AGENDA and MINUTE SUMMARY

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, MAY 16, 1996 AT 6:00 PM



PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

James E. "Sonny" Miller, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION by Milton Lynn



PLEDGE OF ALLEGIANCE TO THE FLAG



1. PRESENTATION OF FUNDS



Presentation from Chamber of Commerce of additional donation monies for drug/safety dogs. (F. Tullos)



Mr. Jack Hartman and Mr. Ray White presented to the Commission, Chief Alexander, and Officer Burgstiner a check which represented the remainder of a total of $20,000 donated by 78 local businesses, individuals and organizations to purchase three drug/dual purpose dogs and to pay for officer training, to help eradicate the drug problem in Glynn County.



2. APPROVAL OF MINUTES



A. Approve Minute Summary of Regular Meeting held Thursday, May 2, 1996.



B. Approve Minute Summary of Regular Meeting held Friday, May 3, 1996.



Motion by Commissioner Hardman, seconded by Commissioner Miller, to approve subject to corrections. Unanimous.



3. AWARD PRESENTATIONS



Presentation of "Award for Academic Excellence for Fire/Arson Investigation" to following Fire Department employees:



a) Timothy M. Symons

b) Mark E. Amick



Chief Johnson introduced both firefighters and Chairman Lynn presented them with their commendation certificates.

4. CITIZEN COMMITTEE REPORTS



a) Airport Commission



Gary Moore, Managing Director of the Airport, stated that the Brunswick and Glynn County Development Authority is requesting that the County release a 2.29 acre tract of land at the McKinnon Airport so it can be marketed.



Motion by Commissioner Strickland, seconded by Commissioner Hardman, to release property.



Commissioner Gunn read several concerns and objections she had received from a Sandcastle resident.



The question was called and motion passed 6-1, Commissioner Gunn opposed.

b) Blythe Island Regional Park Advisory Board



Stanley Santee distributed a list of comparative launching fees of local marinas, including Blythe Island Regional Park. Mr. Santee stated that the Advisory Board is recommending that the Park's launching fees be raised to match those of Troupe Creek Marina. In addition, the Board is also recommending that gasoline prices be raised to no less than $1.30.9 and no more than $1.35.9, and that bait prices remain the same, $7 per quart.



Motion by Commissioner Miller, seconded by Commissioner Tullos, to approve launch fees only. Unanimous.



Motion by Commissioner Hardman, seconded by Commissioner Miller, to approve the prices for gas and bait. Motion passed 6-1, Commissioner Lyde opposed.

c) Casino Advisory Board - No Report

d) Selden Park Advisory Committee - No Report

e) Solid Waste Advisory Committee - No Report

f) Tree Advisory Board - No Report

g) Planning Commission



Richard Parker informed the Commissioners there will be a special meeting next Tuesday to discuss the budget and the billboards on I-95. They have also appointed a Commercial Lighting and Landscaping Committee, who will begin to make recommendations shortly. The Committee consists of Ben Slade, Bill Edenfield, Howard Lynn, Ron Sawyer, and one Planning Commission Member.

h) Animal Advisory Board



Captain Jack Hopper advised the Commissioners that the County had hired a new Animal Control Officer, Charles Jeter, who transferred over from the Detention Center.



i) Children and Youth Commission - No Report



5. CONSENT AGENDA



A. Personnel Committee



1) Recommend approval of the request of the Probate Court Judge to contract, separate from the payroll, the services of a Data Entry I Clerk (0035) at $7.32/hour or $4,000 maximum for the period of June 3 through August 30, 1996 in order to computerize court records. (Vote: 3-0-0)



2) Recommend approval of the request of the County Administrator and County Clerk to re-classify Ms. Vanessa Mincey from Clerk-Typist to Secretary II, and to re-classify Ms. Martha Cormican from Receptionist to Secretary I, both effective July 1, 1996, based on an evaluation of their current job responsibilities, education, training, skills, certification, and related work experience. (Vote: 3-0-0)



3) Recommend approval for the University of Georgia, Carl Vinson Institute, to conduct a content validation study of the promotion process used by the Police Department in accordance with the Uniform Guidelines on Employee Selection (Title VII of the Civil Rights Act of 1964) and the standards of the Commission on Accreditation of Law Enforcement Agencies, and to authorize the Chairman of the Board of Commissioner to sign a letter of agreement in this regard subject to the approval of the content and form by the County Attorney's Office. (Vote: 3-0-0)



B. General



1) Adoption of a Proclamation declaring the May 24, 1996 as "Local AARP Chapter Day". (S. Miller)



Motion by Commissioner Tullos, seconded by Commissioner Hardman, to adopt Proclamation. Unanimous.



2) Adoption of a Proclamation declaring our appreciation to the 1996 Summer Olympic Swimmers and their Coach, Gregg Troy of Jacksonville, Florida, for honoring the Brunswick YWCA and Glynn County by their presence June 1, 1996, the grand opening of the Brunswick YWCA's Olympic-size pool. (S. Miller)



Motion by Commissioner Tullos, seconded by Commissioner Hardman, to adopt Proclamation. Unanimous.



3) Authorize sponsorship of Mr. Wesley Davis for Leadership Glynn Program. (L. Gilmour)



4) Approval of the Systems & Methods, Inc. Annual Contract. (L. Gilmour)



5) Authorize a revocable permit to Mr. Stephen J. Horton for use of a portion of County right of way. (L. Gilmour)



6) Official acknowledgment of no County responsibility for permitting and inspection of construction projects at the Federal Law Enforcement Training Center (FLETC). (E. Carter)



7) Approval of Encroachment Agreement with Southern Natural Gas. (R. Richard)



8) Release of $2,500 Bond of Spanish Oaks Subdivision. Road Improve-ments to Frederica Road have been completed. (D. Reuter)



9) Acceptance of additional right of way in Harrison Point Phase V. (Newfield Street cul-de-sac). (D. Reuter)



10) Acceptance of a 15' drainage easement on the south side of a proposed minor subdivision, the Blue-Richardson Tract, located on the southeast side of Old CCC Road. (K. Flanagan)



11) Consider reduction of County drainage easement in Community Commercial Industrial Park, Lot 9, James Griffin owner. (R. Richard)



Motion to approve Consent Agenda by Commissioner Hardman, seconded by Commissioner Lyde. Unanimous.



6. PUBLIC HEARINGS



Business Licenses



Consider issuance of 1996 Alcoholic Beverage License for the St. Simons Brewing Co., 100 Marina Drive, St. Simons Island, Georgia. LICENSE FOR MANUFACTURE OF MALT BEVERAGES AND SALES OF LIQUOR, BEER, AND WINE FOR CONSUMPTION ON PREMISES. SUNDAY SALES PERMITTED.



Motion to approve by Commissioner Gunn, seconded by Commissioner Strickland. Motion passed 6-1, Chairman Lynn opposed.



7. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend the awarding of bids to the following:



1) Provide meals for the summer Lunch Program beginning June 2, 1996.



Motion by Commissioner Lyde, seconded by Commissioner Tullos, to award the bid to Speedy Catering in the amount of $249,682.40. Unanimous.



2) Construction of a Water Storage tower on the mainland.



3) Installation of 12" water line connector under I-95.



Motion by Commissioner Miller, seconded by Commissioner Tullos, to award bids for Items 2 & 3 to the low bidders; Brown Steel Tank Contractors for $823,300, and Underground Utility Contractors, Inc. for $142,235, respectively. Unanimous.



GENERAL BUSINESS



8. Adoption of Resolution #R-27-96 exempting Glynn County from House Bill 1221, Act No. 1046, entitling Plumbers and Utility Contractors to self-inspect sewer line installation. (L. Gilmour)



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimous.



9. Consider request for approval of certain changes to Personal Property Tax Digest for previous tax years. (J. Williams)



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Unanimous.



Mr. Williams requested the Board's approval to change his request for an Appraiser III to an Appraiser II.



Motion to approve by Commissioner Miller, seconded by Commissioner Strickland. Unanimous.

Mr. Williams also requested approval to proceed with the hiring of a temporary professional appraiser.



Motion to approve by Commissioner Miller, seconded by Commissioner Strickland. Unanimous.

10. Authorize establishment of a moratorium for cellular and/or other telecommunications towers in Glynn County. (L. Gilmour)



Motion to approve by Commissioner Gunn, seconded by Commissioner Tullos. Motion failed 3-4, Commissioners Gunn, Miller, and Tullos in favor of motion, all others opposed.



Motion by Commissioner Strickland to have Planning Commission review as quickly as possible and send back proposed regulations that would protect neighborhoods in Glynn County, seconded by Commissioner Hardman. Unanimous.



11. Presentation of proposed contract between Glynn County and Union Camp, et al, for donation of land, etc. (L. Gilmour)



Motion by Commissioner Strickland, seconded by Commissioner Hardman, to authorize Chairman to sign documents and to issue Notice to Proceed with title search. Motion passed 6-1, Commissioner Lyde opposed.



12. Status report for SPLOST Taxes. (L. Gilmour)



Item deferred until later date.



13. Consider request for a change in the by-laws of LEPC, and request approval of Membership List, as per the by-laws. (K. Jones)



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Unanimous.



14. Approval of Waiver for Irrigation Restrictions on County Water System. (B. Benson)



Motion to approve by Commissioner Hardman, seconded by Commissioner Miller, and to replace the word "elderly" with the word "hardship". Unanimous.



15. Presentation by Mr. Bob Ciucevich of his Historic Resource Survey. (D. Reuter)



Report received for informational purposes.



16. Request approval and fund source for removal of radio antenna at St. Simons Coast Guard Station. (K. Flanagan)



Motion to approve by Commissioner Gunn, seconded by Commissioner Tullos. Motion passed 6-0, Commissioner Strickland out of room.



17. Report on Internet Survey sent out by County. (L. Gilmour)



Report received for informational purposes.



18. Request by Mr. Jimmy Reilly of Hog's Head BBQ, d/b/a Jimmy's Caribbean Grill, for temporary approval to immediately add wine to a "beer only" alcohol license, while waiting for the police report and advertising requirements. (Business License)



Motion to defer by Commissioner Lyde, seconded by Commissioner Miller. Unanimous.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Strickland



Commissioner Strickland stated he wanted to clarify Item #12, which was deferred. What he is asking for is a report on what the last SPLOST was spent on. Mr. Strickland said that when we begin to sell the new SPLOST, the Commissioners need to prepared to answer these questions.



Commissioner Hardman



Commissioner Hardman said he had a housekeeping item. There is a problem with the wording of the Occupational Tax Ordinance, whereby if you are two days late on renewing your business license, you are guilty of operating without a license. We want to bust people who are shady operators, not arrest someone who is two days late in renewing.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to have the County Attorney draft an amendment to the Ordinance, and to petition the court to change all citations issued to date this year to warnings and refund any fines that have been paid. Unanimous.



Commissioner Miller



Intangible Tax



Commissioner Miller asked the status of the intangible tax. Are we going to have to refund any? The County Attorney stated we currently have a request for a refund, and there is currently a case pending in DeKalb County just like this one. His advise is to wait for the outcome of that case before making any decision on the one we have.



$15,000 Treatment Plant Fine



What is the status on this. The County Attorney said we are wait on staff to form an opinion on who is responsible for the leak.



Old Landfill at McKinnon



Is this land still unsuitable for any kind of use. The Administrator was asked to look into this and to advise back.



Commissioner Gunn



Commissioner Gunn stated she was still concerned about the Liquor License which was deferred.



Motion by Commissioner Miller to reconsider, seconded by Commissioner Gunn. Motion failed 2-5.



Chairman Lynn



Chairman Lynn stated we need to get with the Chamber of Commerce to get moving on the SPLOST promotion.



CHIEF OF POLICE ITEMS



Chief Alexander said he had one item for Executive Session.



Metro Drug Squad



Chief Alexander distributed a memo regarding a recent incident with the Metro Drug Squad, which prompted Commissioner McCloud from the City to propose that the Metro Drug Squad stand alone. It is the Chief's recommendation to leave the Unit as it is and to have two Commissioners, one City, one County, to meet with him and Chief Cowan for monthly meetings to discuss issues and correct any problems.



Motion by Commissioner Gunn to appoint Commissioner Lyde, seconded by Commissioner Lyde. Unanimous.



Beach Patrols



Chief Alexander said he is completely overwhelmed with the number of people on the beaches already this season. He needs at least six more officers on duty on weekends, when the weather is good. Asking for permission to spend overtime money to properly staff during these situations.



Motion by Commissioner Gunn, seconded by Commissioner Hardman, to approve. Motion passed 5-0-1, Commissioner Tullos abstained, Commissioner Lyde out of room.



COUNTY ATTORNEY ITEMS



Items regarding pending litigation for Executive Session.



ADMINISTRATOR ITEMS



1. Scrap Tires



State of Georgia Environmental Protection Agency is accepting grant applications for the clean up of scrap tire piles. Public Works is suggesting using Public Works Crews to clean up tires on County property and to have an Amnesty Day to bring old tires to landfill at no charge. State will reimburse cost for the collection and disposal of tires.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



2. Sheriff's Uniforms Contract



The Sheriff is requesting an extension on their uniform contract.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



3. Additional Street Paving



Requesting authorization to include roads in Northwood Estates to contract bid for paving of Rosewood, Sherman, etc.



Motion to approve by Chairman Lynn, seconded by Commissioner Strickland. Unanimous.



4. Glyndale School Drainage Plan



School Board is request that the County provide assistance with a drainage plan at Glyndale School. The Administrator recommends approval, as long as it doesn't conflict with any other projects being worked on.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



5. Covered Shelters for Bleachers



Recreation is requesting permission to solicit funds from local merchants to provide covered shelters for bleachers.



Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Unanimous.



EXECUTIVE SESSION



Motion to adjourn by Commissioner Tullos, seconded by Commissioner Lyde. Unanimous.