MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, DECEMBER 19, 1996 AT 6:00 PM



PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

James E. "Sonny" Miller, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



5:00 PM - PUBLIC HEARING TO CONSIDER A PROPOSAL THAT THE COUNTY LEASE/PURCHASE A NEW BUILDING FOR USE BY THE DEPARTMENT OF FAMILY AND CHILDREN SERVICES



The following people spoke in opposition to the OA Development, Inc. project:



Commissioner Ken Plyman, City of Brunswick

Mr. Robert Butler, owner of Child Support Recovery Building, 1421 Lee Street.

Mr. Richard McKinna, owner of old Pantry Pride Building on Norwich Street.

Mr. Bob Bledsoe, onwer of old J. C. Penny Building, Newcastle Street.

Mr. Tommy Mallory, taxpayer.

Mr. Richard Taylor, part owner of old Brunswick Manufacturing Building, 2nd Street.

Mr. John McClurd, owner of current DFACS location, Altama Avenue.



The following spoke in favor of the project:



Mr. Frank Wilson, Representative of OA Development, Inc.



Motion by Commissioner Lyde, seconded by Commissioner Gunn, to defer action until after the first of the new year. Unanimously approved.



6:00 PM - INVOCATION



PLEDGE OF ALLEGIANCE TO THE FLAG



POINT OF PRIVILEGE



Mr. Larry Ellison, newly elected Clerk of the Superior Court, requested an audit be performed before he takes office. Mr. Ellison has a quote for an updated audit, using information from audit performed in June of 1996, in the amount of $2,400.



Motion to approve by Commissioner Hardman, seconded by Commissioner Gunn. Unanimously approved.



1. APPROVAL OF MINUTES



Approve Minute Summary of Regular Meeting held Thursday, December 5, 1996.



Motion to approve by Commissioner Lyde, seconded by Commissioner Strickland. Unanimously approved.



2. EMPLOYEE OF THE MONTH



Presentation of Plaque and $50 check to Larry Taylor, Supervisor II, Public Works Department.



3. PRESENTATION OF PLAQUES



Presentation of Plaques to outgoing Chairman and Vice Chairman.



4. ADOPTION AND PRESENTATION OF PROCLAMATIONS



A. Virginia Gunn

B. Gladys Lyde

C. Milton Lynn

D. Sonny Miller



Motion by Commissioner Miller, seconded by Commissioner Gunn, to adopt Proclamations. Unanimously approved.



POINT OF PRIVILEGE



7. PUBLIC HEARINGS



Abandonments



Consider application for Abandonment of an un-named road, a/k/a North Goodbread Road. Betty Shell; S. Bentley; D. L. & Juanita Moody; Don M. & Peggy S. Howell applicants. (R. Richard)



Motion to approve by Commissioner Hardman, seconded by Commissioner Miller. Unanimously approved.



5. DELEGATIONS



A. Mr. Phil Overton, Executive Director, Brunswick-Glynn County Development Authority, to give brief report on BREP (Brunswick Retention & Expansion Program). (L. Gilmour)



Report received for informational purposes.



B. Ms. Nell Kluber to donate a 40' spruce tree to County for the W. Harold Pate Courthouse Annex. (V. Gunn)



Ms. Nell Kluber stated it was the wish of her deceased husband, Lt. Col. Harold F. Kluber, to donate this tree to Glynn County to be placed in front of the W. Harold Pate Courthouse Annex. The Sea Island Company will move this tree for $500.



Motion by Commissioner Tullos, seconded by Commissioner Lyde, to accept tree and pay for its move. Unanimously approved.



C. Present a gift to County. (V. Gunn)



Commissioner Gunn stated that she wished to present to Glynn County a flag that was procured by Senator Sam Nunn and flown over the U.S. Capitol Building on July 4, 1996. The Glynn County chapter of Democratic Women used the flag for a fund raising event, and Commissioner Gunn out-bid everyone else for the flag.



Motion by Commissioner Tullos, seconded by Commissioner Lyde to accept the flag. Unanimously approved.



D. Animal Advisory Board to make presentation. (L. Gilmour)



Animal Advisory Board Chairman David Rice presented Commissioner Gunn with a plaque for her support of the Animal Control Board.



E. Non-profit group to make presentation to Commission. (L. Gilmour)



The Save the Beach Association presented Commissioner Miller and Commissioner Lyde with honorary residency on St. Simons Island.



The Save the Beach Association presented Commissioner Gunn with their Lone Wolf award in thanks and recognition for all she has accomplished in her term of office.



6. CITIZEN COMMITTEE REPORTS



A. Airport Commission



Gary Moore gave brief report



B. Blythe Island Regional Park Advisory Board



No report



C. Casino Advisory Board



No report



D. Selden Park Advisory Committee



Mr. Gerald Atkinson requested that the soccer fields be named after the late George Sands, who brought the sport to Glynn County. Also requested additional restrooms and a telephone on the east end of Selden Park.



Motion to approve the naming of soccer fields by Commissioner Lyde, seconded by Commissioner Gunn. Unanimously approved. Commissioner Hardman out of room.



E. Tree Advisory Board



Mr. Randy Dobson reported that the Tree Advisory Board had voted unanimously to recommend the County not allow the trimming of any myrtle trees on County property.



Motion to approve by Commissioner Gunn, seconded by Commissioner Miller. Unanimously approved. Commissioner Hardman out of room.



F. Planning Commission



No report



7. PUBLIC HEARINGS



Abandonments



Consider application for Abandonment of an un-named road, a/k/a North Goodbread Road. Betty Shell; S. Bentley; D. L. & Juanita Moody; Don M. & Peggy S. Howell applicants. (R. Richard)



This item handled earlier in the meeting.



8. CONSENT AGENDA



A. Personnel Committee



(1) Recommend a one year renewal of the current third party administrative agreement with Administrative Claim Service, Inc. for processing group health and flexible benefits plan claims at the current rate, effective January 1, 1997. (Vote: 3-0-0)



(2) Recommend a one year renewal of the current group life insurance policy with MetLife at the current rate, effective January 1, 1997. (Vote: 3-0-0)



(3) Recommend charging former employees and eligible dependents less for COBRA coverage beginning January 1, 1997, based on lower expected claims experience for the group by Med Assurance as follows (Vote: 3-0-0):



Type of Coverage Current Proposed



Employee $179.79 $153.59

Dependents Only $217.43 $177.28

Employee & Dependent $391.10 $330.87



(4) Recommend changing stop-loss coverage from a 12 month period to a 15 month period beginning January 1, 1997. Currently our health plan allows a 3 month carryover into the next plan year, but any claim not paid by December 31st of the same year of the claim does not count toward aggregate coverage for a 12 month period. (Vote: 3-0-0)



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimously approved. Commissioner Gunn and Commissioner Hardman out of the room.



(5) Recommend approval of specific and aggregate stop-loss coverage with Med Assurance based on competitive quotes from four different carriers, including the current vendor, Provident. The Med Assurance quote is for a 15/12 coverage period, and offers the least fixed cost plus claim liability or annual maximum cost. Also, the Med Assurance quote has the lowest threshold before aggregate coverage begins. (Vote: 3-0-0)



Motion by Commissioner Miller, seconded by Commissioner Strickland, to stay will current carrier and recognize unsolicited savings of $14,000. Unanimously approved. Commissioner Gunn and Commissioner Hardman out of the room.



(6) Recommend the addition of another Inspector in the Water & Sewer Department due to the number of capital improvement projects to be implemented over the next three years. Funding for this position is to come from budgeted vacancies in the Water & Sewer Department this fiscal year. (Vote: 3-0-0)



(7) Recommend approval of secretarial groupings with a common job title, bundle of skills and range of pay with some internal salary adjustments totaling $4,885 to be paid from the current salary budget of the Department. (Vote: 3-0-0)



(8) Recommend approval of a $500 employee recognition bonus to be paid to each employee of the Grounds Maintenance Division of the Recreation & Park Department for the significant improvement in the preparation, conditioning and maintenance of ballfields. (Vote: 3-0-0)



(9) Recommend approval of employee hearings on a proposed change to Chapter III, Salary Administration, of the Personnel Policy to provide for emergency pay during a declared state of emergency. (Vote: 3-0-0)



(10) Recommend approval of the calendar of holidays for 1997. (Vote: 2-0-0. Commissioner Lyde not present at time of vote.)



B. General



(1) Request Final Plat Approval - Hamilton Island Subdivision. An eleven lot subdivision on the south side of Sea Island Road. (D. Reuter)



(2) Request authorization to release $500 Bond for Cates Bounty Subdivision, a 62 lot subdivision on the east side of Cate Road. (D. Reuter)



(3) Request authorization to release $175,000 Letter of Credit for Hampton Plantation, Phase IV, a 22 lot subdivision on Kings Grant in Hampton Plantation. (D. Reuter)



(4) Request authorization for dedication of an additional five (5) feet on the south side of Stuart Road as required by Section 602.21) of the Subdivision Regulations. (D. Reuter)



(5) Request acceptance of a drainage easement near Basswood Estates. As a minor plat for Tract 1 of Nancy B. Nelson Lands, a 40' drainage easement is being dedicated to the County. Acceptance of the dedication of easements is a requirement of Section 801.1c. of the Subdivision Regulations.



(6) Authorize shift of capital funds for Juvenile Court from vehicle replacement to computer system purchase. (L. Gilmour)



(7) Request authorization of Piping Petition. Hema N. Rao and George A. Heath applicants. (R. Richard)



Motion to approve Consent Agenda, except for Items 8A(4) and 8A(5) by Commissioner Tullos, seconded by Commissioner Strickland. Unanimously approved.



GENERAL BUSINESS



9. Hearing report on changes to Personnel Ordinance. (D. Bandy)



Motion by Commissioner Strickland, seconded by Commissioner Miller, to adopt Resolution to make changes to Personnel Ordinance. Unanimously approved. Commissioner Hardman out of the room.



10. Receive report from Mr. Bob Benson relative to drainage problem experienced by Mr. Jack Caldwell and neighbors in Wesley Oaks Subdivision. [Referred from 12/5/96 Meeting] (V. Gunn)





Report received for informational purposes.



POINT OF PRIVILEGE



ITEMS REFERRED FROM FINANCE COMMITTEE



Recommend that a binding machine be purchased for use by the County Clerk's office from Smith & Associates, Brunswick, Georgia, in the amount of $499.00, with funding from the saving on the recent copy machine purchase. After a few months use, the Clerk is asked to report on the success of the machine's use.



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Unanimously approved. Commissioner Hardman out of the room.



Recommend that a contract to provide Rx drugs be awarded to Total Pharmacy Management (TPM), Brunswick, Georgia, per the price schedule attached.



Motion to approve by Commissioner Miller, seconded by Commissioner Strickland. Motion passed 5-0-1, Commissioner Tullos abstained. Commissioner Hardman out of the room.



Recommend ratifying the revocation, per the contract, of an agreement to provide tire recycling services to the Cate Road Landfill and authorize staff to obtain an interim vendor untilt he bid process on selecting a new vendor can be accomplished.



Motion to approve by Commissioner Gunn, seconded by Commissioner Lyde. Unanimously approved. Commissioner Hardman out of the room.



POINT OF PRIVILEGE



18. Request authorization of a letter of support from Glynn County for the Glynn Teachers Federal Credit Union to become a "Community Charter". (L. Gilmour)



Motion to approve by Commissioner Lyde, seconded by Commissioner Gunn. Unanimously approved. Commissioner Hardman out of the room.



11. Receive report from Tax Assessors Office relative to 1995 and 1996 Tax Digest. [Referred from 12/5/96 Meeting] (S. Miller)



Received for informational purposes.



12. Receive report on meeting with Jewtown residents relative to $2,500 allocation. [Referred from 12/5/96 Meeting] (V. Gunn)



Getting cost estimates on lighting and will follow through with residents of that area.



13. Receive report on recommendation relative to providing sealant to exterior bricks on Historic Courthouse. (L. Gilmour)



Motion by Commissioner Gunn, seconded by Commissioner Tullos, to defer until 2nd Meeting in January, at which time a report will be received from architect. Unanimously approved. Commissioner Hardman out of the room.



14. Request approval of By-laws for Altamaha Regional Park. (L. Gilmour)



Motion to adopt by-laws and accept appointment of Chairman Lynn to Board, by Commissioner Tullos, seconded by Commissioner Strickland. Unanimously approved. Commissioner Hardman out of the room.



15. Receive report on sidewalks. [Referred from 12/5/96 Meeting per request from R. Strickland] (R. Richard)



Received for informational purposes.



16. Request approval of amendment to Southland Environmental Services, Inc. contract, relative to Amendment Exhibit "B". (L. Gilmour)



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos, Unanimously approved. Commissioner Hardman out of the room.



17. Request authorization to pay for the "Grits & Issues" breakfast for Commissioner Robert Strickland. (L. Gilmour)



Motion to deny by Commissioner Lyde, seconded by Commissioner Gunn. Motion passed 4-1-1. Chairman Lynn opposed, Commissioner Strickland abstained. Commissioner Hardman out of the room.



18. Request authorization of a letter of support from Glynn County for the Glynn Teachers Federal Credit Union to become a "Community Charter". (L. Gilmour)



This item handled earlier in the meeting.



19. Receive report on status of Constable positions, per Board request. (L. Gilmour)



Recommend the following action be taken:



(1) De-constablize any person holding the title of Constable.

(2) Designate those employees as Field Inspectors.

(3) Have County police issue any citations for ordinance violations.



Motion to approve by Commissioner Miller, seconded by Commissioner Lyde. Motion passed 5-0-1, Commissioner Gunn abstained. Commissioner Hardman out of the room.

20. Request authorization to cancel the regularly scheduled Board of Commissioners Meeting for January 2, 1997 and meet on January 9, 1997 at 10:00 a.m. in the New Courthouse. (L. Gilmour)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved.



21. Request authorization for Vice Chairman, Commissioner Fred Tullos to act as initial Chairman for passing of gavel at the January 9, 1997 meeting. (M. Lynn)



No action taken on this item.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Miller



Commissioner Miller read a Certificate of Appreciation for the Board of Commissioners' support of the Job Corps.



CHIEF OF POLICE ITEMS



No items.



COUNT Y ATTORNEY ITEMS



No items.



ADMINISTRATOR ITEMS



1. Recommend authorization of purchase of key lock system for the jail from Associated Systems in the amount of $64,000.



Motion to approve by Commissioner Miller, seconded by Commissioner Lyde. Unanimously approved.



2. Recommend recognition of Sublease Agreement between Brunswick and Glynn County Development Authority and Frank Manning.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



3. Slight correction from last meeting. It was reported that the County was awarded Drug Grant Program. This was in error. What was received was an increase in Victim Witness Program.

ADJOURNMENT