AGENDA and MINUTE SUMMARY

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, APRIL 4, 1996 AT 6:00 PM



PRESENT: Milton Lynn, Chairman

Fred Tullos, Vice Chairman

Commissioner Virginia Gunn

Commissioner Gladys Martin-Lyde

Commissioner James E. "Sonny" Miller

Commissioner Robert E. Strickland

ABSENT: Commissioner, Jack Hardman



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION by Gary Moore



PLEDGE OF ALLEGIANCE TO THE FLAG



INTRODUCTION



Mr. Joe Williams, the County's new Chief Appraiser, to introduce himself to the Board of Commissioners and the Public, and briefly discuss several projected needs of the Assessor's Office. (J. Hardman)



Mr. Williams briefly outlined his department's immediate goals, problems, and recommended solutions.



No action taken.



POINTS OF PRIVILEGE



(1.) Consider proposed Revenue Bond Financing by Brunswick and Glynn County Development Authority for the Benefit of Daewoo Equipment Corporation. (L. Gilmour) (Item #7 under General Business)



Motion by Commissioner Lyde to approve Resolution No. R-16-96, seconded by Commissioner Tullos. Unanimous.



(2.) Ronnie Perry appeared before the Commissioners to present the County with a deed to Dungeness Drive, and a corrected deed for the pump station at Southport.



Motion to accept, subject to County Attorney's review and approval, by Commissioner Tullos, seconded by Commissioner Lyde. Unanimous.



(3.) Authorize County to provide in kind services for service road to the new school on Highway 17. (L. Gilmour) (Item #15 under General Business)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous.



Chairman Lynn advised the Commissioners that he had a request from Florence Dees, Tax Commissioner, to defer Item #4A(2) on the Finance Committee Consent Agenda until a later date. Item as follows:



Recommend denial of a request by Mr. Bud Myrick that $6,338.31 in penalties and interest due on Property Taxes be waived. (Vote: 3-0-0)



Motion to defer by Commissioner Tullos, seconded by Commissioner Miller. Unanimous.



1. APPROVAL OF MINUTES



Approve Minutes Summary of Regular Meeting held Thursday, March 21, 1996.



Motion to approve by Commissioner Miller, seconded by Commissioner Lyde. Unanimous.



2. LAND ACQUISITION



Discussion of land acquisition with School Board Representatives



This item deferred per request of School Board.



POINT OF PRIVILEGE



Sheriff Wayne Bennett distributed a Bid Tabulation for the new jail pod, which showed Owens and Pridgen, Inc., of Brunswick, Georgia as the low bidder, with a Base Bid of $293,288, Alternate No. 1 at $173,225, and Alternate No. 2 at $15,684.



Motion by Commissioner Strickland to award the bid to Owens an Pridgen, Inc. for the Base Bid and Alternate No. 1, with funding from the Fund Balance. Motion seconded by Commissioner Miller. Motion passed 5-0-1, Commissioner Tullos abstained.





3. LCP CHEMICAL SITE UPDATE



Mr. Paul Peronard to make report to Commissioners



No action required, none taken.



4. CONSENT AGENDA



A. Finance Committee



(1) Consider a request from the following individuals for a refund of the $15.00 late registration fee paid on the purchase of their 1996 automobile tag:



(a) Recommend denial of a request by Ms. Debbie Goare for a $15.00 refund of the late registration fee paid on the purchase of her 1996 automobile tag. (Vote: 3-0-0)



(b) Recommend denial of a request by Mr. John Carmack for a $15.00 refund of the late registration fee paid on the purchase of his 1996 trailer tag. (Vote: 3-0-0)



(c) Recommend denial of a request by Mr. Edward Esserman for a $15.00 refund of the late registration fee paid on the purchase of his 1996 automobile tag. (Vote: 3-0-0)



(d) Recommend denial of a request by Mr. Mindell R. Esserman for a $15.00 refund of the late registration fee paid on the purchase of his 1996 automobile tag. (Vote: 3-0-0)



Motion by Commissioner Tullos to deny, seconded by Commissioner Gunn. Unanimous.



(2) Recommend denial of a request by Mr. Bud Myrick that $6,338.31 in penalties and interest due on Property Taxes be waived. (Vote: 3-0-0)



(3) Recommend acceptance of a contract proposed by Coastal Georgia Regional Development Center to provided administrative services for the FY 95-96 CODE Multijursidictional Task Force Grant in the amount of $7,000.00 with the stipulation that they perform the necessary services from basic financial data provide by County staff. (Vote: 3-0-0)



(4) Recommend payment, per contract, of accommodation excise tax to the Visitors Bureau on a monthly basis until the fiscal year budget is approved subject to the Visitors Bureau providing a tourism promotion proposal prior to June of the current fiscal year. (Vote: 3-0-0)



(5) Recommend that accounts receivable over three years old totaling $38,848.40 be applied to the allowance for uncollectible accounts in the Sanitation Collection Fund. (Vote: 3-0-0)



(6) Recommend that accounts receivable over three years old totaling $87,193.99 be applied to the allowance for uncollectible accounts in the Solid Waste Disposal Fund. (Vote: 3-0-0)



(7) Consider awarding the bid for the purchase of budgeted items to the following vendors whose bid was the low bid, with in the budget amount and complied with all the bid specifications:



(a) Recommend the bid to purchase of portable radios for use by the Police Department be awarded to Hasty's Communication, Brunswick, Ga, in the amount of $6,710.00. (Vote: 3-0-0)



(b) Recommend the bid to purchase gas chlorine cylinders for use by the Water and Sewer Department be awarded to Allied Chemical, Miami, Fla, in the amount of $19,465.00. (Vote: 3-0-0)



(8) Recommend that all bids for purchase of a 36" copies for the Planning Department be rejected and authorize staff to re-bid. (Vote: 3-0-0)



(9) Recommend approval of a request from Mr. Reid Harris, attorney at law, that Middleboro Enterprises be provided with a quick claim deed and with the satisfaction of a tax deed. (Vote: 3-0-0)



(10) Recommend approval of the Budget Resolution amending the FY 95/96 Budgets. (Vote: 3-0-0)



Motion by Commissioner Tullos, seconded by Commissioner Gunn, to approve. Unanimous.



B. Personnel Committee



(1) Recommend approval of the request of the Public Defender for a 5% pay increase for the Sr. Secretary II of the Department in the next fiscal year budget, but not a job title change, in recognition of an increased workload and job responsibilities. (Vote: 3-0-0)



(2) Recommend approval of a pay range of $22,239 to $42,900 for Investigator's of the Public Defender's Office and all other County Departments, including Fire, Police and the District Attorney's Office; without authorizing a change in the current pay of employees in this occupation, unless they are currently paid below the minimum. (Vote: 3-0-0)



(3) Recommend approval of a change in the FLSA status of the Captain of Rescue in the Fire Department from Non-exempt to Exempt, as recommended by the Fire Chief and Personnel Director. (Vote: 3-0-0)



(4) Recommend approval of a change in the FLSA status of three Supervisor II positions in the Public Works Department from Exempt to Non-Exempt, as recommended by the County Engineer and Personnel Director. (Vote: 3-0-0)



(5) Recommend approval of the request of the Information Systems Coordinator to downgrade a budgeted position of Programmer III to entry-level Programmer I, because of our inability to find qualified candidates at our starting rate of pay, and to authorize the use of a search firm, if necessary, to identify qualified candidates for another budgeted vacancy of Programmer II. (Vote: 3-0-0)



(6) Recommend approval of employee hearings by the Personnel Director to obtain input on proposed changes to the Attendance and Leave Policy regarding civil leave for jury duty and other judicial proceedings, as recommended by the management team. (Vote: 3-0-0)



(7) Recommend approval of employee hearings by the Personnel Director of obtain input on another proposed change to the Attendance and Leave policy, which provides for a sell back of accrued annual leave (vacation) benefits to the County up to a maximum of 40 hours per calendar year, as a means of settling a just debt of the employee owing to Glynn County. (Vote: 3-0-0)



(8) Recommend approval of an amendment to the job description of the Building Official in accordance with the current Standard Building Code as recommended by the County Administrator. (Vote: 3-0-0)



Motion to approve by Commissioner Strickland, seconded by Commissioner Lyde. Unanimous.



C. General



(1) Consider Final Plat Approval for Sunbury Court Subdivision, a seven (7) lot subdivision on the north end of St. Simons Island. (D. Reuter)



(2) Declare week of May 5-11, 1996 as "National Drinking Water Week." (L. Gilmour)



(3) Authorize Commission Chairman to sign Georgia DOT document relative to Jetport Road. (R. Richard)



(4) Amend the March 21, 1996 authorization between the Glynn County School Board and the Glynn County Commission to include any sewer line improvements to the water line improvements reimbursement agreement at the new School Board site on Jetport Road. (F. Tullos)



(5) Authorize Change Order for the Courthouse Annex totaling $1,389.23, to make minor wall changes in the Courthouse Annex. (L. Gilmour)



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



5. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend that Synovus Trust Company/Marshwinds Advisory Company be issued a contract to provide trustee services and investment management services for the Glynn County Pension Plan. (Vote: 3-0-0)



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Motion passed 5-0-1, Commissioner Gunn abstained and requested letter of objection from William R. Joiner to be included as part of the Minutes.



B. Recommend that the insurance coverage currently in force be extended with the same insurance carriers for an additional year at approximately the same rates as are now effective, subject to the final cost amounts being available at the Commission meeting. (Vote: 3-0-0)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous.



C. Recommend approval of Staff's recommendation that the June 30, 1995, audited account balances be reflected as the beginning balances at July 1, 1996, in the Glynn County Water and Sewer Operating Fund, the Mainland Construction Fund and the St. Simons Island Construction Fund. (Vote: 3-0-0)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous.



6. PUBLIC HEARINGS



A. Zoning Requests



(1) SUP-1-96



Request for a Special Use Permit at an R-12 One-Family Residential Zoning District, for the location of a Mobile Home as a Medical Hardship; subject property consist of 22,999 square feet, fronting 235.42 feet on the east side of Flanders Drive, beginning approximately 1,000 feet north of Community Road. Property owned by Juanita Beaver Rayborn, Application Number SUP-1-96.



Motion to approve Resolution No. R-18-96 for Special Use Permit by Commissioner Lyde, seconded by Commissioner Tullos. Unanimous.



(2) SUP-2-96



Request for a Special Use Permit in the General Commercial - Core Zoning District to allow Drinking Establishment (to be known as Rafters); subject property being the upstairs of an existing building known as Island Shoppe Condominium, Lot 4, Block 1, Island Retreat Subdivision, address referenced as 315 Mallory Street; subject property located within the St Simons Village Preservation District. Property owned by Michael Gowen; Application Number SUP-2-96. Jeffrey R. Irwin - Applicant.



Motion to approve Resolution No. R-19-96 for Special Use Permit, subject to conditions stipulated, by Commissioner Miller, seconded by Commissioner Strickland. Motion passed 4-2, Commissioner Tullos and Commissioner Lynn against.



(3) GC-4-96



Request to Rezone from Planned Development - General to Planned Commercial, 6,750 square foot parcel located west of the property located at 2015 Frederica Road (The Whitefield School) and located east of Heritage Estates, to be incorporated into the existing Planned Commercial 19-95 Zoning Text and Master Plan, The Whitefield School. Property owned by E. Thomas Stroud; Application GC-4-96.



Motion to approve Resolution No. R-20-96 for Rezoning Request, and that any future use to be for a non-profit school only, by Commissioner Strickland, seconded by Commissioner Miller. Motion passed 5-1, Commissioner Gunn opposed.



B. Abandonment



Consider request for abandonment of a portion of Santa Maria Street between Reynosa Avenue and Rivera Drive in El Dorado Subdivision on St. Simons Island. (R. Richard)



Motion to approve, subject to conditions outlined by the County Engineer in his recommendation, by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



GENERAL BUSINESS



7. Consider proposed Revenue Bond Financing by Brunswick and Glynn County Development Authority for the Benefit of Daewoo Equipment Corporation. (L. Gilmour)



Action already taken under "Points of Privilege" at start of meeting.



8. Consider request for approval of certain changes to Personal Property Tax Digest for previous tax years. (M. Hietter)



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Motion passed 4-1-1, Commissioner Strickland opposed, Commissioner Lyde abstained.



9. Consider request from Mr. Gene Yeomans for Minor Plat that involves dedication of street right of way along Cedardale Drive and Dusty Lane. (D. Reuter)



Motion by Commissioner Strickland to not accept dedication of right of way, seconded by Commissioner Lyde. Unanimous.



10. Discuss access point for Valerie Subdivision, Phase IV, to Touchstone Drive. (D. Reuter)



Motion by Commissioner Tullos to defer, seconded by Commissioner Strickland. Unanimous.



11. Consider changes to Glynn County Planning and Zoning Board. (F. Tullos)



Motion by Commissioner Miller to send to Planning Commission for public hearings, seconded by Commissioner Tullos. Unanimous.



12. Request for approval of Agreement with Coastal Landmark Preservation Society on Coast Guard Station Property. (F. Tullos/V. Gunn)



Motion to approve by Commissioner Gunn, seconded by Commissioner Tullos. Unanimous.



13. Discussion of mobile home requirements per the County's Code of Ordinances. (L. Gilmour)



This item pulled.



14. Request the Planning staff prepare for Planning Commission review a Historical Structure Ordinance, as a follow up to the proposed Comprehensive Plan and Historical Survey. (G. Lyde)



This item deferred.



15. Authorize County to provide in kind services for service road to the new school on Highway 17. (L. Gilmour)



This item handled under "Points of Privilege" at start of meeting.



16. Review of proposed projects for funding by the new Special Purpose Local Option Sales Tax. (L. Gilmour)

Action deferred until later date.



17. Consider resolution to support guarantee of Equal Economic Opportunities, relative to financial affairs of the County. (G. Lyde)



Motion by Commissioner Lyde to adopt Resolution No. R-15-96 supporting Equal Economic Opportunities, seconded by Commissioner Miller. Unanimous.



18. Adoption of Proclamation honoring Edward B. Liles on the occasion of his retirement from the Brunswick-Glynn Regional Library Board of Trustees. (L. Gilmour)

Motion to adopt by Commissioner Lyde, seconded by Commissioner Tullos. Unanimous.



DELEGATIONS



19. Ms. Bessie Fulks to address Commissioners regarding dumping of trash in neighborhood. (L. Gilmour)



Ms. Fulks not present.



APPEAL HEARING



20. Hearing Officer Report relative to appeal of Mr. Gerald Todd and Mr. James Noble. (D. Bandy)



Motion to uphold Notice of Final Adverse Action and to deny COBRA benefits and to appeal unemployment benefits by Commissioner Lyde, seconded by Commissioner Miller. Unanimous.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Lyde



Commissioner Lyde said she had an item she would like considered as a part of the budgetary process. Since we're going to have a serious shortage as a result of the intangible taxes being repealed, she would like to have considered a switch in the 60/40 bed tax.



Commissioner Gunn



Commissioner Gunn asked the Administrator if he had resolved Emery Enterprises situation and gotten back with Mr. Anderson with his findings. Mr. Gilmour stated he had met with all parties concerned, but as yet had not met with Mr. Anderson. He will do so either the next day or Monday.



Ms. Gunn requested a written report and Mr. Gilmour said he would copy her, as well as the rest of the Commissioners.



CHIEF OF POLICE ITEMS



None.



COUNTY ATTORNEY ITEMS



Mr. Moore said he had several items regarding pending litigation for Executive Session.



ADMINISTRATOR ITEMS



1. Mr. Gilmour stated that the City is proposing the next joint meeting date to be Tuesday, April 16, 1996 at 6:00 p.m. at City Hall.



The Commissioners indicated this date to be satisfactory to them.



2. Request for change order on New Courthouse, in the amount of $6,275.37, for the work that had to be done to take out the balusters. It recommend by the Assistant Building Official, the Purchasing Agent, and the County Administrator to deny this request.



Motion to deny by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.





3. Mr. Gilmour stated, for information purposes only unless the Board wishes to do something with it, that the General Assembly amended the hotel motel tax criteria. Local governments will be able to collect hotel motel tax on rentals of 90 consecutive days or less, rather than the current 10 day period, but only until September 30, 1996.



It is the Administrator's recommendation that the Board not do anything.



4. The County Engineer is requesting authorization to make amendments at the Public Works building to consolidate the office space by moving the Solid Waste double-wide trailer adjacent to the main building.



Motion to approve by Commissioner Gunn, seconded by Commissioner Lyde. Unanimous.



5. Mr. Gilmour said the Board granted authorization to make emergency repairs on Sea Island Road on October 5, 1995. The final cost for the repairs has come in at $32,839.31, and he is now requesting authorization to pay same.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous.



PRESS INQUIRES



None.



EXECUTIVE SESSION



Motion to adjourn to Executive Session for reasons stated by Commissioner Strickland, seconded by Commissioner Tullos. Unanimous.