AGENDA and MINUTE SUMMARY

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

TUESDAY, JULY 2, 1996 AT 5:00 PM



PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

James E. "Sonny" Miller, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION by Chairman Lynn



PLEDGE OF ALLEGIANCE TO THE FLAG



1. FY 96/97 BUDGET - (5:00 - 6:00)



Commission review of proposed FY 97 Budget. (L. Gilmour)



Mr. Gilmour distributed Budget Comparisons for FY96 and FY97, along with changes to the recommended FY97 Budget. The changes are a result of feedback from the different departments and agencies, after having reviewed the proposed FY97 Budget.

Discussion followed. One of the strongest points made was the importance of SPLOST, as none of the recommended SPLOST projects are included in the recommended Operating Budget. Therefore, if SPLOST does not pass, other funding sources will have to be sought for many of these necessary items.



The Commissioners decided to have the next Budget Meeting on Friday, July 19, 1996 at 3:00 pm.



2. SWEARING IN OF POLICE OFFICERS



Motion by Commissioner Tullos, seconded by Commissioner Lyde, to appoint Sabrina Young and Marc Nolden as Police Officers. Unanimous.



Officer Willie Williams to be approved later in the meeting.

3. APPROVAL OF MINUTES



A. Approve Minutes Summary of Regular Meeting held Thursday, June 20, 1996.



Motion to approve by Commissioner Tullos seconded by Commissioner Lyde Unanimous.

B. Approve Minutes Summary of Called Meeting held Wednesday, June 26, 1996.

Motion to approve by Commissioner Tullos seconded by Commissioner Strickland. Motion passed 6-0-1, Commissioner Gunn abstained.



4. ADOPTION OF PROCLAMATIONS



A. Proclamation declaring July 10, 1996 "1996 Olympic Torch Relay Day". (L. Gilmour)



Motion to adopt by Commissioner Tullos, seconded by Commissioner Gunn. Unanimous.



B. Proclamation honoring Ms. Louisa Robert Carroll for being the first Georgian to participate in the Olympics, and to dedicate a tree on the existing County Courthouse grounds in honor of her accomplishments.



Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Unanimous.



C. Proclamation declaring the Board of Commissioners has entered into the "Georgia Business Retention and Expansion Process" to promote overall economic development. (F. Tullos)



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



5. DELEGATIONS



Reverend Rance Pettibone to present petition regarding unsafe conditions on Newcastle Street at Selden Park. (J. Hardman)



Motion by Commissioner Hardman, seconded by Commissioner Lyde, to ask Traffic Engineer to develop Traffic History and to approach State with this and the petition to request a traffic light be installed at this location. Unanimous.







POINT OF PRIVILEGE



Swearing in of Police Officer



Motion by Commissioner Gunn, seconded by Commissioner Lyde, to appoint Willie Williams as a Police Officer. Unanimous.



6. PUBLIC HEARINGS



A. GC-9-96



Request to Rezone from R-9 One-Family Residential and R-12 One-Family Residential to Planned Development - General for Mining and Hauling Activities and Future Use as Residential, 41.43 acres lying immediately east of Cypress Mill Road (Having frontage of 992 feet), west of F-009/Spur 25, north of Old Benedict Road (right of way unopened) and south of properties now or formerly owned by Wiggins and Souter; know as a Portion of Lots 191, 192 193 203, and 204 Brunswick Peninsula Tract "H". Property owned by H. S. Wilson Construction Co., Inc. (D. Reuter)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Motion passed 5-1-1, Commissioner Lyde opposed, Commissioner Gunn abstained.



B. SR-2-96



Consider Amending Article VI, Section 602. Streets, Subsection 602.2g) Permanent Dead-End Street, of the Glynn County Subdivision Regulations, regarding cul-de-sac right of way radius. (D. Reuter)



Motion to approve by Commissioner Gunn, seconded by Commissioner Lyde. Unanimous.



C. SUP-4-96



Request for a Special Use permit in a R-6 One-Family Residential Zoning District for an addition to an existing church known as Glynn Haven Baptist located on a tract of land consisting of approximately 38,400 square feet, fronting approximately 240 feet on the south side of Atlantic Drive, located at the corner of 2nd Avenue approximately 640 feet west of Frederica Road on St. Simons Island. Property owned by Glynn Haven Baptist Church. (D. Reuter)

Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.





DUE TO STATUTORY REGULATIONS THE FOLLOWING ZONING ITEMS WILL BE HEARD AT THE JULY 18, 1996 COMMISSION MEETING, INSTEAD OF TONIGHT.



GC-11-96

Request to Rezone from Planned Development - General to R-20 One-Family Residential, 36.7 acre tract fronting 281.72 feet on the wet side of US Highway 17 North lying north of Deerfield Station Subdivision, south of Thornhill Creek and east of Glynn Industrial Park. Property owned by Pyramid Projects Incorporated. (D. Reuter)



GC-12-96

Request to Rezone from Planned Development - General to M-20 One-Family Residential Manufactured Home 5.097 acres located immediately north of Middleton Drive and east of Golden Isles Vacation Park; subject property known as "Plott Subdivision". Property owned by Charles Plott. (D. Reuter)



GC-13-96

Request to Rezone from R-12 One-Family Residential to General Commercial, a 20,389 square foot lot fronting 101.39 feet on the south side of Community Road beginning 170.5 feet east of Old Jesup Highway; being a portion of Lot 6 of Community Subdivision and address known as 307 Community Road. Property owned by First Credit Corporation. (D. Reuter)



GC-14-96

Request to Rezone from Forest Agricultural to M-12 One-Family Residential Manufactured Home, a 9.438 acre tract fronting 190.43 feet on the east side of Old Cate Road (beginning point 710.32 feet north of New Cate Road), lying immediately across said road from Pine Haven Subdivision and north of North Cate Subdivision and having 75.82 feet of frontage on New Cate Road (beginning 1,350 feet east of Old Cat Road); known as a portion of Tract 19 North Brunswick Farms. Property owned by Terrell D. Williams and Willie D. Williams. (D. Reuter)



7. CONSENT AGENDA



A. Finance Committee



(1) Recommend denial of a request by Mr. Anthony T. Duncan for a refund of the $30 late registration fees paid on the purchase of his automobile tags. (Vote: 3-0-0)



(2) Recommend denial of a request by Mr. Gerry Screven for a refund of $319.26 in interest and penalties paid on 1994 property taxes. (Vote 3-0-0)



(3) Recommend approval of a request by Mr. Gerry Screven d/b/a Direct Media Corporation, Brunswick, Ga, that the 22 inbound voice information service telephone lines be exempt from the monthly $1.50 E-911 charge. (Vote: 3-0-0)



(4) Recommend that three miscellaneous insurance policies at an estimated cost of $24,543 be renewed. (Vote: 3-0-0)



(5) Recommend establishing a County policy for the County Insurance Program to charge the operating Departments with the amount of the loss up to $5,000 on each loss paid. (Vote: 3-0-0)



(6) Recommend approval to exercise the 2nd Option Year of the Detention Center's Medical Services contract with the Glynn County Board of Health at a base cost of $104,832. (Vote: 3-0-0)



(7) Consider awarding the bid for the purchase of budgeted items to the following vendors whose bide was the low bid, within the budget amount and complied with all the bid specifications:



(a) Recommend approval of a single Bidder's bid by ESRI, Inc, Charlotte, NC, to provide GIS System Hardware and Software for the Community Development Department in the amount of $29,005.80, with funding from Management Incentive Bonus Program. (Vote: 3-0-0)



(b) Recommend approval to issue a purchase order for the purchase of a Sharp Copier Model 2060, under the Georgia State Contract Program at a cost of $11,695 for the Clerk of Superior Court's Office, with funding fro Management Incentive Bonus Program. (Vote: 3-0-0)



(c) Recommend accepting the low bid of Florida Level & Transit, Jacksonville, FL to provide a Global Positioning System for the Planning Department in the amount of $14,999. (Vote: 3-0-0)



(8) Recommend approval of the Budget Resolution amending the FY 95/96 Budget. (Vote: 3-0-0)



(9) Recommend approval of deferring $17,000 of Capital Improvement funds from the FY 95/96 Budget to the FY 96/97 Capital Improvement Budget. (Vote: 3-0-0)



B. General



(1) Request recognition of Sublease between Brunswick and Glynn County Development Authority and Samuel W. Baker. (L. Gilmour)



(2) Request recognition of Sublease between Brunswick and Glynn County Development Authority and Frank Manning and Keith Manning. (L. Gilmour)



(3) Request authorization to plant a tree in the traffic circle area on the St. Simons Causeway in memory of Mrs. Emwynn Fendig. (L. Gilmour)



(4) Request Release of Letter of Credit - Cates Bounty release of a $10,400 Letter of Credit and the establishment of a $500 Grassing Bond. Cates Bounty is a 60 lot subdivision on the east side of Cate Road. (D. Reuter)



(5) Request Release of Letter of Credit - Stately Oaks release of a $1,500 Letter of Credit. Stately Oaks release is a 44 lot subdivision located on the north side of Crispen Boulevard. (D. Reuter)



(6) Request Final Plat approval for Commons at Frederica Phase II, a 41 lot subdivision on the north end of St. Simons Island. The Final Plat is subject to the establishment of a $1200 bond to cover grassing and monumentation. (D. Reuter)



Motion to approve Consent Agenda by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



8. ITEMS REFERRED FROM FINANCE COMMITTEE



Recommend that the insurance coverage from the Reliance Insurance Company be purchased on the County's three helicopters at a cost of $8,000.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Motion passed 5-1, Commissioner Strickland opposed, Commissioner Gunn out of room.



GENERAL BUSINESS



9. Request approval for the Glynn County Board of Education to construct a covered canopy along 20' of County sidewalk, directly in front of St. Simons Elementary School on Ocean Boulevard, St. Simons Island. (E. Carter)



Motion to approve by Commissioner Lyde, seconded by Commissioner Tullos. Unanimous.



10. Request waiver of fees for use of Pavilions #15 and #16 at Blythe Island Regional Park by Safe Harbor Children's Shelter. (L. Gilmour)



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Unanimous.



11. Consider authorization of the Golden Isles Soccer Association to administer the County's Fall Soccer Program. (L. Gilmour)



This item deferred until July 18, 1996. Commissioner Miller requested that Commissioners Tullos and Hardman review both the County Recreation insurance policy and the Georgia Youth Association insurance policy.



12. Request authorization for the County to apply for National Register Nomination for the Coast Guard Station. (V. Gunn)



Motion to approve by Commissioner Gunn, seconded by Commissioner Miller. Unanimous.



13. Receive report on T & T Sports billing. (L. Gilmour)



Motion to resend actions of November 2, 1995 and June 6, 1996 by Commissioner Hardman, seconded by Chairman Lynn. Unanimous.



Motion by Commissioner Hardman to pay T & T Sports invoice in the amount of $1,392.95, seconded by Commissioner Strickland for discussion purposes.



Commissioner Miller requested maker to hold the vote until after Executive Session discussion regarding this matter.



14. APPEAL HEARING



Receive Hearing Officer report relative to appeal of Gregory B. Herrington. (D. Bandy)



Reports heard from Mr. Bandy and Mr. Yancey, Attorney for Mr. Herrington. Action was deferred until after Executive Session.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Miller



1. Commissioner Miller inquired about a copy of a Memo from Bill Tipton, Executive Director of the Visitors Bureau, regarding Invoice 2298. Mr. Gilmour said he was in the process of responding to Mr. Tipton's memo and this item was being taken care of.



2. Commissioner Miller displayed one of his campaign posters, which was allegedly defaced by Mr. Eugene Highsmith.



Commissioner Gunn



1. Commissioner Gunn stated she had received a copy of the Police Report regarding the Harrington Plant break in, and thinks this matter needs to be looked at more closely before doing anything further. Commissioner Gunn also said the Police Report indicated that both of vehicles from which tools were stolen were left unlocked, and she thinks a memo should be written to these people to keep the vehicles locked at all times.



2. Commissioner Gunn stated that we need to make sure that the solid waste is picked up from the trash barrels in the Village, and thinks perhaps the Visitors Bureau needs to be approached about contributing to the cost of this service.



Chairman Lynn



Chairman Lynn read a letter from the Glynn County Child Abuse Protocol Committee regarding the recent drowning of a child in a borrow pit. The Committee was requesting an ordinance requiring the posting of danger signs and fencing around the borrow pits. Chairman Lynn stated that signs are important, but didn't think fences were because a lot of personal residences back up to these lakes and was the attraction for people building there. Chairman Lynn asked the County Attorney to look into this.



COUNTY ATTORNEY ITEMS



1. Gary Moore stated that at the last meeting he was instructed to look into the lease of the St. Simons Surf Sailors regarding bike rental. Mr. Moore said there was no provision in the lease to prohibit the rentals. The lease automatically rolls over annually, and will do so again on July 30, 1996, if no notification is given by the County.



Motion by Commissioner Miller, seconded by Commissioner Strickland, to leave lease as is, but require a business license for the bike rental. Unanimous.



2. Mr. Moore informed the Commissioners the June 6, 1996 action to appoint Don Hogan to the Coastal Community Service Board was not in order. Even though the appointment was requested by the Service Board, they neglected to advise us of the stipulation in Georgia Law that requires the nominees to be submitted to the County Commission by the Health Department. It will be necessary to resend that action.



Motion by Commissioner Lyde, seconded by Commissioner Miller, to rescind Mr. Hogan's appointment. Unanimous.



3. Gary Moore stated that a similar error was made with the June 6, 1996 appointments to the Brunswick and Glynn County Development Authority, in that the nominees must come from the Development Authority. It will be necessary to resend that action as well.



Motion by Commissioner Strickland, seconded by Commissioner Hardman, to rescind the three groups of three nominees to the Development Authority. Unanimous.



CHIEF OF POLICE ITEMS



1. Chief Alexander informed the Commissioners that Chief Chavis had donated a golf cart to the Department to be used at the pier for late night patrols and checking on businesses.



Motion by Commissioner Gunn, seconded by Commissioner Hardman, to write a letter of thanks to Chief Chavis. Unanimous.



2. Ellis Marine, in conjunction with Yamaha Company, has donated two wave runners for use on beach patrols, at no cost to County.



Motion by Commissioner Gunn, seconded by Commissioner Hardman, to write letter of thanks. Unanimous.



3. Request permission to used seized funds to purchase alternate light source for crime investigations, at a cost of $9,400.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



4. The Sea Island Property Owner's Association is requesting permission to install a sign, warning that all traffic is under electronic surveillance.



Motion to approve, subject to compliance with Sign Ordinance, by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



5. Chief Alexander advised the Commissioners of the changes to the Seat Belt Law effective July 1, 1996, and has instructed his Officers to enforce immediately.



Motion by Commissioner Hardman, seconded by Commissioner Gunn, to ask media to get the word out about this change and to ask Finance to put a flier in all employee's pay checks so they will be informed. Motion passed 6-1, Commissioner Strickland opposed.



ADMINISTRATOR ITEMS



1. Request permission to award bid for the Rest Stop force main connector to the low bidder, Douglas Electric and Plumbing, in the amount of $338,780.70. This was discussed at the May Finance Committee Meeting, but award was put on hold until we received the Force Agreement from DOT and confirmation that Branager Corporation was going to pick up the cost, both of which have been received.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Motion passed 4-0-1, Commissioner Lyde abstained. Commissioner Gunn and Commissioner Hardman out of room.



2. Request confirmation from the Board to restrict parking in front of the restrooms at the Coast Guard Station. Emergency vehicles cannot get in and out because of cars parked there.



Motion by Chairman Lynn, seconded by Commissioner Tullos, to prohibit parking in front of restrooms at Coast Guard Station. Unanimous, Commissioner Gunn out of room.



3. Request from St. Simons resident to keep the solid waste drop-off container on the Island. The bid specs required these containers to be removed, and it is recommended that the Board hold to that decision.



Motion by Commissioner Tullos, seconded by Commissioner Strickland, to deny the request for the containers to remain. Unanimous, Commissioner Gunn out of room.



4. Request Final Plat Approval for St. Simons Coast Cottages, Phase II. This has been recommended for approval by the Planning Commission, subject to a $2,000 bond for drainage improvement.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous, Commissioner Gunn out of room.



EXECUTIVE SESSION



Motion by Commissioner Strickland, seconded by Commissioner Tullos, to adjourn to Executive Session. Unanimous.



BACK IN REGULAR SESSION



T & T Sports



Motion by Commissioner Hardman, seconded by Commissioner Miller, to pay T & T Sports the invoice amount of $1,392.95. Unanimous.



Officer Gregory Herrington Appeal



Motion by Commissioner Lyde to reinstate Officer Herrington.



Motion died for lack of second.



Motion by Commissioner Tullos, seconded by Chairman Lynn, to uphold the Hearing Officer's recommendation to affirm the decision of Chief Carl Alexander in the dismissal of Officer Herrington. Motion passed 6-1, Commissioner Lyde opposed.





ADJOURNMENT



Motion by Chairman Lynn to adjourn, seconded by Commissioner Hardman. Unanimous.