AGENDA and MINUTE SUMMARY

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, JUNE 6, 1996 AT 6:00 PM





PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

James E. "Sonny" Miller, Commissioner

Robert E. Strickland, Commissioner



ABSENT: Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION by Milton Lynn



PLEDGE OF ALLEGIANCE TO THE FLAG



1. PRESENTATION

Kevin Runner, Chairman, and Kathy Stratton, Chairman Elect, to make Presentation of 1995 Davidson-Peterson Economic Impact Study. (L. Gilmour)

Report received for informational purposes only.



2. PLAQUE FOR TREE



Request for approval by Sam Cofer to place plaque on "Living Legacy" tree in Neptune Park at no cost to County. (M. Lynn)



Motion to approve by Commissioner Lynn, seconded by Commissioner Gunn. Unanimous.



3. APPROVAL OF MINUTES



Approve Minutes Summary of Regular Meeting held Thursday, May 16, 1996.



Motion to approve, subject to corrections, by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.

4. PUBLIC HEARINGS



A. Planning Commission



(1) GC-6-96



Request to Rezone from General Commercial and R-6 One-Family Residential to Highway Commercial, two parcels of land consisting of 3 acres as follows: Parcel 1- GC to HC, 1.78 acres fronting 387.60 feet on the north side of Perry Lane Road, beginning 200 feet east of Cate Road; and Parcel 2 - R-6 to HC, 1.22 acres lying immediately north of Parcel 1. Property owned by Driggers Construction Company; GC-6-96.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



(2) GC-7-96



Request to Rezone from R-6 One-Family Residential to Planned Commercial to Permit Mini Warehouse Storage Unit, subject property known as Lots A, B, C, D, E, & F and additional Area C-2 of Glynn Haven Estates consisting of 32,670 square feet having frontage of 179 feet on the west side of Sylvan Drive and 123 feet on the south side of Oak Street (an existing unopened right of way), St. Simons Island. Property owned by Michael L. and Catherine L. Fitzgerald; GC-7-96.



Motion to defer until June 20, 1996 Meeting by Commissioner Miller, seconded by Commissioner Strickland. Unanimous.



(3) GC-2-96 B



Consider amending Article V, Section 507. Use of Substandard Lots of Record, of the Glynn County Zoning Ordinance, to provide for use of substandard lots of record, resubdivision and subsequent use of substandard lots of record and for other purposes; GC-2-96 B.



(4) SR-1-96



Consider Amending Article VIII, Section 802. Resubdivision of Land, of the Glynn County Subdivision Regulations, to provide for a procedure for resubdividing lots previously subdivided in recorded plats, and for other purposes; SR-1-96.



Motion to defer and send back to Planning Commission for further study and public hearings by Commissioner Tullos, seconded by Commissioner Gunn. Unanimous.



B. Business Licenses



(1) Consider issuance of 1996 Alcoholic Beverage License for Jimmy's Caribbean Grill, 310 Redfern Village, St. Simons Island, Georgia. LICENSE CHANGE OF ADDITION OF WINE FOR CONSUMPTION ON PREMISES. SUNDAY SALES PERMITTED. (Business Licenses)



Motion to approve by Commissioner Gunn seconded by Commissioner Miller. Motion passed 4-1, Chairman Lynn opposed.



(2) Consider issuance of 1996 Alcoholic Beverage License for Toddy Tyme, 2029 Fourth Street, Brunswick, Georgia. TRANSFER OF LICENSEE OF LICENSE FOR SALE OF LIQUOR, BEER, AND WINE NOT FOR CONSUMPTION ON PREMISES. SUNDAY SALES PROHIBITED. (Business Licenses)



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Motion Passed 4-1, Chairman Lynn opposed.

5. APPOINTMENTS



Consider 1996 appointments to the following Boards and Committees:



A. Regional Library Board (five positions available):



(1) Dale Broussard

(2) George Wimberly

(3) Wendy Reilly

(4) Ron Maulden

(5) Saundra Hathaway

(6) Sharon Podlin

(7) Marcella Duckworth (reappointment)

(8) Virginia Ramsey (reappointment)

(9) Gladys Martin-Lyde (reappointment)

(10) Beatrice Dismer (reappointment)

(11) Mary Jane Daves (reappointment)



B. Forestry Board (one position available)



(1) Mary Harris (reappointment)



C. Animal Control Advisory Committee (two positions available)



(1) Agnes Gibson

(2) Lisa Steele

(3) Henri Woodman (reappointment)



D. Casino Advisory Board (three positions available)



(1) Dale Broussard

(2) Ray Morris

(3) William Reiss

(4) Jane Sanders

(5) Don McClain (reappointment)



E. Electrical Advisory Board (one position available)



(1) Mike Malone (reappointment)



F. Regional Mental Health (one position available)



(1) Mary Anne Beerman (reappointment)



G. Coastal Mental Health (two positions available)



(1) Wes Robbins

(2) Don Hogan

(3) Julie Ann Spores

(4) Zack Lyde (reappointment)

(5) C. A. Lee

H. Development Authority (three positions available - submit nine names)



(1) Townsend Jackson

(2) Dale Broussard

(3) Ken Rushin

(4) J. W. Royal

(5) Curtis Carter

(6) Paul Sanders

(7) John Cleveland

(8) Walter McNeeley (reappointment)

(9) Ben Slade (reappointment)

(10) William Hannon (reappointment)



I. Planning Commission - District 3 Appointment (one position available)



(1)



J. Visitor's Bureau Board Appointment

(1) Sonny Miller (currently serving)



Chairman Lynn read an letter from Richard Parker announcing his resignation from the Planning Commission. Commissioner Strickland stated he would like to appoint Lamar Cole to fill the District 3 vacancy.



Motion by Commissioner Tullos to accept the appointment of Lamar Cole, seconded by Chairman Lynn. Unanimous.



Motion by Chairman Lynn, seconded by Commissioner Tullos, to reappoint Sonny Miller to the Visitor's Bureau. Unanimous.



After several rounds of voting, the nominations were as follows:



Regional Library Board



1. Dale Broussard

2. Virginia Ramsey (reappointment)

3. Gladys Martin-Lyde (reappointment)

4. Beatrice Dismer (reappointment)

5.



Forestry Board



1. Mary Harris (reappointment)



Animal Control Advisory Committee



1. Lisa Steele

2. Henri Woodman (reappointment)



Casino Advisory Board



1. Ray Morris

2. Don McClain (reappointment)



Electrical Advisory Board



1. Mike Malone (reappointment)



Regional Mental Health



1. Mary Anne Beerman (reappointment)



Coastal Mental Health



1. Don Hogan

2.

Development Authority



Group 1



1. Walter McNeeley (reappointment)

2. Ben Slade (reappointment)

3. William Hannon (reappointment)





Group 2



1. Ken Rushin

2. Townsend Jackson

3. J. W. Royal



Group 3



1. Paul Sanders

2. John Cleveland

3. Curtis Carter



Motion by Commissioner Tullos, seconded by Commissioner Strickland, to defer the remaining appointments to the Library Board and Coastal Mental Health Board until the June 20, 1996 Meeting. Motion passed 4-1, Commissioner Miller opposed.



6. CONSENT AGENDA



A. Finance Committee



(1) Consider a request from the following individuals for a refund of the $15 late registration fee paid on the purchase of their 1996 automobile tag:



(a) Recommend denial of a request by Mr. Charles T. O'Haver for a $15 refund of the late registration fee paid on the purchase of his 1996 automobile tag. (Vote: 3-0-0)



(b) Recommend denial of a request by Ms. Barbara D. Fisher for a $15 refund of the late registration fee paid on the purchase of her 1996 automobile tag. (Vote: 3-0-0)



(c) Recommend denial of a request by Mr. William Jacobs, representing Affordable Car Rental, Brunswick, GA, for a $436 refund of the late registration fees paid on the purchase of 29 1996 automobile tags. (Vote: 3-0-0)



(d) Recommend denial of a request by Ms. Sadie Poppell for a $15 refund of the late registration fee paid on the purchase of her 1996 automobile tag. (Vote: 3-0-0)



(e) Recommend denial of a request by Mr. Waters for a $22.95 refund of the late registration fee and penalties paid on the purchase of his 1996 automobile tags. (Vote: 3-0-0)



(2) Recommend exercise of 1st Option Year of Car/Truck Washing Service with Xpress Lube Car Wash, Brunswick, GA, at no increase in fees (estimated to be $14,358.00). (Vote: 3-0-0)



(3) Recommend all bids for the Automobile/Truck Preventative Maintenance Program be rejected and that the Preventative Maintenance Program operated by the Fleet Maintenance Department be continued. (Vote: 3-0-0)

(4) Consider awarding the bid for the purchase of budgeted items to the following vendors whose bid was the low bid, within the budget amount and complied with all the bid specifications:



(a) Recommend accepting the lowest bid to provide a Small Excavator for the Roads and Bridges Division offered by Carlton Company, Brunswick, GA in the amount of $39,300.00. (Vote: 3-0-0)



(b) Recommend accepting the lowest bid to provide a Boom Mower Head Assembly for the Roads and Bridges Division offered by Adams Equipment Company, White Plains, GA in the amount of $5,772.00. (Vote: 3-0-0)



(c) Recommend accepting the lowest bid to provide a Rotary Blade Mower Deck Assembly for the Roads and Bridges Division offered by Carlton Company, Brunswick, GA in the amount of $7,332.00. (Vote: 3-0-0)



(d) Recommend accepting, from multiple sources, the lowest bid to provide Computers and Printers for various Divisions at a cost of $22,705.00 and re-bid the equipment for the County Attorney's office. (Vote: 3-0-0)



(e) Recommend accepting the lowest bid to provide a Trash Pump for the Cate Road Landfill offered by Trident Equipment Company, St. Mary's, GA in the amount of $12,777.00 with funding of the budget short fall of $7,777.00 from the Solid Waste Disposal Fund Retained Earnings balance. (Vote: 3-0-0)



(f) Recommend accepting the lowest bid to provide a 36" Engineering Copier for Planning and Zoning offered by Blueprint Machine Service, Jacksonville, FL, in the amount of $4,800.00 and staff is directed to investigate the availability of an extended warranty on the used machine. (Vote: 3-0-0)

(5) Recommend that staff be authorized to charge against the Glynn County Water & Sewer Fund's allowance for uncollectible accounts those accounts in bankruptcy, accounts in which the collection costs would exceed the account balance, and accounts over 4 years old. (Vote: 3-0-0)



(6) Recommend payment of $25,000.00 to Government Records Southeast, Inc., Dallas, TX, be authorized for services rendered in FY 95-96 under a Purchase Order issued in FY 93-94 with funding from the Fund Balance. (Vote: 3-0-0)



(7) Recommend payment of $1,400.00 for additional services rendered by Quatrefoil Consulting, Savannah, GA, under a contract to perform a Historical Resources Survey in Glynn County. (Vote: 3-0-0)



(8) Recommend approval of the purchase of a Plotter for the Engineering Department under the Georgia State Contract in the amount of $5,600.59. (Vote: 3-0-0)



(9) Recommend approval of a single Bidder's bid by National Linen Service, Savannah, GA, in the amount of $55,104.12 for uniform services for various Departments. (Vote: 3-0-0)



(10) Recommend approval of the Budget Resolution amending the FY 95-96 Budgets. (Vote: 3-0-0)



(11) Recommend approval of contract modifications to Jordan, Jones & Goulding's engineering services contract on the M. L. King Boulevard project for correcting drawing deficiencies estimated to cost is $6,300.00. (Vote: 3-0-0)



(12) Recommend authorizing staff to present directly to the Board of Commissioners at their June 20, 1996, meeting a recommendation on purchases for bids to be opened in June. (Vote: 3-0-0)



B. General



(1) Request approval of piping petition for T. T. Rozier. (R. Richard)



(2) Request Final Plat Approval for Gateway Center, Phase I, Subdivision - A four lot subdivision located in the southeast quadrant of Glynco Parkway and the Golden Isles Parkway (Spur 25). (D. Reuter)



(3) Request Final Plat Approval for Hamilton Landing, Phase V, Subdivision - A twenty lot subdivision located west of the Sea Island Causeway. (D. Reuter)



(4) Request Final Plat approval for Cypress Run, Phase I, Subdivision - A six lot subdivision located on the east side of Old Cypress Mill Road and backing up to the Golden Isles Parkway (Spur 25). (D. Reuter)



Motion to approve Consent Agenda by Commissioner Tullos, seconded by Commissioner Gunn. Unanimous.



The County Attorney stated, for clarification purposes under Item (4) (d) of the Consent Agenda, that only two items needed to be rebid, the lap top and the ink jet printer.



7. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend accepting, from multiple sources, the lowest unit priced bid to provide Mosquito Control Chemicals at a cost of $243,225.00, however Commission approval must be obtained before any purchases are made. (Vote: 2-1-0; Commissioner Gunn opposed)



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Motion passed 4-1, Commissioner Gunn opposed.



B. Recommend that staff be authorized to prepare a report for the Commission on possible alternatives available in controlling mosquito infestation in Glynn County. (Vote: 3-0-0)



Motion to approve by Commissioner Gunn, seconded by Commissioner Tullos. Unanimous.



C. Recommend that the Glynn County Purchasing Code of Ordinance be amended to change the approval levels and make other changes to the Purchasing Policy. (Vote: 3-0-0)



Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Vote: Chairman Lynn and Commissioner Tullos in favor of motion; Commissioners Strickland, Gunn and Miller opposed. Item deferred until June 20, 1996 Meeting.



8. ITEMS REFERRED FROM PENSION ADMINISTRATION COMMITTEE



A. Approve agreement between Synovus Trust Company/Marshwinds Advisory Company for Investment Management Services and certain Trustee functions. (F. Tullos)



Motion to approve subject to Attorney's review and approval by Commissioner Tullos, seconded by Commissioner Strickland. Motion passed 4-0, Commissioner Gunn out of room.



B. Approve revised Investment Policy for Pension Fund. (F. Tullos)



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Motion passed 4-0, Commissioner Gunn out of room.



GENERAL BUSINESS



9. Request approval of Phasing Out of Solid Waste Services. (R. Richard)



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Vote: 3-2, Commissioner Gunn and Commissioner Lynn opposed. Item deferred until June 20, 1996 Meeting.



13. Awarding of Contract for Solid Waste Collection Services. (L. Gilmour)



Motion by Commissioner Strickland to award to Southland Environment, seconded by Commissioner Tullos. Vote: 3-2, Commissioner Gunn and Commissioner Miller opposed. Item deferred until June 20, 1996 Meeting.



10. Receive report from Board of Assessors and Chief Appraiser on why deadline of June 1, 1996 will not be met for the Tax Digest. (R. Strickland)



Motion by Commissioner Miller to remove the current Board of Assessors because they did not meet the June 1, 1996 deadline, seconded by Commissioner Gunn. Vote: 2-3, Commissioner Gunn Commissioner Miller in favor of motion, Commissioner Strickland, Commissioner Tullos, and Chairman Lynn opposed.



11. Mr. Donnie Cofer, owner of The Links in Neptune Park, is appealing a decision by the Planning Commission to not allow a sign reading "Open Golf". (D. Reuter)



This Item deferred until June 20, 1996 Meeting.



12. Request lease approval for Old Casino Building by Island Players. (G. Moore)



Motion by Commissioner Miller to leave 90 day clause out and the County fixes air conditioner when necessary. Motion died for lack of second.



Motion by Commissioner Gunn to accept the lease with a six month termination clause and with the County covering the first $10,000 of any air conditioning repairs, seconded by Commissioner Miller. Motion passed 4-0-1, Commissioner Strickland abstained.



14. Request authorization for Personnel Director to advertise for Public Safety position on Pension Committee. (D. Bandy)



Motion to approve by Commissioner Tullos, seconded by Commissioner Miller. Unanimous.



15. Request by Virginia Morgan for waiver of fee for Shelter #1 at Blythe Island Regional Park for Seniors' Group picnic to be held June 20, 1996. (M. Lynn)



Motion to approve by Chairman Lynn, seconded by Commissioner Miller. Unanimous.



16. Request by Coastal Academy for waiver of pavilion fee at Blythe Island Regional Park for function held June 5, 1996. (L. Gilmour)



Motion to approve by Chairman Lynn, seconded by Commissioner Miller. Unanimous.



17. Request approval to increase number of Life Guard positions. (L. Gilmour)



Motion to approve by Commissioner Miller, seconded by Commissioner Gunn, with General Fund as the funding source. Motion passed 4-1, Commissioner Tullos opposed.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Strickland



1. Commissioner Strickland requested that the report on how SPLOST #2 dollars were spent be ready for the next Commission Meeting.



2. Commissioner Strickland also requested that Mr. Walter Cordell be put on the next meeting agenda.





Commissioner Gunn



Commissioner Gunn asked if the Commissioners wouldn't like to have a special called meeting to handle the awarding of the Solid Waste Services Contract. Ms. Gunn received a negative response.



Commissioner Miller



1. Commissioner Miller asked when would he have an answer regarding the Water and Sewer fine, with regard to who's responsible. The County Attorney stated it is still being worked on and was very complicated. However, the Commissioners would receive a response in writing once it was resolved.



2. Commissioner Miller introduced Mr. Jimmy Hanna, Minister of Music and Youth at Glynn Haven Baptist Church, who was requesting Board assistance to obtain a building permit.



Motion by Commissioner Miller, seconded by Commissioner Strickland, to grant building permit.



Mr. Flanagan explained that this particular situation required a special use permit, which has certain stipulations, such as going before the Planning Commission, whose next meeting would be too late to meet the Church's building schedule. Commissioner Miller changed his motion as follows:



Motion by Commissioner Miller, seconded by Commissioner Strickland, to request the Planning Commission hold a special called meeting to help the Church meet their building schedule. Unanimously passed.



Commissioner Lynn



1. Chairman Lynn stated he had a letter from Mr. Charlie Crumbliss thanking the Public Works Department and Ray Richard for resolving a problem he had.



2. Chairman Lynn stated that the Blythe Island Regional Park needed to install some fans in the pavilion at a cost of $720.

Motion by Chairman Lynn, seconded by Commissioner Tullos, to approve purchase with money coming out of the Park Fund. Unanimous.



CHIEF OF POLICE ITEMS



1. Chief Alexander said the Board recently approved a contract with the Carl Vinson Institute. The contract has since been ratified and he's now requesting permission for the Chairman to execute the new document.



Motion to approve by Chairman Lynn, seconded by Commissioner Tullos, subject to Attorney review and approval. Unanimous.



2. Chief Alexander asked if the Board would be receptive to an ordinance allowing the Police Officers to confiscate skateboards when the riders of same were causing problems. Chief Alexander received a positive response.



COUNTY ATTORNEY ITEMS



Mr. Moore stated he had some items of pending litigation for Executive Session.



ADMINISTRATOR ITEMS



1. Authorize one time grading of Parker Drive due to damage by garbage trucks.



Motion to approve by Commissioner Gunn, seconded by Chairman Lynn. Unanimous.



2. Authorize representative(s) to annual Chamber of Commerce dinner.



Commissioner Tullos stated that he would attend at his own expense.



3. An Employee Recognition Program is recommended as follows:



Once a month, at the second meeting, the Board will recognize the "Employee of the Month", who will be chosen by their peers, and will receive a $50 check, a plaque from the Commissioners, and will have their picture displayed in the Courthouse.



Commissioner Miller recommended that the employee be required to attend the meeting to receive recognition.



Motion to approve by Chairman Lynn, seconded by Commissioner Gunn. Unanimous.



4. Mobile home permit on lot not zoned for same.



Mr. Flanagan described a pending instance where a citizen moved a mobile home onto a lot, where a mobile home previously existed just north of Deerfield Station on Highway 17. Upon applying for his utilities, he discovered that the lot was not zoned for a mobile home.



Motion by Chairman Lynn, seconded by Commissioner Tullos, to grant a temporary permit. Unanimous.





5. Authorize bidding for replacing water line on Oak Street, SSI using St. Simons Island Water/Sewer Construction Funds.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



6. Recommend authorization to enter into a reimbursement agreement with Mr. & Mrs. Charles Yawn, who have put in an 8" water main on South Harrington Road. They would like to have the standard 70% reimbursement.



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Unanimous.



7. Mr. Gilmour read a letter from Mr. Richard Parker concerning the Board's recent approval of a business license for the St. Simons Brewing Company, which is going in at the old Emmeline and Hessie location. The letter expressed concern for the increased traffic entering and exiting the Marina area on the Causeway.



Mr. Flanagan stated that he is requesting permission for he and Ray Richard to meet with the DOT to come up with as revised traffic plan for this area.



Motion to approve by Commissioner Miller, seconded by Commissioner Strickland. Unanimous.



8. Discuss video filming contract with Lone Star Film & Video.



Ms. Sandy Jones' present contract expires June 30, 1996. She is suggesting the contract be renewed as follows: a flat rate of $6,750 for the year, including tapes. The present contract is a flat fee of $4,500, with the additional cost of tapes.



Motion to approve by Commissioner Gunn, seconded by Commissioner Strickland. Unanimous.



9. The Board previously approved the parking lot improvements at the Coast Guard Station. The bid for limerock has been received and it is recommended that the low bidder, Bull Dog Truck Lines, be approved at a cost of $13.10 per ton.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous.



10. The Clerk of the Superior Court is requesting permission to hired a part-time employee.



This item deferred to Personnel Committee.







LETTER OF CONGRATULATIONS



Commissioner Miller stated that Robert Sapp, a former Glynn County citizen, has been named as the Head Coach of the University of Georgia baseball team.



Motion by Commissioner Miller to write a letter of congratulations, seconded by Commissioner Tullos. Unanimous.



EXECUTIVE SESSION



Motion by Chairman Lynn to adjourn to Executive Session, seconded by Commissioner Tullos. Unanimous.



Motion by Chairman Lynn to go back into Regular Session, seconded by Commissioner Strickland. Unanimous.



Motion by Commissioner Gunn, seconded by Commissioner Miller, to authorize Keith Flanagan to go to DOT to begin the process for the Drive-way Permit at Spur 25 and the Altama Connector. Unanimous.



Motion by Chairman Lynn, seconded by Commissioner Miller, to authorize the County Attorney to refer the Tax Appeal cases to outside counsel, and to provide the Board with a running account of each case and cost of same. Unanimous.



ADJOURN



Motion by Commissioner Gunn, seconded by Commissioner Miller, to adjourn. Unanimous.