MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, OCTOBER 3, 1996 AT 6:00 PM



PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

James E. "Sonny" Miller, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk

INVOCATION ANDPLEDGE OF ALLEGIANCE TO THE FLAG



1. ADOPTION OF PROCLAMATIONS



A. Proclamation designating the month of October as "National Disability Employment Awareness Month" in Glynn County.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimously approved.



B. Proclamation designating the month of October as "National Arts and Humanities Month".



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Motion passed 6-0-1, Commissioner Lynn abstained.



2. APPROVAL OF MINUTES



A. Approve Minute Summary of Regular Meeting held September 19, 1996.



B. Approve Minute Summary of Special Meeting held September 26, 1996.



Motion to approve subject to corrections by Commissioner Strickland, seconded by Commissioner Hardman. Unanimously approved.

DELEGATIONS



A. Denise Kelly to discuss Seckinger/Murray development project off Hornet Drive.(R. Strickland)



Staff was directed to look into this matter further and report back at next meeting.



B. Ms. Lisa Norton to discuss location of telephone slicker box in Kings Terrace. (V. Gunn)



Motion by Commissioner Gunn, seconded by Commissioner Hardman, to ask Southern Bell to remove box at their expense. Unanimously approved.

4. APPOINTMENTS



A. Coastal Community Service Board

1. Honorable Orion Douglass

2. Linda Jones

Motion by Commissioner Lyde, seconded by Commissioner Gunn to approve both appointments to the Board. Motion passed 6-1, Commissioner Hardman opposed.



B. Blythe Island Regional Park Advisory Board

1. Clarence Hilburn (Commissioner Hardman)



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to reappoint Clarence Hilburn and to increase the number of people on the Advisory Board by one, to allow the appointment of Buford Rowe, who has expressed an interest in serving on the Board. Unanimously approved.



5. CONSENT AGENDA



A. Personnel Committee

1. Consider the request of the Fire Chief to change the current range of pay for a non-certified firefighter to allow for a merit increase of up to five percent based on performance after six months of employment. (Vote 3-0)



2. Consider the request of Cellular One to solicit the business of County employees with an offer of waiving the activation fee and charging reduced air time rates. (Vote 3-0)



Motion to deny by Commissioner Strickland, seconded by Commissioner Hardman. Unanimously approved.



3. Consider the re-appointment of doctors currently paneled under Georgia State Workers' Compensation laws except for Dr. Glover, who has relocated his medical practice to Albany, Georgia. (Vote 3-0)



Motion to approve, with the exception of Dr. Glover's vacancy, by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



4. Consider the request of Standard Insurance Company to amend our long-term disability benefit plan policy to include changes in the definition of disability

and mental disorder limitations based on recent court rulings involving other carriers' policies. (Vote 3-0)



5. Authorize Director of Personnel to designate County employees' assistance to solicit voluntary United Way contributions from County employees. (Vote 3-0)

B. Finance Committee



1. Recommend exercising the 2nd option year of the contract with Dr. David A. Heuett, Jr., Waycross, GA, to provide dental services to the inmates at the Detention Center for an annual fee of $15,600.00. (Vote 2-0-0)



2. Recommend exercising the 1st option year of the contract with South Georgia Professional Maintenance Company, Brunswick, GA, to provide custodial services at the new Courthouse at a monthly rate of $4,389.00. (Vote 2-0-0)



3. Recommend approving Change Order Number 1 for a credit of $15,250.00 to delete a valve box and grating to the contract to construct the North Mainland 500,000 gallon elevated water storage tank reducing the contract amount to $808,050.00. (Vote 3-0-0)



4. Recommend rescinding the Board of Commissioners' action of September 5, 1996, on awarding the Invitation For Bid to Ivan Allen, Brunswick, GA, to provide general office supplies, because they would not honor their bid and award the bid to the next lowest responsive bidder, Glynn Office Products at 48% off catalog prices. (Vote 3-0-0)



5. Recommend that staff be authorized to issue an Invitation For Bid to provide Custodial Services for the Courthouse Annex Building. (Vote 3-0-0)



6. Recommend the Invitation For Bid be awarded to the following vendors in the amount indicated to purchase supply parts for the County's Fleet Garage Operations. (Vote 2-0-0)

1) Wilbur James, Waycross, GA in the amount of $3,580.55;

2) Battery Dist., Inc., Georgia contract in the amount of $4,499.70;

3) United Auto Electric, Baxley, GA, in the amount of $15,314.60

4) Langford Auto Parts, Brunswick, GA, in the amount of $8,088.76;

5) Brooks Auto Parts, Brunswick, GA, in the amount of $18,079.34.

7. Recommend County staff be authorized to negotiate a contract with O'Quinn Construction, Brunswick, GA, to re-roof Fire Station #4 if the negotiated contract amount is within the budget amount. (Vote 3-0-0)



8. Recommend the Request For Proposal to provide engineering services on the Cate Road Landfill Closure, Phase I, be awarded to Jordan, Jones & Goulding, Atlanta, GA, in the amount of $52,500.00. (Vote 3-0-0)



9. Recommend staff be authorized to purchase a replacement air conditioner unit for the Sanitation Collection trailer with funding from the Engineering Department's budget. (Vote 3-0-0)



10. Recommend the resolution to amend the FY 97 Operating Budget to provide for Allocation Adjustments be adopted. (Vote 3-0-0 )

C. GENERAL



1. Final Plat Timber Ridge Subdivision Phase II. A 80 lot subdivision located on the west side of Cate Road.



2. Final Plat Cypress Run Phase II. A 31 lot subdivision located on the east side of Old Cypress Mill Road.



3. Final Plat Cameron Place Phase II. A 50 lot subdivision located on the south side of Blythe Island Drive.

4. Letter of Credit Release The Commons at Frederica Phase II. Release of $1,200 bond for grassing and street signage.



5. Letter of Credit Release Oak Forest Phase II. Release of a $500 grassing and street signage bond.



6. Recognize sublease agreement between Brunswick and Glynn County Development Authority and Sky Lane Spaces, Inc.

7. Authorize inspection trip to Arabi, GA, for Chairman, staff and Construction Board members relative to production process of manufactured homes.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



8. Accept and authorize Administrator to sign off on $2,000 grant to Juvenile Court.



Motion by Commissioner Hardman, seconded by Commissioner Lyde, to approve Consent Agenda except for items 5A(2), 5A(3), and 5C(7). Unanimously approved.

6. NON CONSENT AGENDA



A. Finance Committee

1. Recommend approval or denial of a request by Mr. Ken Mason that the $490.00 cost of a building permit which expired in 1994 be applied toward the purchase of a current building permit. (Vote 2-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to refund $450. Unanimously approved.

2. Recommend approval of a request by Mr. Ellis Carter, Jr., Building Official, for authorization to pay Robert M. Stafford, Inc., Charlotte, NC, $3,459.19 for professional services rendered to the County's litigation team on the suit to recover damages from the water intrusion problem on the new courthouse building and establish a $5,000.00 "not-to-exceed" amount for these professional services. (Vote 3-0-0)



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Unanimously approved. Commissioner Hardman out of room.

3. Recommend the Invitation For Bid to pave the Courthouse Annex parking lot be awarded to Arco Development Company, Inc. Brunswick, GA in the amount of $66,551.00. (Vote 3-0-0)



Motion to approve by Commissioner Lyde, seconded by Commissioner Miller. Unanimously approved. Commissioner Hardman out of room.



4. Recommend awarding the Invitation For Bid for the Oak Street Water Improvement Project be deferred to the full Commission. (Vote 3-0-0)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved. Commissioner Hardman out of room.



7. PUBLIC HEARINGS



A. Land Use



1. GC-2-96 E



Consider Amending Article VI General Provisions, Section 608.1 Home Occupations and Section 302., to provide for inclusion in the definition of family members certain relatives of family members residing on the premises and to provide for the continuation of a business operated for ten (10) years or more by a family member after the operator moves from the residence and other purposes.



The Commissioners heard from the following people who were against the change:



Virginia Thunderhouse, next door neighbor to the residence in question, complained because her husband is ill, and because of the traffic can no longer walk or ride his bike in the neighborhood.



Frank Quimby, President of RUPA, spoke in opposition because having small commercial businesses in residential area will devalue the property.



Robert Fell, speaking as a private citizen, not as a member of the Planning Commission, stated that when people buy a home in a residential neighborhood, they have a right to know it will still be a residential neighborhood 10 years down the road.



The following people spoke in favor of the change:



Sara Brown, owner of the home beauty salon, distributed a petition from neighbors in support of her business, and had several other supporters read letters from other neighbors and patrons.



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Motion passed 6-1, Commissioner Gunn opposed.



2. GC-24-96

Request to Amend the GC-24-88 Planned Development Zoning Text (South Port) to allow signs at a height of 50 feet instead of 35 feet, 1.25 acres known as Block 1 Lot 27 and Portion of Lot 26 of South Port Subdivision, said lot (proposed site of Super 8 Hotel) is located on the southeast corner of Palisade Drive and South Port Parkway. Property owned by Natu and Niru Patel.



Lee Bledsoe spoke in opposition to the request because it was in violation to sign ordinance.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Motion passed 6-1, Commissioner Gunn opposed.



3. GC-25-96

Request to Rezone two parcels of land, beginning 801.60 feet south of the intersection of Jetport Road and U.S. Highway 17 in the Need Community, as follows:



Parcel 1 - Local Commercial to Forest Agricultural, 23,854 square feet fronting 171.54 feet on the east side of Hwy. 17.



Parcel 2 - Local Commercial & Forest Agricultural to Highway Commercial 104 acres (LC-53,116 sq. ft. and FA-7,887 sq. ft.), fronting approximately 153 feet on the east side of U.S. Highway 17, and lying immediately south of Parcel 1.

Property owned by Arthur C and Kimberley J. Marsh.



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Unanimously approved.



B. Business License



1. Consider issuance of license to operate for Ramada Inn/Cranes Restaurant and Lounge, 3040 Scarlett Street, Brunswick, Georgia. LICENSE FOR CONSUMPTION OF LIQUOR, BEER AND WINE ON PREMISES, SUNDAY SALES PERMITTED. (Business License)



Motion to approve by Commissioner Miller, seconded by Commissioner Strickland. Motion passed 6-1, Chairman Lynn opposed.



GENERAL BUSINESS



8. Discussion of County representation on Commission on Children and Youth Board. (L. Gilmour)



Motion to defer until first of year by Commissioner Hardman, seconded by Chairman Lynn. Unanimously approved.



9. Authorization to proceed with SPLOST #3 road surveys. (R. Richard)



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to accept list of roads to be paved by SPLOST #3 for study. Unanimously approved.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to approve surveys on Emanuel Church Road, Ratcliffe Road and Petersville Road. Unanimously approved.



10. St. Simons landscaping offer at Demere Annex. (L. Gilmour)



It was decided that this offer was contradictory to the Board's policy of zeroscaping at the Demere Annex, therefore their offer could not be accepted.



11. Discuss wetland impact on Bumgardner Road project. (R. Richard)



This item deferred.



12. Courthouse Annex Improvements

a) Award bid for wire pulling in Courthouse Annex. (L. Gilmour)



Motion by Commissioner Miller, seconded by Commissioner Hardman, to award bid to Certified Electric in the amount of $89,000. Unanimously approved.



b) Authorize advertising for removal of County Attorney office building.

(L. Gilmour)



Motion to approve by Commissioner Lyde, seconded by Commissioner Miller. Unanimously approved.



Motion by Commissioner Strickland, seconded by Commissioner Hardman to go to bid on improvements to the County Attorney's new office space in the Historic Courthouse. Unanimously approved.



13. Authorize declaring surplus and obtaining bids for the Baler at Brunswick Recycling Center. (L. Gilmour)



Southland Environmental Services has expressed an interest in leasing the baler and scales used at the Recycling Center. They are questing the Commission declare this equipment surplus.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



14. Request for participation by the Commissioners in the Fire Safety Education Program. (Chief C. Johnson)



Received for informational purposes.



15. Receive report from the Hearing Officer relative to a major adverse action concerning Mr. Roy J. Warner.



Motion by Commissioner Strickland, seconded by Commissioner Tullos, to uphold the decision of the County Engineer to dismiss the employee. Motion passed 6-0-1, Commissioner Hardman abstained.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Strickland



Commissioner Strickland asked for an update on the $20 inspection fee on septic tanks.



Mr. Gilmour responded that per the Board's direction, Community Development has been instructed to discontinue collection of fee.



Commissioner Strickland stated there was a recent insurance claim against the County, which had been denied by the County's third party adjuster. The incident involved a resident storing some winter clothes in a garbage can and setting the container outside of his trailer at Woodland Trailer Park. The County's sanitation workers apparently disposed of the clothes thinking it was garbage. The claimant requested a $300 reimbursement for the clothes. Mr. Richard, the County Engineer, stated that the Public Works employees involved did not recall having done this and most likely, that is why the claim was denied.



Motion by Commissioner Strickland, seconded by Commissioner Hardman, to reimburse the $300. Unanimously approved.



Commissioner Hardman



Commissioner Hardman requested that Ellis Carter look into the possibility of doing on-site inspections of septic tanks and report back to the Commission.



Commissioner Gunn



Motion by Commissioner Gunn, seconded by Commissioner Lyde, to have the County Attorney look into having an Ordinance on the books to make it illegal to park overnight in a median. Unanimously approved.



CHIEF OF POLICE ITEMS



Chief Alexander stated that the Rescue Squad has an old '74 4-wheel drive king cab that is giving them sever maintenance problems. They would like to declare this vehicle surplus and have it sold at the Public Auction. Further, they are asking that if they can raise funds to purchase a new vehicle, would the County be willing to match funds, for a total not to exceed $20,000 ($10,000 each).



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved.



Chief Alexander stated that by federal law we are required to compensate K-9 Handlers for the extra hours it takes for the animals. The Chief recommends the following:



Currently, the officers work 10 hours shifts, for a total of 160 hours in a 28 day cycle. In a 28 day cycle, the dog handlers spends 28 hours on daily care. If the officers work 8 hours daily, that would be 128 hours in a 28 day cycle, and would give the officers 32 hours in a 28 day cycle or 1.14 hours daily for dog care. The officers would come in with their regular shifts for briefing and leave two hours early. This would leave the Department without a K-9 unit on duty for not longer than one hour, between 5:00 and 6:00 am.



Motion by Commissioner Miller, seconded by Commissioner Tullos, to send this to the County Attorney for his review and recommendation. Unanimously approved. Commissioner Hardman out of room.



COUNTY ATTORNEY ITEMS



Pending and potential litigation for Executive Session.



ADMINISTRATOR ITEMS



1. City of Brunswick would like to have a Unity Breakfast on either November 12th or 14th.



Motion by Commissioner Miller, seconded by Commissioner Hardman, to have Breakfast on November 12, 1996. Motion passed 5-2, Commissioner Gunn and Commissioner Lyde opposed.



2. Request Board make a decision on whether or not to provide COBRA benefits for Sherry Day Middleton.



Motion by Commissioner Miller, seconded by Commissioner Gunn, to allow Ms. Middleton to receive COBRA benefits. Motion passed 4-3. Commissioner Miller, Commissioner Gunn, Commissioner Lyde, and Commissioner Tullos voted in favor of the motion. All others opposed.



3. Request authorization for the Chairman to sign EMS Agreement with FLETC.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



4. The Sea Island Company is getting ready to begin work along the Sea Island Causeway to build an entrance road to Hawkins Island. They are asking the Board of Commissioners to pay for the larger pipe on the wastewater line. The cost involved is approximately $12,000. This is work that will be performed anyway and is a high priority on approved SPLOST list. If the County did not pay for the work at this time, it will cost to go back later and do the work.



Motion to deny by Commissioner Miller, seconded by Commissioner Lyde.



Commissioner Lyde withdrew her second.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved.



5. The newly formed Long-range Water Resource Committee is recommending to initially go out for a Request for Qualifications for Consulting Engineers for this project, and then go out for a RFP.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved.



PRESS INQUIRES



Jeff Chapman asked if the County really wanted to lease the baler discussed in Item 13, because of the potential liability involved with operating such a dangerous piece of equipment. Mr. Chapman expressed an interest in purchasing this equipment outright.



Motion by Commissioner Tullos, seconded by Chairman Lynn, to rescind the previous action. Unanimously approved.



Motion by Commissioner Strickland, seconded by Commissioner Tullos, to declare the equipment surplus and put up for sale at Public Auction. Unanimously approved.



EXECUTIVE SESSION



Motion by Commissioner Tullos, seconded by Commissioner Strickland, to adjourn to Executive Session.



BACK IN REGULAR SESSION



Motion by Commissioner Tullos, seconded by Commissioner Miller, to deny payment by the County for any additional psychiatry or therapy bills incurred by Ginger Fernandes.