AGENDA and MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, SEPTEMBER 5, 1996 AT 6:00 PM



PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

James E. "Sonny" Miller, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION by Gary Moore



PLEDGE OF ALLEGIANCE TO THE FLAG



POINT OF PRIVILEGE



Mr. Doug Alexander presented a check in the amount of $14,329.78 from the State of Georgia Indigent Defense Council to help fund the cost of the Public Defender's Office.



1. APPROVAL OF MINUTES



A. Approve Minutes Summary of Regular Meeting held Thursday, August 15, 1996.



B. Approve Minutes Summary of Called Meeting held Friday, August 22, 1996.



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman, subject to corrections. Unanimously approved.

2. PROCLAMATIONS



A. Adoption of a Proclamation to Cynthia Williams on her farewell to Glynn County. (M. Lynn)



  1. Adoption of a Proclamation to Mrs. Bobby Maple in thanks for her donation of a Memorial Flag honoring her husband, a former County employee. (M. Lynn)


  2. Adoption of a Proclamation honoring Mr. C. J. Miller on his retirement. (M. Lynn)


D. Adoption of a Proclamation honoring Mr. Bobby Carter on his retirement. (M. Lynn)



E. Adoption of Proclamation honoring "Unseen Heros". (M. Lynn)



Motion by Commissioner Tullos, seconded by Commissioner Hardman, to adopt Proclamations A, B, and D. Unanimously approved.



POINT OF PRIVILEGE



Request approval of the Contract with Southland Environmental Services, Inc. (L. Gilmour)



Motion to approve by Commissioner Hardman seconded by Commissioner Strickland. Motion passed 6-0-1, Commissioner Lyde abstained.



3. DELEGATIONS



A. Mr. Harold Johnson to discuss new Minimum Wage Law Change. (S. Miller)



Information received by Commission.



B. American Heart Association to discuss Annual American Heart Walk. (L. Gilmour)



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Unanimously approved.



4. PUBLIC HEARINGS



A. Land Use



(1) GC-17-96



Request to Amend the Planned Development-General Zoning Text GC-30-94, Barnes Plantation, an 11.827 acre tract fronting 467 feet on the east side of Frederica Road, beginning 155 feet north of Fourth Avenue, lying west of Forest Par Subdivision, north of St. Simons Heights Subdivision and south of Hanover Square an M. F. Martin tract, St. Simons, to allow an approximate 3 foot increase in height of structures. Property owned by Barnes Plantation, L. P.



Motion to defer until September 19, 1996 by Commissioner Gunn, seconded by Commissioner Lyde.



Motion and second withdrawn.



Motion to deny by Commissioner Gunn, seconded by Commissioner Miller. Motion passed 6-0-1, Commissioner Strickland abstained.



(2) GC-21-96



Request to Rezone from R-9 One-Family Residential to M-20 Manufactured Home, a 23,676 square foot tract of property, beginning at a point 144 feet from the west side of the Carteret Road right of way having access via property owned by Mrs. Andrew J. Bennett fronting Carteret Road, approximately 25 feet north of Emanuel Farm Road. Property owned by Rosa Lee Guest.



Motion to approve by Commissioner Miller, seconded by Commissioner Lyde. Unanimously approved. Commissioner Gunn out of room.



(3) SUP-5-96



Request to Amend a Special Use Permit in a R-6 One-Family Residential District, to allow the Expansion of Northside Baptist Church; subject property consist of 5.53 acres fronting 922 feet on the north side of Chapel Crossing Road and lying immediately south and east of Waverly Pines Subdivision and located directly across from Hornet Drive (Fairway Oaks Subdivision).



Motion to approve by Commissioner Hardman, seconded by Commissioner Miller. Motion passed 6-0-1, Commissioner Tullos abstained.



B. Business License



(1) Reconsider issuance of 1996 Alcoholic Beverage License for Rafters, 315 Mallory Street, St. Simons Island, Georgia. LICENSE FOR CONSUMPTION OF LIQUOR, BEER AND WINE ON PREMISES. SUNDAY SALES PROHIBITED. (Business Licenses)



Motion to approve by Commissioner Miller, seconded by Commissioner Gunn. Motion passed 4-3, Commissioner Hardman, Commissioner Tullos, and Chairman Lynn opposed.



(2) Consider issuance of a temporary license to operate for Ramada Inn/Cranes Restaurant and Lounge, 3040 Scarlett Street, Brunswick, Georgia. LICENSE FOR CONSUMPTION OF LIQUOR, BEER AND WINE ON PREMISES. SUNDAY SALES PERMITTED. (Business Licenses)



Motion to approve by Commissioner Miller, seconded by Commissioner Strickland. Motion passed 6-1, Chairman Lynn opposed.



C. Adoption of Budget



Adoption of Resolution #R-41-96 for the FY 97 Budget. (L. Gilmour)



Motion to approve the hiring of six (6) new Police Officers effective December 1, 1996 to be included in the FY 97 Budget by Commissioner Strickland, seconded by Commissioner Hardman. Motion passed 6-1, Commissioner Tullos opposed.



Motion to adopt FY 97 Budget by Commissioner Lyde, seconded by Commissioner Hardman. Motion passed 5-2, Commissioner Strickland and Commissioner Tullos opposed.



5. APPOINTMENTS



A. Long Range Water Resource Committee



(1) Paul E. Baker

(2) H. H. (Hal) Hart, III

(3) Richard H. Johnston

(4) Milton Peterman, P.E.



Motion by Commissioner Strickland to appoint all of the above applicants, seconded by Commissioner Gunn. Unanimously approved.



B. Plumbing Board



(1) James H. Benton



Motion to approve by Commissioner Gunn, seconded by Commissioner Strickland. Unanimously approved.



6. CONSENT AGENDA



A. Finance Committee



(1) Recommend denial of a request by Mr. Thomas Stanton for a $30.00 refund of the late registration fees paid on the purchase of his 1996 automobile tags. (Vote: 3-0-0)



(2) Recommend denial of a request by Ms. Pam McClish for a refund for the $10.28 in interest and penalties paid on 1995 personal property taxes. (Vote: 3-0-0)



(3) Consider awarding the bid for the purchase of budgeted items to the following vendors whose bid was the low bid, within the budget amount and complied with all the bid specifications:



(a) Recommend the bid be awarded on the maintenance of Mida- Minolta-Gestetner copying machines to Golden Isles Office Equipment, Brunswick, GA, in the amount of $23,457.58 and for the maintenance of the Sharp copying machines to Ron Herrin Copiers, Brunswick, GA, in the amount of $3,626.00. (Vote: 3-0-0)



(b) Recommend the bid to purchase a riding lawn mower for the Recreation Department be awarded to the sole bidder Mershon Tractor Company, Mershon, GA, in the amount of $11,832.00, subject to the Commission's approval of the FY 96-97 Budget, with the County Insurance Fund bearing the cost in excess of $5,000.00. (Vote: 3-0-0



(c) Recommend the bid to purchase uniforms for the Recreation Department be awarded to Silk Screen Queen, Brunswick, GA, in an amount not to exceed $2,671.00. (Vote: 3-0-0)



(d) Recommend the bid to purchase a riding sweeper for the Public Works Department be awarded to the sole bidder Tennant Co., Pennsauken, NJ, in the amount of $20,768.36, subject to the Commission's approval of the FY 96-97 Budget. (Vote: 3-0-0)



(e) Recommend the bid to purchase football/soccer equipment and uniforms for the Recreation Department be awarded as follows:

(1)BSN Sports, Dallas, TX, in the amount of $5,398.67; (2) The Sports Shop, Waycross, GA, in the amount of $4,540.70; (3) T & T Sports, Charleston, SC, in the amount of $3,950.90; (4) Sporting Life, Savannah, GA, $1,079.00. (Vote: 3-0-0)



(f) Recommend the bid to make ADA improvements to 5 County buildings be awarded to Southern Contractors of Glynn, Brunswick, GA, in the amount of $160,911.00, subject to the Commission's approval of the FY 96-97 Budget, with funding provided by the use of the General Fund Balance. (Vote: 3-0-0)



(4) Recommend the bid to provide heavy towing services for the Fleet Garage be awarded to the sole responder Merritt & Son Equipment Company, Brunswick, GA, at a cost per tow of $150.00 on the mainland and $200.00 on St. Simons Island. (Vote: 3-0-0)



(5) Recommend a contract with Gateway Center for Human Development to provide psychiatry/psychology services for Detention Center inmates for a flat fee of $650.00 per month be authorized, subject to the Commission's approval of the FY 96-97 Budget (Vote: 3-0-0)



(6) Recommend the bid to provide Sanitation Collection Services for Molok Containers for the Recreation Department be awarded to the sole responder Molok USA, Inc., Palm Beach, FL, in the amount of $13,392.00, subject to the Commission's approval of the FY 96-97 Budget. (Vote: 3-0-0)



(7) Recommend the $250.00 fixed sum amount stipulated in the Building Moving Ordinance be refunded to Mr. B. Drummond and Ms. M. Tuttle on a recent move of their buildings. (Vote: 3-0-0)



B. Personnel Committee



(1) Recommend approving additional personnel changes within the Public Works Department as requested by the County Engineer with a potential net cost savings of $12,063. (Vote: 3-0-0)



(2) Recommend approving the request from the Glynn County Health Department to allow the solicitation of County employees to voluntarily participate on their own time in a health study to determine the effects of the local environment on their health compared to that of LCP Company employees and other employee groups in the community. (Vote: 3-0-0)



(3) Recommend approving payment of 80 hours annual leave that are in excess of 400 hours accrued by the Director of Community Development at his request, as a exception to the Attendance and Leave Policy. (Vote: 3-0-0)



ITEMS REFERRED FROM THE PERSONNEL COMMITTEE



1. Recommend approval of a negotiated agreement with the local hospital subject to approval of the form and content of the agreement by the County Attorney as follows:



A. The Glynn County Board of Commissioners will receive a volume-related discount of 7.5% off the current billing rate of the local hospital for all healthcare services provided covered employees and their eligible dependents under the group health plan. Historically, the Glynn County Board of Commissioners has paid the local hospital approximately $600,000 per year. Accordingly, this agreement is expected to result in a net cost savings of at least $45,000 per year.



B. The Glynn County Board of Commissioners will receive an additional negotiated discount of 1% off the current billing rate of the local hospital for all healthcare services provided covered employees and their eligible dependents under the group health plan if:



(1) The Third Party Administrator makes claim payments to the local hospital in less them than the current average of 32 days.



(2) The separate deductible of $100 per hospital admission is eliminated only for admission to the local hospital as an incentive for employees and their eligible dependents covered under the group health plan.



C. The Glynn County Board of Commissioners will be billed a fixed rate for open hearth and angioplasty procedures performed at St. Vincent's Medical Center in Jacksonville when covered employees and their eligible dependents are referred there through the local hospital. This schedule of charges is approximately 40% less than the usual and customary charges of St. Vincent's Medical Center for these procedures.



2. To amend a resolution of the Glynn County Board of Commissioners dated July 21, 1983 in which volunteer firefighters and all elected County Officials were included under the County's Worker's Compensation Program to extend coverage to bailiffs and Counselors-in-Training.



C. General

(1) Request authorization to release Letter of Credit - East-West Subdivision has completed its remaining improvements. (D. Reuter)



(2) Request authorization to release Letter of Credit - Gateway Center Boulevard has completed its remaining improvements. (D. Reuter)



(3) Request Final Plat Approval - Hampton Plantation is a 23 lot subdivision located on the north end of St. Simons Island. (D. Reuter)



(4) Adoption of Resolution Supporting Economic Development in the Coastal Region Area through Coastal RDC. (L. Gilmour)



Motion by Commissioner Lyde to approve Item 6C(4), seconded by Commissioner Tullos. Motion passed 4-0-3, Commissioner Gunn and Commissioner Hardman and Commissioner Strickland abstained.



(5) Request authorization to use County parking lot at the Coast Guard Station for American Cancer Society Benefit. (L. Gilmour)



(6) Request authorization to waive the pavilion fee at BIRP for Safe Harbor on Labor Day weekend. (S. Miller)



(7) Request recognition of Sublease between Brunswick and Glynn County Development Authority and Dr. Dave's Detailing Company. (L. Gilmour)



Motion by Commissioner Miller, seconded by Commissioner Tullos to approve all Consent Agenda Items, except Item 6C(4), including Items Referred From Personnel Committee. Unanimously approved.



7. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend the bid to install a forced main for Pump Station #3 for the Water and Sewer Division be awarded to the sole responder Douglas Electric & Plumbing, Douglas, GA, selecting Alternative B for the improvements to be installed within Frederica Road at a cost of $553,495.82, subject to the Commission's approval of the FY 96-97 Budget. (Vote: 3-0-0)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



B. Recommend that staff be authorized to present directly to the Board of Commissioners a recommendation on the purchase of office supplies for the operating departments. (Vote: 3-0-0)

Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



C. Recommend that staff be authorized to present directly to the Board of Commissioners a recommendation on the purchase of office furniture and assemblies for the Courthouse Annex Building. (Vote: 3-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Miller, to remove $13,000 for moving expenses. Unanimously approved.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to award the bid. Unanimously approved.



GENERAL BUSINESS



8. Request approval of the Contract with Southland Environmental Services, Inc. (L. Gilmour)



This item handled at beginning of meeting.



9. Request approval for 1997 LARP Paving List. (R. Richard)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved.



10. Request approval to proceed with Project STP-0628(2) Glynn County, P.I. 550495, Martin Luther King, Jr. Boulevard from Fourth Avenue to Gloucester Street. (L. Gilmour)



Motion by Commissioner Lyde, seconded by Commissioner Tullos, to forward to the City of Brunswick. Unanimously approved.



11. Request approval for extension of Brunswick Water and Sewer into Glynn County. Murray Field Subdivision is proposed to be served by Brunswick Water and Sewer and approval must be given prior to Preliminary Plat approval being granted. (D. Reuter)



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Unanimously approved.



12. Authorize Change Order to Historic Courthouse relative to sealing of the windows. (L. Gilmour)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



13. Receive report relative to St. Simons Island Pier. (L. Gilmour)



Motion by Commissioner Gunn, seconded by Commissioner Miller, to allow docking at the Pier by permit only, and to allow citizens group to put benches on the "T" section of the Pier at their expense. Unanimously approved.



14. Consider Engineering Proposals for work at Exit 6. (L. Gilmour)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved.



15. Receive recommendations relative to the operation of the Farmer's Market. (L. Gilmour)



Motion to approve by Commissioner Gunn, seconded by Commissioner Lyde. Unanimously approved.



16. Allocation of space in Office Parking Building for ADA Group. (L. Gilmour)



Motion to approve by Commissioner Lyde, seconded by Commissioner Gunn. Unanimously approved.



17. Authorize repair of damaged fence at Paulk Field. (L. Gilmour)



Motion to approve by Commissioner Gunn, seconded by Commissioner Lyde. Unanimously approved.



18. Ordinance to Amend the Code of Ordinances to limit types of activities on certain County facilities. (W. Davis/L. Gilmour)



This item pulled.



19. Amend Street Lighting Policy to provide for the installation of lights at certain intersections based on petitions. (L. Gilmour)



Motion to approve by Commissioner Miller, seconded by Commissioner Gunn. Motion passed 4-3, Chairman Lynn, Commissioner Hardman, and Commissioner Strickland opposed. All others in favor of motion.



20. Review of vendors relative to Request for Proposals for Telecommunications Tower. (L. Gilmour)



The Commissioners heard from the two bidders, Mike Hasty an Dave Harrell.



Motion to defer by Commissioner Miller, seconded by Commissioner Lyde, until the issue of disposal of property can be addressed. Motion failed 2-3-1. Commissioner Miller and Commissioner Lyde voted in favor of. Commissioner Strickland, Commissioner Hardman, and Chairman Lynn, opposed. Commissioner Tullos abstained and Commissioner Gunn out of room.



Motion by Commissioner Hardman, seconded by Commissioner Miller, to go to sealed bids. Motion passed 5-0-2, Commissioner Strickland and Commissioner Tullos abstained, Commissioner Gunn out of room.



21. Consider amendments to the County Subdivision and/or Zoning Ordinances relative to Industrialized Housing Act. (L. Gilmour)



The Commissioners heard from Rex Kennedy and Marsha Redden, two dealers interested in establishing manufactured home business in Glynn County.



Motion by Chairman Lynn, seconded by Commissioner Hardman, to go back to staff for their recommendation and reconsider at the October 3, 1996 meeting. Motion passed 5-1-1, Commissioner Tullos opposed, Commissioner Strickland abstained.



22. Consideration of planning requirements for Cate Road Landfill site. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to go to RFP on white goods, tires, etc. Unanimously approved.



Motion by Commissioner Strickland, seconded by Commissioner Tullos to accept Administrator's recommendations. Unanimously approved.



23. Adoption of Ordinance O-196-8, which amends the Code of Ordinances to impose restrictions on handling of yard trimmings generated or disposed of in Glynn County. (L. Gilmour)



Motion to defer until next meeting by Commissioner Strickland, seconded by Commissioner Miller. Unanimously approved. Commissioner Hardman out of room.



24. Discussion of the public education sites for the SPLOST election. (F. Tullos)



Motion by Commissioner Gunn, seconded by Commissioner Tullos, to have SPLOST information available at various public locations. Motion passed 6-0-1, Commissioner Lyde abstained.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Miller



Motion by Commissioner Miller, seconded by Commissioner Lyde, to resend the decision of the Board to not reconsider Gregory Herrington's dismissal. Motion passed 4-3, Commissioner Hardman, Commissioner Tullos, and Chairman Lynn opposed.



Motion by Commissioner Miller, seconded by Commissioner Lyde, to accept Mr. Herrington's resignation on the condition that he sign an agreement that this does not effect any previous decisions with regard to unemployment benefits and COBRA benefits, nor does it preclude the County from advising any potential employer of the conditions surrounding his departure from County employment, and that he agrees not to file suit against the County.



Commissioner Gunn, Commissioner Lyde, and Commissioner Miller voted in favor of the motion. Commissioner Hardman, Chairman Lynn and Commissioner Tullos voted against the motion. Commissioner Strickland abstained.



Commissioner Gunn



1. Request permission for Boy Scout Troop to camp out overnight at Gascoigne Bluff on September 21, 1996.



Motion to approve by Commissioner Gunn, seconded by Commissioner Hardman. Unanimously approved.



2. Requested that Mr. Gilmour respond to the latest letter from Hampton Plantation regarding mosquito control.







Chairman Lynn



Request that someone get with Ms. Chanslor on Perry Lane Road regarding a recent traffic accident that did a lot of damage to her front yard. A determination needs to be made about how to prevent this happening in the future.



CHIEF OF POLICE ITEMS



Request authorization for Chairman to sign Continuation Grant for the Code Task Force.



Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Unanimously approved. Commissioner Miller and Commissioner Hardman out of room.



COUNTY ATTORNEY ITEMS



1. Request changes in Emergency Management Ordinance.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimously approved. Commissioner Miller and Commissioner Hardman out of room.



2. Mr. Moore informed the Commissioners that in an effort to conform Mr. Jennings' "Contract with the People" to State Law, it came to light that the proposed SPLOST would not end at the $57 million as specified in the contract between the City and County, but would have to run the five year term because of the inclusion of road projects.



Motion by Commissioner Hardman, seconded by Commissioner Miller, that a letter be immediately written to the State Revenue Commissioner requesting that he stop collecting money after the $57 million had been received. Unanimously approved.



3. Requested and received permission to not be present at the September 19th meeting to attend required school in Athens.



ADMINISTRATOR ITEMS



1. Request authorization for Chairman to sign FFA Grant for 1996 Airport Improvements at McKinnon Airport.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



2. City of Brunswick has requested help with cemetery clean up on September 19th and 26th.



Motion to approve by Commissioner Strickland, seconded by Commissioner Gunn. Motion passed 6-0-1, Commissioner Lyde abstained.



3. Request authorization for Chairman to sign Mutual Aid Agreement between County and Medtran EMS, Inc.



Motion to approve by Commissioner Hardman, seconded by Commissioner Miller. Unanimously approved.



4. Request authorization for Fire Department to raise money to buy "Freddie the Fire Truck" to be used in educating school children about fire prevention.



Motion to approve by Commissioner Hardman, seconded by Commissioner Gunn. Unanimously approved.



5. Request authorization to place sign at the entrance of the Causeway regarding "Fire Safety Week".



Motion to approve by Commissioner Gunn, seconded by Commissioner Tullos. Unanimously approved.





EXECUTIVE SESSION



Motion by to adjourn to Executive Session by Commissioner Hardman, seconded by Commissioner Tullos. Unanimously approved.



BACK IN REGULAR SESSION



Motion by Commissioner Hardman, seconded by Commissioner Tullos, to get a second medical opinion on Ginger Fernandes at County expense. Unanimously approved.



Motion by Commissioner Hardman to adjourn, seconded by Commissioner Gunn. Unanimously approved.