MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, NOVEMBER 7, 1996 AT 6:00 PM



PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

James E. "Sonny" Miller, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION



PLEDGE OF ALLEGIANCE TO THE FLAG



POINT OF PRIVILEGE



Received report from Burt Whitaker, SGRMC Administrator, of the Hospital's Major Goals and Objectives for 1996-1997. Report received for informational purposes.



1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held October 17, 1996.



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Unanimously approved.



2. COMMITTEE REPORT



Mr. Douglas Alexander to present report from the Tripartite Committee regarding Indigent Defense Contract for legal services. (D. Bandy)



Motion by Commissioner Lyde, seconded by Commissioner Gunn, to renew the Contract with James Yancey. Unanimously approved.



3. DELEGATIONS



A. Ms. Tammy Drury to discuss Sterling Park move. (S. Miller)



Motion by Commissioner Lynn, seconded by Commissioner Hardman to, put identical playground equipment on the location of the present playground as the equipment going in on the other side of the street. Cost not to exceed $5,000. Unanimously approved.



B. Ms. Mary Ann Aldridge to discuss damages to fence and car by County trees. (M. Lynn.



Motion by Commissioner Gunn, seconded by Commissioner Lyde, to reimburse Ms. Aldridge for her out of pocket expenses and to remove the tree in her yard. Unanimously approved.



POINT OF PRIVILEGE



Keith Flanagan, Director of Community Development, made a presentation regarding the proposed Altama Connector Project from Community Road to US 17 and requested authorization of SPLOST #3 Funds for Survey and Engineering Design for Project.



POINT OF PRIVILEGE



Chairman Lynn briefly interrupted the meeting to introduce Mr. Justin Goins, from Scout Troop 202, who is working on his Eagle Scout badge, and is required to attend a Commission Meeting to achieve same.



C. Mr. Pete Brown, Reverend Tony Comer, and Ms. Martie Geonopulos to discuss proposal of possibly bringing commercial traffic into Pineview Subdivision. (J. Hardman)



The Commissioners heard from the following citizens in response to Mr. Flanagan's presentation of the project to connect Community Road to the Spur:



Mr. Lewis "Pete" Brown urged the Commissioners to use Benedict Road for the proposed project, rather than taking any property away from the landowners who will be affected by the project. Mr. Brown stated he and his wife had cleared their land by hand, and that their daughter was born while living there. He said the Commissioners should take into consideration the people's lives that would be affected, rather the most cost efficient route.



Ms. Martie Geonopulos told the Commissioners that she and her husband had chosen Brunswick and relocated here about 1 years ago, and put their life savings into building their retirement home. She was told at that time that a project was planned for that area and made inquiries at Community Development. She was told that the project had been shelved and figured that was the end of it. Ms. Genonopulos would like to know why she was issued a building permit a 1 ago and again when she added on to her house this year, if the County was planning this development which would take 30' of her land. She, too, urged the Commissioners to take into consideration the people's lives affected.



Ms. Brandies stated that she owned the daycare center at the corner of Old Cypress Mill Road and Benedict Road, and she has strong objections of the project going down Benedict Road.



The Commissioners then heard from Ms. Gretchen Watson, representing the homeowners who would be affected by the project from Altama Connector to Highway 17, which is approximately 6 years off.



Ms. Watson stated that their request was that the road not be opened all the way until it is opened as a 4-lane. They also request that the survey work be done as soon as possible to help determine the exact time frame involved.



Motion by Commissioner Hardman, seconded by Commissioner Tullos, to allocate $20,000 from SPLOST #3 funds to do preliminary survey work on both ends of this project. Unanimously approved.



D. Mr. Dick Wiederhorn to discuss Zoning Ordinance Enforcement Policy. (V. Gunn)



Mr. Wiederhorn stated that he had written a letter to Ken Conley, Zoning Enforcement Constable, regarding 6 violations of the Zoning Ordinance at a certain location on St. Simons. Mr. Conley phone Mr. Wiederhorn and told him that he couldn't answer any of his questions without permission from his Supervisors, Mr. Carter, Mr. Reuter, and Mr. Flanagan. Mr. Wiederhorn said he was concerned about 3 things: 1) Why hasn't any one contacted him? 2) Why isn't Mr. Conley allowed to investigate things of this nature? 3) He would like a meeting with Mr. Flanagan to discuss the 6 violations cited in his letter.



Commissioner Gunn asked Mr. Flanagan to respond to Mr. Wiederhorn's questions. Mr. Flanagan stated that Mr. Wiederhorn had not contacted him, but he would be happy to meet with him if he would give him a call. Mr. Flanagan further stated that he would not discuss Mr. Conley, as this was a personnel matter that should be handled in Executive Session.



4. PUBLIC HEARINGS



A. Abandonments



Consider request to abandon a portion on Ribault Lane between 14th and 15th Streets, Block 38, Sea Island Subdivision #1, Sea Island, Georgia. Mr. & Mrs. Michael Dunn, Mr. & Mrs. Isaac M. Aiken, Jr., Mrs. Harris Robinson, and Mr. & Mrs. Raymond Riddle applicants. (R. Richard)



This item deferred until November 21, 1996 Meeting.



B. Business Licenses



(1) Consider issuance of 1996 Alcoholic Beverage License for Racetrac #250, 5052 New Jesup Highway, Brunswick Georgia. LICENSE FOR PACKAGE SALES OF BEER AND WINE. SUNDAY SALES PROHIBITED. (Business Licenses)



Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Motion passed 6-1, Chairman Lynn opposed.



(2) Consider issuance of 1996 Alcoholic Beverage License for Harris Teeter, 600 Sea Island Road, St. Simons Island, Georgia. LICENSE FOR PACKAGES SALES OF BEER AND WINE, AND CONSUMPTION ON PREMISES OF WINE ONLY. SUNDAY SALES PROHIBITED. (Business Licenses)



Motion to approve transfer of license by Commissioner Tullos, seconded by Commissioner Strickland. Motion passed 6-1, Chairman Lynn opposed.



Motion to deny consumption on premises of wine only by Commissioner Tullos, seconded by Commissioner Strickland. Unanimously approved.



(3) Consider issuances of 1996 Alcoholic Beverage License for The Pink Pig, 310 Redfern Village, St. Simons Island, Georgia. LICENSE FOR CONSUMPTION ON PREMISES OF BEEN ONLY. SUNDAY SALES PROHIBITED. (Business License)



Motion to approve by Commissioner Gunn, seconded by Commissioner Strickland. Motion passed 6-1, Chairman Lynn opposed.



5. CONSENT AGENDA



A. Personnel Committee

(1) Recommend establishing a salary range for Non-Certified Police Officers of $19,740 - $20,727, retroactive to July 1, 1995, when salary ranges were established for other positions of employment in the Police Department. (Vote: 3-0-0)



Motion to approve Item 5A(1) by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



(2) Recommend adjusting the starting salary of Certified Police Officers from $20,725 - $20,727, retroactive to July 1, 1995, which is the same pay as that for Non-Certified Police Officers, who become certified and eligible for a merit increase of up to 5% after six months. (Vote: 3-0-0)



(3) Recommend establishing a salary range of $20,622 - $32,832 for the position of Animal Control Constable Supervisor, which is the same pay as that for other County Ordinance enforcement constables, and to require certification within 12 months of hire, consistent with other County personnel certification requirements. (Vote: 3-0-0)



(4) Recommend changing the date of offsetting merit increases by market adjustments within the Police Department from June 30,1996 to December 31, 1995, consistent with the six months period used in other Departments. (Vote: 3-0-0)



(5) Recommend establishing a salary range of $24,247 - $36,096 for the vacant, budgeted position of Plans Reviewer in the Community Development Department. (Vote: 3-0-0)



(6) Recommend authorizing the awarding of service recognition pins to County employees upon the completion of their initial year of service and in increments of five years thereafter. (Vote: 2-0-0)



(7) Recommend the appointment of Dr. Ralph Morales, OD to the current panel of caregivers as required by the Georgia State Worker's Compensation Board. (Vote: 2-0-0)

Motion to approve Items 5A(2), (3) (4) & (5) by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved.



Motion to approve Items 5A(6) & (7) by Commissioner Gunn, seconded by Commissioner Tullos. Unanimously approved.



B. Finance Committee



(1) Consider requests from the following individuals for a refund of the penalties and interest paid of property taxes:



(a) Recommend denial of a request by Mr. E. Scott Shoemaker for a refund of $3.33 in interest paid on the late payment of 1995 property taxes. (Vote: 3-0-0)



(b) Recommend denial of a request by Ms. Winifred Capps for a refund of $59.15 paid in penalties and interest on 1995 property taxes. (Vote: 3-0-0)



(2) Recommend denial of a request by Henley & Associates, CPA's to waive $100.00 in penalties imposed due to the late filing of the Glynn County Excise Tax Report by The Comfort Zone. (Vote: 3-0-0)



(3) Recommend approving the County Engineer's request to delete some items and to add other items in the FY 96/97 Capital Budget for the Public Works Department. (Vote: 3-0-0)



(4) Recommend authorizing the issuance of an Request for Proposal (RFP) for the aerial photography of Glynn County. (Vote: 3-0-0)



(5) Recommend Entomological Services, Gainesville, Florida, be engaged to conduct a mosquito control study under a recently issued Request for Proposal in the amount of $18,500.00. (Vote: 3-0-0)



(6) Recommend the bid for the purchase of basketball uniforms be awarded to the following venders submitting the lowest bid for each items to be purchased (Vote: 3-0-0):



(a) T&T Sports, Charleston, South Carolina for $2,7897.28

(b) BSN, Dallas, Texas for $443.52.

(c) Bill Fritz, Cary North Carolina for $64.09.



(7) Recommend all bids received for the removal of the building occupied by the County Attorney be rejected and that the building be removed by the Public Works Department. (Vote: 3-0-0)



Motion by Commissioner Lyde, seconded by Commissioner Tullos, to reject all bids for removal of the building and readvertise the building 'For Sale'. Unanimously approved.



(8) Recommend that Christmas gift certificates be given to County employees in the amount of $15.00, authorize staff to issue an Invitation for Bid and to purchase the certificates from the lowest bidder. (Vote: 3-0-0)



(9) Recommend that all bids received to make ADA building improvements to 20 County buildings be rejected and the project be re-bid. (Vote: 3-0-0)



(10) Consider authorizing the County Administrator to sign change orders on the following projects:



(a) Recommend Change Order #1 to the I-95 Water Line Supply Connector Project be approved in the net amount of $1,640.00, increasing the contract amount to $143,875.00. (Vote: 3-0-0)



(b) Recommend Change Order #1 to the Casino ADA Renovation Project be approved in the net amount of $1,533.00, increasing the contract amount of $206,422.00. (Vote: 3-0-0)



(c) Recommend approval of the payment to W. S. Ledbetter, Incorporated for extra architectural services provided on the Courthouse Annex Construction Project on Computer Wiring in the amount of $3,872.00, increasing the contract amount to $172,677.00. (Vote: 3-0-0)



Motion to approve Items 5B(1)-(6) & (8)-(10) by Commissioner Tullos, seconded by Commissioner Hardman. Unanimously approved.



C. General



(1) Final Plat Approval of Valerie North Phase I. A 72 lot subdivision located at the northern end of Touchstone Drive. The development is served by a Community Water System and Individual Septic System. (D. Reuter)



(2) Final Plat Approval of Oak Forest Subdivision Phase II-B. A 22 lot subdivision located on the west side of Brockinton Drive. (D. Reuter)



(3) Request reservation of Neptune Park, and waiver of fee, for Optimist Club's "Christmas in the Park" on December 1, 1996. Island churches and their choirs are invited to sing Christmas carols. (V. Gunn)



(4) Adoption of Resolution calling for County Participation in Implementing Congressional Welfare Reform. (L. Gilmour)



(5) Request authorization of Piping Petition for Frankie May. (R. Richard)



Motion to approve Items 5C(1)-(5) by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



6. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend that the contract with the City of Brunswick be amended to designate all proceeds received the first two months be allocated to the City with the County receiving reimbursement of its share from the 11th and 12th month's proceeds. (Vote: 3-0-0)



Motion to approve by Commissioner Lyde, seconded by Commissioner Tullos. Unanimously approved.



B. Recommend the bid to purchase for the Public Works department a track type hydraulic excavator under the "Total Cost Bid" concept be awarded to Industrial Tractor Company, Brunswick, Georgia at a unit cost of $180,100.00, and to exercise the guarantee buy back provision with the Carlton Company, Brunswick, Georgia on a presently owned excavator in the amount of $70,000.00. The net cost of the two transactions in 1996 is $110,100.00. (Vote: 2-1-0, Commissioner Hardman opposed)



Motion by Commissioner Hardman to approve the purchase of the new excavator, and to allow the Public Works Director to look around and find the best price for the sale of the old excavator. Motion seconded by Commissioner Strickland. Unanimously approved.





C. Recommend deferral to the Board of Commissioners for a recommendation from Mr. Ellis Carter on a request for payment of an additional $5,625.00 by W. S. Ledbetter, Incorporated, for "extra architectural services" provided on the Courthouse Annex Construction Project in acquiring furniture. (Vote: 2-1-0, Commissioner Hardman opposed)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved.



POINT OF PRIVILEGE



15. Consider letter of support for Brunswick Ship Repair, Inc. (G. Moore)



Motion to approve by Commissioner Hardman, seconded by Commissioner Lyde. Motion passed 6-0-1, Chairman Lynn abstained.



GENERAL BUSINESS



7. Discussion of drainage on Baumgardner Road Extension. (R. Richard)



Mr. Robert Burke, nearby landowner, spoke in opposition of anything that would affect the natural drainage and alter flow of the creek on his property.



Motion by Commissioner Hardman, seconded by Chairman Lynn, to accept road for perpetual maintenance. Unanimously approved.



8. Authorize from SPLOST #3 Sidewalk Improvements on Hamilton Road, St. Simons Island. (R. Richard)



Commissioner Strickland stated that he would like added to this Scranton Road from Old Jesup to Spur 25.



Motion to approve by Commissioner Gunn, seconded by Commissioner Miller. Motion passed 4-3. Commissioner Gunn, Commissioner Miller, Commissioner Strickland, and Chairman Lynn voted in favor of the motion. Commissioner Hardman, Commissioner Tullos and Commissioner Lyde opposed.



9. Request authorization for additional services to be added to existing contract for engineering services related to the siting and design of a yardwaste composting facility. (R. Richard)

Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimously approved.



10. Authorize addition of Alternate #2 to Jail Modification Project. (W. Bennett)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



11. Adoption of policy relative to tree removal on County property and easements. (L. Gilmour)



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Unanimously approved.



12. Establish Purchasing Policy for copy machines. (R. Strickland)



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Motion passed 6-1, Commissioner Tullos opposed.



13. Consider Ordinance to amend Code of Ordinances to prohibit parking on County medians. (G. Moore)



Item deferred until November 21, 1996 Meeting.



14. Request authorization to send to the Planning Commission a Zoning Ordinance dealing with Industrialized Housing. (G. Moore)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



15. Consider letter of support for Brunswick Ship Repair, Inc. (G. Moore)



This item handled earlier in meeting.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Strickland



1. The County recently put out a bid for sanitation pick up services for certain recreation areas. The low bidder was Molok, USA in the amount of $128,432. Based on the proposed costs the Administrator recommends the Board:





The estimated cost for this option is $90,000.00 or less and provides Recreation more flexibility.



Motion by Commissioner Strickland, seconded by Commissioner Gunn, to reject all bids and go with the Administrator's recommendation. Motion passed 6-0-1, Commissioner Tullos abstained.



2. Motion by Commissioner Strickland, seconded by Commissioner Miller, to make new Courthouse Annex 'smoke free'. Motion failed 2-5, Commissioner Strickland and Commissioner Miller in favor of. All other opposed.



3. Requested that staff look into putting up lights at Exits 6 & 8 on the Interstate and report back.



4. Motion by Commissioner Strickland, seconded by Commissioner Miller, to move Jay Alkire to the Recreation Department with a title of Program Manager with a 5% increase in salary. Motion passed 4-3. Commissioner Strickland, Commissioner Miller, Commissioner Gunn, and Commissioner Hardman voted in favor of. Commissioner Lyde, Chairman Lynn and Commissioner Tullos opposed.



Commissioner Hardman



1. Motion by Commissioner Hardman, seconded by Commissioner Miller, to have County Attorney prepare an Ordinance to prohibit citizen from using leaf blowers to blow massive amounts of dirt and debris into County streets, thereby clogging up drainage systems. Unanimously approved.



2. Would like to see this Commission sponsor a training session for the new Commissioners, giving them a brief overview of County Operations, and allowing them to meet every Department Head who would give a short presentation of the function of their Department, and having a question and answer session.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Motion passed 6-0-1, Commissioner Lyde abstained.



Commissioner Gunn



1. Inquired whether non-profit organizations and church were exempt from paying garbage collection fee. Was informed there were no exemptions for them.



2. Had reports that garbage is falling out of Southland's trucks and they are not going back to pick it up.



3. Had reports that Southland is bashing trees on the Island with garbage cans.



Commissioner Miller



1. A group called 'The Family Outreach' is in town working with teenagers and young adults introducing them to volunteer work. They have their own RV's and need a place to hook up.

Motion by Commissioner Miller, seconded by Commissioner Lyde, to allow them to use the facilities at Blythe Island Regional Park at no charge for one week. Unanimously approved.



2. Would like a letter sent to the Secretary of State about Districts 173 and 174 being all fouled up.



3. Informed Commissioners about an incident where a lady, who lives in the County, had a break in at her residence and called 911 for assistance. Her call was answered by the City Police and no one responded since she was a County resident. Something needs to be done so these calls are routed to the proper agency so citizens can get the emergency response they need.



Chairman Lynn



1. Would like a letter written by the County Attorney for the Chairman's signature requesting a study be done by the State of the on-ramps/off-ramps and lighting at Exit 8 on I-95.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



Commissioner Gunn



Motion by Commissioner Gunn, seconded by Commissioner Lyde, to request the County Administrator get with the people of Jewtown to see what they want done with the $2,500 that is owed to them. Unanimously approved.



CHIEF OF POLICE ITEMS



None



COUNTY ATTORNEY ITEMS



1. Request change in the Alcohol Beverage Ordinance to exempt distance requirements as to Freeway Commercial Districts.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Motion failed 2-3-1. Commissioner Hardman and Commissioner Strickland in favor of; Chairman Lynn, Commissioner Lyde and Commissioner Miller opposed; Commissioner Tullos abstained; Commissioner Gunn out of room.



2. Reported on Surplus Properties Committee Meeting held October 30, 1996:



Old Habersham Road Property



Recommendation regarding the Old Habersham Road property to offer for sale to the former owner, KEGLAPP for $10,650.



Motion to approve by Commissioner Strickland, seconded by Commissioner Miller, with authority for Chairman to Sign any necessary documents, subject to County Attorney approval. Motion passed 5-0-1; Commissioner Tullos abstained, Commissioner Gunn out of room.



Whitlock @ 341 Property



Recommend this property be declared surplus and disposed of by auction before the Courthouse Door, a provided by law, with provision that County would convey by Quitclaim Deed and reject any bid that is not $40,000 or over, plus expense of sale and survey, with authority for Chairman to sign all documents, subject to Attorney approval.



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Unanimously approved. Commissioner Gunn out of room.



Fancy Bluff Park



Recommend authorizing Chairman to send letters to our Congressional Delegation asking their help in getting the former Fancy Bluff Park property released from Federal control. Also recommend getting a survey for another possible alternative.



Motion to approve by Chairman Lynn, seconded by Commissioner Strickland. Unanimously approved. Commissioner Gunn out of room.



Brunswick-Altamaha Canal



Request authorization for County Attorney to finalize transaction for sale of property, upon completion of survey and appraisal.



Motion to approve by Commissioner Strickland, seconded by Chairman Lynn. Unanimously approved. Commissioner Gunn out of room.



3. Items for Executive Session.



ADMINISTRATOR ITEMS



1. We have received authorization for a Federal Grant for a nursery program on Blythe Island, and recommend authorizing Wes Davis to sign all necessary documentation involved with the maintenance of the program.



Motion to approve by Commissioner Lyde, seconded by Commissioner Miller. Unanimously approved.



2. Request to use Historic Courthouse grounds as follows:



Motion to approve by Chairman Lynn, seconded by Commissioner Hardman. Unanimously approved.



3. Request authorization to get proposals from Robert F. Stafford to address solutions to leaking on second floor of the New Courthouse.



Motion to approve by Commissioner Lyde, seconded by Chairman Lynn. Unanimously approved. Commissioner Gunn out of room.



4. Request from Risley Middle School Booster Club to use a pavilion at BIRP at no charge.



Motion to approve by Commissioner Lyde, seconded by Commissioner Miller. Unanimously approved. Commissioner Gunn out of room.



5. Sold 2 vehicles at recent Public Auction for a total of $6,195. Individual's check bounced. Request authorization to advertise for sale at a minimum price of $6,195.



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Unanimously approved.



6. Request authorization to make changes to 10/17/96 Auction List as follows:



Lot #

112

120

209

226

229

237

270

Original

Computer Equipment

Desk

1982 GMC Jimmy

1984 Dodge Van

1983 GMC Truck

Forklift

None

Modified

2 Copiers

Desk and Paint

1984 GMC Jimmy

1985 Dodge Van

1984 GMC Truck

1974 Ford King Cab

Air Compressor Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimously approved.



7. Regarding the removal of the slicker box in Ashantilly Park, Southern Bell has come up with some alternative proposals. Request authorization to meet with Kings Terrace citizens and report back to Commissioners the result of the meeting.



Motion to approve by Commissioner Miller, seconded by Chairman Lynn. Unanimously approved.



Adjourn to Executive Session