AGENDA and MINUTE SUMMARY

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, MAY 2, 1996 AT 6:00 PM





PRESENT: Milton D. Lynn, Chairman

Fred E. Tullos, Vice Chairman

Virginia Gunn, Commissioner

Jack Hardman, Commissioner

Gladys Martin-Lyde, Commissioner

James E. "Sonny" Miller, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION BY Gary Moore



PLEDGE OF ALLEGIANCE TO THE FLAG



POINT OF PRIVILEGE



David Mosely, Superintendent of Schools, along with Mike Kennedy and Bill Kirby, members of the Board of Education, addressed the Commissioners concerning three pieces of property owned by the Board of Education, that within the next couple of years will no longer be used by the schools. They are very much interested in working with other government agencies for a possible exchange. The three pieces of property are Ballard School, C. B. Greer School, and the Instruction Services Building on Reynolds Street.



Chairman Lynn stated that the Commission was definitely interested in the Ballard property and had already expressed an interest in same. Commissioner Hardman said that he thought the Sheriff's Department was interested in the Reynolds Street property as a diversion center for non-violent misdemeanants. Sheriff Bennett confirmed this interest.



Mr. Mosely said that the School Board was interested in some County property out by the stadium. It was agreed that the County would get back with the School Board in the very near future to see what kind of exchange and agreement could be worked out.



Mr. Mosely further stated that the school system was very pleased with the help and cooperation they received from the County Police Department. Mr. Mosely said he had lived and worked in may areas, but this was one of the best agencies he had ever worked with.



1. APPOINTMENT OF NEW POLICE OFFICERS



Chief Alexander introduced the following Officers:



Michael Del'Aqua Ronnie Matheson

Hector Franco Joel Owens

Scott Hudson Julio Torres

Randall Lacey

Motion by Commissioner Tullos to appoint the Officers present, seconded by Commissioner Lyde. Unanimous.

2. APPROVAL OF MINUTES



A. Approve Minutes Summary of Regular Meeting held Thursday, April 18, 1996.

B. Approve Minutes of Joint City/County Meeting held Thursday, April 25, 1996.



Motion to approve subject to corrections by Commissioner Hardman, seconded by Commissioner Lyde. Unanimous.



3. APPOINTMENTS



Consider 1996 appointments to the Coastal Area District Development Authority (1 position available):



A. Ray Acosta - (Resume enclosed)

B. Rev. James E. Lewis - (Resume enclosed)

C. Audrey M. Wesley - (Resume enclosed)



Mr. Gilmour stated that the Commissioners needed to submit three names to CADDA, from which they would make their selection, and recommended that all three applicants be submitted.



Motion by Commissioner Tullos, seconded by Commissioner Miller. Unanimous.



4. CONSENT AGENDA



A. Finance Committee



(1) Recommend that $3,000 from the Commissioners' Discretionary Fund be used to match the $6,000 raised by the Seldon Park Advisory Board Committee to install a spray pool at Seldon Park. (Vote 2-0-0)



(2) Recommend approval of the proposed amendments to the Glynn County Code of Ordinance 2-13-32, Moving of Buildings, Article II, Use of Public Right-of- Way. (Vote 2-0-0)



(3) Recommend the bid to provide an Independence Day Fireworks Display on St. Simons Island be awarded to Santore & Sons, Bennell, Fla. in the amount of $10,000. (Vote 2-0-0)



(4) Recommend that a decision on awarding the bid to provide Automobile/Truck Preventative Maintenance for Fleet Maintenance be deferred to give staff time to develop comparative cost between the private and public sectors. (Vote 2-0-0)



(5) Recommend the bid to provide used tire disposal services for the Solid Waste Disposal Fund be awarded to Waste Recovery, Inc., Atlanta, Ga. in the flat rate amount of $600.00 per trailer. (Vote 2-0-0)



(6) Recommend the bid on constructing Emmanuel/Galilee Road Improvements be awarded to Douglas Asphalt Co., Douglas, Ga. in the amount of $653,596. (Vote 2-0-0)



(7) Recommend the bid to provide Commercial Solid Waste Collection Services to County owned dumpsters be awarded to BFI Waste Services, Fernadina Beach, Fla. in the amount of $2.29 per cubic yard at an estimated annual cost of $42,566.52. (Vote 2-0-0)



(8) Recommend the base bid amount of $1,047,000.00 be awarded to make renovation improvements to the Historic Glynn County Courthouse to Collins Construction Company, Savannah, Ga. (Vote 2-0-0)



(9) Recommend the bid to construct Water and Sewer Improvements for Perlis Truck Terminal be awarded to Douglas Electric and Plumbing Company in the amount of $69,264.20 with Mr. Benson reviewing the bid with the bidder. (Vote 2-0-0)



(10) Recommend the bid to purchase granite rip-rap for the Frederica Road Outfall construction project be awarded to Preferred Sand and Gravel, Gray, Ga., in the amount of $40,050. (Vote 2-0-0)



Motion to approve Item 4 A (10) by Commissioner Hardman, seconded by Commissioner Gunn. Unanimous.



(11) Recommend approval of the sole source purchase of software maintenance for the Police Department from Spillman Data Systems, Logan, UT, in the amount of $13,596.00. (Vote 2-0-0)



(12) Recommend approval of the request by the Recreation Director that 11 Sanitation Containers currently budgeted for $17,600 be replaced with mobile sanitation Trams for $17,600. (Vote 2-0-0)



(13) Recommend the number of billings which should be sent to the Sanitation Collection customers on the $40.00 garbage fee for the sanitation collection period July 1, 1996 through June 30, 1997 to be as follows:



1. Original bill on April 30, 1996 with a June 30, 1996 due date.

2. Second notice to customers having not paid fee on May 31, 1996.



3. Final notice, including a $5.00 late fee, to customers not paying on July 1, 1996. (Vote 2-0-0)



(14) Recommend approving Change Order Number 4 to the contract to renovate the Courthouse Annex Building in the amount of $4,425.00 increasing the contract amount to $3,605,964. (Vote 2-0-0)



Motion by Commissioner Lyde, seconded by Commissioner Hardman to approve Items 4 A (1) through (9) and (11) through (14). Unanimous.

B. General



(1) Authorize piping petition of Ms. Priscilla Jones. (R. Richard)



(2) Authorize piping petition of Mr. Pete Walters, Jr. (R. Richard)



(3) Authorize obtaining Georgia Department of Transportation curb cut permit at the intersection of Altama Ave. and Spur 25. (K. Flanagan)



Item 4 B (3) deferred until later date.

(4) Approve purchase of materials, estimated at $37,000, to repair track backhoe. (R. Richard)

(5) Consider release of Grass Bond for Cart Subdivision at Musgrove. (D. Reuter)



(6) Consider Final Plat Approval for Oak Forest Phase II, a 30 Lot Phase located on the west side of Brockington Drive and the North side of Demere Road. (D. Reuter)



Motion by Commissioner Lyde, seconded by Commissioner Tullos to approve Items 4 B (1), (2), (4), (5), and (6). Unanimous.



5. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend staff be authorized to present directly to the Commission on May 2 the RFP to provide professional Auditing Services. (Vote 2-0-0)



Staff recommended awarding bid to the lowest bidder, Tindol & Smith of Savannah, Georgia, in the amount of $46,220.



Motion by Commissioner Strickland to award bid to Schell & Hogan, lowest local bidder (third lowest overall) in the amount of $60,194, seconded by Commissioner Lyde. Motion failed 5-2, with Commissioner Strickland and Commissioner Lyde voting in favor of, all others opposed.



Motion by Commissioner Miller to award bid to Tindol & Smith in the amount of $46,220, seconded by Commissioner Tullos. Motion passed 6-1, Commissioner Lyde opposed.



B. Recommend staff be authorized to present directly to the Commission on May 2 the bid to purchase a Hydro-Scopic Excavator. (Vote 2-0-0)



Motion by Commissioner Strickland, seconded by Commissioner Hardman to award bid to Pilot Equipment in the amount of $175,635. Unanimous.



C. Recommend staff be authorized to present directly to the Commission on May 2 the bid to purchase a Track Excavator. (Vote 2-0-0)



Item 5C deferred until a later meeting.



6. PUBLIC HEARINGS



A. Abandonment



Consider request for Abandonment of an unopened street in Belle Point Subdivision, Brunswick. (R. Richard)



A large number of Belle Point residents appeared before the Commission to voice their support in favor of the abandonment. Dr. Neil Boswell, owner of the adjacent property directly affected by the abandonment, voiced his opposition.



Motion by Commissioner Strickland to approve abandonment with the County retaining a 20' drainage easement, seconded by Commissioner Lyde. Unanimously approved.



B. Business Licenses



(1) Consider issuance of 1996 Alcoholic Beverage License for The Oyster Box, 2764 US Highway 17 South, Exit 6, Brunswick, Georgia. LICENSE FOR CONSUMPTION OF BEER AND WINE ON PREMISES. SUNDAY SALES PERMITTED. (Business Licenses)



Motion to approve by Commissioner Lyde, seconded by Commissioner Strickland. Motion passed 6-1, Chairman Lynn opposed.



(2) Consider issuance of 1996 Alcoholic Beverage License for Georgia's Bar & Grill, 3928 Norwich Street, Brunswick, Georgia. LICENSE FOR CONSUMPTION OF LIQUOR, BEER, AND WINE ON PREMISES. SUNDAY SALES PERMITTED. (Business Licenses)



Motion to approve by Commissioner Lyde, seconded by Commissioner Tullos. Motion passed 6-1, Chairman Lynn opposed.



C. Planning Commission



(1) SUP-2-92



Request to Amend the Special Use Permit for "Island Rock Cafe", as it relates to the Condition on Hours of Operation. (D. Reuter)

Business Location - 303 Mallory Street

Business Owner - Michael Teal

Zoning District - General Commercial-Core & St. Simons Village

Preservation



Motion by Commissioner Miller, seconded by Commissioner Gunn, to approve Resolution #R-24-96 amending above. Unanimous.



(2) GC-5-96



Request to rezone from Mobile Home Park to R-6 One-Family Residential, 11.83 acres fronting 400 feet on the east side of Cate Road, beginning 400 feet south of Perry Lane Road and lying immediately north of Golden Isles Elementary School. Proposed single-family residential subdivision to be known as "Cates Bounty". Property owned by The David Group; Application Number GC-5-96. (D. Reuter)



Motion by Commissioner Strickland, seconded by Commissioner Tullos, to approve Resolution #R-25-96 amending above. Unanimous.



7. DELEGATIONS



Bruce Campbell to discuss "3 Hour Parking" signs in the Village Area of St. Simons. (V. Gunn)



Mr. Campbell presented the Commissioners with several pages of signed petitions of people opposed to the 3 Hour Parking.



Motion by Commissioner Gunn, seconded by Commissioner Strickland to remove the signs and go back to the way it used to be. Motion passed 6-1, Commissioner Hardman opposed.



GENERAL BUSINESS



8. Receive report on "Festival Fees". (Deferred from 4/18/96 Meeting)



Report received from Gary Moore for informational purposes.



9. Receive report on problem areas regarding trash dumping (i.e. Denver Street). (Deferred from 4/18/96 Meeting)



Item deferred until a later date.



10. Receive report on County assuming liability on various claims. (Deferred from 4/18/96 Meeting)



Motion by Commissioner Hardman, seconded by Commissioner Tullos, to receive the report for informational purposes, which cleared up a lot of issues, and have Public Works get together with the County Attorney to study the issue of removal of fallen trees on County easements. Unanimous.



11. Discuss four-way stop signs at Maple and Fifth Street in Glynn Haven. (V. Gunn)



Motion by Commissioner Gunn, seconded by Commissioner Lyde, to have four-way stop signs at above intersection.



Ray Richard said that this was a very low volume intersection and did not warrant the signs. Mr. Richard asked that he be able to do a study with traffic counts before any Board action is taken.



Commissioner Gunn withdrew the motion.



12. Receive report from Hearing Officer on Employee Hearings regarding changes to the Personnel Policy concerning the use of Annual Leave to settle personal debts with County, and Jury Duty. (D. Bandy)



Motion to approve Resolution #R-26-96 amending above action by Commissioner Lyde, seconded by Commissioner Tullos. Unanimous.



13. Receive report on availability of SPLOST funds for road paving. (R. Strickland)



Motion by Commissioner Strickland, seconded by Commissioner Hardman, to use a portion of the remaining available SPLOST funds to pave Rosewood Road, Sherman Drive and Forest Circle. Unanimous.



14. Authorize $15,000 from Commissioner Discretionary account to pay for pipe material and stone base for parking at the Coast Guard Station on St. Simons Island. (R. Richard)



Motion to approve by Commissioner Gunn, seconded by Commissioner Tullos. Motion passed 6-0, Commissioner Hardman out of room.



15. Authorize acceptance of sixty (60) feet right-of-way at the end of Baumgardner Road in Live Oak Acres. (L. Gilmour)



Motion to defer and have staff look at the big picture, including drainage, by Commissioner Strickland, seconded by Commissioner Hardman. Motion passed 6-0, Commissioner Gunn out of room.



16. Discuss continuation of special sanitation pickup starting Memorial Day for condominiums along beach. (B. Rowell)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimous.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to reconsider. Unanimous.



Motion to deny and have users contract with a private vender by Commissioner Hardman, seconded by Commissioner Strickland. Unanimous.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Strickland



1. The new Solid Waste Collection Services RFPs are finished and ready for distribution. They will most likely go out on Monday of next week.



2. The latest tally on the Solid Waste Survey cards shows that there are 6,166 responses, with 73% wanting the $40 service only.



Commissioner Hardman



Commissioner Hardman stated he didn't have any items, but he sees that Spanky from Search and Rescue is here and he heard on the radio about a program teaching kids about safety and life jackets, and would like to get the details from him.



Kenneth Deen stated that this Saturday at Blythe Island Regional Park from 2:00 to 5:00, the Search and Rescue Squad, in conjunction with Safe Kids of Coastal Georgia Region and the Red Cross, are putting on a program promoting safety with life vests for children. All children, up to 200, who are pre-registered for the course will receive free life vests.



Commissioner Tullos



Commissioner Tullos stated he attended a class a week or so ago and the lady who instructed the class said she was driving down here and was caught speeding. She mentioned this in the class and there was a Glynn County Police Officer there. The first thing the Officer asked was, "how where you treated". The instructor was very impressed by this, and Commissioner Tullos wanted to pass the compliment on to the Police Chief.



Commissioner Gunn



Commissioner Gunn asked that Mr. Gilmour please get together with Mr. S. C. Anderson regarding the Emery Enterprises situation.



Commissioner Miller



1. Commissioner Miller stated he was very proud to announce that he has received his certificate as a certified County Commissioner. He appreciates the County paying for him to attend these classes, and he'd certainly hate to see all that go to waste over the next four years.



2. When are we going to get the alley west of Mallory Street cleaned up?



Chairman Lynn



Chairman Lynn said he still had some concerns about the $40 garbage fee. People still don't understand it, they still think its a one-time deal. People are still calling him about. We need to address it.



CHIEF OF POLICE ITEMS



None.



COUNTY ATTORNEY ITEMS



1. About two meetings ago the Board authorized purchase of computer equipment for the County Attorney's office, to be paid for from the Administrator's Management Incentive Bonus. Data Processing has done a work up of what they need at an approximate price of $12,000. The Administrator's Management Incentive Bonus will only cover $5,000, and the County Attorney is asking tonight for the additional funds from the Discretionary Fund.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



Chairman Lynn said that while we are talking about computers, he wants to know who sent out this survey regarding the internet on County Commissioner stationery, without them knowing anything about it. He wants to know why it was sent out, who authorized it, and how much it cost.



2. Gary Moore stated he had two items of pending litigation for Executive Session.



ADMINISTRATOR ITEMS



1. The Commission has already given authorization for the American Legion and/or whatever coordinating group to allow a Navy/Coast Guard ship to tie up at the St. Simons Pier as part of the Veterans Day celebration. Additionally, they have arranged for a F-16 to fly over. However, the Air Force requires an okay from the local government. It is the Administrator's recommendation that the Board give authorization for this, as well as a parade, subject to the proper review by the County.



2. Mr. Gilmour stated, with regard to the Rest Stop area, it is his recommendation that the County credit the capital tie-in fees to the Georgia DOT, who is paying for this project, along with Union Camp. The net result would be that the Rest Stop would not have to pay impact fees.



Motion to approve by Commissioner Miller, seconded by Commissioner Strickland. Unanimous.



3. Mr. Gilmour said he one item for Executive Session.



SPLOST



Mr. Gilmour distributed the recommended SPLOST items, resulting from Chairman Lynn and Mayor Wilson's meeting last Monday, along with a copy of a fax confirmation that the City Unanimously supported the proposal at their Wednesday, May 1, 1996 Council Meeting.



The Chairman met with Mayor Wilson on 4/29/96 per your direction. The criteria impacting the SPLOST is as follows:



Item 4/25/96 4/29/96



Revenue



Tax $61,527,000 $55,130,000

Interest 4,983,000 ---00---

Total $66,510,000 $55,130,000



Expenditures



A. City of Brunswick

Projects $18,560,000 $19,200,000

Sub-Total $18,560,000 $19,200,000



B. Glynn County

1. Water/Sewer

Sewer Rehab. $3,150,000 $3,000,000

Water Rehab. 3,000,000 2,100,000

System Extension 1,000,000 --00--

Sub-Total $7,150,000 $5,100,000



2. Street and Road Improvements

Pave Dirt Roads $11,400,000 $11,400,000

GA DOT BATS Tier 1 2,270,000 2,270,000

GA DOT BATS Tier 2 1,850,000 --000--

Road Drainage 2,000,000 --000--

Sub-Total $17,550,000 $13,670,000



3. Public Safety

Fire Stations $1,750,000 $1,160,000

Public Safety Complex 6,600,000 4,500,000

Sub-Total $8,350,000 $5,660,000



4. Public Buildings

Historic Courthouse

Phase 2 $1,400,000 $1,400,000

Sub-Total $1,400,000 $1,400,000



5. Recreation

Improvements $6,900,000 $4,500,000

Sub-Total $6,900,000 $4,500,000

COUNTY TOTAL $41,350,000 $30,330,000





C. Joint

1. Water/Sewer

Alternative Water Service $1,000,000 $--000--



2. Public Safety

800 MHz System $4,500,000 $4,500,000



3. Public Buildings

Library Expansion $ 1,100,000 $ 1,100,000

JOINT TOTAL $ 6,600,000 $ 5,600,000



GRAND TOTAL $66,510,000 $55,130,000



D. Percentage Comparison

City 27.90% 34.82%

County 62.18 55.03

Joint 9.92 10.15

Total 100.00% 100.00%



E. Responsibility

City 27.90% 34.82%

County 72.10 65.18

Total 100.00% 100.00%



F. Distribution Of Interest Generated

City Undecided 34.82%*

County Undecided 65.18

100.00%



* Percentage distribution holds until City has been paid $19,200,000 of tax income. Interest generated after this point would be all to County projects.



G. City agrees to equalize water rates between County users and City users.



Chairman Lynn called for a motion and second for discussion purposes.



Motion by Commissioner Tullos, seconded by Commissioner Lyde to accept the list as presented.



A lengthy discussion ensued with some concerns arising and the amount of money that was cut from some of the County projects. The major areas in question were Road Drainage Projects, Fire Department Trucks, EMA/Public Safety Complex, and Recreation. The question was called.



Motion by Commissioner Tullos, seconded by Commissioner Lyde to accept the list as presented. Commissioners Tullos, Lynn, and Lyde voted in favor of motion. Commissioners Miller, Hardman and Strickland opposed. Commissioner Gunn abstained.



Motion by Commissioner Miller, seconded by Commissioner Strickland, to increase the County's portion to $59,000,000 and leave the City's portion at the $19,200,000. Motion failed 3-4, with Commissioners Miller, Strickland, and Hardman voting in favor of, all others opposed.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to increase the County's portion by $2,100,000 as follows: Road Drainage, $500,000; Fire Department Trucks, $600,000; EMA/Public Safety Complex, $500,000; and Recreation, $500,000, bringing the total for the County to $57,230,000. Motion passed 4-3, with Commissioners Miller, Gunn, Hardman and Strickland in favor of, all others opposed.



EXECUTIVE SESSION



Motion by Commissioner Tullos to adjourn to Executive Session for reasons stated, seconded by Commissioner Hardman. Unanimous.