AGENDA

and

MINUTES

REGULAR MEETING, BOARD OF COMMISSIONERS,

GLYNN COUNTY, GEORGIA, HELD THURSDAY

FEBRUARY 2, 1995, AT 6:00 P.M.



PRESENT: Jack Hardman, Chairman

Milton Lynn, Vice Chair

Commissioner, Virginia Gunn Commissioner, Gladys Martin-Lyde

Commissioner, James E. "Sonny" Miller

Commissioner, Robert E. Strickland

Commissioner, Fred Tullos



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Pamela J. Barton, County Clerk



STAFF PRESENT: Chief Carl Johnson

Keith Flanagan

Dan Reuter

Ray Richard

Asst. Chief Nazzrie

Charles Lewis

Becky Rowell

Cynthia Williams

Chief Carl Alexander

Dave Bandy

Robert Benson

INVOCATION: Bishop Georgia Robinson

Drugs or Jesus Outreach Ministry



PLEDGE OF ALLEGIANCE TO THE FLAG





APPROVAL OF MINUTES



Commissioner Gunn set forth corrections in the minutes.



Motion by Commissioner Strickland to approve the 1/19/95 minutes subject to any revisions, to approve minutes from the called meeting held January 12, 1995 and to approve revisions to minutes of regular meeting held January 5, 1995, second by Commissioner Lyde. Unanimous.



Commissioner Gunn presented the following Proclamation Designating The First Week in February as Environmental Awareness Week" in Glynn County, it read as follows:



"WHEREAS, the local environment greatly affects the lives of all the residents of Glynn County; and



WHEREAS, Glynn County is blessed with a wide array of distinct ecosystems; and



WHEREAS, the Governor of Georgia has designated the first week of February as "Environmental Awareness Week.



NOW, THEREFORE, BE IT RESOLVED, by the Glynn County Board of Commissioners, acting in its capacity as the governing authority of Glynn County, that in keeping with the mission statement and acknowledging the beauty, necessity, wonder and diversity of the County's environment, it designates the week of February 5th through 11th, inclusive, as "Environmental Awareness Week in Glynn County.



BE IT FURTHER RESOLVED, the Commission urges each of its residents and visitors to explore the great beauty surrounding them and familiarize themselves with the knowledge and methods necessary to protect the local government."



Motion by Commissioner Gunn to adopt the Proclamation, second by Commissioner Lynn. Unanimous.



Chairman Hardman presented Bishop Robinson from Drugs or Jesus Outreach Ministry. Bishop Robinson stated that his ministry was located at 1911 Norwich Street in Brunswick. He stated that they tried to reach the community through a program which included meeting with families of inmates on Saturday of each week to prepare them for inmates being released from prison. This program also included drug treatment and referrals to other programs. He stated that they were seeking funds from the Board to continue the program. He asked for funds to help with the program and stated that this was his reason for the presentation.



Chairman Hardman asked what the Board's pleasure would be with respect to this matter; Chairman Hardman asked the Administrator if this was something that should be included in the budget process. He replied that it was for budget consideration. Chairman Hardman asked Bishop Robinson to prepare this information and to provide it to the County Administrator when the budget process began.



POINT OF PRIVILEGE



Chairman Hardman presented Vice Chairman Lynn to present an award to the Vice Chairman for the years 1993 and 1994, Commissioner Gunn.



Vice Chairman Lynn thanked Commissioner Gunn and presented here with the plaque.



COMMISSIONER GOALS



Chairman Hardman handed out the "Commissioners' Goals for 1995 and presented them the to assembly as follows:



1. Balance budget on time with no tax increase (7 commissioners)



2. Better harmony among commissioners (5 commissioners)



3. Work with the City of Brunswick - to help lower costs (5 commissioners)



4. Let department heads do their jobs - but hold them accountable (5 commissioners)



5. Water and Sewer - solve problems, expand service (4 commissioners)



6. Get a good master plan and stick to it (3 commissioners)



7. Work with judiciary to lower the cost of crime (3 commissioners)



CONSENT AGENDA



Chairman Hardman presented the following items for consideration:



(a) Recommend denial that $25.05 in interest on 1994 property taxes be refunded to Mr. Arthur L. Crowe.

(Vote 3-0)



(b) Recommend that the face amount of two tax deed in the amounts of $202.59 and $223.00 be accepted as full payment of the amount owed by Mr. Paul Workman as 1990 property taxes and that any additional amounts due be waived. (Vote 3-0)



(c) Recommend denial that the tax penalties totalling $366.66 on 1992 and 1993 property tax penalties owed by Mr. Larry K. Doyal on Town Houses, Inc. be waived. (Vote 3-0) (Chairman Hardman read this for consideration but deferred this matter for discussion later on the agenda and to be voted on at that time)



(d) Recommend approval that Seaboard Construction Company, Brunswick, Georgia, be awarded the contract for paving 2.38 miles on 12 County Roads in the amount of $314,671.70. (Vote 3-0)



(e) Recommend that the bid specs be reevaluated and that the staff be authorized to purchase the light bars for the Police Department from Whaler Distributing Company, if within budget. (No responsive bids were received.) (Previously approved budget item)



(f) Recommend that King's Colonial Ford, Brunswick, Georgia, be awarded the bid in the amount of $72,455.64 for One 1995 4 X 4 Utility Vehicle and Four 1995 Pickup Trucks (1 for Building Maintenance and 4 for Solid Waste Disposal) (Vote 3-0) (Previously approved budget item)



(g) Recommend that the equipment be bid under the county purchasing policy for vertical baler and conveyor equipment for the Recycle Center at a cost of $26,000 with payment to be made from the commodity sales made by the recycle center. (Vote 3-0)



(h) Recommend the Resolutions be adopted and Chairman be authorized to sign for the Local Government Investment Pool (LGIP)



From the Personnel Committee



(i) Consider authorization of Personnel Director to make the necessary arrangements for determining noise exposure levels in the work place; to post appropriate notices, to require the use of hearing protection devices in these work areas; and to test employees' hearing annually as part of the annual health screen program. (Vote 3-0)



(j) Consider authorization of Personnel Director to develop a career track for office clerical and administrative employees. (Vote 3-0) (Chairman Hardman read this for consideration but deferred this matter for discussion later on the Agenda and to be voted on at that time)



(k) Consider approval of proposed career rack for employees of the Finance Department in next fiscal year's budget. (Vote 3-0) (Chairman Hardman read this for consideration but deferred this matter for discussion later on the Agenda and to be voted on at that time)



(l) Consider excusing Department Heads from attending work sessions and meetings of the Board of Commissioners in which they are not needed. (Vote 3-0)



(m) Consider presentation of remainder of last year's service recognition and suggestion awards at the department level with Commissioners present based on their availability; obtain a recommendation from the County Administrator and Department Heads about handling these awards in the future; and to continue the County picnic and to publish the names of employees and their years of service in

the local newspaper. (Vote 2-0)



Commissioner Lyde requested that item (c) be pulled for discussion and Chairman Hardman requested that items (j) and (k) be pulled for later discussion.



Motion by Commissioner Lyde to approve the Consent Agenda, second by Commissioner Strickland. Unanimous.



CITIZEN COMMITTEE REPORTS



a) Inter-Agency Criminal Justice Task Force

No Report



b) Recreation Board - Mr. Gerren spoke on behalf of the Recreation Board regarding the Molok Waste Containers that have been in use in Neptune Park. He stated that initially there were some odor problems with the containers, but the company had worked with them on this problem. Mr. Gerren stated that the containers had been very successful in handling usage demands and he recommended that the County purchase the equipment. He stated that the purchase price would be for 2 large containers and 3 medium for a cost of $8,859.00.



Chairman Hardman asked if this would be a bid item. Mr. Gilmour stated that this was a unique vendor.



Motion by Commissioner Gunn to send this matter to the finance committee for consideration, second by Commissioner Lynn. Unanimous.



Commissioner Lyde asked how the containers were being paid for at this time. Ms. Williams added that they were placed there on a trial basis and that we had not paid anything at this time.



Mr. Gerren presented the Blythe Island Canoe Trail matter for discussion. He stated that Pollock and Associates had experience in this field and asked for approval to proceed with a hydrology study in order to determine water and soil conditions. He referenced a letter from Pollock and Associates. Ms. Williams stated that they just wanted the authority to proceed with this for now and that no monies would be paid at this time.



Commissioner Lynn stated that anything pertaining to water in the county should be investigated.



Commissioner Tullos agreed that the water source should be looked into.



Ms. Williams stated that this would require some additional excavation.



Mr. Gerren proceeded by presenting for consideration a suggested rate change for Blythe Island. He stated that the rates presented were comparable to similar facilities. They had hoped to receive approval of the new rates in time for tourist season.



Chairman Hardman suggested that this matter be referred to the finance committee.



Mr. Gerren referred to the proposed revised bylaws for the Recreation Advisory Committee Bylaws; his proposal was to come up with a consistent set of bylaws comparable to the County Recreation Board by-laws. Areas being referred to were appointments to committees and their reported functions back through the Recreation Board to the Commission.



Commissioner Gunn stated that the Casino Advisory Board also wanted to have a session concerning their bylaws.

Commissioner Gunn asked why there were different years for different districts? Chairman Gerren explained that this had been the way the Board was set up and in order to obtain continuity everyone was not replaced at one time.



Mr. Gerren presented the letter from the Ballard Athletic Association regarding a $4,000.00 contribution by the Ballard Athletic Boosters Association to be used toward upgrading the fields at the Ballard facility. The improvements would be reworking of the fields and an irrigation system. They asked that the county match the $4,000.00 amount.



Chairman Hardman asked that this matter be referred to finance also.



Mr. Gerren asked that the Recreation Board be able to meet with the Board of Commissioners regarding the Master Plan, acquisition of additional land to obtain better guidance as to what the Board wants.



Chairman Hardman stated that the next work session meeting would be dedicated to the Recreation Department.



Casino Advisory Board



Mr. Taylor Adams stated that he had not seen anything in the newspaper soliciting RFP's with respect to the miniature golf course on St. Simons Island. Mr. Gilmour responded that the ads would be coming out on February 10th, 17th, 24th and March 3rd, the deadline for bids and would go before the Board at their second meeting in March for consideration.



Environmental Review Committee



Mr. Shelby Childers appeared on behalf of the committee. Mr. Childers provided a packet to the Commissioners which included the report prepared by the Agency for Toxic Substances and Disease Registry on the LCP site; some sites of concern and the mission statement of the Committee.



Mr. Childers then asked if the bylaws of the Environmental Review Committee would be reviewed at this meeting. It was decided that these bylaws would be discussed in the work session on February 14th together with the Recreation Board bylaws. Mr. Gilmour suggested that the work session discussion be limited to these two committees.



Mr. Childers stated that the meeting had been held on January 24th in which they discussed their work plan. He stated that they had discussed changing the meeting date to make it more convenient for Mr. Gilmour and interested commissioners. Currently they conflict with the Finance and Personnel committee meetings. He stated that they had discussed LCP at length and the recent publicity. Mr. Childers stated that he had attended a January 19 meeting with the EPA and U.S. Fish and Wildlife Service and the Agency for Toxic Substances and Disease Registry; he stated that he had given the committee a report about what the EPA's plans were for the site and conveyed the concerns that federal officials had about the area. Their main concern was that local fishermen are consuming seafood from the advisory zone. The federal officials asked for help in making it known that the seafood in these areas should not be consumed and was dangerous. A motion was passed unanimously that a series of public information meetings be held with the EPA with respect to LCP, Brunswick Wood Preserving and 009 sites. The model for these meetings would be the meeting held on the water issue with the EPD and the U.S. Geological Survey. This meeting seemed helpful to the community. The LCP was the main concern if unable to have a meeting for all three.

Mr. Childers stated that another motion had been passed to inform the Board about the concerns about the public about consumption of the fish. He stated that they needed the Board's help in publicizing the advisory about eating the fish in Purvis Creek and the Turtle River. Mr. Jim Music from the DNR was at the meeting and he lives on Blythe Island. He stated that he sees people catching the fish right where signs are located for consumption.



Commissioner Gunn stated that she had heard the EPA has printed up signs and that the problem was the DNR would not put them up. Mr. Childers said that he did not know if that was the problem.



Commissioner Lynn stated that the signs are posted and if someone fishes you cannot stop them.



Chairman Hardman recommended that the County's Mosquito Control Department could post the signs in that area.



Commissioners conferred about the availability of the signs for posting.



Mr. Stewart stated that he lived on the Turtle River and that some new signs had been posted in the area.



Chairman Hardman stated that they would be placed in the area on the map. Mr. Childers stated that the map had come from the Agency for Toxic Substance.



Motion by Commissioner Hardman to have the County's Mosquito Control Department post the signs after notifying the DNR that the signs will be posted, second by Commissioner Lynn. Unanimous.



Commissioner Gunn asked if the Board needed to make another motion to allow them to hold public information meetings. Chairman Hardman stated that the Board would wait to hear from the EPA.



Mr. Childers stated that his committee would help in any way they could.



Commissioner Gunn stated that she had gotten a call from a member of the Solid Waste Advisory Committee asking if the garbage truck stuff would be voted on at this meeting. She stated that their committee would like a public hearing on this matter.



Mr. Tullos stated that this would be reported on under work session items.



Tree Advisory Board



Arbor Day Proclamation



Mr. Dobson presented a proclamation naming Friday, February 17th as Arbor Day, the proclamation stated:



PROCLAMATION



"WHEREAS, in 1872, J. Sterling Morton proposed to the Nebraska Board of Agriculture that a special day be set aside for the planting of trees; and



WHEREAS, this holiday, called Arbor Day, was first observed with the planting of more than a million trees in Nebraska and is now observed throughout the ;Nation and the World; and



WHEREAS, trees are a renewable resource giving us paper, wood for our homes, fuel for the fires and countless other wood products; and



WHEREAS, trees can reduce the erosion of our precious topsoil by wind and water, cut heating and cooling cost, moderate the temperature, clean the air produce oxygen and provide wildlife habitat; and



WHEREAS, trees, wherever they are planted, are a source of joy and spiritual renewal and serve to enhance the economic vitality of business areas and beautify our community; and



NOW THEREFORE, We, the Board of Commissioners do hereby proclaim Friday, February 17, 1995 as ARBOR DAY in Glynn County, and urge all citizens to support efforts to protect our trees and woodlands and join together in planting trees to gladden our hearts, and promote the well-being of present and future generations.



IN WITNESS THEREOF WE HAVE HEREUNTO SET OUR HAND AND CAUSED THIS SEAL TO BE AFFIXED, THIS 2ND DAY OF FEBRUARY, 1995."



Motion by Commissioner Gunn to adopt the Proclamation, second by Commissioner Tullos. Unanimous.



Mr. Dobson stated that on Arbor Day six of the county schools would hold a tree planting celebration, the schools were: Glynn Middle, Jane Macon, Risley Middle,

Glynn Academy, Brunswick High School and Oglethorpe Point Elementary. He stated that each class would plant a tree. He placed an invitation to the Board to attend.



He stated that the Tree Board's next meeting would be Tuesday, February 14 at 4:00 o'clock in the Historic Courthouse. He stated that the speaker would be Ms. Smith who would speak on urban forestry and tell the Tree Board what procedures to follow. He also stated that Brunswick was the only Tree City in the state and the first to be contacted for this program. He stated that a training program would be put together after her visit.



Mr. Sorrells from Georgia Forestry spoke regarding the fact that he had overestimated expense on garbage collection. He stated that he had used past estimates. He stated that he had only used $60.00 this year for collection. He asked if $400.00 to be transferred within budget to the Tree Board for use in its operations. They currently had no funds.



Motion by Commissioner Miller to defer to finance, second by Commissioner Strickland. Unanimous.



Commissioner Lynn mentioned a tree grant that was available. Mr. Sorrells stated that he did not know the status of the SBA application, but that the application was due at the end of February. He felt that trees could be planted along 341 from Sterling south. He stated that $20,000 was available for this purpose.



Airport Commission



Mr. Gary Moore stated that there was a 100 foot buffer zone at McKinnon Airport. He stated that a portion of this area had not been planted and the Airport Commission authorized the expenditure of up to $2,500.00 for planting that area. He stated that the extension agent had come to see what type of plants should be placed in that area.



Commissioner Tullos asked if this could be coordinated with the xeriscaping the Board had discussed lately.



Commissioner Gunn stated that she had spoken to Mr. Moore regarding the xeriscaping and he stated that John Bryson had made spacing recommendations. He stated that working with various groups had been part of the Airport Commission motion.



Motion by Commissioner Gunn to authorize planting of the area, second by Commissioner Lynn. Unanimous.



Commissioner Lyde asked where advertising for contractors was being done for the Airport Commission projects. Mr. Moore replied that it had been done in both local papers and letters are sent out to companies in the Southeast that do this type of work to different firms in the Southeast.



Budget Process and Procedures



Commissioner Tullos stated that it was time to begin the budget process and he wanted to know where the Board stood on this process.



Mr. Gilmour stated that a proposed schedule would be presented to the Finance Committee in February. If it is approved in committee then it was presented to the Board.



Commissioner Tullos asked about the reward to Departments who had come in under budget. He asked where we stood on that matter at this time.



Mr. Gilmour provided to the Board the results of the plan adopted by the Board last year. The Budget Bonus Incentive Policy was to encourage cost effective management with tax dollars. He referred to the FY94 audit. He stated that in accordance with the audit each department listed would receive a bonus in the amount stated. The list is attached as Exhibit "A".

The original budget is reviewed, capital is excluded and the other operating expenditures are reviewed to see who has come in under budget as confirmed by the audit. Half of the savings is compared to the fund balance with the other half going back to the taxpayers. The State Offices were listed first, the second group reports to the Board of Commissioners. The savings was a total of $208,600.00. Due to the tight management of the Board of Commissioners there was a successful year with respect to the General Fund. This did not include the restricted reserve account. Mr. Gilmour suggested that this amount could be funded to the organizations the full savings without it having a negative impact on the budget. The use must be legal and follow the Board policy and the second restriction would be that Board approval would be required.



An example of use would be Planning hiring someone on a contractual basis. This would be approved with confirmation by the Board and all departments would be notified. Mr. Gilmour stated that he thought this was a very positive program even though this was only the first year. He confirmed that audited figures must be in hand prior to the amounts being confirmed and that and it does not cost taxpayers any money. He also stated that it ties back to the groups and encourages them to make the best effort to save money even though something may come up which causes them to go over budget. If this should happen, they are not negatively impacted by this.



Commissioner Strickland stated that some departments could be locked in on certain items without give, another department may have a give and take factor and that one department's abc plan may be locked in while the other is not. The Board did not want any department to feel bad.



Mr. Gilmour stated that every agency listed what they anticipated happening in their area. The Board then would make a policy decision based on that information. Those that come in under were rewarded, others were not punished. This encourages public managers to save money. He also stated that everyone would really look at all factors in handling budget matters. Mr. Gilmour stated that these additional monies would be granted to the department that saved the money.



Chairman Hardman confirmed that whatever use was chosen for these monies would have to be Board approved.



Commissioner Miller wanted to know when the money would have to be used. Mr. Gilmour stated that the money would have to be used or committed before June 30, 1995, the fiscal year end.



Chairman Hardman said that the money should be identified but can be carried over.



Commissioner Lynn stated that when the system was approved last year, the department that saved the money could choose what the funds would be used for. He stated that the Board was now trying to tell them what to use the money for.



Mr. Gilmour stated that a department may find a use, but only have half the money available. This system would allow them to set the money aside until the other funds were available.



Motion by Commissioner Lynn to approve, second by Commissioner Strickland. Unanimous.



Contract between Visitor's Bureau and African American Tourist Consortium -



Mr. Gilmour stated that the Board authorized the use of $10,200 for promotions and marketing plans to the Board.



One of the conditions to obtaining the funds was that there must be a contract. An agreement was sent to both parties for review. The Tourist Consortium did not have the necessary IRS classification they needed to go through the main contractor. The Visitor's Bureau said they would be the vehicle for this. The Visitor's Bureau set forth.



Mr. Gilmour stated that the concerns between the parties were what needed to be resolved. Does this have to come to the Board. Mr. Gilmour stated that the Board has already made its decision on what it was going to do. The issue is between the two parties and whether they can agree on the contract.



Chairman Hardman asked if the parties were present.



Keith Collier the executive director for the African American Tourist Consortium, Inc then spoke. He stated that there were two contracts and felt that the original contract be used with the service section deleted. He felt that Mr. Tipton would not have a problem with this.



Mr. Strickland stated that several different endeavors of this type were already underway. He gave examples of how this may be a duplication of services, he showed African American Highlights, Brunswick and the Golden Isles and several other magazines. Atlanta Journal had ads in it. Travel Science was listed as a source for this advertising. He stated there was advertising already going on and that this was a duplication of services. The existing agency was already doing this.



Commissioner Lyde stated that this was not a duplication but an extension of the service. She stated that she had been on a tour with the Visitor's Bureau and she said they did not understand how a black history and could not present this the same as a black group could.



Motion to approve by Commissioner Lyde, second by Commissioner Gunn. Commissioner Strickland opposed.

Approved.



Dr. Brooks Taylor



Dr. Taylor came to speak regarding the public health questions caused by LCP. He stated that his concern was human health and that was what he had come to speak about. He stated that there was alot of information about this that we did not know. He also stated that he would not go into what type of diseases were caused by this problem.



Dr. Taylor referenced human exposure and how much of the chemical element a person is exposed to and how this happens. He stated that exposure occurs in various ways and gave as examples ingestion, through the skin or inhaling. He stated that there were many chemical forms at LCP.



He characterized the exposure as past, present and future. Past exposures were the highest to those persons who actually worked at the LCP Plant occupational exposure would be one type, present exposure occurred from crews cleaning this site, they are the highest protected and future. The persons at highest risk are people who consumed the wildlife or fish or people living in the area and those workers who may have brought the contaminates into their homes.



Dr. Taylor stated that there were things that the community should not do; the fish should not be eaten from these areas and the LCP site should be avoided by sightseers.



Commissioner Gunn stated that she had gone to the site last year when it closed down for about six hours. She stated that she was also unprotected. Her shoes had to be thrown away. She wondered if she should be concerned. Dr. Taylor stated that this was not acute exposure. He stated that recurring instances of contact would be of the most concern.



Dr. Taylor stated that he knew there were alot of unanswered questions and that the Board of Health wanted to invite public input. He informed the Board that a public hearing would be held on February 9th at 7:00 o'clock to obtain input from potentially affected individuals such as LCP workers, people who live in the area and families of ex LCP employees. Dr. Taylor stated that the meeting would be held at the National Guard Armory. He also stated that the meeting was not an information session but rather a meeting to determine what it is the public would like his department to do for them.



Chairman Hardman stated that this was a good idea because they do not know what they are dealing with.



Dr. Brooks asked that the Board publicize the meeting to reach those persons that would be affected.



Mr. Childers stated that there was a Marsh Hen study done in the 1970's involving that estuary. Chairman Hardman asked Mr. Childers to provide the Board with a copy of the report.



Dr. Taylor was asked if he had documented any cases of persons having contamination systems. He stated that they had not. He also stated that occupational exposure would most likely not be reported to his agency.



Commissioner Gunn stated that she had heard from Carol Highsmith that there are several universities have offered to help the community with health assessments or study profiles. She asked if he had plans to start studying the problem with their help. Dr. Taylor responded that he wanted to obtain public input prior to this time. He stated that public health consultants would be at the meeting to assess people's needs as they are conveyed.



Commissioner Strickland thanked Dr. Taylor for taking his time to come to the meeting. Commissioner Strickland stated that Dr. Taylor would get an A plus in his book because the employees over the years had not been given appropriate attention and he was to be commended for going in the right direction. Commissioner Strickland made this statement as a 34 year employee of LCP.



Commissioner Lynn stated that he was sure there were people in the community who had the symptoms but were not aware of it. Dr. Taylor stated that there were dozens of chemicals which affected multiple systems of the body. Commissioner Lynn asked if there was a specific disease that was more prevalent than another.



Dr. Taylor stated that mercury was toxic to the nervous system especially in unborn children causing nerve damage, tremors and cerebral palsy. Someone who shows a symptom does not necessarily have one of these diseases.



Commissioner Gunn asked Dr. Taylor to remain for questions during the EPA session. Dr. Taylor stated that if there were any questions the Board may have to please let him know.



LEPC Membership List



Mr. Abel presented the LEPC membership list for approval. He stated that the list remains as previously distributed.



Commissioner Gunn questioned the choice of media people for this committee. Mr. Abel stated that those persons who were supportive of the group were included. He stated that The Islander was a weekly paper and they needed the information out on a daily basis. He stated that he had invited a representative from The Islander to come to the meetings.



Commissioner Gunn suggested that other members of the media be invited such as WMOG. She also stated that she had problems with the information being put out on one of the radio stations. The information put out on that station stated that LCP should not be discussed because it would hurt tourism. Commissioner Gunn agreed that it would hurt tourism but that the cat was out of the bag and we could not stop this issue from being talked about. Another media representative would possibly balance this out.



Mr. Abel stated that the committee already had too many members for the size of our county and no one is showing up at the meetings.



Mr. Stewart stated that his radio station WGIG had been attacked on numerous occasions. He stated that he did not know of a station that invited public input more than his station before and after he purchased it. He set forth that any person had a right to speak on the radio. He stated that someone had blasted Georgia Pacific and Hercules on the radio that morning and they were allowed to talk. He stated that if there was a problem with him that was fine but the radio station was fair but it came about because his name was on the list. He asked Commissioner Gunn to put the cards on the table.



Commissioner Gunn stated that she did not listen to that station but that it was second hand information that had been given to her and it was by more than one person and that there were probably people in the room that had heard it. She stated that the LCP matter would have to be discussed.



Mr. Stewart stated that he had not tried to control the discussion on LCP. He stated that he had asked his programming person Joe Suza to determine the source of the allegations. He stated that an LCP discussion had taken place on his station that morning. He stated that secondhand information was not always good. He also asked if Commissioner Gunn had a problem with him serving on the committee. She stated that her problem was with his not disseminating the information.



Chairman Hardman stated that he had been accused of trying to hush up the LCP matter. He stated that his sponsoring Dr. Brooks Taylor and Commissioner Gunn's sponsoring Randy Jackson of the EPA to speak was not evidence of trying to cover the matter up. Chairman Hardman also stated that the matter was published in the Agenda, in the minutes, advertising in the newspaper. Chairman Hardman stated that this was not the time for accusations but a time to hear valuable information and that's what should be done.



Commissioner Miller asked that Mr. Abel announce the date and time of the next meeting. Mr. Abel stated that the meeting would be held on February 14th at 8:30 a.m. at the Hercules conference center.



Motion by Commissioner Lynn to approve the list of members, second by Commissioner Strickland. Unanimous.



Zak Lyde asked that the names of the committee members be published and read.



Chairman Hardman read the names of the members of LEPC, those names for the record, the list of names is included as Exhibit "B" attached hereto and by this reference made a part of these minutes.



EPA Update



Randy Jackson appeared to discuss the LCP site. He stated that the EPA was called in by the State of Georgia in March. He stated that since that time they had entered into negotiations with Allied Chemical and LCP and they opted not to do the work under consent and a unilateral order was issued.



He stated that the characterization phase commenced in July which consisted of sampling to determine the extent of contamination at the site with samples taken in October, November, December with completion of sampling the first week in January. He stated that data was still forthcoming. Mr. Jackson provided the Board with a data packet containing tables and the data on hand as of Friday of the week before. He stated that an ongoing problem was the amount of data; the volume caused an overload in their computer system.

Mr. Jackson stated that the bottom line was that a very serious problem exists. He stated that waste had been placed on the site since 1920. Refinery waste was placed on the site from 1920 - 1937. After that a paint company and power generating plant were responsible for waste. In 1955 Allied Chemical purchased the property to build a chloralkalide facility producing chemicals and gases. In 1979 LCP purchased the plant and LCP operated there until last year when their license was pulled. Mr. Jackson stated that there were high levels of lead, mercury, barium, pcb's, carcinogenic polyaromatic hydrocarbons, a suite of volatile organic compounds and extractable organics. He stated that these wasted had been layered on top of one another.

Because of the high levels and commingling there were no disposal options. No facility would accept the waste.



He stated that the amount of mercury was 26,000 ppm. This amount is 1300 times the clean up level. He stated that the amount of lead was 3440 which is seven times the clean up level, pcb's were 3600 ppm, 144 times the cleanup level. He stated that for decades these chemicals have been leaching into the marsh. He also stated that several hot spots have been found (higher levels).



Mr. Jackson then explained Superfund. He stated that Superfund was divided into two branches, the emergency response branch and the remedial branch. He was associated with the emergency branch which dealt with temporary remedies. He stated that the remedial branch would be involved for decades and would seek a permanent solution. He stated that the emergency group would be involved for two years, their general time for clean up in one year. They had not even obtained all of the data, which could result in an even longer stay.



He stated that several areas had been identified, the tar pit, impoundments, the allied disposal area, the outfall area, the berm, the north disposal area and other waste from the refinery. Mr. Jackson then handed out samples of refinery waste, ground water and mercury. He stated that the ph levels were from 3 to 14 (14 being the highest level).



Mr. Jackson stated that at the outfall to Purvis Creek (there is a petroleum balloon under that area), north disposal area (sulfuric acid sludges in that area), impoundments, mercury, pcb, barium), Allied disposal area was contaminated with everything. He stated that there were no pesticides in the area.



Mr. Jackson stated that the build up of chemicals in the ground was actually causing the foundations of the on site buildings to fail. They chemicals had also eaten the sewer. Mr. Jackson stated that this stuff was going out into the marsh for years. He stated that 280,000 pounds of mercury had been extracted from the area and they felt another 20,000 pounds remained. He stated that 100,000 pounds of mercury was missing and could not be accounted for.



He stated that the building would have to be destroyed. He also set forth that the problem was that the materials in the buildings could not be decontaminated.

Mr. Jackson stated that his proposal was to construct a temporary landfill. All areas would have to be excavated and put in the landfill. This would buy time for the remedial group to find a permanent solution. Mr. Jackson stated that the area would not be backfilled to contaminate clean soil due to the liquid that would remain. He set forth that hydraulic sinks would be installed and that treatment systems would be installed to help with water treatment prior to discharging. He stated that a slurry wall would be installed along the whole length of the facility.

Mr. Jackson stated that the wall would be a few inches thick would be similar to cement with no aggregate in it; it would be injected into the ground. He stated that an eight foot dike would be placed on top which could withstand a hurricane storm surge. The landfill would have an eight foot dike around it to withstand a hurricane storm surge also.



Chairman Hardman asked Mr. Jackson when the slurry wall would be installed. Mr. Jackson responded by stating that it would have to be installed last to avoid any damage during excavation. Mr. Jackson stated that the surrounding wetlands had been filled in with waste.

He stated that the marsh would recede when the water treatment systems had been installed. He said Arco would be bringing in systems and Atlantic Richfield would be bringing in their own systems. He stated that 500,000 barrels of wastewater were also on site. He stated that mixing these chemicals causes waste that cannot be disposed of. He stated that the two cell buildings would be the only ones treated at this time.



Commissioner Gunn thanked Mr. Jackson for coming to the meeting. She asked if Mr. Jackson was familiar with Myoedemata Japan. She asked if that same thing could happen here. Mr. Jackson responded that it could happen here if enough people consumed the fish from that area. He stated that this crisis could not happen from breathing the air. Commissioner Gunn stated that there were people in the community who were in denial with respect to the fact that mercury moves. She stated that she was not saying that was going to happen to this county but asked if it was possible for that to happen in our community. Mr. Jackson stated that mercury moved and that it could also remain in the ground for decades. Commissioner Gunn asked if there was a certain point at which the community could tell it was at that point of danger or would we just have to wait and see. He stated that commercial fishing here did not take place like it did in Myoedemata. He stated that there were not alot of receptors at the point which was an advantage in that it was not a human health disaster at this point.



Commissioner Gunn asked if the EPD was responsible for protecting our health and welfare. Mr. Jackson stated that they are tasked with regulating the facility and he also stated that he did not want to comment on the EPD. He encouraged Commissioner Gunn to contact the EPD. She then suggested that we sue the EPD for allowing the county to get in such bad condition. She asked if this was the worse place in the country. Mr. Jackson responded that he could not answer that question. He stated that the private wells and soil off-site and that they had not found any contamination. He also stated that two of the deep wells into the aquifer (our drinking water) were not contaminated. He did state that four of the six wells would be decommissioned. Mr. Jackson stated that 140 signs would be placed in the area to warn people in the area to warn people regarding consumption of seafood.



Chairman Hardman asked if Mr. Jackson was aware that earlier in the meeting we had volunteered our mosquito control boats for posting of signs.



Commissioner Strickland asked Mr. Jackson to explain where mercury came from. Mr. Jackson responded that it came from cinnabar ore, it has to be mined from the earth.



Commissioner Gunn stated that the daily newspaper had said it was a high explosive site, but Mr. Jackson stated that we didn't have to actually worry about the site exploding. He stated that this meant it was a highly controversial and contaminated site. He stated that a chlorine release could have resulted in a catastrophe. He stated that all of the tank cars had been removed.



Mr. Jackson introduced Mr. Harrison, the attorney for the EPA assigned to the LCP site. Mr. Harrison stated that Mr. Jackson had done a fine job of explaining the contamination at the site. He explained how Superfund works. Mr. Harrison said that one of the crucial things we needed to know is that Mr. Jackson's activities were dealing with the immediate threat to the community. He also stated that the remedial branch would come in and continue the process. He stated that they would be studying the extent of contamination to find a permanent remedy for the site and that the measures being taken now were temporary. Mr. Harrison said that certain parties were responsible for clean up: Allied Signal, O'Brien Corporation, Georgia Power Company and Atlantic Richfield Company. He stated that Allied Signal already had a presence at the site and that Atlantic Richfield and Georgia Power had been contacted. He stated that the EPA was sensitive to the needs of the community and the health and welfare of the community. Mr. Harrison set forth that the State of Georgia was also concerned with the health in the community and had asked EPA to mobilize in this area. Mr. Harrison said that the EPA was still learning about the contamination at LCP. He stated that the crew working at the site was working as hard as possible to expeditiously clean up the site to protect human health and the environment. He stated that it was important to know that much still had to be learned about the site and he was sure there were questions he could not answer.



Commissioner Gunn stated that she guessed we were about the worst site anywhere so Carol Browner should marshall her forces here. Mr. Harrison stated that he could not compare sites. EPA have begun to determine the contamination at their own cost. He assured her that LCP had the attention of the EPA and the regional office and that aggressive enforcement would take place.



Commissioner Lynn asked Mr. Harrison about the companies involved not having the resources to participate in the clean up. Where would the money come from? Mr. Harrison stated that there were certain actions the EPA could take. If the PRP's would not continue clean up then the EPA would have the option of bringing the case to U.S. District Court to enforce the order issued back on February 1st. The order was issued to Allied Signal Corporation and Hamrick. EPA would then go to the District Court or take back the clean up and EPA would pay for them. Their fines for not complying with the order would be $25,000.00 per day. He stated that they hoped that Allied would speed up the process. Commissioner Lynn stated that Allied could not even come up with a couple million to keep up. Commissioner Lynn also noted that he had read that Superfund was running out of money. Mr. Harrison confirmed that the EPA had already spent money on the site and under appropriate circumstances they would have to spend their money at the site.



Commissioner Gunn stated that she had heard there are 17 other sites in the county that are bad. Who would check this? He stated that he did not know all the sites.



It was also stated by a member of the press that congress may be freezing Superfund and turning clean-up over to the states. Mr. Harrison responded that there may be changes in the statute requiring private parties to clean up. He asked for the Board's support to continue the clean up. He stated that he had hoped Congress would not cut off the funds to stop clean up.



Commissioner Strickland stated that there were several sites in Brunswick and wanted to know if he was familiar with their locations. He wanted to know what would be done to protect these other sites to keep them from becoming another LCP. Mr. Harrison responded that hazardous waste was being handled and removed from the sites. Commissioner Strickland stated that he was talking about the ground and what seeps into it. He asked what is happening at the federal level to help people at these contaminated sites. Mr. Harrison stated that states were first in line of enforcement at these sites. He stated that these sites were being regulated and forced to take corrective actions where this waste had been stored. Mr. Harrison stated that LCP operated different in the past. Mr. Strickland asked about OSHA, Mr. Harrison responded that this was formed for employee protection. He stated that Allied was forced to implement a health and safety plan for those involved in the clean up.



Commissioner Lynn asked if local employees would be dismissed and EPA people brought in for clean up. Mr. Harrison stated that this was not within the control of the EPA. He stated that the order called for contractors to work by the responsible parties. He stated that EPA approved the contractors but the responsible parties actually hired them.



Commissioner Strickland stated that he wanted to make a statement as an employee of LCP.



Chairman Hardman asked them to make themselves available for questions by the audience.



Commissioner Gunn stated that she wanted to hear the questions.



Mr. Childers stated that when mercury is acted upon it becomes methyl mercury and it becomes a problem when fish intake this. He stated that in Myoedemata the people obtained 70 per cent of their protein from the fish. He also commented that the marsh was not being tested and that would pose a problem later.



Commissioner Gunn asked who would be testing the marsh?



Mr. Jackson stated that the remedial group would be responsible for this testing.



Ms. Yow asked if we were in danger of having a tidal flow and the water being contaminated. Mr. Jackson stated that these contaminates are entering the water daily. Ms. Yow asked about the wells, Mr. Jackson stated that two would be kept and 4 would be shut down. He stated that no damage had occurred to the pipe wells as far as he could tell.



Mr. Childers asked if testing had taken place in the Turtle River and Mr. Jackson stated that they were relying on the DNR studies for this.



Zack Lyde stated that he was very concerned about human health in the area. He referred to President Clinton's bill no. 12898. He stated that people in the area homes had died from kidney failure and alot of the problems had occurred yet conservatives wanted to build more jails for little people. He stated that someone needed to have criminal charges brought against them for this activity. He stated that these people in these companies had not regard for human safety.



Mr. Harrison responded that the EPA was very concerned about human health in the area and enforcement would not be waivered. He stated that he was a civil attorney responsible for enforcement of orders, but had no comment regarding the criminal portion.



Mr. Lyde stated that he had confronted the head of the EPA and she simply nodded her head. He also stated that they were literally assaulted by members of the community when confronted about this problem. He asked that EPD be taken out of the process because we would not compromise our health and welfare.



Chairman Hardman said he would be happy to have Mr. Jackson and Mr. Harrison to return at any time.



Commissioner Strickland asked to speak as an ex employee of LCP. He stated his appreciation for Mr. Jackson's appearing at the meeting and commented that he was doing a fine job. He stated that we had made the Atlanta papers and the national news. He stated that there was substantial information at the library. He stated that the EPD was out of this now. He stated that we had an agency specializing in one thing. He stated that the citizens are the concern. A person here thought that the EPA person here wanted to be a centerfold in the EPA magazine. Commissioner Strickland referred to the companies involved in the clean up and said that was good. He stated that the most important presentation at the meeting was Dr. Brooks Taylor who wanted people input. He stated that he had been at LCP 34 years and carried mercury home with him, it was washed. He stated that employees had been in the atmosphere for years. He also referenced an 82 year old man that had made it. Commissioner Strickland mentioned working in 140 degree temperatures where the mercury would vaporize and only a small respirator was worn. He stated that OSHA did not know at that time what was dangerous. He stated that the employees should be contacted regarding the side effects of mercury. He stated that this was a start as far as long term employees were concerned and that the employees should be looked at. He stated that he had injured his ankle, and that the employees and those persons there now were the ones who needed the help. He stated that this was publicized all over the paper and that it goes in one direction. He referred to a newspaper picture with a man in a white uniform. Another man was pictured with a mercury meter without protection. He stated that the employees were the ones who needed to be contacted, the human side had been forgotten. Commissioner Strickland asked that the EPA swing this to be oriented to the people. He stated that more could be done to expedite the clean up and to protect the county. He stated that tourism will be hurt by this. Commissioner Strickland commended Dr. Brooks Taylor.



Commissioner Gunn stated that this commission petitioned the governor to put the employees back to work at this site. The Board did everything to get them work at the site. The Board asked that LCP employees remain there to work because they knew the site, and stated that this may have been a first.



Mr. Jackson stated that they had about 25 million in their budget for the year and that he needed that to clean this site up.



Mr. Moore looked into this issue and stated that it was clear that we need to get a foundation of what is going on at the site. EPA had volunteered to give the Board a tour on February the 8th at 10:00 a.m. Mr. Moore stated that it was complicated to determine the course of action and the health of the community seems to be the most important aspect of this process. In remediation he felt we would need an expert to analyze all this to advise us what action to take. Mr. Moore felt this area with its high water table would not be a good storage place. Mr. Moore stated there was a tag grant available in the amount of $50,000.00 that he felt we should apply for.



Commissioner Lynn asked how long it would be in effect. Mr. Moore stated it was a one time amount of $50,000.00.



Mr. Moore commented that you have to determine if a mistake has been made and have the technical data for backup in order to take this action.

Motion by Commissioner Gunn that Mr. Moore check into the feasibility of bringing suit against the EPD for allowing this to happen to our county, second by Commissioner Lyde. (Motion withdrawn)



Motion by Commissioner Gunn that we send a letter to Governor Miller, Joe Tanner and Mr. Reheis asking how they allowed our county to get into this state, second by Commissioner Lyde. Unanimous.



Motion by Commissioner Strickland that staff be allowed to proceed with applying for the $50,000 grant, second by Commissioner Gunn. Unanimous.



RUPA



Mr. Caldwell from RUPA stated that he appreciated the enlightening presentations and try not to do the same things again. He stated that we should make a commitment not to make the same mistakes again.



He presented a resolution:



"We the members of Residents United for Planning and Action urge the Glynn County Government to take a leadership role in water conversation by using native vegetation and the principles of xeriscaping in all future landscaping of Glynn County properties and to phase those principles of xeriscaping in all existing county owned properties. Such means will not only conserve water a precious resource but would also be cost effective by reducing expenditures for water consumption and reducing labor and maintenance costs."



He also stated that Mr. John Bryson county extension agent was familiar with xeriscaping. He stated that native plants are what's appropriate for the area. Palmettos were given as an example. He asked the Board for their consideration.



Motion by Commissioner Gunn for the county to implement xeriscaping in their county programs whenever possible, second by Commissioner Miller. Unanimous.



Mr. Caldwell stated that we were applying for more water and wanted to know if this had been approved.



Insert



Mr. Benson had copies of the permit received January 30th. Commissioner Gunn asked the status of the pond and Mr. Benson responded that it was clean. He referred to pages 10-16 of the report regarding the conditions for the conservation plan. Mr. Benson indicated that a response had to be in by March 15. He asked for approval to hire Mr. Jim Todd to take on the task at a rate of $37.50 as a contractor and registered engineer to meet the deadline.



Mr. Benson stated that $30,000 was in the budget and had been done for nothing and this amount could be used if necessary. Commissioner Gunn asked how long this would take. Commissioner Miller asked if we had to get bids.



Motion by Commissioner Strickland to approve hiring Mr. Todd, second by Commissioner Gunn. Commissioners Hardman, Lyde, Strickland and Tullos for. Commissioners Gunn, Lynn and Miller opposed. Approved.



Commissioner Lyde asked to call the motion back up to change her vote.



PUBLIC HEARINGS



Sterling Express



Chairman Hardman presented for consideration issuance of 1995 Alcoholic Beverage License for Sterling Express, Highway 341 and Highway 32, Brunswick, GA. Package sales of beer and wine. Sunday sales prohibited. New License. Chief Alexander stated that there had been a question concerning the proximity of this store to a church. Mr. Moore and Mr. Alexander went to the site. Mr. Moore spoke with the minister who confirmed that services have not taken place on the premises.



Motion by Commissioner Miller to approve, second by Commissioner Tullos. Commissioner Lynn opposed. Approved.

Grace's Place



Chairman Hardman presented for consideration issuance of 1995 Alcoholic Beverage License for Grace's Place, 1163 Cate Road, Brunswick, GA. Package sales of beer. Sunday Sales Prohibited.



Motion by Commissioner Lyde to approve, second by Commissioner Miller. Commissioner Lynn opposed. Approved.



Insert



Commissioner Lyde asked to bring up the issue of the motion regarding Mr. Todd being hired. She wanted to change her vote to send this matter to finance. Mr. Benson stated that 12 days was not enough time to complete this study.



Motion by Commissioner Lyde to reconsider and send to finance, second by Commissioner Miller. Commissioners Hardman, Lynn, Strickland and Tullos for. Commissioners Miller, Gunn and Lyde opposed. Motion fails.



Authorization for persons to attend Hurricane Conference



Mr. Gilmour presented this for consideration. The Board decided that Mr. Flanagan, Mr. Abel, Commissioner Miller and Commissioner Strickland would attend.



Motion by Commissioner Lynn to approve, second by Commissioner Miller. Unanimous.



FINANCE COMMITTEE RECOMMENDATIONS

(Referred as item 6(c) from Consent Agenda)



Larry K. Doyal - Town Houses, Inc.



Recommend denial that the tax penalties totalling $366.66 on 1992 and 1993 property tax penalties owed by Mr. Larry K. Doyal on Town Houses, Inc. be waived.

(Vote 3-0)



Commissioner Lyde stated that her concern was that the gentleman said he didn't see the notice. Chairman Hardman said we are not responsible for chasing people down.



Ms. Dees stated that all returned bills are kept in a file cabinet in the Tax Commissioner's office. When they come in the bill is then in the drawer if it has been returned.



Commissioner Strickland stated that he had gotten someone's tax bill. He also stated that two tax bills addressed to Doris Thomas were never delivered. Florence stated that Doris was her friend, they were sent with correct address, the tax is due.



Motion by Commissioner Lynn to approve denial, second by Commissioner Gunn. Unanimous.



Georgia Pacific



Recommend denial that the $19,252.91 in interest paid on 1994 property taxes by Georgia Pacific be refunded (Vote 3-0)



Motion by Commissioner Lynn to deny, second by Commissioner Gunn. Unanimous.



Tax Assessor Work Stations



Recommend (1) that a best and final offer be requested from ACME and Technetronic; (2) authorize staff to accept lowest "Best and Final" offer and award bid; and (3) if bids should be equal allow staff to award bid to local vendor. (Vote 3-0)



Motion by Commissioner Lynn to approve, second by Commissioner Gunn. Unanimous.



Ambulance Billing Policy



Consider recommendation that the following procedures be implemented with respect to the ambulance billing policy: 1. Fire Department to try to collect the bill for the first 6 months and thereafter turn it over to collection agency; and 2. Patients should not be charged for ambulance service where they did not call a squad and service is refused. Defer to staff to propose a policy on the numbers on billing for volunteer personnel.



Motion by Commissioner Lynn to approve, second by Commissioner Gunn. Unanimous.



LEPC BUDGET



Recommend approval of LEPC's 1995 budget subject to personal services being obtained under contractual arrangements. (Vote 3-0)



Motion by Commissioner Lynn to approve, second by Commissioner Gunn. Unanimous.



PURCHASE FOR LECP FACILITY

Recommend that purchase of blinds and carpeting for the new LEPC facility be authorized with a Georgia Government Management Agency (GEMA) grant of $2,000.00 (Vote 3-0) (Grant previously approved)



Motion by Commissioner Lynn to approve, second by Commissioner Gunn. Unanimous.



AMENDMENT TO LIQUOR ORDINANCE



Recommend that the County's Liquor, Malt Beverage and Wine Ordinance be amended to clarify when an applicant must request a public hearing. (Vote 3-0)



Motion by Commissioner Lynn to approve, second by Commissioner Gunn. Unanimous.



AMENDMENT TO CODE OF ORDINANCES REGARDING $40.00 CHARGE



Commissioner Lyde stated that she thought the $25.00 service charge for a late bill was excessive.



Mr. Gilmour stated that the $40.00 charge is separate from the collection issue. He stated that this charge was going to be levied and had nothing to do with pick-up.



Mr. Gilmour presented the finance committee question. Who should the bill go to first? The bill was to be sent to the owner. Finance Committee felt this should be sent to the property. Commissioner Lynn stated that there could be a person who owned 9 rental houses.



Mr. Gilmour questioned enforcement for collecting.



Mr. Miller asked what the time frame was for the penalty being assessed. Mr. Gilmour responded 30 days.



Ms. Yow stated that she felt as though we were already paying for this municipal service in our taxes. She felt there should not be a fee for garbage pick up. She stated that the vehicles used by the county were not at all worn out. She felt that as a taxpayer she should not have to pay for garbage pick up.



Commissioner Gunn stated that Mr. Flanagan said our fleet was falling apart. He stated that he had not budgeted for repair. He also said odometer readings do not convey wear and tear on the truck due to the stop and go necessary for operation. He stated it would be more feasible to replace the vehicles.



Commissioner Tullos said the question is who is responsible.



Ms. Dees suggested a fee on the bill just like you do on ad valorem taxes.



Mr. Miller stated that taxes would go up if the fee was not assessed.



Mr. Gilmour stated that we're concerned about who receives the bill and what penalty would apply. He stated the bill would be sent to user location. If not paid this would be added to ad valorem tax bills. Mr. Gilmour stated that if he owned four houses and rented them. The initial bill would be sent to renter. If not paid, if would go to the property owner.



Mr. Permar stated that he thought the property owner should pay the fee and get it from the renter.



Ms. Yow asked, what if you don't use the service? Chairman Hardman said you would not pay. Mr. Gilmour stated that the person must have an acceptable service in place to substitute for not being on county service.

Ms. Yow stated that all taxpayers pay for sanitation.



Chairman Hardman stated it was put in place to keep the millage rate down. He stated that Sea Island pays substantially more where a mobile home pays alot less.



Ms. Yow verified with the Board that the fee would not be used by the County for the purchase of equipment.



Commissioner Strickland stated that his understanding was if renter didn't pay the property owner would.



Commissioner Tullos asked if the $5.00 fee was a one time fee. Commissioner Lyde stated that it was, because service would be discontinued after the 30 day period.



Randy Dobson asked if owner would have to pay late fee. Owner would be notified if not paid.



Motion by Commissioner Lynn to approve amending of Ordinance to provide for the $40.00 per unit charge, and to reduce the late fee from $25.00 to $5.00 (this fee would be a one time fee), second by Commissioner Gunn. Commissioners Gunn, Hardman, Lyde and Tullos for. Commissioners Lynn, Miller and Strickland opposed.



PERSONNEL COMMITTEE RECOMMENDATIONS



(Items 6(j) and (k) referred from Consent Agenda



Career Track for Office Clerical and Administration



Consider authorization of Personnel Director to develop a career track for office clerical and administrative employees. (Vote 3-0)



Mr. Bandy stated that this had come about prior to hiring of a full time clerk. The issue was discussed, they felt they were being given more work. He stated that various factors were reviewed with respect to their jobs. An upgrade of a secretary in the Tax Assessor's office added to this question.



Commissioner Lynn asked what the pay raise would be. Mr. Bandy stated that it would be 5%.



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous.



Career Track for Finance Department



Consider approval of proposed career track for employees of the Finance Department in next fiscal year's budget. (Vote 3-0)



Mr. Gilmour stated that this was a similar situation to the prior career track matter.



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous.

Change in Solid Waste Facility Operator FLSA Status



Consider change in FLSA status of the Certified Solid Waste Facility Operator from exempt (B) to non-exempt (N) and to change the pay grade from 19 to 20 based on a written request from Mr. Flanagan to the Personnel Committee. (Vote 3-0)



Commissioner Lynn questioned whether his salary was paid under SPLOST. Mr. Flanagan stated that this was a needed employee.



Motion by Commissioner Strickland, second by Commissioner Lyde. Unanimous.



Glynncare Benefit Increase Authorization



Consider authorization for the Personnel Director in his discretion to approve up to $100 in GlynnCare benefits in excess of the current $400 limit for those employees needing so-called maintenance or utility drugs for the treatment and control of high blood pressure, diabetes and/or heart conditions. (Vote 3-0)



Motion by Commissioner Strickland, second by Commissioner Lyde. Unanimous.



Change if FLSA Status For Water and Sewer Employee



Consider change to FLSA status (B) of a supervisor in Water & Sewer (Joe Stone) to non-exempt status (N) because Mr. Stone is expected to do the same work of the employees he supervises during the construction, installation and repair of sewer and water mains. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous.



Change in Review Dates for Water and Sewer



Consider change in review dates of employees at Water & Sewer back to the date reviews were previously scheduled before the reclassification process was completed in December, 1993 in settlement of a related grievance.



Mr. Bandy stated that reviews had been handled outside of review dates, and that original schedule be complied with.



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous.



Effective Date Change in Pay Increase



Consider settlement of dispute regarding the effective date of a pay increase to a grievant at Water & Sewer retroactive to August 15, 1994, which is the date of a letter from the State Board of Examiners advising the employee that he passed a skills certification test fro licensing as a Treatment Plant Operator III. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous.



Approval of Downgrade for Operations Supervisor



Consider approval of downgrade of an Operations Supervisor (Grade 19) at Water & Sewer to a Treatment Plant Operator II (Grade 14) in the current budget at the request of Bob Benson, Director. (Vote 3-0)



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous.



Posting of Engineering Manager Position



Consider authorization of internal posting and advertising of an Engineering Manager position at Water & Sewer as a back-up for the current Director with the understanding that both the Finance Committee and Board of Commissioners have to approve the funding of this unbudgeted position. (Vote 3-0) Administrator's Note: Recommend Board approve Water and Sewer Department organization chart.



Mr. Gilmour stated that this came out of a discussion with Mr. Benson and that a back-up be groomed to take over the department in his absence. The organizational chart as corrected was given to the Board.



Ms. Gunn asked what the salary would be?



Chairman Hardman stated that this approval would have to go through the system.



Motion by Commissioner Strickland to approve organizational chart, second by Commissioner Lyde. Unanimous.



Tax Assessor Pay Increases



Consider approval of 5% pay increase for the Personal Property Supervisor and the Real Property Supervisor of the Board of Assessors in recognition of their increased responsibilities and higher pay grade approved in the budget. These increases are to be paid from the department's current budget. (Vote 3-0)



Chairman Hardman wondered why these were coming up mid-year. Mr. Gilmour responded that these employees were now coming under the personnel system and they had not been under the county's personnel policy in the past.

Subsequently there were job duty changes and funding was not in place.



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous.



Public Defender Career Track



Consider approval of the proposed career track for staff Attorneys of the Public Defender's Office retroactive to August 14, 1994 subject to determining a source of funding for the pay increases. (Vote 3-0)



Mr. Bandy stated that this had been approved at the same time the DA's office raise was enacted.



Mr. Moore stated that the County Attorney Description for these people was in error and should be corrected.



Motion by Commissioner Strickland to approve, second by Commissioner Lynn. Unanimous. (Commissioner Lyde out of the room)



Lifeguard Pay Increases



Consider approval of proposed increases in the starting salaries of lifeguards and implement career track. (Vote 3-0)



Mr. Bandy stated that salaries were too low and the career track would encourage them to return the next year.



Mr. Kennedy stated that the Boy Scouts offered an excellent lifeguard certification program that was more stringent than the Red Cross certification.



Motion by Commissioner Strickland to approve, second by Commissioner Gunn. Unanimous. (Commissioner Lyde out of the room)



Pay Increases to Seasonal Employees



Consider authorization to pay overtime to all seasonal employees.



Mr. Bandy stated that seasonal positions are exempt.



Mr. Tullos stated that he would like a dollar figure.

Motion by Commissioner Miller to approve overtime, second by Commissioner Lyde. Unanimous.



Purchase of Benefits Statement

Consider approval of the purchase of an individualized/personal annual benefits statement for each non-probationary employee at a total cost not to exceed $1,000 to be paid from existing health benefits budget. (Vote 2-0)



Motion by Commissioner Strickland, second by Commissioner Lyde. Unanimous.



90 Day Waiting Period



Consider denial of the waiver of the 90 day waiting period for health benefits coverage for newly-elected commissioners. (Vote 2-0)



Motion by Commissioner Strickland to deny, second by Commissioner Lyde. Unanimous.



Personnel Department Staffing Changes



Consider approval of the proposed changes in staffing of the Personnel Department. (Vote 2-0)



Mr. Bandy stated that a person who had stated she was leaving decided to stay. He also said that a person in his was an excellent data entry person who warranted a 5% increase. He stated that another county employee had made a lateral transfer to personnel.



Motion by Commissioner Strickland to approve, second by Commissioner Lyde. Unanimous.



Payment for Accrual of Comp Time



Consider authorization to pay accrued "comp time" in excess of 40 hours as of December 31, 1994 subject to the approval of the Finance Committee and the Board of Commissioners (Vote 2-0)



Motion by Commissioner Strickland to defer to finance, second by Commissioner Lyde. Unanimous.



COMMISSIONER ITEMS



Commissioner Gunn stated that she had spoken to the representatives of the EPA regarding anything the Board could do to help them. He asked that the Board write a letter to Carol Browner head of the EPA thanking her for the work being done at LCP by Randy Jackson and Chris Milicher.



Commissioner Strickland asked that the employees of LCP and health issued by touched upon in the letter.



Motion by Commissioner Gunn to send a letter to the head of the EPA, second by Commissioner Lyde. Unanimous.



Commissioner Lyde brought up the issue of the RDC regarding the realignment of boundaries.



Chairman Hardman asked that a letter be sent regarding a realignment of the RDC to be pulled out of Glynn and realign us with Waycross.



Motion by Commissioner Lyde to notify the appropriate parties, second by Commissioner Lynn. Unanimous.



Commissioner Strickland brought up the land issue matter. He stated that he was passing out an information sheet regarding what was needed to continue with this process. He stated that they recommend that a paralegal would be hired, clerical help would be needed and an office and computer would be needed for input. Mr. Moore stated that this would be a very large project and the committee felt it was more feasible to hire a temporary person. Chairman Hardman asked how many dollars, Commissioner Strickland stated they just wanted the go ahead to get the figures together.

Commissioner Gunn asked the County Attorney regarding the Water and Sewer Commission having an executive meeting without advertising. What is the difference in this meeting and the Water and Sewer meeting?



Mr. Moore stated that if a quorum of the members are present it must be advertised. Mr. Moore stated that he was called to be there and less than a quorum was present. It should be and will be noticed. Commissioner Gunn asked if Commission subcommittees have to advertise. Chairman Hardman stated that notice must be posted and legal organ notified.



CHIEF OF POLICE



Reminded assembly of accreditation reception at Holiday Inn.



Chief Alexander stated that Chief Nazzrie would hold his first public meeting (2/15/95) from 7-9 to field questions.



35 MILE AN HOUR SPEED LIMIT IMPLEMENTED ON ST. SIMONS



Chief Alexander asked the Board to ratify the decision to change the speed limit on St. Simons to 35 with the exception of New Sea Island Causeway, Retreat Road between Demere and Kings Way and Lawrence Road north of Frederica Road.



Motion by Commissioner Gunn to approve speed limit of 35 on St. Simons Island, unless otherwise posted, second by Commissioner Lyde. Unanimous. (Chairman Hardman out of the room)



Chief Alexander stated that quite a few violations had occurred with respect to retail establishments serving minors. He stated that there had been quite a few violations. On the 21st of the month at 7:00 p.m. at Glynn Academy, all persons who were in violation and business owners had to come to a meeting to stress the effect of underage drinking. He also told them that further violation would have an effect on the issuance of their license.



ADMINISTRATOR ITEMS



Mr. Gilmour stated that at the work session the Board had discussed going out for RFP's on solid waste collection.



Commissioner Tullos went to the City and told them the County might be interested in privatization and the City stated that they would be interested. No financial matters were discussed at that time. Commissioner Tullos stated that the Solid Waste Advisory Board should be involved in the process.



Commissioner Gunn asked what would stop a private vendor from increasing prices. Chairman Hardman stated that there was a lot of competition and a provision that price would not increase could be included in the contract.



Mr. Flanagan stated that he thought there would be a lot of competition. He also stated that the County would also bid on the contract.



Ms. Yow said it doesn't matter who picks it up and where it goes, the community is responsible for a 25% waste reduction. She stated that the School Board was working on a plan for drop off points. Ms. Yow asked if the county was going to reserve the Recycling Centers. The Board responded that they would. Ms. Yow commented that the Recycling Centers had really straightened up.



Motion by Commissioner Strickland to proceed, second by Commissioner Lynn. Unanimous.



Mr. Gilmour stated that in the process of acquisitions of rights-of-way that the County Attorney and Engineer be authorized to settle these purchases of up to $1,000 without the approval of the Board.



Motion by Commissioner Lyde to approve, second by Commissioner Tullos. Unanimous.



Insert



Commissioner Gunn brought up the issue that commissioners cannot bring up items unless it is an emergency, other commissioners agreed.



Chairman Hardman stated that department heads should make an effort to place items on the agenda.



Mr. Gilmour asked if it was possible for the Board to have a joint meeting with the City. The Board stated that Wednesday the 8th at 5:00 p.m. would be a good date.



PUBLIC WORKS



Mr. Flanagan was contacted regarding Track Street next to the railroad right-of-way. The postmaster has stopped delivery mail due to the street condition. The citizens asked that the road could be graded. Mr. Flanagan stated that this was along the railroad right-of-way.



Motion by Commissioner Lyde to approve, second by Commissioner Gunn. Unanimous.



Insert



Commissioner Gunn asked a question about Jordan Lane on the Island. A preschool was located there and they are unable to get in on the road.



Motion by Commissioner Gunn that we research the road, second by Commissioner Lyde. Unanimous.



Mr. Flanagan presented the matter of seagulls at Cate Road Land fill. He stated that they leave and go to Nottinghill Subdivision and mess up the neighborhood. This subdivision is in the airport flight path. Mr. Flanagan stated that blanks would be fired in the air in an attempt to move them out of the flight zone. Mr. Flanagan stated that the plastic owls were not working.



WATER AND SEWER



Mr. Benson stated that the construction specifications for water and sewer installations were being reviewed. There have been questions about the specifications and he stated that by February 15th the specs would be available. He stated that they would allow two weeks for comments, and another draft would be available by March 15th.



PRESS INQUIRIES



Solid Waste Collection Approved?



Chairman Hardman responded that the Board passed a motion to proceed with the study for solid waste disposal.



Billing Party for $40.00 Fee



$40.00 solid waste collection fee would be sent to user address, if unpaid property owner rather than renter will have to pay.



Determination Factor As to Whether or not Staff is Needed at Meeting



Chairman Hardman stated that the Board would determine prior to the meeting at the work session or based on other factors whether staff are needed.



Hiring of Water and Sewer Person



Water and Sewer will hire James Todd at $37.50 to work on a temporary basis to develop a water and sewer plan.



EXECUTIVE SESSION



Motion by Commissioner Lynn to go to executive session, second by Commissioner Strickland. Unanimous.



Meeting Adjourned.