AGENDA and MINUTE SUMMARY

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, JUNE 20, 1996 AT 6:00 PM





PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

James E. "Sonny" Miller, Commissioner (arrived late)

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION by Gary Moore



PLEDGE OF ALLEGIANCE TO THE FLAG



1. SWEARING IN OF POLICE OFFICER



Officer Eugene Daniel - Metro Drug Squad (C. Alexander)



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



2. EMPLOYEE OF THE MONTH

Mary E. Walker, who has been employed by Glynn County for the past 22 years as a Building Supervisor I, was presented with a plaque and $50 check.



3. APPROVAL OF MINUTES



Approve Minute Summary of Regular Meeting held Thursday, June 6, 1996.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.

4. ADOPTION OF PROCLAMATIONS



A. Proclamation recognizing Chief Justice Robert Benham as the featured speaker for the Sixth Annual Scholarship Banquet sponsored by the Fourteen Black Men of Glynn, Inc. (G. Lyde)



Motion by Commissioner Tullos to adopt, seconded by Commissioner Strickland. Unanimous.



B. Proclamation recognizing Joan Harris for her work with the Children's Workshop Productions of the Island Players. (V. Gunn)



Motion to adopt by Commissioner Hardman, seconded by Commissioner Gunn. Unanimous.



C. Proclamation recognizing the St. Simons Island Council of Garden Clubs as the Winners of the National Operation Wildflower Award. (V. Gunn)



Motion to adopt by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



5. CITIZEN COMMITTEE REPORTS



a) Airport Commission - Gary Moore available to answer any questions.

b) Blythe Island Regional Park Advisory Board - No report

c) Casino Advisory Board - No report

d) Selden Park Advisory Committee - No report

e) Solid Waste Advisory Committee - No report

f) Tree Advisory Board - Randy Dobson addressed the Board as follows:



(1) Mr. Dobson recently addressed the Personnel Committee for the need for a full time urban forester. He hopes the Commissioners will give this favorable consideration when it comes before them.



(2) Ralph Graham contacted Randy regarding the large oak tree between McDonalds and Del Taco on St. Simons, stating he thought the County should take measures to protect the tree. A small fence around the tree would suffice.



Commissioner Gunn made a motion that Randy work with either Ray Richard or Lee Gilmour to make sure of the safety of the trees. Dan Reuter stated that he thought it was on the developer's site plan to provide protection for this tree. The Chairman requested that Mr. Reuter look into this and report back to the Commission.



(3) There is a severe parking problem at Mallory Park, which could be organized into an efficient parking area. There are several dead trees and trees with dead limbs, which need to be removed. Ralph Graham is willing to work with Randy to come up with a plan for the parking area.



Motion by Commissioner Tullos, seconded by Commissioner Gunn, to come up with a plan and bring it before the Commission. Unanimous.

g) Planning Commission - No report

h) Animal Advisory Board - No report



6. DELEGATIONS



A. Bert Whitaker to discuss "First Night". (L. Gilmour)



Vicki Bragg from the Hospital gave a brief description of "First Night", an alcohol free celebration of New Year's Eve in the streets of downtown Brunswick, and asked the Commissioner's for their non-monetary support.



Motion to support by Commissioner Hardman, seconded by Commissioner Gunn. Unanimous.



B. Mike Force to discuss the concession at The Links Miniature Golf at Neptune Park. (V. Gunn)



Mr. Force outlined his objections to Mr. Cofer's recent expansion of his storage/concession area, stating the expansion was not being used for the purposes intended and that Mr. Cofer was selling concession items for which he was not properly permitted.



The County Attorney was asked to research and get back to Commission at next meeting.



C. Walter Cordell to discuss $40 garbage fee. (R. Strickland)



Mr. Cordell addressed the Commission stating his objection to the Commissioners choosing a single solid waste services provider for the County, and requested that the citizens be able to choose whomever they wanted.



No action taken.



7. PUBLIC HEARINGS



A. Planning Commission



GC-7-96



Request to Rezone from R-6 One-Family Residential to Planned Commercial to Permit Mini Warehouse Storage Unit, subject property known as Lots A, B, C, D, E, & F and additional Area C-2 of Glynn Haven Estates consisting of 32,670 square feet having frontage of 179 feet on the west side of Sylvan Drive and 123 feet on the south side of Oak Street (an existing unopened right of way), St. Simons Island. Property owned by Michael L. and Catherine L. Fitzgerald; GC-7-96.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Motion approved 5-0-1, Commissioner Gunn abstained.



B. Business Licenses



Consider issuance of 1996 Alcoholic Beverage License for Happy Mart #36, 147 New Jesup Highway, Brunswick, Georgia; Happy Mart #37, 1699 Frederica Road, St. Simons Island, Georgia; and Happy Mart #41, 2253 Demere Road, St. Simons Island, Georgia. TRANSFER OF LICENSEE OF ALCOHOLIC BEVERAGE LICENSE FOR SALE OF BEER AND WINE, NOT FOR CONSUMPTION ON PREMISES. SUNDAY SALES PROHIBITED. (Business Licenses)



Motion to approve by Commissioner Gunn , seconded by Commissioner Lyde. Motion passed 5-1, Commissioner Lynn.



8. CONSENT AGENDA



General



A. Final Plat Approval for Forest Cottages at Ocean Forest Subdivision, Phase I - A 14 lot subdivision located on the northern end of Sea Island. (D. Reuter)



B. Final Plat Approval for Myers Hill Acres Subdivision, Phase II - A 7 lot subdivision located on the east side of Myers Hill Road on the south side of Highway 82. (D. Reuter)



C. Release of Letter of Credit for East-West Estates - A 7 lot subdivision located on the north end of Blythe Island is substantially complete. The $70,000 Letter of Credit is valid through June 21, 1996. (D. Reuter)



Motion to approve Item C by Commissioner Gunn, seconded by Commissioner Strickland. Motion passed 5-0-1, Commissioner Tullos abstained.



D. Purchase of Chemicals for Mosquito Control. (R. Richard)



Motion to approve Item D by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous.



E. Adopt Blythe Island Regional Park Forestry Stewardship Plan. (L. Gilmour)



F. Authorization to conduct on-site training seminar for Supervisors. (L. Gilmour)



Motion to approve Item F by Commissioner Strickland, seconded by Commissioner Hardman. Unanimous.



Motion to approve Items A, B, and E by Commissioner Lyde, seconded by Commissioner Strickland. Unanimous.



9. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend that the Glynn County Purchasing Code of Ordinance be amended to change the approval levels and make other changes to the Purchasing Policy. (Vote: 3-0-0) (Deferred from 6/6/96 Meeting)



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Motion passed 5-1, Commissioner Lyde opposed.



B. Recommend approval of the Personnel Committee's recommendation to approve the Clerk of State Court's request for a new bookkeeper position, computer software modifications and accounting services with funding from the General Fund. (Vote: 2-1-0, Commissioner Tullos opposed).



Motion to approve by Commissioner Lyde, seconded by Commissioner Hardman. Motion passed 5-1, Commissioner Tullos opposed.



10. ITEMS REFERRED FROM PERSONNEL COMMITTEE



A. Recommend approval of the request of the Chief Appraiser to change a temporary Appraiser II position to a full time Appraiser I position for internal training and promotion purposes. This reduces salary expense by $1,242. (Vote: 2-0-0)



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Unanimous.



B. Recommend approval of the request of the Chief Appraiser to adjust the current rate of pay for the Deputy Chief Appraiser from $32,032 to $37,750 to correct an immediate internal equity problem. The budget impact is estimated to be $6,004. (Vote: 2-0-0)



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Motion passed 4-2, Commissioner's Lyde and Gunn opposed.



C. Recommend approval of the request of the Tax Commissioner for salary increases for employees in her office based on salary survey of other Georgia Counties, consistent with how these adjustments were done for other County Offices. The budget impact is estimated to be $20,857. (Vote: 2-0-0)



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Unanimous.



D. Recommend approval of the request of the Recreation Director to establish a promotional position of Program Director. The budget impact is estimated to be $1,335. (Vote: 2-0-0)



Motion to approve by Commissioner Hardman, seconded by Commissioner Lyde. Unanimous.



E. Recommend approval of the request of the Information Systems Coordination to upgrade the position of P.C. Programmer to Program I. The budget impact is estimated to be $1,458. (Vote: 2-0-0)



Motion to approve by Commissioner Hardman, seconded by Commissioner Lyde. Unanimous.



F. Recommend approval of the request of employees eligible to retire early (age 62 with at least 10 years of service) to continue healthcare coverage for dependents, only after age 65, for an additional period of up to 2 years, for a combined total of 5 years, inclusive of COBRA coverage. Eligible employees would be required to elect either the current 3 years coverage or 5 years coverage at the time they apply for early retirement. The employee would have to first take the COBRA coverage at the COBRA rates in effect at the time of their retirement, in the event they elect the 5 year coverage period. The employee who elects the current 3 year coverage period pays the same rate being paid by actively at work employees. The budget impact will vary depending on how many employees elect this early retirement option and the dollar value of health claims paid. (Vote: 2-0-0)

Motion to defer by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous.



G. Recommend approval of the request of HRH of Savannah for increasing the current escrow fund balance for workers' compensation claims from $10,000 to $25,000 to cover actual claim payments by this Third Party Administrator. (Vote: 2-0-0)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Motion passed 4-0, Commissioners Gunn and Hardman out of room.



H. Recommend approval of the request of the County Administrator to allow the use of accrued sick time by probationary employees after six months employment on the same basis as annual leave. (Vote: 2-0-0)

Motion to approve by Commissioner Lyde, seconded by Commissioner Tullos. Motion passed 4-0, Commissioners Gunn and Hardman out of room.



11. APPOINTMENTS



A. Regional Library Board (one position available):



(1) George Wimberly

(2) Wendy Reilly

(3) Ron Maulden

(4) Saundra Hathaway

(5) Sharon Podlin

(6) Marcella Duckworth (reappointment)



Motion by Commissioner Strickland to appoint Ron Maulden, seconded by Commissioner Tullos. Unanimous.



B. Coastal Mental Health (one position available)



(1) Wes Robbins

(2) Julie Ann Spores

(3) C. A. Lee

(4) Zack Lyde (reappointment)



Motion by Commissioner Hardman to re-advertise, seconded by Commissioner Tullos. Motion passed 6-1, Commissioner Lyde opposed.



GENERAL BUSINESS - (after 7:30 pm)



12. Mr. Wayne Huckabee from the Salvation Army to request authorization to place a Salvation Army trailer on County property on St. Simons Island to receive recyclable clothes and furniture. (V. Gunn)



Motion by Commissioner Hardman to defer, seconded by Commissioner Strickland. Unanimous.



13. Mr. Donnie Cofer, owner of The Links in Neptune Park, is appealing a decision by the Planning Commission to not allow a sign reading "Open Golf". (D. Reuter) (Deferred from 6/6/96 Meeting.)



Motion to approve by Commissioner Miller, seconded by Commissioner Hardman. Motion passed 6-0-1, Commissioner Gunn abstained.



14. Establish enforcement date for removal of structures on County easement behind Mallory Street businesses in the St. Simons Village area. (L. Gilmour)



Mr. Gilmour outlined a plan for public access to this alley as follows: Preparation of a survey of the easement showing all encroachments, having the Fire Department determine the necessary width for emergency vehicles, and preparing a route plan on survey sheet indicating problem areas.



Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Unanimous.



15. Request approval of Phasing Out of Solid Waste Services. (R. Richard) (Deferred from 6/6/96 Meeting.)



It was decided to allow Item 16 to take precedence over Item 15.



16. Awarding of Contract for Solid Waste Collection Services. (L. Gilmour) (Deferred from 6/6/96 Meeting.)



Motion by Commissioner Strickland to award contract to Southland Environmental Services, Inc., seconded by Commissioner Tullos. Motion failed 3-4. Commissioners Strickland, Tullos and Lynn in favor of, all others opposed.



Motion by Commissioner Lyde to open up to free enterprise, seconded by Commissioner Gunn. Motion failed 3-4. Commissioners Lyde, Gunn and Miller in favor of, all others opposed.



Motion by Commissioner Strickland to award contract to Southland, seconded by Commissioner Tullos. Motion passed 5-2, Commissioner Miller and Commissioner Lyde opposed.



Mr. Bandy asked and received direction from the Commissioners to meet as soon as possible with all affected employees to discuss their options.



Mr. Gilmour stated that both low bidders said that if awarded the contract, they would be willing to take over the operation as of July 1, 1996, and asked that the Board take action to this effect.



Motion by Commissioner Hardman to request Southland take over the County's operation effective July 1, 1996, seconded by Commissioner Strickland. Unanimous.



Request approval of Phasing Out of Solid Waste Services. Each service voted on as follows:



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to discontinue commercial cardboard collection. Unanimous.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to discontinue County office recycling program and to go to bid. Unanimous.



Motion by Commissioner Tullos, seconded by Commissioner Strickland, to discontinue newspaper buy-back program. Motion passed 6-1, Commissioner Lyde opposed.



Motion by Commissioner Lyde, seconded by Commissioner Strickland, to discontinue swa-car at Fancy Bluff Fire Station. Unanimous.



Motion by Commissioner Strickland, seconded by Commissioner Lyde, to discontinue pick-up of Village litter barrels. Motion passed 4-3, Commissioners Miller, Gunn and Hardman opposed.



Motion by Commissioner Hardman, seconded by Commissioner Gunn, to have Ms. Rowell work with vendors to make a recommendation so this trash does not become a problem. Unanimous.



17. Status report for SPLOST #2 Taxes. (R. Strickland)



Commissioner Strickland distributed a detailed report on SPLOST #2 for informational purposes.



18. Request authorization for the Chairman to execute State Contract for the installation of the AWOS-III (Automated Weather Observing System) at the Glynco Jetport. (G. Moore)



Motion to approve by Commissioner Lyde, seconded by Commissioner Gunn. Unanimous (Commissioner Hardman out of room).



19. Request authorization for reduction of County Drainage Easement. (R. Richard)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous (Commissioner Hardman out of room).



20. Adoption of Resolution for the Metropolitan Planning Program FY 97 Planning Contract. (K. Flanagan)



Motion by Commissioner Strickland, seconded by Commissioner Tullos, to adopt Resolution No. R-30-96. Unanimous.



21. Request authorization for addition of Alternates No. 10 and 11 to Contract Work for Historic Courthouse Project. (K. Flanagan)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous (Commissioner Gunn out of room).



22. Federal Emergency Management Agency National Flood Insurance Program. (K. Flanagan/E. Carter)



Motion by Commissioner Miller, seconded by Commissioner Strickland, to adopt Commissioner Strickland Ordinance No. O-1996-5. Unanimous.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to do whatever necessary to avoid August 15, 1996 penalty. Unanimous.



23. Request authorization to go to bid for Courthouse Annex Parking Lot Improvements. (L. Gilmour)



Motion to approve by Commissioner Lyde, seconded by Commissioner Hardman. Unanimous.



24. Request authorization to participated in the Summer Youth Employment Program. (L. Gilmour)



25. Request authorization to obtain RFP's for Telecommunications Consultant Services. (L. Gilmour)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimous.



26. Request authorization for the County to enter into a contract with Georgia Emergency Management Agency, at no cost to the County. (L. Gilmour)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



27. Award bid for Global Position System (GPS). (L. Gilmour)



Item deferred until next meeting for lack of bid amount.



28. Award bid for 1996 Pick Up Trucks. (L. Gilmour)



Motion by Commissioner Strickland to award to low bidder, seconded by Commissioner Lyde. Unanimous.



29. Request authorization to enter into an agreement with the Visitors Bureau for maintenance of tourism signs. (L. Gilmour)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimous.



30. Establish date for required Public Hearings on FY 97 Budget. (L. Gilmour)



Motion by Commissioner Strickland, seconded by Commissioner Hardman, to hold first review at 5:00 pm on July 2, 1996. Motion passed 6-1, Commissioner Lyde opposed.



31. Request adoption of Resolution to continue the FY 96 Budget until the FY 97 Budget is approved and adopted. (L. Gilmour)



Motion by Commissioner Strickland, seconded by Commissioner Hardman, to adopt Resolution No. R-32-96. Unanimous.



32. Discuss new animal control facility. (V. Gunn)



Motion by Commissioner Gunn to have Ellis Carter work with David Rice to come up with some plans for a new facility, seconded by Commissioner Hardman. Unanimous.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Hardman



Commissioner Hardman read a letter from T & T Sports regarding an unpaid invoice for baseball jerseys. Would like to turn it over to Mr. Gilmour to find out why it wasn't paid, and to get it taken care of.



Motion by Commissioner Hardman to pay the entire bill and find out who dropped the ball and why, seconded by Commissioner Strickland. Motion passed 5-2, Commissioner Gunn and Commissioner Miller opposed.



Commissioner Lyde



Has two items for Executive Session.



Commissioner Gunn



Commissioner Gunn said that she had been informed that there were two dumpsters at Coast Guard Station that were closed up and locked.



Jeff Chapman informed Ms. Gunn that they were his and would have them taken care of.



Commissioner Miller



Commissioner Miller said he had just returned from a Health & Human Services Committee meeting in Atlanta. They are working with Children & Youth Services and are trying to form a joint committee with GMA and ACCG, and he signed up for it, with the provision that if he got re-elected. If he doesn't, he would like to see another Commissioner take this up, because he thinks it's that important.



Chairman Lynn



Chairman Lynn stated that some people were saying that there was a "gag order" on about the new SPLOST. The Chairman wanted to point out that, in accordance with a letter from the County Attorney, that they cannot promote SPLOST during official working hours. There are people out there trying to sell this for us and we need to get that information to them.



Mr. Flanagan stated that he has been gathering information and has a lot of information prepared and would like to get it to the Commissioners. Mr. Flanagan would like to make a presentation to the Commissioners.



A date was set for July 10th at 5:00 PM for the Commissioners to receive this information.



Mr. Flanagan also distributed a Dirt Road List of the remaining dirt roads recommended for paving. He needs to have this list approved to include with SPLOST information.



Motion to approve recommended list by Commissioner Strickland, seconded by Chairman Lynn. Unanimous.



CHIEF OF POLICE ITEMS



Chief Alexander stated that the Bureau of Justice Assistance is accepting applications for a Block Grant in the amount of $77,414, with the requirement that applicants put 10% up front, which will be refunded when the grant is funded. The Chief is requesting approval to proceed with the grant application to purchase some needed equipment for the department.



Motion to approve by Commissioner Miller, seconded by Commissioner Gunn. Unanimous.



COUNTY ATTORNEY ITEMS



1. Transaction between Union Camp, the Braniger Corporation, et al has been closed and the County has deeds for the property.



2. Had two items for Executive Session regarding pending litigation.



ADMINISTRATOR ITEMS



1. Would like to recommend to the Board that they suspend the liquor license of Thomas J. Griffin d/b/a as Northside Liquors by the State of Georgia. The State has suspended his State license, and he's recommending suspension until he presents proof that he has secured a State license.



Motion by Commissioner Strickland, seconded by Commissioner Tullos, to suspend license. Unanimous.



2. We have been approached by the School Board to contribute toward the cost of installing lights at Lanier Field. The School has obtained a bid of $23,500 and is asking the County for $6,000. In return for the contribution the County will be able to use the field for their football and soccer games.



Motion to approve by Commissioner Miller, seconded by Commissioner Lyde. Motion passed 6-1, Chairman Lynn opposed.



3. We have been having with political signs being placed on County right of way.



Motion by Commissioner Hardman, seconded by Commissioner Gunn, to have signs in right of way removed. Unanimous.



EXECUTIVE SESSION



Motion by Chairman Lynn to adjourn to Executive Session, seconded by Commissioner Strickland. Unanimous.















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