MINUTE

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, APRIL 18, 1996 AT 6:00 PM





PRESENT: Milton Lynn, Chairperson

Fred Tullos, Vice Chairperson

Commissioner, Virginia Gunn

Commissioner Jack Hardman

Commissioner Gladys Martin-Lyde

Commissioner James E. "Sonny" Miller

Commissioner Robert E. Strickland

ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION by Chairman Lynn



PLEDGE OF ALLEGIANCE TO THE FLAG



1. APPROVAL OF MINUTES



Approve Minute Summary of Regular Meeting held Thursday, April 4, 1996.



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Unanimous.



Approve Minutes of Joint City/County Meeting held Tuesday, April 16, 1996.



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Unanimous.



POINTS OF PRIVILEGE



Adoption of Proclamation (Item 3A)



Adoption of a Proclamation declaring the week of April 21, 1996 through April 27, 1996 as "National Volunteer Week". (F. Tullos)



Motion to adopt by Commissioner Strickland, seconded by Commissioner Miller. Unanimous.



Sterling Ballpark Improvements (Item 17)



Request authorization for improvements to Sterling Ballpark, to be paid with Park Development funds. (M. Lynn)



Motion to approve by Commissioner Strickland, seconded by Commissioner Gunn. Unanimous.

2. CITIZEN COMMITTEE REPORTS



a) Airport Commission - Report given Gary Moore

b) Blythe Island Regional Park Advisory Board - No report

c) Casino Advisory Board - No report

d) Selden Park Advisory Committee - No report

e) Solid Waste Advisory Committee - No report

f) Tree Advisory Board - Report by Randy Dobson



Motion by Commissioner Gunn to remove dead tree hanging over the roof of Brogen's in the Village area, seconded by Commissioner Miller. Unanimous.



Motion by Commissioner Gunn to have staff write a letter of thanks to Ralph Graham and the Sea Island Company for their assistance in preparing the ballfields at Mallory Park. Motion seconded by Commissioner Strickland and unanimously approved.



g) Planning Commission - Report by Wayne Stewart

h) Animal Advisory Board - No report

i) Children and Youth Commission - No report



3. CONSENT AGENDA



A. Adoption of a Proclamation declaring the week of April 21, 1996 through April 27, 1996 as "National Volunteer Week". (F. Tullos)



Action taken above.

B. Support letter from Glynn County Board of Commissioners to Georgia DOT request a crossing underneath I-95 to connect Fancy Bluff Road. (M. Lynn)



Motion to approve by Commissioner Lynn, seconded by Commissioner Gunn. Unanimous.



C. Request Final Plat Approval for following subdivisions (D. Reuter):



(a) Stately Oaks - a 44 lot subdivision located off Crispen Boulevard.



(b) Cates Bounty - a 62 lot subdivision located of Cate Road.



(c) Cypress Run Phase I - a 6 lot phase in Cypress Run Subdivision.



Item 3 C (c) deferred.



D. Acceptance of additional road dedication along W.O.W. Camp Road (currently a 40' right of way, which is unpaved and maintained by the County). (D. Reuter)



E. Authorize County participation in City of Brunswick Cemetery clean-up on April 24, 1996 and April 26, 1996. (L. Gilmour)



Motion by Commissioner Lyde to approve Items 3 C a and b through Item E, seconded by Commissioner Tullos. Unanimous.



4. ITEM REFERRED FROM FINANCE COMMITTEE



Recommend amending the contract with P. C. Simonton & Associates, Consulting Engineers, Hinesville, Georgia, to provide design alternatives for the modifications to Pump Station Number 3 in the St. Simons Island Water & Sewer fund, at a cost not to exceed $12,700. (C. Lewis)



Motion to approve by Commissioner Strickland, Commissioner Miller. Motion passed 6-0, Commissioner Hardman out of the room.



5. ITEMS REFERRED FROM PERSONNEL COMMITTEE



Consent Agenda



A. Recommend approval of the request of the Chief Appraiser to hire an Appraiser III and an Appraiser II as soon as possible, in addition to keeping the current temporary clerical position through mid-June of this year, to help clear up the backlog of appeals and to prepare next year's tax digest. The Appraiser III position is proposed in the next year's budget. The Appraiser II will be dedicated to valuing mobile home properties because this function was recently transferred from the Tax Commissioner's Office without a human resource.



There is an additional need for $8,000 for anticipate overtime to non-exempt employees and $30,000 for outside help to assist the office in the current situation. The overall budget impact of these changes this fiscal year is estimated to be $16,000 by transferring another $36,000 from other budgeted items.



Vacant positions would be posted and/or advertised and filled as soon as possible with qualified candidates, in accordance with the Personnel Ordinance. (Vote: 3-0-0)



Motion to approve Item 5 A by Chairman Hardman, seconded by Commissioner Strickland. Unanimous.



B. Recommend approval of the request of the Managing Director of the Water and Sewer Department to downgrade a budgeted, vacant position of Wastewater Operator II to a Wastewater Operator III position, due to the shortage of qualified applicants who possess the necessary State certification. (Vote: 3-0-0)



C. Recommend approval of the request of the Managing Director of the Water and Sewer Department for a Superintendent of Water and Sewer Maintenance, to be responsible for the maintenance, repair and replacement of existing sanitary sewers, force mains, service lines, water mains, manholes, valves, hydrants and related parts. This position is necessary for handling emergency repairs, establishing a preventive maintenance program, training and supervising maintenance personnel.



It is proposed that this position report to the Engineering Manager at a salary in the range of $30,551 - $48,818, which is the same as that approved previously for the Superintendent of Wastewater Treatment. The budget impact this fiscal year is estimated to be negligible, if any, due to current vacancies and the lead time expected to source a qualified person for this position. (Vote: 3-0-0)



Motion by Commissioner Hardman to approve Item 5 C with a salary cap of $40,000. Motion seconded by Commissioner Strickland. Motion passed 6-1, Commissioner Tullos opposed.



D. Recommend approval of the request of the Police Chief for hiring temporary Communications Officers, who could be called to substitute for regular Communications Officers when they are absent. The budget impact is expected to be negligible, since these employees will only be paid for hours actually worked, without being eligible for benefits coverage. These temporary employees are expected to be a ready source of hire as vacancies occur in the occupation. (Vote: 3-0-0)



E. Recommend reconfirmation and the approval signature of the Chairman of the Board of Commissioners on an Equal Employment Opportunity Policy statement. (Vote: 3-0-0)



F. Recommend approval of a proclamation from the Board of Commissioners on the occasion of an employee's retirement, in good standing from Glynn County with at least 20 years of credited service, in addition to the service recognition plaque and other awards given by co-workers of the department from which the employee is retiring. (Vote: 3-0-0)



G. Recommend approval of an early retirement incentive of continued healthcare until age 65 (only if other coverage is not available) for employees, who have at least ten years of County service, are age 62 or older, and make written application by May 31, 1996 for early retirement during the next fiscal year. Dependent healthcare coverage would be provided at the same cost as for active employees, if the early retiree has dependent coverage in force on the date of retirement. (Vote: 3-0-0)



Motion to approve Item 5 G by Commissioner Hardman, seconded by Commissioner Miller. Unanimous.



Motion by Commissioner Strickland to approve Items 5 B, D, E, F. Motion seconded by Commissioner Lyde. Unanimous.





6. DELEGATIONS



A. Joe Burkhart to appeal the fee schedule for area Antique Shows. (S. Miller)



Action deferred until May 2, 1996 Meeting, to give County Attorney an opportunity to get with the Business License Department to clarify the situation.



B. Ms. Bessie Fulks to address Commissioners regarding dumping of trash in neighborhood. (L. Gilmour)



It was the consensus of the Commission to have this particular problem area monitored more closely. Commissioner Strickland requested an update on this at the May 2, 1996 Meeting.



C. Tom Smoot to discuss review of bid process used by County in awarding of employee benefits/health coverage. (V. Gunn)



Received for information purposes only. No action taken.



GENERAL BUSINESS



7. Consider proposed Revenue Bond Financing by Brunswick and Glynn County Development Authority for the Benefit of Georgia-Pacific Corporation. (L. Gilmour)



Motion by Commissioner Miller to approve Resolution No. R-22-96, seconded by Commissioner Tullos. Motion passed 6-1, Commissioner Gunn opposed.



8. Consider request for approval of certain changes to Personal Property Tax Digest for previous tax years. (J. Williams)



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Unanimous.



9. Consider request for a change in the by-laws of LEPC, and request approval of Membership List, as per the by-laws. (K. Jones)



Motion by Commissioner Miller to defer until next meeting, seconded by Commissioner Hardman. Unanimous.



10. Direct staff to prepare a list of alternatives to provide property tax relief in high growth areas. (V. Gunn)



Staff directed to comply.



11. Research feasibility to require stanchions around gas pumps. (V. Gunn)



Motion by Commissioner Gunn , seconded by Commissioner Hardman. Unanimous.



12. Direct staff to prepare report on feasibility of a Special Services District for the Village area of St. Simons. (V. Gunn)



Motion by Commissioner Gunn to have staff prepare same, seconded by Commissioner Strickland. Unanimous.



13. Authorize Kiwanis Club of Brunswick to use Demere water tower site for a sale in the last two (2) weeks of May. (V. Gunn)



Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Unanimous.



14. Request approval of Amendment No. 2 to Resolution No. R-02-96, setting the 1996 Qualifying Fees, to include qualifying fee for the Judge of the State Court. (L. Gilmour)



Motion to approve Resolution No. R-21-96 by Commissioner Tullos seconded by Commissioner Hardman. Unanimous.



15. Request approval of Resolution authorizing application for a Transportation Planning Grant, and a $1,000 contribution from the County to match City of Brunswick. (D. Reuter)



Motion to approve Resolution No. R-23-96 by Commissioner Tullos, seconded by Commissioner Lyde. Motion passed 5-2, Commissioner Hardman and Commissioner Miller opposed.



16. Request authorization to use a portion of the County easement in St. Simons Village for the Rafters. (L. Gilmour)



Motion by Commissioner Hardman to deny, seconded by Commissioner Tullos. Motion to deny passed 5-2, Commissioner Strickland and Commissioner Miller opposed.



17. Request authorization for improvements to Sterling Ballpark, to be paid with Park Development funds. (M. Lynn)



Action taken at beginning of meeting.



18. Consider appeal of declination of insurance claim for Terrica Baxter. (V. Gunn)



Motion by Commissioner Gunn to reimburse Ms. Baxter for the remainder of her expenses, seconded by Commissioner Strickland. Motion passed 4-3, Commissioner Hardman, Commissioner Tullos and Commissioner Lynn opposed.



Motion by Commissioner Tullos that approval of this claim does not in any way acknowledge the County's liability on Ms. Baxter's property or any other piece of property. Motion seconded by Commissioner Gunn. Motion passed 6-1, Chairman Lynn opposed.



Motion by Commissioner Gunn to reconsider, seconded by Commissioner Tullos. Motion passed 5-2, Commissioner Strickland and Commissioner Miller opposed.



Motion by Commissioner Gunn to reimburse Ms. Baxter for the remainder of her expenses, seconded by Commissioner Strickland. Motion failed 3-4, Commissioners Tullos, Hardman, Lynn and Gunn opposed.



Staff was directed to have a full report on this matter and any others similar to it for the next meeting.



19. Authorize Chairman to sign necessary documents require to enact the Local Elected Officials Memorandum of Agreement, which deals with the Private Industry Council. (L. Gilmour)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimous.



20. Consider request from the Golden Isles Arts & Humanities Association to use, at no cost, Neptune Park on May 4, 1996 for their Tillandsia "Kidz Day" in the Park. (S. Miller)



Motion to approve by Commissioner Lyde, seconded by Commissioner Tullos. Unanimous.



21. Consider request of Concerned Citizens petitioning to have the remaining unpaved streets in Northwood Estates Subdivision, Hickory Street, Walnut Street, and Drawdy Drive, paved this year. (M. Lynn)



Motion to approve by Commissioner Lynn, seconded by Commissioner Hardman. Unanimous.



Motion by Commissioner Strickland to add Sherman Drive, Forest Circle, Mills Drive, Pond Drive, Stewart Street and Rosewood Drive. Motion failed for lack of second.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Miller

1. Request from Randy Dobson's



Commissioner Miller said he would like to recommend we accept Randy Dobson's request for a called meeting of the Planning Commission in order to get a building permit to add on to his house. The house is located in the Village and falls under the special rules of the Village Historic Preservation District.





After considerable discussion, Mr. Dobson withdrew his request.



2. Georgia Future Communities Commission



Chairman Miller stated that the Institute of Community and Area Development was having a meeting of the Georgia Future Communities Commission on Thursday, May 2, 1996, in Savannah, and he feels like someone should attend, and if no one else is interested, he would be happy to do so.



Motion by Commissioner Gunn for Commissioner Miller to attend meeting, seconded by Commissioner Strickland. Unanimous.



Commissioner Strickland



1. Washington Fly-in Trip



Commissioner Strickland made a brief report on the Washington Fly-in trip.



2. Clarification on Implementation of New Pay Plan



Mr. Bandy is requesting authorization to hold employee hearings for the above purpose.



Motion to approve by Commissioner Strickland, seconded by Commissioner Miller. Unanimous.



3. Report on Solid Waste Survey



The first results of the Solid Waste Survey are in and are as follows:



GLYNN COUNTY SOLID WASTE SURVEY



Option # Votes % Votes



$40 2,709 74



$57 283 8



$64 393 11



$83 198 5

Other 85 2



Totals 3,668 100



As of 4/17/96



Commissioner Lynn



1. Courthouse Annex



Mr. Keith Flanagan stated that the manufacturer and contractual specifications were not followed on the storage and protection of the Fibroplank Cementitious Wood Fiber Plank Decking for the Courthouse Annex, and as a result he and the Assistant Building Official are recommending the following:



a. Collins Construction Company provide a five year full replacement bond to cover any defective materials as related to failure. Time to start the date the certificate of occupancy is issued.



b. Consider an independent load test for the questioned material.



c. Written letter to Glynn County from Martin Fireproofing Georgia, Inc., stating that the material was not structurally compromised by repeated exposure to the elements.



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimous.



CHIEF OF POLICE ITEMS



1. Request approval to sign a standard agreement between the Glynn County Police Department and Job Corps.



Motion to approve by Commissioner Lyde, seconded by Commissioner Tullos. Unanimous.



2. Need additional parking at Coast Guard Station. The parking could be doubled if the property in front of the Station was utilized.



Motion to approve by Commissioner Lyde, seconded by Commissioner Gunn. Unanimous.



3. Request authorization to research with the County Attorney the feasibility of submitting a RFP to contract for vehicular towing on St. Simons Island, only, for parking violations. Cars would be towed to the Demere Annex.



Motion to approve by Commissioner Gunn, seconded by Commissioner Lyde. Unanimous.



4. Request authorization to use property directly across the street from the Farmer's Market for additional vendors.



Motion to approve by Commissioner Gunn, seconded by Commissioner Tullos. Unanimous.



5. Request authorization to install "3 Hour Parking" signs in Village area.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous.



COUNTY ATTORNEY ITEMS



Mr. Moore stated he had four (4) items for Executive Session regarding personnel and litigation.



ADMINISTRATOR ITEMS



Mr. Gilmour distributed a list of Modifications to the proposed SPLOST List. Mr. Gilmour requested the Commissioners consider these changes prior to the Joint City/County Meeting on Thursday, April 25, 1996. Recommended changes are as follows:



Modifications to SPLOST Listing



Reviewing the handout provided at the 4/16/96 joint meeting the following items need to be modified:



1. Add $3,500,000 for the construction of police facilities.



The breakout is:



$3,500,000 County Police



2. Based on the April, 1996 bids the completion cost for the Historic Courthouse would be $1,400,000.



3. Per the report from Stephens, Inc. the SPLOST would generate at least $11,589,000 per year.



4. Add $500,000 to old city hall renovation.



The net result would be an increase of $2,400,000 in tax income which will require a month tax levy. The proposal in summary:



SPLOST #3 Renewal

Revenue

Tax (57 months) or five (5) years $54,400,000

Interest 2,000,000

Total $56,400,000

Expenses:



1. Water/Sewer

County System $ 5,370,000

City System 5,935,000

Alternate Water Sources 1,000,000

Group Total $12,305,000



2. Roads/Bridges

County System $12,065,000

City System 4,250,000

State System (local part) 3,280,000

Group Total $19,595,000



3. Public Safety

E-911/800 MHZ $ 4,600,000

Fire 1,500,000

Police 3,500,000

Group Total $ 9,600,000



4. Public Building

County $ 1,400,000

City 4,000,000

Library 900,000

Group Total $ 6,300,000



5. Recreation

City System $ 1,700,000

County System 6,900,000

Group Total $ 8,600,000





GRAND TOTAL $56,400,000



PRESS INQUIRES



None



EXECUTIVE SESSION



Motion by Commissioner Tullos to adjourn to Executive Session for purposes stated, seconded by Commissioner Hardman. Unanimous.