MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, OCTOBER 17, 1996 AT 6:00 PM



PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

James E. "Sonny" Miller, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk

INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG



1. EMPLOYEE OF THE MONTH



Presentation of Plaque and $50 check to Virgil Dowling, Division Manager/Drainage, Public Works Department.



2. ADOPTION OF PROCLAMATIONS



A. Adoption of a Proclamation honoring Mr. C. J. Miller on his retirement. (M. Lynn)



B. Adoption of a Proclamation honoring Mr. Walter H. Kyser on his retirement. (M. Lynn)



C. Adoption of a Proclamation honoring Mr. Sam Cofer on the occasion of having a street named in his honor. (M. Lynn)

Motion by Commissioner Strickland, seconded by Commissioner Hardman, to adopt all three proclamations. Unanimously approved.



POINT OF PRIVILEGE



Casino Advisory Board Report



A. Mr. Harry Aiken, Chairman, gave a brief report on the status of the shuffle board and bocci ball courts and thanked Commissioner Gunn and Wes Davis for their assistance.



B. Mr. Aiken stated there was a problem with people parking on the lawn at the turnaround at Neptune Park where the Visitor's Bureau is.



Chairman Lynn asked Ray Richard to look into this problem and get back to the Commission.



C. The Casino Advisory Board has recommended that the picnic area at Neptune Park not be rented out from Memorial Day through Labor Day, including but not limited to holidays.



Motion to approve by Commissioner Gunn, seconded by Commissioner Miller. Unanimously approved.



3. DELEGATIONS



A. Daniel Parshley to discuss recently discovered groundwater contamination near the Brunswick Wood Preservation superfund site on Perry Lane Road and offer some solutions. (J. Hardman)



Mr. Parshley requested that a letter be written to the Emergency Response & Removal Branch of the EPA, requesting immediate action be taken to test both the soil and water in this location.



Motion to approve by Commissioner Gunn, seconded by Commissioner Hardman. Unanimously approved.



B. Duane Harris, Director of Coastal Resources Division of the Department of Natural Resources, to discuss current status of Coastal Georgia Management Program. (L. Gilmour)



Report received for informational purposes.



4. APPROVAL OF MINUTES



A. Approve Minutes of Called Meeting held Thursday, October 1, 1996.



B. Approve Minute Summary of Regular Meeting held Thursday, September 5, 1996.



Motion to approve subject to corrections by Commissioner Hardman, seconded by Commissioner Lyde. Unanimously approved.



5. CITIZEN COMMITTEE REPORTS



A. Airport Commission



None.



B. Blythe Island Regional Park Advisory Board



Report received from Clarence Hilburn. The Advisory Board asked that the $35,000 that was requested, but not approved, in the FY 96-97 Budget for bathroom facilities for the Park be reconsidered.



Commissioner Hardman asked the Administrator to keep this request in mind as we go through the year, and if any money becomes available it could be appropriated to this request.



The Advisory Board also requested, this if the County ever purchases the Ballard School property, the park would be interested in acquiring the portable classrooms to be renovated and used as cabins in the park.



C. Casino Advisory Board

(1) Discussion of rental rates at Neptune Park



This item handled earlier in meeting.



D. Selden Park Advisory Committee



Gerald Atkinson thanked the Board for its continued cooperation with the Advisory Committee.



E. Tree Advisory Board



Mr. Gilmour advised the Commissioners that the Tree Advisory Board would like for the County to accept the donation of two trees in Kings Park.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved. Commissioner Gunn out of the room.



F. Planning Commission



Commissioner Tullos requested Board approval of his appointment of Hal Hart to the Planning Commission.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimously approved. Commissioner Gunn out of the room.



6. COAST GUARD STATION UPDATE



Receive report from Robert Ciucevich, Quatrefoil Consulting, Savannah, on placing Coast Guard Station on the National Historic Register. (D. Reuter)



Report received for informational purposes.



7. PUBLIC HEARINGS



A. Zoning



(1) GC-22-96



Request to Rezone from Mobile Home Park to Local Commercial, Lot 25, of Chapel Crossing Subdivision, located on the northwest corner of Old Jesup Road and Harley Circle; address known as 709 Old Jesup Road. Property owned by Larry C. Rentz. (D. Reuter)



Motion to approve by Commissioner Miller, seconded by Commissioner Strickland. Unanimously approved.



(2) GC-26-96



Request to Rezone from R-6 One-Family Residential to Planned Commercial, Lot 65 of Glynn Haven Estates consisting of approximately 3,150 square feet and fronting 30 feet on the south side of Oak Street (an existing unopened right of way) to be incorporated into Planned Commercial 7-96. Property owned by Catherine S. Fitzgerald. (D. Reuter)



Attorney Bob Cunningham spoke for the applicant, stating that after the Board of Commissioners gave their approval for the rezoning of this property, they discovered an error in the survey. This second request is to correct that error.



Walter Borden spoke in opposition to the rezoning stating there might be an infringement on wetlands in the area, and that there might be FEMA problems.



Mr. Gilmour stated that neither of two issues affected the rezoning request, and if there were problems of this nature, they would be dealt with by the proper agency at the proper time.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



B. Abandonments

(1) Consider request to abandon a portion of Sheraton Plaza Cul-de-sac, St. Simons Island. Greg D. Farnell applicant. (R. Richard)



Motion to approve by Commissioner Strickland, seconded by Commissioner Miller. Unanimously approved.



(2) Consider request to abandon a portion of Ribault Lane between 22nd Street and 23rd Street, Block 38, Sea Island Subdivision No. 1, Sea Island. Laurent T. Horne applicant. (R. Richard)



Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Unanimously approved.



POINT OF PRIVILEGE



Chairman Lynn stated that the County had some unfinished business regarding a swap of property that was necessary for paving of Fancy Bluff Road several years ago. Mr. Wendell Boatright gave the County the property it needed for this project and in exchange he was supposed to receive property back from the County. Mr. Boatright never received a deed for that property and Chairman Lynn wanted to initiate the process to accomplish this by waiving the abandonment fee.



Motion by Commissioner Hardman to waive the abandonment fee, seconded by Commissioner Strickland. Unanimously approved. Commissioner Miller out of the room.



8. CONSENT AGENDA



A. Request authorization for Piping Petition from Camille Williamson-Hall. (R. Richard)



B. Recommend approval of request from Sea Island Properties for assistance with their "1000 Oaks Project" for planting of trees along Frederica Road, St. Simons Island. (R. Richard)



Motion to approve Item B by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved. Commissioner Miller out of the room.



C. Request authorization to release Letter of Credit in the amount of $24,221 for Cypress Run Phase I, per recommendation from County Engineer. (D. Reuter)



D. Request authorization to send letter to the Georgia Department of Transportation requesting a portion of Highway 32 in Thalman be designated as a "No Passing Zone". (L. Gilmour)



E. Request authorization of Change Order to Collins Construction Services to strip and refinish ten chairs for the Courthouse Annex. (E. Carter)



F. Request authorization to write letter of appreciation to Sea Island Properties for maintaining at no cost certain portions of Sea Island Causeway. (L. Gilmour)



G. Recommend awarding of Contract for St. Simons Drainage Improvements, Phase III, to the low bidder, L-J, Inc., Columbia, South Carolina, in the amount of $139,632.80. (R. Richard)



H. Request authorization to waive fee for Boys' Club Dance at Selden Park. (F. Tullos)



Motion to approve Items A and C through H by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved. Commissioner Miller out of the room.



GENERAL BUSINESS



9. Recommend awarding of Contract for Altama Connector/Scranton Connector Intersection Improvements to the low bidder, Poppell-Eller, Inc., Brunswick, Georgia, in the amount of $17,037.50. (R. Richard)



Motion to approve by Commissioner Lyde, seconded by Commissioner Strickland. Unanimously approved. Commissioner Miller out of the room.



10. Presentation to Board by County Engineer on drainage issues. (R. Richard )



Ray Richard requested that $300,000 of the SPLOST #3 money be earmarked for the following projects:



Fourth Street Outfall $ 35,000

Arnold Road Outfall (Demere Park & Fire Station #2) 95,000

Island Drive Cross Drain Replacement 10,000

Glynco Parkway at Job Corps Cross Drain 1,000

Frederica Road Cross Drain Replacement at Sea Palms 10,000

Fairway Oaks Pipe Replacements/Open Ditch Piping 100,000

Devonwood Drive Drainage 15,000

Yarnell Road Cross Drain Replacement 5,000

Sea Island/Replace Failed Pipes 29,000

$300,000



Chairman Lynn said he would like to have added to the list Old Jesup Road at County Road.



Motion to approve by Commissioner Gunn, seconded by Commissioner Miller. Unanimously approved.



11. Request authorization of Site Plan Review for St. Simons Paints and Wallcovering, to expand their retail/office space and add additional parking. Property is zoned Planned Commercial, which requires site plan approval by the Planning Commission and the Board of Commissioners. Property located on the south side of Demere Road, next to Demere Village. (D. Reuter)



Motion to approve by Commissioner Gunn, seconded by Commissioner Hardman. Unanimously approved.



12. Discussion of Board's policy relative to Industrialized Housing Act. (D. Reuter)



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to continue to study and to receive a recommendation from Planning as to where the houses can go.



Gary Moore said that since the Board's action could result in potential litigation, he recommended that a vote not be taken until after the issue is discussed in Executive Session.



Commissioner Hardman withdrew his motion.



13. Discussion of proposed property exchange between Board of Education and Board of Commissioners for Public Safety Complex and Police Station. (C. Alexander)



Chief Alexander stated that at the last Board of Education Meeting they appointed a Committee to negotiate with the County on a property exchange. The Chief asked that the Commissioners appoint their own Committee for the same purpose.



Motion by Commissioner Gunn, seconded by Commissioner Strickland, to appoint a Committee. Unanimously approved.



Chairman Lynn appointed the following people: Commissioner Hardman, Chief Alexander, Keith Flanagan, and Ellis Carter.



14. Request of the Athenaeum Group, LLC, for conveyance of a portion of drainage canal at I-95 on ramp and Glynco Parkway. (G. Moore)



Motion to approve an even swap by Commissioner Hardman, seconded by Chairman Lynn. Unanimously approved. Commissioner Gunn out of the room.



15. Authorize transfer of a surplus boat to McIntosh County EMA. (E. Abel)



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimously approved. Commissioner Gunn out of the room.



16. Clarification of certain points in Contract with Southland Environmental Services. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Miller, to give backdoor customers the same $49.64 tax credit that the curbside customer is receiving. Commissioner Hardman, Commissioner Miller and Chairman Lynn voted in favor of the motion. Commissioner Tullos and Commissioner Strickland opposed. Commissioner Gunn and Commissioner Lyde abstained.



Motion by Commissioner Gunn, seconded by Commissioner Lyde, to give backdoor customers the same $49.64 tax credit that the curbside customer is receiving. Motion passed 6-1, Commissioner Strickland opposed.



17. Awarding of bid for ADA construction improvements. (L. Gilmour)



Mr. Gilmour distributed a list of locations in need of ADA improvements, totaling $165,675. It was the Administrator's recommendation to designate the Engineering Building and all Fire Stations, with the exception of Fire Station #6 which is a polling place, and award the bid to the low bidder, JHC Corporation, Peachtree City, Georgia, in the amount of $165,675.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



POINT OF PRIVILEGE



Ms. Nancy Aldridge requested that the County pay for damages to her fence and automobile, both of which were damaged by falling trees on two separate occasions.



Motion by Commissioner Hardman, seconded by Chairman Lynn, to have the Administrator look into this situation and report back to the Commission at their next meeting. Unanimously approved.



18. Adoption of policy relative to tree removal on County property and easements. (L. Gilmour)



Mr. Gilmour distributed the proposed policy, which was received for informational purposes and will be addressed at the next Meeting.



19. Authorization to proceed with Fuel Tank Replacement Program on St. Simons Island. (C. Johnson)



Motion to approve by Commissioner Gunn, seconded by Commissioner Tullos. Unanimously approved. Commissioner Hardman out of the room.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Miller



Commissioner Miller reported a large fallen tree in the park at Kings Terrace. Ray Richard, Public Works Director, requested direction from the Board for removing the tree.



Motion by Commissioner Miller, seconded by Commissioner Tullos, to have the tree removed. Unanimously approved. Commissioner Hardman out of the room.



Commissioner Miller stated that a Ms. Starnes is interested in buying any surplus property the County may have in Kings Terrace. Commissioner Miller asked Commissioner Strickland to check his files to see if the County owns such property.



Commissioner Miller further stated that the roof of the Old Casino Building is leaking, and said that he felt that the Tourism Bureau should help in the cost of the repairs, especially if they are not paying any rent for the use of the property.



Commissioner Gunn



Commissioner Gunn said she had received some complaints from Village Area restaurants because the County was spraying for mosquitos at dinner time, while people were trying to eat outside. She requested that the spraying be done at another time.



Commissioner Gunn also stated that she would like to have a letter of thanks written to all Public Works employees who had to work overtime during the last storm. Commissioner Lyde said the letter should go to all employees who worked overtime, not just Public Works people.



Motion by Commissioner Gunn, seconded by Commissioner Lyde, to send letter. Unanimously approved.



Commissioner Gunn inquired about the status of an Ordinance to keep people from parking in the medians overnight. Gary Moore distributed the proposed Ordinance, which will be addressed at the next meeting.



CHIEF OF POLICE ITEMS



Rich SeaPak has requested permission to close the road in front of their corporate offices on St. Simons on Friday, October 25, 1996, from 3:00 PM to 10:00 PM for their annual Halloween Carnival.



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Unanimously approved.



Would like to recommend an Advisory Committee of Chief Alexander, Chief Johnson, and Sheriff Bennet, be formed to oversee the operation of the new 800 MHZ Communications facility.



Motion to approve by Commissioner Hardman, seconded by Commissioner Gunn. Unanimously approved.



COUNTY ATTORNEY ITEMS



Items of litigation for Executive Session.



ADMINISTRATOR ITEMS



1. The County has received a request from Drs. Lauren B. Sickels-Taves and Michael S. Sheehan to perform archeological excavations in Marshes of MacKay.



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimously approved.



2. Recommend that the Board authorize and begin advertising to enforce a "No Parking" area on 9th Street in the Village area, between Ocean Boulevard and Oglethorpe Avenue, from dusk to dawn.



Motion to approve by, seconded by Commissioner Tullos. Motion passed 6-0-1, Commissioner Strickland abstained.



3. Request adoption of a Resolution declaring certain items surplus for public auction, and authorizing Chairman to make any type of additions or deletions in the best interest of the County.



Motion by Commissioner Hardman, seconded by Commissioner Gunn, to adopt Resolution. Unanimously approved.



4. Request authorization to award bid for moving certain County offices to the only bidder, Golden Isles Moving and Storage, in the amount of $16,750, to be paid for out of General Fund.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



5. A petition was submitted from certain agencies moving into the Courthouse Annex, requesting the Board declare the all public areas of the building a "Smoke Free" environment.



Motion to approve by Commissioner Miller.



Motion failed for lack of second.



6. Request authorization to award bid for paving 2.67 Miles, North Road, West Shore Drive, Midway Circle and Fancy Bluff Circle to the low bidder, Seaboard Construction, in the amount of $378,117.50.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.







EXECUTIVE SESSION



Motion by Commissioner Hardman, seconded by Commissioner Tullos, to adjourn to Executive Session. Unanimously approved.