



Commissioner Gunn stated that if the people who were at the political forum when the debates were being held were polled now they may have a different opinion because no one knew the severity of the problems being dealt with. She set forth that January 20th will be a day that will be remembered in this community because that was the day that this news broke. Commissioner Gunn also stated that this would not be the end of this matter. She also said that the need for the ERC was now more than ever and that it had been verified that LEPC could not handle the issues being handled by the ERC. Commissioner Gunn quoted a newspaper article in which Chairman Hardman stated that the ERC had been on the border of slander because of their statements regarding officials of LCP, he also said the ERC did not have the authority to indict anyone only the grand jury had that power and if that was how they were going to function he did not want to be associated with this committee. Commissioner Gunn then proceeded to read the motion from the ERC minutes in which Bob Drury made a motion to recommend that the County Commission ask the Grand Jury to review the regulatory history of the LCP site to see if the EPD properly performed their duties. The motion failed 5-5 with 1 abstention. Commissioner Gunn stated that everyone was very angry after hearing about this. She also stated that she had made a motion for the Board to consider suing the EPD. She also said the EPD was not the only one to blame, that we all were. She stated that this community did not talk about things and that this may be the worst environmental disaster in the country. She stated that this was not the time to dissolve a committee that could help in so many ways. She said that the ERC was never told what was expected of them, and the newspaper had not printed their meeting times. She stated that this was not the time to shut down communication in this county, now was the time to talk about this. She stated that this was the future of our children and it was the Board's responsibility to help the people. She set forth that this was a political skirmish that would not help anyone. She stated that if there were personality conflicts new committee members should be appointed. She quoted an article in the Atlanta paper from a child who had asked how this happened. She stated that shutting the line to a committee that could help would result in ridicule by the press.



Commissioner Miller brought up LEPC and stated that they were meeting March 21, 1995 at 8:30 in the Hercules meeting room. He asked that this not be brought up until this could be discussed with the LEPC. He stated that Mr. Abel could not speak for 25 people and that he would like to hear additional input.



Commissioner Gunn reiterated that Mr. Abel had stated that the LEPC could not do the things that ERC was responsible for. She stated that chemicals were the realm of the LEPC.



Commissioner Lyde stated that Mr. Smith from Hercules acknowledged that the LEPC and ERC serve two different purposes. She also stated that Mr. Smith had said there were 2 explosions at Hercules that were never reported. She stated that the Board was responsible for keeping the community informed and also for their health and safety and that this was not being done.



Chairman Hardman stated that it was clear that LEPC could only do a part of what needed to be done. He also stated that Commissioner Gunn was right in saying that there were a myriad of issues was a lot more that LEPC could do. Chairman Hardman stated that he did not agree that this was the only line open regarding environmental matters. Chairman Hardman stated that the ERC had missed five months of meetings completely. Chairman Hardman stated he could only recall three recommendations by the ERC to the Board. He stated that LCP had been an issue in Glynn County for over a year and the ERC had never given any recommendations on LCP. He stated that there were duplications of service by such groups as Autobahn Society, Sierra Club and Glynn Environmental Coalition. He also stated that these groups were able to apply for TAG grants due to the fact that they were not an arm of the County. He stated that the Glynn Environmental Coalition had been involved in a Superfund clean up and did an outstanding job. Chairman Hardman stated that he would probably not vote against the ERC. He stated that he did have a problem with the bylaws and with the meetings. He said they needed to understand their mission statement a little better; secret meetings were not allowed. He said that folks had to be informed. He also said they should not speak for the Board. He said the ERC had the potential to do a lot of good. He did say they had not done a good job. He said the sin was not making the mistake the sin was failing to correct it and that was what he would endeavor to do.

Mr. Holland Vice Chair of the committee spoke regarding the ERC. He stated the dates of the meetings and also stated that he had not been notified of several of the meetings held by the ERC. He stated that there were serious environmental concerns in the county. He stated that he had not seen very many Board members at their meetings. He stated that he had spoken to knowledgeable people in the community who were concerned our these environmental issues. He stated that the idea of the committee was good, but that the committee did not do a good job. He gave as reasons for this the following: fighting and bickering around election time, lack of communication and the fact that the group did not work well together. He stated that other persons on the ERC had not been notified of meetings. He stated that members for the committee who could work together should be found in order to help the committee.



Commissioner Gunn stated that Board members were unable to attend the meetings due to the fact that finance and personnel committees met at the same time.



Commissioner Miller stated that he wanted to know why the Vice Chair was not notified of meetings.



Mr. Childers stated that he was not the mail man. Mr. Childers stated that he had not followed-up to verify if the notice was received. Mr. Childers stated that the bylaws set forth the meeting times and that fact together with the notice should have been adequate.



Commissioner Gunn asked if Mr. Holland refused to chair a meeting due to a death in Mr. Childers' family. The response was that Mr. Holland had declined to chair the meeting.



Mr. Childers stated that someday someone would examine the records of the ERC and that he stood by their record.



Ms. Phyllis Bowan stated that she was president of the Glynn County Environmental Coalition and she stated that she was pleased to receive some praise for her group and the Autobahn Society. She stated that they tried in every way to do a good job. She stated that volunteers could not be counted on to deal with the problems in Glynn County. She stated that the County needed to be open about the problems and to act on them in a responsible way. She stated that economic development was the key. She set forth that good paying clean, safe jobs were needed in the community and that industry could not be counted on for all jobs in the County in the future.



Commissioner Tullos stated that the ERC had done a terrible job in delivering their services in Glynn County. Mr. Tullos stated that it was mentioned that this issue was used for political purposes, the best meeting was held during the campaign and that person ended up being upstaged. He stated that this had nothing to do with the campaign or the promises made during the campaign. He stated that this committee did a terrible job and we needed a committee formed under another set of bylaws. He also stated that we needed a committee of a different size and one that can fulfill its purpose. He stated that everyone was so worried about image. He asked where those persons were during the last two years when such antics were being performed by the Board and bringing scorn on the county by the leadership. He stated that if it was continued he would at least like to see it revamped.



Commissioner Strickland stated that it had come down to the wire. He stated that he had comments not related to the campaign trail but coming from him. Commissioner Strickland stated that the Board was responsible for the safety and health of all of the citizens of Glynn County. He stated that the ERC should have before this time advised the Board of a plan for the protection of the citizens of Glynn County as well as the past and present employees of LCP. The Board should have been updated as to test results on marine life upstream and downstream of Pervis Creek and the Turtle River. He felt the Board should have been informed what had happened in the past few days to warrant additional closings with respect to fishing in the Turtle River. He stated that the ERC had let the Board down. He stated that a lot had been said in the paper during the past year. He stated that the Board needed to hear from someone with the time to help the Board out and the ERC had not given the Board that attention. Commissioner Strickland referenced several newspaper articles referring to testing outside the boundaries as tested by the DNR. He inquired about inside the boundary? Commissioner Strickland also quoted an article that said the ERC was worried about the public health and that a plan must be implemented to help people deal with the fear and dread created by this, he agreed. Commissioner Strickland said that overall The Brunswick News was doing a good job. He then quoted an article from The Georgia Times Union commenting on LCP drawing concern regarding fish. DNR is catching fish outside of the boundaries, he said we needed to be concerned about inside the boundaries. He then referenced an article from Atlanta regarding the seepage of chemicals into the local water. He stated that the ERC needed to accumulate information and provide it to the Board. He quoted articles referencing damage done to the human nervous system and brain caused by mercury. The article stated that Afro-Americans were still fishing for food from this river. Commissioner Strickland stated that both blacks and whites live in the area. Commissioner Strickland stated that we want to remove the fear of the environmentalists. He also stated that the tax supporting Superfund would expire at the end of the year. He stated that his concern was the health and welfare of the citizens of Glynn County. He asked the Board for permission to speak to Carol Browner, head of the EPA. He said that the Glynn County Environmental Coalition should be commended for the job they had done at the Hercules site. He felt the ERC needed to improve their input to the Board and be revised as follows: reduction in size, less bickering and reorganization to move forward.



Commissioner Lyde commented that if the Board was really concerned about what they were doing there should have been feedback throughout the year. The Board should have told the ERC what their expectations were instead of waiting until the end of the year.



Mr. Childers suggested that the Board submit changes to the bylaws at that time.



Commissioner Miller reminded the Board that the extension could be done away with at any time with a 4-3 vote. This was confirmed by Mr. Moore. Mr. Miller also asked Mr. Moore to check into the termination of the Water and Sewer Commission.



Motion by Commissioner Miller to extend the ERC for one year, second by Commissioner Lyde. Miller, Gunn and Lyde for, Tullos and Strickland against, Hardman abstained. (Commissioner Lynn not present)



Motion by Commissioner Miller that this matter not be brought back up until the meeting of April 6, 1995 so LEPC had time to meet and input from that meeting could be relayed. Unanimous. (Commissioner Lynn not present)





INSERT



Sheriff Wayne Bennett reported on the motion filed in District Court to add 32 beds to the Glynn County detention center. He stated that Judge Alaimo had granted that motion which would result in a savings of several million dollars. He also thanked Mr. Moore for his help as the County Attorney. He thanked the Board for supporting the motion. Sheriff Bennett stated that he would return to the Board within the next couple of weeks to let them know the cost of moving forward with this addition.



Chairman Hardman inquired as to the status of filing litigation which would result in the implementation of a more expedient process for picking up of prisoners by the State.



Sheriff Bennett stated that this was in process.



DELEGATIONS



Project Play



Ms. Joiner presented the status of Project Play to the Board. She stated that the initial project had been approved for installation at Epworth Acres. She stated that a resident of Epworth Acres had not heard of the project and was opposed to this project even though the committee had provided adequate notice to all residents which the committee felt was sufficient due diligence. The residents of Epworth had voted at their homeowners meeting not to support the project. She stated that the group had raised $25,000 which they felt should be utilized in lieu of the fact that the original goal had been $70,000. The committee felt that a playground could be implemented with a new less expensive manufacturer and relocation of the facility to Mallory Park. Donors were notified and given a 30 day response period with respect to the revised plan. Park Structures was chosen as the vendor for the project. She stated that the various recreation boards had also approved the revisions to the original project. Ms. Joiner then provided a plat of the park showing the potential location of the play area. She stated that the concern was the playground's location near the street therefore warranting a four foot fence.



Chairman Hardman asked if product liability insurance

was available from the vendor. Ms. Joiner responded that is was.



Ms. Williams stated that the County was thrilled to have the equipment. She stated that work was being done to update the existing facilities.



Commissioner Miller stated that a higher fence would be better at the park, a four foot fence would not be adequate. He also asked for a rubber covered fencing.



Ms. Joiner stated that she would be happy to accept the county's money to install a higher fence. She stated that the sign to recognize donors was going to cost more than originally quoted.



Commissioner Tullos stated that a higher fence should be installed. He said the Board could work with them to obtain the higher fence.



Commissioner Gunn thanked Ms. Joiner for all of her hard work and stated how much the county and the Board appreciated her efforts. She also stated that the funds for the fence would be taken out of the park fund.



Motion by Commissioner Miller to conceptually approve the project, second by Commissioner Gunn. Unanimous.

(Commissioner Lynn not present)



Emergency 911



Chairman Hardman presented the matter of Mr. Jack Mills to speak regarding 911. Mr. Gilmour relayed the message that Mr. Mills requested that this be moved to the next meeting.



Motion by Commissioner Miller to defer to the March 16, 1995 meeting, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)



Water Conservation



Claudia Taylor appeared on behalf of The Glynn Environmental Coalition. She invited the assembly to attend a meeting with the EPA and Georgia Geological Survey to be held on March 14, 1995, at 7:00 p.m. at The Brunswick College. She stated that facts would be conveyed with respect to the drinking water supply. She stated that Glynn County would have a population of 70,000 by the year 2000. She stated that 16% of the water in this area was being used by only 6.6% of the population. This program was implemented to be a fact finding session. She stated that Jacksonville and Savannah have both implemented water conservation programs. She stated that this was the Board's opportunity to have questions answered. She asked that the Board make it a drinking water work session.



PUBLIC HEARINGS



Zoning Requests



GC-35-94 (GC-25-85) - Property Owned by Glynn County



Chairman Hardman presented the matter of the Request to Amend the Planned Development Zoning Text and Master Plan for McKinnon Commercial Park.



Mr. Reuter stated that the current plan had a Service Commercial District and the Limited Commercial District. The proposal requested to designate an additional area as Limited Commercial District II which would consist of an additional five acres between Sky Lane and Airport Road and would be subject to certain restrictions.



Mr. Reuter stated that greater restrictions be placed on the area to include the following: 1. All site plans would be approved by the Planning Commission; 2. Limited Uses 3. Height Restrictions 4. Retention of trees; and 5. Architectural restrictions.



Commissioner Miller asked what the recommendation of the Planning Commission had been.



Mr. Reuter responded that the Planning Commission had recommended approval with certain restrictions. He stated that set back lines were also included in this zoning text change.



Commissioner Miller asked what the vote had been.



Mr. Reuter confirmed that the vote had been 5-2 in the Planning Commission, with Mr. Noel and Mr. Fell were opposed.



Mr. Caldwell presented a resolution passed by RUPA at their February Meeting. That resolution is attached as Exhibit "A" hereto and by reference made a part hereof.



Mr. Caldwell commented that this feeling grew out of the fact that this was being looked at comprehensively. He said there were many valuable parcels of land owned by the county and they felt this could be used for prime recreation use later. He asked that this possibility be looked into. He stated that he hoped the Board would direct the Airport Commission to review all possibilities before using the land.



Commissioner Miller read a letter for the record from Connie and Bill Brillhart from St. Simons Island, this letter is attached as Exhibit "B" hereto and by this reference made a part hereof.



Commissioner Gunn also entered into the record a letter written by Mr. Albert Fendig, this letter is attached as Exhibit "C" hereto and by this reference made a part hereof.



Commissioner Strickland also entered a letter into the record by Ms. Laura Bell, this letter is attached as Exhibit "D" hereto and by this reference made a part hereof.



Mr. Walter Borden then read a letter that he had prepared with respect to the Airport, this letter is attached as Exhibit "E" hereto and by this reference made a part hereof.



Commissioner Miller stated that on Page 8 No. 3 asked that hotel and motel be added to that provision. He also asked that No. 6 be deleted.



Motion by Commissioner Tullos in the form of a resolution (realizing that the Airport Commission is bound by certain operating requirements by other authorities, the FAA etc.) the Glynn County Board of Commissioners respectfully requests that the Airport Commission not actively market this subject property or develop access road until after the Airport Commission Master Plan hearings are addressed through the comprehensive planning hearing process which is upcoming, second by Commissioner Gunn. Unanimous.

(Commissioner Lynn not present)



Motion by Commissioner Tullos to approve the requested revisions to the McKinnon Commercial Park zoning text with the following change a deletion of No. 6 (Tourist Home Lodging Accommodations) and adding a reference to 3 a. not to allow overnight accommodations. Unanimous. (Commissioner Lynn not present)



Commissioner Tullos brought up the issue of expending funds for development of the buffer area. Commissioner Tullos stated that March 11 was a work day for this.



Mr. Hooker addressed the assembly regarding the rescue of plants that would otherwise be bulldozed. He stated that one meeting site for persons who were interested would be near the Mall and another group would be meeting at Lord of Life Lutheran Church to go the property of Paul Sanders on Demere to dig up and transplant plants.



Commissioner Gunn stated that this was the first time this had been done with respect to developers and environmentalists working together to relocate plants that would otherwise be destroyed. She thanked Mr. Hooker for the plans. She thanked the Airport Commission for coming up with a good zoning text change. She stated that the people on the island appreciated it.



Mr. Hooker thanked Chris Awtrey and John Bryson for their efforts.



Street Name Change Request



North Ponderosa Drive to North End Court



Mr. Reuter stated that due to problems with 911 service because of same street names these citizens were requesting a change. Mr. Reuter stated that the staff recommended approval. No one appeared either for or against this issue.



Motion by Commissioner Miller to approve the name change, second by Commissioner Strickland. Unanimous.

(Commissioner Lynn not present) (Commissioner Gunn absent)



GENERAL BUSINESS



Water Planning Commission



Chairman Hardman presented the matter of authorizing a Water Planning Commission as part of the comprehensive planning process.



Mr. Gilmour stated that he was following up on some of the discussion with Ms. Taylor, the Board was reminded that in order to increase the pumping capacity on St. Simons Island the county was to do two things. l. develop a water conservation plan; and 2. work on the development of a comprehensive water plan for the whole county. Mr. Gilmour, together with Mr. Benson requested, based on information from the Georgia Department of Natural Resources recommended that the Board authorize a staff committee comprised of large water users such as City of Brunswick, Georgia Pacific, Sea Island Company and Jekyll Island Authority, etc. to go in and to start the process of putting together a plan for a long range provision of potable water in the future. They would also tie their work in with the comprehensive plan. Last year the Board authorized applying for a GEFA loan and wanted authorization to do the same this year. This would be a countywide use plan.



Commissioner Gunn asked if this was the committee formed to raid the Island fund. Mr. Gilmour's response was that it was not.



Commissioner Miller asked if some members of the Autobahn Society or other groups could be placed on this committee. Commissioner Miller asked if commission was a poor choice of words.



Mr. Gilmour responded that commission was a poor choice of words, it should have been committee. Mr. Gilmour stated that this should provide factual answers regarding our system and not opinions.



Mr. Howard Taylor stated that he supported this action. He said it was not good to leave the people out when experts are only included. He asked that some organizational representatives be included. Mr. Taylor stated that he didn't want these large users speaking for him.



Commissioner Tullos asked if this committee would be reporting back to the Board. Mr. Gilmour responded that they would be.



Motion by Commissioner Tullos to approve, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)



Water and Sewer Matters



Commissioner Gunn asked Mr. Benson for a written response to the following questions by the next meeting:



Which water and sewer fund does the director's salary come from?



Is it prorated among the three funds? If not, it should have been. She also would like to see the checks to confirm this. She also asked for the information regarding Jim Todd's consulting fee.



Total number of county water and sewer subscribers and the dollar value for St. Simons and Sea Island. How much do these subscribers pay?



Does the St. Simons wastewater and sewer treatment plant requires one ton chlorine canisters?



Is there an emergency bill in place to handle a rupture or leaking canister?



Does the Fire Department have patch kits? If so do they know how to use them?



Have they ever had a practice drill?

Is there an evacuation plan in existence?



Is there a system for water spray to dilute a chlorine casualty in the chlorine room?



Has the total pond been cleaned down to the hard pan?

When will this happen? This reduced the capacity by

40% when not functioning properly.



Commissioner Gunn asked if there had been a spill since the last 200,000 gallon spill? Mr. Benson responded that there had been one yesterday. Commissioner Gunn asked to be notified of spills.



Mr. Benson stated that 1,000,000 gallons of partially treated sewage had spilled. Mr. Benson explained that one tank had operating problems because both SBR's were not functioning. The chlorine contact tank did not have a clean up on it. He felt this was a design problem and this had caused us serious problems. He explained how the flush process worked and how approximately 6 to 8 feet of water remained at all times and that the flush process occurred for 71 minutes. He also stated that slush settled to the bottom then would rise to the top and then flushed out. He stated that the automatic samplers were not set up at this time. He stated that about 60,000 gallons went through the old plant and 940,000 went through the SBR. He stated that 579 pounds of solids were discharged into the creek. He also set forth that the vacuum truck did not clean the sludge from the bottom but a contract was being negotiated with a septic tank hauler. He stated that he was going to the design engineer to see what could be done to solve this problem.



Mr. Benson stated that he met with the EPD the 20th of February in Atlanta. He stated that he was preparing a plan of action to be forwarded to EPD. He stated that both of our plants were Class 2 plants and were being operated by Class 3. He stated that a Class 1 operator was needed for the new facility and would be coming to work for the county on March 27th.



Commissioner Gunn asked where this person would be coming from?



Mr. Benson stated that the person would be coming from St. Mary's at the naval base.



Commissioner Gunn asked if this person's spouse worked for the City in their wastewater facility?



Mr. Bandy responded that he did.



Commissioner Gunn asked if Mr. Benson had planned to tell the Board about the spill.



Mr. Benson replied that he had intended to relay this matter to the Board.



Motion by Commissioner Gunn that all spills be reported to her immediately, second by Commissioner Miller. Unanimous. (Commissioner Lynn not present)



Commissioner Gunn also asked Mr. Benson to respond to a letter that had been forwarded to her attention. He responded that he would prepare a response.

Commissioner Strickland asked the fire chief to respond to the question of whether or not he could react in the case of a mishap. Chief Johnson stated that they did not have the equipment or training to deal with a mishap, the county had depended on LCP in the past.



Commissioner Gunn then asked Mr. Benson to provide suggestions and/or dollar amounts for corrections on those matters to which he responded no to the questions asked of him as set forth above.



SPLOST



Commissioner Gunn asked that the Board get back on the SPLOST band wagon. City Commissioner Plyman had suggested to Commissioner Gunn that SPLOST could appear on the City referendum being held in June with respect to City liquor sales. Commissioner Gunn stated that she did not know if that was enough time to sell the project. Commissioner Plyman suggested a discussion of this matter at the joint City County Meeting. Commissioner Gunn made suggestions as to what the SPLOST proceeds could possibly be used for. They included: roads, sidewalks, bike paths, libraries, recreation, water and sewer, police and/or fire. She stated that her constituents were in favor of libraries and recreation and she set forth the possible need for a fire station on the north end of the Island.



Chairman Hardman stated that she could meet with the department heads and Mr. Gilmour regarding these matters. He stated that there was information available, but it was approximately a year and one-half old.



Commissioner Strickland stated that he thought it would take more than five minutes to prepare. He felt this would be a hard sale. He stated that roads should be added to the list.



Commissioner Gunn reiterated that roads were her first suggestion. She also stated that the Island only had 3 miles of unpaved road.



Commissioner Tullos also stated that this needed to be discussed immediately. He stated that there were too many groups depending on this money and if we do not get the money we would have to tighten up in some other area.



Chairman Hardman stated that folks will not vote for something they did not understand; but felt that the Board had a lot of common ground on this.



Commissioner Gunn stated that Commissioner Plyman stated to Commissioner Gunn that the longer the Boards waited the less chance SPLOST would have of passing.



Commissioner Miller stated that if the City ran the referendum it was at their expense and if we had to conduct our own referendum it would cost us money.



Commissioner Lyde suggested that this be addressed in November.



Commissioner Miller stated that more money had been spent in District 1 on paving, but that they had so many roads that had not been paved.



Mr. Moore stated that he would check on the timing for special elections and that he would compile a list of dates available.



Commissioner Gunn stated that she was not in favor of any other taxes. She stated that SPLOST was a self imposed tax and that if the people wanted it she was also in favor of it and if they were not in favor of it neither was she.



ADA Beach Access



Mr. Gilmour discussed ADA access with respect to beach access. He recommended that the Board designate East Beach at 16th Street, The Coast Guard Station, Massengale, Myrtle Street and 9th Street for access. He also stated that an ongoing review will also continue with respect to this matter.



Mr. Moore stated that all beach access would be reviewed and evaluated and specify which would be ADA accessible.



Commissioner Strickland asked who was working on this. Mr. Gilmour responded that Vernon Lewis and Keith Flanagan were also involved with him in this process.



Commissioner Miller asked if the pier area was ADA accessible? The response was no.



Motion by Commissioner Tullos to approve these locations as ADA Beach Access, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present) (Commissioner Lyde out of the room)



Alarm Ordinance



Chairman Hardman stated that the item regarding the county alarm ordinance was not ready at this time.



Mr. Moore stated that he and his staff could not possibly handle all of the matters that were required of them.



Chairman Hardman stated that we were defendants in 47 or 48 separate actions. He stated that committee obligations and Board meetings also enveloped much of his time. Chairman Hardman asked what the solution to this problem was. Should this be farmed out?



Mr. Moore responded that he recommended an additional lawyer on staff. He stated that there were many items on backlog that could not be addressed due to lack of manpower. He stated that people do not understand that their item is not priority. He stated that his office was overtaxed.



Chairman Hardman stated that Mr. Moore was in meetings 34 or 35 hours per week before his work could actually be addressed. He stated that this had not been done by the previous county attorney.



Commissioner Miller asked that Mr. Moore submit this in the budget process.



Commissioner Gunn suggested that these matters be farmed out to Mr. Readdick.



Chairman Hardman stated that we had a large number of false alarms.



Commissioner Gunn suggested that we get a ball park figure on costs.



Gary stated that he would try to obtain estimates and present these figures for consideration.



Commissioner Strickland asked that Mr. Moore obtain three estimates.



Wrecker Ordinance



Mr. Moore stated that this ordinance involved a $25.00 fee.



Chief Alexander stated that there was a requirement for the police department to inspect the wreckers every year. Mr. Charles Lewis of finance had requested that the police department commence with these inspections and collect the fee.



Ms. Watson stated that revisions had been made to the wrecker ordinance. The revisions were as follows: the registration fee would be payable to The Glynn County Police Department; records would now be listed by permit number verses alphabetically; radio dispatcher title had been revised to Communication Officer; duplicate language had been deleted; size and placement of lettering on the fenders were revised; and only those wreckers containing the permit number as appropriately displayed would be allowed to respond to a call.



Mr. Moore verified that only those wreckers obtaining the appropriate permit would be called. A person having numerous permits would have that many slots in the rotation.



Commissioner Strickland asked if a committee which included wrecker operators had discussed this.



Chief Alexander stated that one year ago wrecker operators had been consulted and this was a combination plan, with the input of the wrecker owners and the input of the police department.



Commissioner Strickland stated that he had received a call regarding the rates being out of balance. He asked if we could have one more meeting with wrecker owner input.



Commissioner Miller suggested that we send a redlined copy of the ordinance to the wrecker owners.



Motion by Commissioner Strickland to approve subject to revisions, second by Commissioner Miller. Unanimous.

(Commissioner Lynn not present)



Customer owned coin phones



Mr. Gilmour presented this matter for approval. He stated that these were to be placed in Neptune Park and one at the Farmer's Market at Demere.



Three companies went out for RFP's, U-Call was the only one that provided an RFP.



Commissioner Strickland stated that he had called three or four companies and U-Call was the best, there was no comparison.



Commissioner Gunn stated that the company needed to be reminded that a quadruplex should not be installed at Neptune that it would block the sunset.



Mr. Gilmour stated that the county had received the phone commissions and with this service he felt the county would receive greater commissions. He stated that these phones would not have a dial in option.



Motion by Commissioner Tullos to approve this service with the revenue going to the Recreation Department, second by Commissioner Miller. Unanimous. (Commissioner Lynn not present)



Fire Safety House



Mr. Gilmour presented this matter for an actual fire safety house which could be moved throughout the county, $15,000 of the proceeds for this were collected from the private sector, $5,000 came from the fire protection fund, $5,000 came from the School Board and $5,000 from the discretionary fund to provide all funds needed for the project.



Motion by Commissioner Lyde to proceed, second by Commissioner Miller. Unanimous. (Commissioner Lynn not present)

Paved Parking on Ocean Blvd.



Mr. Richard stated that the church had requested that a portion of the right-of-way on Ocean Blvd. be paved for additional parking. Mr. Richard told them this would not be feasible and stated that he would not recommend this for approval to the Board. They also requested 6 spaces on the side street which Mr. Richard stated was ok.



Motion by Commissioner Miller to refuse additional parking on Ocean Boulevard, second by Commissioner Gunn. Unanimous.



Motion to reconsider the first motion by Commissioner Miller, second by Commissioner Gunn. Unanimous.



Motion by Commissioner Miller to follow the County Engineer's recommendation to deny this request at this time and to bring it back at a later date, second by Commissioner Gunn. Unanimous.



Insert



Commissioner Gunn stated that her road had be resurfaced and was now retaining water and would not drain. The problem was in front of her house.



Mr. Gilmour stated that all drainage would be checked on the Street.



Pension Administration Committee



Commissioner Tullos presented these matters number 1. to amend the Defined Benefit Pension Plan to provide for payment of pension to the surviving spouse and/or dependents. Mr. Tullos stated that this language had been omitted previously from the plan. (Vote 8-0)



Motion by Commissioner Tullos to approve, second by Commissioner Miller. Unanimous. (Commissioner Lynn not present)



Commissioner Tullos presented an amendment to the Defined Benefit Pension Plan to provide lump sum payment of pension contribution between $3,501 and $5,000 based upon written request of participant and spousal consent. (Vote 7-0)



Motion by Commissioner Tullos to approve, second by Commissioner Miller. Unanimous. (Commissioner Lynn not present)



Mr. Gilmour stated there were some major issues regarding employee representatives they were 1. the representatives compared to the number of participants; and 2. that term be revised to two years with staggered terms. He also stated that the following employees could serve, these being full time active employees with the following exceptions: FLSA exempt executives, personnel staff and seasonal employees or elected officials.



Motion by Commissioner Miller to approve, second by Commissioner Tullos. Unanimous. (Commissioner Lynn not present)



PERSONNEL COMMITTEE



Recommend approval of the County Administrator's recommendations regarding accrued comp time retroactive to December 30, 1994. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Tullos not present) (Commissioner Lynn not present)



Recommend approval of the County Administrator's handling of employee service recognition awards at the department level with Commissioners invited to attend. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Tullos not present) (Commissioner Lynn not present)



Recommend approval of amending the tuition reimbursement policy to comply with a change in the IRS Code Section 127 that requires taxes to be withheld from tuition reimbursement payments to employees effective immediately. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Tullos not present) (Commissioner Lynn not present)



Recommend approval to pay police officers call back pay on the same basis as other County Employees, and that this matter be placed on the agenda of a work session of the Commission or discussed at budget time with the Judge of the Juvenile Court and others to ensure that call backs are being handled on a consistent basis with employees throughout the County. (Vote 3-0)



Commissioner Miller asked if there were people being paid for talking on the telephone.



Chairman Hardman stated that he was also opposed to this.



Commissioner Miller stated that they differentiated between females and males and that was not right.



Mr. Bandy stated that the policy stated that the employee is required to return to work. This would mean actually going into the office.



Commissioner Lyde stated that the juvenile court fleet was not in good operable condition. She stated that they had it worked out in their department.



Chief Alexander stated that other county employees were not paid the same way as police officers and could cause him a problem later. He stated that these officers had a sweat hour requirement which had to be met.



Motion by Commissioner Miller to defer to County Attorney to be rewritten, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)

(Commissioner Tullos not present)



Recommend authorization that Commissioner Strickland as Chairman of the Personnel Committee attend the next meeting of the County Administrator's management staff

to convey the concerns of the Personnel Committee about the bench strength in various departments, particularly in key positions with the expectation that this issue will be addressed by each Department Head as necessary during the current budget process. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Recommend authorization for the Personnel Director to work with the County Administrator and Department Heads to develop a recommendation for an early retirement incentive program for employees who were at least age 62 on July 1, 1994 to include health coverage at a reduced rate (only until other coverage is available) and pension benefits coordinated with the social security benefits. Workers' compensation and other potential cost factors are to be considered in relation to the beginning of the next fiscal year. (Vote 3-0)



Commissioner Gunn stated that she was concerned about the wording "until other coverage is available" and wondered if there was a time limit.



Mr. Bandy stated that there was a three year limit.

Mr. Bandy also stated that active employees did not have COBRA coverage.



Commissioner Miller stated that this would save those persons who are 62 or 63 years of age some money on premiums. He stated that they were helping the county and the county would be helping them.



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Recommend approval to amend the group health plan to extend COBRA coverage beyond 36 months to the spouse and minor dependent children of a covered employee, who is killed in the line of duty until their spouse and/or eligible dependent(s) become covered under another plan, cease to be a dependent, remarry or reach majority age at prevailing COBRA rates. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Recommend authorization for the Chairman of the Board of Commissioners to sign participation agreements relative to the pre-hire training program with the Adult Education Center and the local office of the Georgia Department of Labor. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Recommend authorization to delete a position of Firefighter/Cardiac Technician (Gr 14) and to add the position of Firefighter/Paramedic (Gr 15) at the request of the Fire Chief in the budget of the Fire Department in order to hire an external candidate with prior related work experience and skills certification. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Recommend approval of Police Chief's request for a 10% pay increase effective July 1, 1995 subject to the availability of finances and the vote of the full Commission. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Recommend authorization for Personnel Director to inform employees of the final actions taken by the Board of Commissioners on Personnel Committee agenda items as soon as possible thereafter through the employee's respective Department Head in an effort to improve employee relations and morale.



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



FINANCE RECOMMENDATIONS



Recommend approval of request by Seaboard Construction for an extension of time to construct CCC/ Emanuel Church Road. Staff to recommend number of days at Commission Meeting.



Mr. Richard presented this matter and stated that they be given a 60 day extension.



Commissioner Strickland asked if Seaboard could go forward with another project.



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend that Glynn County Volunteer Firefighters be provided Emergency Rescue Service at no cost to them. Funding from the Fire Protection Fund. (Vote 3-0)



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend that the Tax Commissioner be authorized to purchase computer equipment at a cost not to exceed $1,600.00. Funding from the Commissioners' Discretionary Fund. (Vote 3-0)



Commissioner Miller asked Florence if she had to ask the Board for money?



She responded that a P.C. would be used to go out in the community for homestead exemption for those older members of the community who are unable to get out.



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend approval of the request by the Ballard Athletic Booster's Association to make improvements to the Ballard Facility and match their cash contribution of $4,000. Funding from the Ballard District Funds included in the Park Development Fund. (Vote 3-0)



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend that 5 Molok containers be purchased from a sole source, Molok, USA, Palm Beach Gardens, Florida, in the amount of $8,859.00, 7 day 2%. Funding from the St. Simons District Funds included in the Park Development Fund. (Vote 3-0)



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend that staff be authorized to ask for Proposals on architectural services for a Blythe Island Regional Park Canoe Trail Project. (Vote 3-0)



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend the revised fee charges for the Blythe Island Regional Park be implemented effective March 1, 1995. (Vote 3-0)



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend approval of a request for $1,000 by the Glynn County Surplus Properties Committee to pay for legal work on 4 parcels. Funding from the Commissioner's Discretionary Fund. The description of the parcels will be provided to the Commission. (Vote 3-0)



Mr. Gilmour presented detailed plats showing where the parcels were located. This amount was for title work and to place these parcels on the market to see what type of reaction would occur.



Mr. Moore explained that this would be done by outside counsel.



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Defer for consideration in the FY95-96 Budget the $40,000 request by the Glynn County Surplus Properties Committee to fund the legal research of the County's surplus property.



Motion by Commissioner Tullos to defer, second by

Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend that two change orders to the contract to enhance the St. Simons Island Water Pollution Control Plant totaling $135,095.00 be approved. Funding is included in the current Capital Budget. (Vote 3-0)



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend that two County water systems be connected by installing water lines under I-95. Funding of one-half cost contributed by U.C. Realty, up to $50,000 and the other one-half from the Mainland North Water and Sewer Fund. (Vote 3-0)



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Recommend improvements be made to the 9th Street beach access in relation to parking and disable citizen access at a cost not to exceed $2,500. Funding from St. Simons Island District Funds in the Park Development Fund. (Vote 3-0)



Mr. Gilmour stated that this project was two fold. The first part was to complete the parking improvements which is the $2500.00 amount. The cost of the ramp improvements would be $3,300.00 which would have a total cost of $5,800.00 and the funds would be taken from the Village Park Improvement Fund.



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Insert



Mr. Moore stated that he would be reviewing all title work submitted with respect to the surplus parcels and providing an opinion on them.



Commissioner Lyde asked if all of the parcels would be placed on the market?



Mr. Moore stated that these were potential sites and the final decision would be the Board's.



FINANCE RECOMMENDATIONS CONTINUED



Recommend that $400.00 be transferred from the Georgia Forestry Program to the Urban Tree Management Program in Public works with input from the Tree Commission on spending the funds.



Commissioner Gunn stated that she wanted to make sure the Tree Board would receive the funds, the way it was worded it sounded like the money would be going to Public Works.



Mr. Dobson asked if the referenced program currently existed.



Mr. Flanagan stated that it would be formed in the new budget.



Mr. Dobson stated that he felt the Tree Board would have to have a budget under the Tree City program.

He stated that the schools where Arbor Day celebrations were held asked for a Tree City flag. He asked where donations toward the Tree Board were to go?



Mr. Gilmour responded that any donation to the County is placed in a restricted account for that purpose. He stated that any donations for the Tree Board would be allocated for that purpose. Mr. Gilmour stated that a separate budget would not be set up for the Tree Board.



Commissioner Tullos concurred with Mr. Gilmour.



Commissioner Gunn stated that as a part of Tree City USA she thought that they were required to have a budget.



Mr. Gilmour stated that his understanding was that there had to be an existing budget for tree maintenance.



Motion to approve by Commissioner Tullos, second by Commissioner

Gunn. Unanimous. (Commissioner Lynn not present)



Commissioner Strickland asked Mr. Dobson about opinions being conveyed to the press.



Commissioner Gunn stated that the Planning Commission Chairman spoke to the press at will and she felt the Board should not have a double standard.



Defer to the full Commission the Awarding of the Bid to purchase 3 mobile radios for the Police Department when additional information will be available on the warranty.



Chief Alexander presented this matter to the Board he stated that there were several questions that had to be answered. He stated that he was still not satisfied with the answers that had been given to him and recommended that the awarding of the bid be given to Hasty's of Brunswick. He stated that it was the second lowest bid, but that it was in budget. Chief Alexander had called Mr. Akers, Vice President of Communication Products, Inc. who had been low bidder. Chief Alexander stated that Mr. Akers had forwarded a letter to Mr. Ralph Guarracino. The letter stated that his company was an authorized Motorola sales and service provider and included several references. Chief Alexander then contacted Mr. Cotter, Vice President of American Services Division of Motorola Communications in Atlanta, Mr. Cotter stated that they were not an authorized service provided but they were an authorized sales provider. Chief Alexander also contacted Mr. George Striker of Hillsborough Communications maintenance center who in charge of the Hillsborough County Florida radios and Mr. Striker verified that he had purchased radios from the company; but also stated that they had never provided any service to Hillsborough County. Chief Alexander stated that he did not want to accept it in this bid. He also stated that he needed to go forward at this time.



Chairman Hardman asked if he had told Chief Alexander that he was a service representative. Chairman Hardman asked if this man had misrepresented himself to the Chief. Chief Alexander stated that the questions he asked Mr. Akers directly were not answered directly.



Chief Alexander stated that he did not want to say that the man had misrepresented himself to us until the Chief could review the paper work. The Chief stated that Motorola provided service certificates and he did not have that on hand from Mr. Akers.



Commissioner Miller asked where Mr. Akers' company was located. Chief Alexander stated that they were in Palatka Florida.



Mr. Akers had stated that it a radio broke down he would send a crew to fix it.



Chairman Hardman referenced a $9.00 bid being given away knowing the company we purchased from kept breakdown radios on the shelf and that the process we would have to go through would be a mailing of the radio to some other city, Atlanta, Chicago, New York for repairs; and in this case the purchasing agent had not done a good job.



Chief Alexander stated that the radios were installed in police cars, together with all the other equipment in the car and we'd be waiting for someone to fix it. Chief Alexander stated that he would not take a cap shoot on buying a product from this company.



Commissioner Gunn stated that we should stand behind our local vendors.



Motion by Commissioner Miller to award the contract bid to Hasty's, second by Commissioner Gunn. Unanimous.

(Commissioner Lynn absent)



Recommend that a Life Pak 10 demonstrator be purchased from a sole source, Physio-Control, Redmond, WA, at a cost of $8,835.75 w/full warranty. (Vote 3-0)



Motion by Commissioner Tullos to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Insert



Commissioner Tullos pointed out that he was chewed out at the recreation meeting regarding a Board process. He referenced the process of sending everything to finance for approval. The Ballard park people complied with the process required for the Board's matching of the $4,000 which they had accrued for improvements at Ballard Park. The gentleman then stated that he sat at a meeting when the Board voted for $3,000 for the Sterling Park that would not even be used for league play. He said that all groups should have to go through finance if this rule applied to his group.

He also commented that he was thankful to get the funds allocated to the park.



Commissioner Gunn asked Chief Alexander to check into break ins that have occurred in Hampton.



Commissioner Miller asked if the break ins had been reported. Chief Alexander stated he was not aware there was a problem.



Administrator Items



Mr. Gilmour stated that this item was from the Tax Commissioner in requesting that an Administrative Secretary position which is currently a non-exempt position be changed to an exempt position.



Motion by Commissioner Miller to defer to Personnel Committee, second by Commissioner Tullos. Unanimous.

(Commissioner Lynn not present)



Mr. Gilmour referred to the $3,000 allotted for clay at the Sterling Field. Mr. Gilmour stated that the clay was not available. He suggested that the money be used for grassing at Selden Park. The short time frame is the reason for bringing this up and he suggested that this money be taken from the discretionary fund.



Commissioner Miller stated that he saw some clay and also asked Mr. Flanagan if the school had any clay available. He stated that they did not.



Commissioner Strickland stated that Union Camp might have some clay. Mr. Flanagan stated that their clay was under water.



Motion by Commissioner Lyde to approve, second by Commissioner Miller. Unanimous. (Commissioner Lynn not present)



Mr. Gilmour brought up the fact that The Glynn Environmental Coalition wanted approval to apply for a TAG (Technical Assistance Grant) grant for LCP and that the Board did not object to their using their remaining funds for this project.



Motion by Commissioner Gunn to approve, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Mr. Gilmour brought up of an item requested by the Tri-Parti Committee regarding obtaining bids for legal services by one firm to handle all outside legal services for public defense.



Motion by Commissioner Miller to approve, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)



Mr. Gilmour requested two proclamations for Mr. Dockery and Ms. Thompson, the grand patron and grant matron respectively.



Motion by Commissioner Miller to approve, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Mr. Gilmour brought up the matter of Commissioner Strickland to travel to Washington. Commissioner Strickland stated that this was going to be in connection with his Atlantic City trip.



Mr. Gilmour stated that Mr. James Pleasants was requesting a refund for several years. He asked that the Board recognize that they have been notified of this request.



Motion by Commissioner Miller to acknowledge, second by Commissioner Tullos. Unanimous. (Commissioner Lynn not present)



Public Works



Mr. Flanagan stated that he needed $5,000 additional dollars to host the ACCG meeting on Jekyll Island.



Motion by Commissioner Miller to approve, second by Commissioner Strickland. Unanimous. (Commissioner Lynn not present)



Mr. Flanagan had received a request for a park on the island that was left in poor condition. The park was located on Peachtree Street, St. Simons Island. Mr. Flanagan asked for approval to send this matter to finance.



Motion by Commissioner Tullos to send to finance, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Mr. Flanagan spoke regarding the bridge between Glynn and Camden counties lines. Mr. Flanagan that the bridge was ruled unsafe and will be closed. He stated that Camden County had asked him to speak to

Commissioner Shackelford and to use existing funds.



Motion by Commissioner Strickland to approve, second by Commissioner Miller. Unanimous. (Commissioner Lynn not present.



Insert



Mr. Gilmour asked for permission for the Police Chief to attend an animal control conference in Orlando.



Motion by Commissioner Strickland to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Water and Sewer



Mr. Benson stated that he had reviewed the water conservation plan. It has to be to the EPD by March 15th. He stated that he had reviewed the plan and made revisions. EPD OK'd the Board's approval of the plan at the 16th meeting and receiving a preliminary draft to them prior to the 15th. Mr. Benson also suggested that a public hearing be held to obtain comments.



Commissioner Miller asked the possibility of their accepting the plan as written.



Mr. Benson stated that there were several items that did not apply to us and we would have to answer these items with NA.



Chairman Hardman asked Mr. Benson to ok the public hearing with the EPD and then forward the report.



Mr. Benson stated that Mr. Todd could appear at a public hearing in his absence.



Motion by Commissioner Strickland to provide a preliminary draft to the EPD by the 15th, to hold a public hearing for comments on the 14th, and to negotiate with the EPD to submit the final report within a two week time frame, second by Commissioner Gunn. Unanimous. (Commissioner Lynn not present)



Mr. Benson brought up the matter of Kings Way. The plans were complete and the specs will be completed at the end of next week, the bid process will then begin.



Mr. Benson stated that Mr. Whelchel had some proposals for the Demere Road water main. There was an existing easement on Demere and a field study will have to be done with respect to valves that had been closed or paved over.

Insert



Mr. Gilmour brought up the item of engineers that needed to be hired for Water and Sewer on a temporary basis not to exceed 90 days for subdivision review and field inspections. The criteria is firms that were not doing work in Glynn County and for a limited time period. By that time the engineering position would hopefully be filled. Other projects requiring attention would be sewage flooding by Mallory Park and possible litigation.



Commissioner Strickland asked if the 90 period could be eliminated.



Mr. Gilmour stated that the 90 day period was the outside date for hiring.



Commissioner Miller stated that this had been approved in personnel. He asked if Ben Turnipseed could be of help.



Mr. Benson stated that he would check with Mr. Turnipseed.



Commissioner Tullos asked if the position would be filled within 90 days. Mr. Gilmour stated the position would be filled hopefully within that time frame.

Motion by Commissioner Strickland to approve, second by Commissioner Miller. Unanimous. (Commissioner Gunn not present)



Work Session



Mr. Gilmour brought up the matter of the data processing system and the fact that Judge A. Blenn Taylor that this issue needed to be acted on as soon as possible. He requested authorization entering negotiations with the Software Group, Inc. for the criminal justice software. He stated that they would also like to investigate lease purchase options if legal.



Commissioner Miller asked about the budget process and how this would fit in.

Motion by Commissioner Strickland, second by Commissioner Lyde. Unanimous. (Commissioner Lynn not present)



Insert



Commissioner Miller asked if it was necessary to have a room for the ACCG convention. Mr. Gilmour confirmed that it was not necessary.



Motion by Commissioner Gunn to go into Executive Session, second by Commissioner Strickland. Unanimous.

(Commissioner Lynn not present)



Return from Executive Session



Motion by Commissioner Miller that 24 hour employees be allowed with supervisor approval to have a visitor for 15 minutes in lobby, except for those persons who there on official business. Unanimous. (Commissioner Lynn not present)



Meeting Adjourned