MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, MARCH 21, 1996 AT 5:00 PM





PRESENT: Milton Lynn, Chairperson

Fred Tullos, Vice Chairperson

Commissioner, Virginia Gunn

Commissioner Jack Hardman

Commissioner Gladys Martin-Lyde

Commissioner James E. "Sonny" Miller

Commissioner Robert E. Strickland

ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk

INVOCATION by Milton Lynn



PLEDGE OF ALLEGIANCE TO THE FLAG



CAPITAL BUDGET (5:00 - 6:00 pm)



1. Review of proposed Capital Budget for FY 96/97. (L. Gilmour)



No action required, none taken.



RETIREMENT PLAQUE



2. Presentation of Retirement Plaque to Corporal Joseph Fales, who is retiring after 25 years of service. (C. Alexander)



Mr. Fales was unable to attend the meeting and will make arrangements to pick up plaque.



RECOGNITION OF CONTEST WINNER



3. The Tree Board would like to recognize Meghann Parker, Arbor Day Poster Contest Winner.



Randy Dobson presented $100 Savings Bond to Meghann Parker for winning the Arbor Day Poster Contest with her entry of "Trees are Terrific".



INTRODUCTION



4. Mr. Phil Overton, Executive Director, Brunswick - Glynn County Development Authority, introduction to Commissioners. (L. Gilmour)



No action required, none taken.



LAND ACQUISITION



5. Discussion of land acquisition with School Board Representatives.



This item deferred until April 4, 1996 Meeting.



APPROVAL OF MINUTES



6. a. Approve Minute Summary of Regular Meeting held Thursday, March 7, 1996.



Motion by Commissioner Lyde, seconded by Commissioner Tullos to approve. Unanimously adopted. With the following corrections:



Page 2, Item No. 6 e)



6. ITEMS REFERRED FROM PERSONNEL COMMITTEE



e. Recommend approval of the agreements worked out by the County Attorney's Office with the Sheriff's Office and the Tax Commissioner's Office for including employees of their respective elected office in the County's group health and pay plans. (This item was deferred from the last meeting). (Vote 2-1-0)



These items were resolutions not agreements and the text of them should be in the minutes. (G. Moore).



Resolution #R-10-96, a copy of which is on file in the County Clerk's office, refers to the agreement for the Sheriff's Office.

Resolution #R-11-96, a copy of which is on file in the County Clerk's office, refers to the agreement for the Tax Commissioner's Office.



Page 7, Item No. 6 a)



6. a. Consider the following changes to the proposed pay plan based on comments from employees at hearings and at the last meeting of the Personnel Committee. (Vote 3-0-0)



(1) All positions will be paid within the salary range approved by the Board.



(2) A market study of competitive salary data for benchmark positions will be done every three years.



(3) A COLA amount to be determined by the Board each year will adjust the salary ranges.



(4) Each employee will be given an annual performance evaluation on the anniversary date of being in the classification.



(5) Each employee will be eligible for a merit increase of 0 - 5% at the following intervals:



end of the probationary period (a minimum of six months including public safety employees)

12 months after the end of probation

12 months after the end of second review

18 months after the end of the third review

24 months thereafter



(6) A merit increase will be paid to eligible employees in a lump sum if the amount of the merit increase raises their base salary above the maximum pay for their classification.



(7) An employee not satisfied with his/her review may appeal per section 2-12-26 of the Personnel Ordinance.

These need to be referred to as an ordinance since we are amending the Code of Ordinances. We will need to give it appropriate numbering in that text. (L. Gilmour).

The above has been assigned ordinance number 0-1996-4, a copy of which is on file in the County Clerk's office.



Following discussion on page 11, where Commissioner Miller requested minutes from the Board of Assessors, Commissioner Gunn also made this request. (Commissioner Gunn).



6 a) Approve Minute Summary of Work Session held Tuesday, March 19, 1996.

Motion by Commissioner Miller, seconded by Commissioner Tullos to approve. Unanimously adopted.



CITIZEN COMMITTEE REPORTS



7. a) Airport Commission - Report made by Gary Moore, Airport Managing Director. (No Board Action Necessary)



b) Blythe Island Regional Park Advisory Board - Report made by Stanley Santee.



Motion by Commissioner Hardman, seconded by Commissioner Strickland to put the timber located on the proposed sites for the canoe trail and the new pavilion at Blythe Island Regional Park out on bid, with the proceeds to go back into the park, subject to final approval of the wetlands analysis. Unanimously adopted.



c) Casino Advisory Board - No report.



d) Selden Park Advisory Committee - No report.



e) Solid Waste Advisory Committee - No report.



f) Tree Advisory Board - Report made by Randy Dobson.



Tree Top Condominiums.



Motion by Commissioner Hardman, seconded by Commissioner Gunn that the Glynn County Police begin an investigation, from both a criminal and civil stand point, into the matter of the cutting of trees on County property located across from 1510 Ocean Blvd, Tree Top Condominiums. Unanimously adopted.



427 College Street. Drainage Project.



Motion by Commissioner Miller, seconded by Commissioner Tullos, to remove the ash trees to make way for the drainage project and ask Sea Island if they would replace them with their 3 to 1 program. Unanimously adopted.



g) Planning Commission - Report made by Richard Parker.



h) Animal Advisory Board - No report.



i) Children and Youth Commission - No report.



POINT OF PRIVILEGE



Regarding the 1996 Draft Comprehensive Plan:



Motion by Commissioner Tullos, seconded by Commissioner Miller, to approve the draft of the 1996 Comprehensive Plan, (resolution #R-14-96, of which the original resolution is on file in the County Clerk's office.) Motion passed 5/2, Commissioner Strickland and Commissioner Hardman opposed.



Motion by Commissioner Strickland to not send off any thing to State with a piece of property designated as undeveloped or unused, and to amend it to reflect that certain 8.3 acres of property on East Beach Causeway as low density residential. Motion seconded by Chairman Hardman. Motion failed 2/5, Commissioner Strickland and Commissioner Hardman voting in favor of motion.



APPOINTMENTS



8. Consider 1996 appointments to the following Boards and Committees:



It was agreed among the Commission Members to vote by written ballot on those appointments with more than one application, until each position had been filled by a majority of four (4) votes each:



a. Hospital Authority (1 position available - must submit 3 names)



(1) H. E. Gene Briggs

(2) Eugene A. Kelly

(3) L. Lamar Floyd (reappointment)

(4) Linda S. Pinson

(5) Miriam Perrone

(6) Cheryl A. Elrod

(7) Pamela L. Kesegi

(8) James E. Lewis

(9) Delores Horne



H. E. Gene Briggs, Eugene A. Kelly and L. Lamar Floyd to be submitted to Hospital.

b. Zoning Appeals Board (2 positions available)



(1) Clarence Wilkerson

(2) Dick Wiederhorn

(3) John C. (Jay) Kaufman (reappointment)

(4) William F. Gutelius

(5) James E. Lewis

(6) Renalda Tate

(7) Audrey Wesley



John C. (Jay) Kaufman and Renalda Tate appointed.



c. Selden Park Board (2 positions available)



(1) William C. Green (reappointment)

(2) Richard Perry (reappointment)

(3) Bishop James H. Brooks, Sr.

(4) Dixie Alford

(5) James E. Lewis

(6) Audrey Wesley



William C. Green and Richard Perry reappointed.



d. Animal Control Advisory Committee (4 positions available)



(1) Dr. Jan Rossiter (reappointment)

(2) Christa Weber (reappointment)

(3) David Rice (reappointment)

(4) Lee Bledsoe (reappointment)



Motion by Commissioner Hardman to reappointed all positions, seconded by Commissioner Gunn. Unanimous.



e. Building Code Appeals Board (1 position available)



(1) Terry Driggers (reappointment)

(2) James E. Lewis



Terry Driggers reappointed).



f. Plumbing Advisory Board [must be licensed plumber] (1 position available)



(1) Gary E. Cross



g. Blythe Island Regional Park Board



(1) George Wiles (District 2)



Motion by Commissioner Gunn, seconded by Commissioner Tullos, to appoint Gary E. Cross and George Wiles to the Plumbing Advisory Board and Blythe Island Regional Park Board, respectively. Unanimous.



h. Coastal Area District Development Authority (1 position available)



This item deferred until April 1996 Meeting.



CONSENT AGENDA



9. Final Plat Approvals



a. Spanish Oaks - A ten (10) lot subdivision on St. Simons Island near Harrington Subdivision. (D. Reuter)



b. The Commons at Frederica - Dedication of roads to Glynn County and release of a $1,000 grassing and sign bond. (D. Reuter)



10. Release of Letter of Credit



Release of Gateway Center Boulevard Letter of Credit in the amount of $710,605. The road, including drainage and the water/sewer system have been satisfactorily installed. (D. Reuter)



11. Internet Grant



Authorize County to apply for an Internet Federal Grant in cooperation with local businesses and local government. (L. Gilmour)



12. GHFA Funds



Authorize letter to be sent to the Georgia Department of Community Affairs regarding Georgia Housing and Finance Authority (GHFA) funds. (D. Reuter)



Motion by Commissioner Lyde to approve all Consent Agenda Items, seconded by Commissioner Tullos. Unanimous.



GENERAL BUSINESS



13. Consideration by the Board of the appointment of Mr. Joe Williams to the position of Chief Appraiser, per the recommendation of the Board of Assessors. (L. Gilmour)



Motion by Chairman Hardman to approve, seconded by Commissioner Lyde. Motion passed 6-0-1, Commissioner Strickland abstained.



14. Report to Board on County's Portable Sign Ordinance. (L. Gilmour)



Report received for informational purposes only. No action required, none taken.





15. Discussion of freezing taxes. (V. Gunn)



Item deferred until later date.



16. Adoption of Ordinance requiring municipal addressing on structures. (L. Gilmour)



Motion to approve adoption of Ordinance #O-1996-3 by Commissioner Hardman, seconded by Commissioner Strickland . Unanimous.



17. Designation of Santa Maria Circle and Youngwood Drive as a potential health issue, relative to provision of community sewers. (L. Gilmour)



Item withdrawn.



18. Request approval to purchase a used car for District Attorney's Investigator. (J. Hardman).



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimous (Commissioner Gunn and Commissioner Miller out of room).



19. Authorize the Ballard Athletics' Association to proceed with the naming of two unnamed fields at Ballard Park. (F. Tullos)



Randy Griffin and Randy Bellflower stated names would memorialize two young men. Chris Spivey, who was killed in automobile accident at age 10. Chris' father would also like Chris Spivey award discontinued. Matthew Bowls, who died of cystic fibrosis at age 11, this past February.



Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Unanimous.



20. Authorize establishment of a Committee to examine and provide advertising signs at the athletic fields. (F. Tullos)



Item deferred until later date.



21. Authorization for Commissioners to attend the Chamber of Commerce Washington trip on April 16-18, 1996. (F. Tullos)



Motion by Commissioner Hardman for Commissioner Strickland to attend, seconded by Commissioner Miller. Unanimous (Commissioner Lyde out of room).



PUBLIC HEARINGS



22. Consider application of David M. Green, for a transfer of alcoholic beverage license for Applebee's Neighborhood Grill & Bar, 177 Altama Connector, Brunswick, Georgia. LICENSE FOR CONSUMPTION OF LIQUOR, BEER AND WINE ON PREMISES. SUNDAY SALES PERMITTED. (Business Licenses)



Motion to approve by Commissioner Miller, seconded by Commissioner Hardman. Motion passed 5/1, Chairman Lynn opposed, Commissioner Lyde out of room.



23. Consider issuance of 1996 Alcoholic Beverage License for The Comfort Zone, 260 Redfern Village, St. Simons Island, Georgia. LICENSE FOR CONSUMPTION OF LIQUOR, BEER AND WINE ON PREMISES. SUNDAY SALES PERMITTED. (Business Licenses)



Motion to approve by Commissioner Gunn, seconded by Commissioner Miller. Motion passed 5/1, Chairman Lynn opposed, Commissioner Lyde out of room.



24. Consider issuance of 1996 Alcoholic Beverage License for Island Rock Cafe, 303 Mallory Street, St. Simons Island, Georgia. LICENSE FOR CONSUMPTION OF LIQUOR, BEER AND WINE ON PREMISES. SUNDAY SALES PERMITTED. (Business Licenses)



Motion to approve by Commissioner Gunn, seconded by Commissioner Tullos. Motion passed 6/1, Chairman Lynn opposed.



25. Consider issuance of 1996 Alcoholic Beverage License for Tracy Carter, Smile Gas Company #097, 3801 Frederica Road, St. Simons Island, Georgia. LICENSE FOR PACKAGE SALES OF BEER AND WINE ONLY, NOT FOR CONSUMPTION ON PREMISES. SUNDAY SALES PROHIBITED. (Business Licenses)



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman, subject to Agreement reached between Smile Gas and concerned citizens. Motion passed 4/3, Commissioners Tullos, Commissioner Lyde and Chairman Lynn opposed.



DELEGATIONS



27. Mr. Ted Baldree to discuss water issues. (V. Gunn)



Item deferred until later date.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Hardman



Commissioner Hardman stated he had been approached by a School Board representative regarding the water line at the new school site at Glynco. Presently there is a 4" water line in the ground and they would like to replace it with a 12" water line.



Commissioner Hardman said that in the past when a developer wished to tie into the County's water system, the developer paid for the installation and as various builder's tapped into the water line, the developer was reimbursed proportionly up to 70%, and he would like to make a motion to that effect.



Motion by Commissioner Hardman to enter into an agreement with the School Board to make the requested water line changes at the School Board's expense, to be reimbursed up to 70% some time in the future as users tapped into the line. Motion seconded by Commissioner Tullos. Unanimous.



CHIEF OF POLICE ITEMS



Captain Hopper informed the Commissioners there would be an awards ceremony tomorrow at 3:00 pm at the Police Department and invited to attend.



Captain Hopper stated that Bruce Butcher Toyota was donating a care to be used for the DARE Program and everyone was invited to attend that ceremony at 10:00 am Friday morning.



Captain Hopper advised the Commissioners of a situation in the village area where there are two manholes in from of Frannie's Place restaurant that the Water & Sewer Department need access to. Water and Sewer is requesting parking spaces be changed to "No Parking", but Chief Alexander is recommending they be changed to 30 minute parking.



Motion by Commissioner Tullos to change parking places to 30 minutes, after proper advertising, seconded by Commissioner Lyde. Unanimous.



COUNTY ATTORNEY ITEMS



None.



ADMINISTRATOR ITEMS



1. Final Plat approval East-West Estates - subject to $70,000 Bond to insure completion.



Motion by Commissioner Strickland to approve, seconded by Commissioner Miller. Motion passed 6-0-1, Commissioner Tullos abstaining.





2. Request permission to enter into a temporary contract arrangement for a computer programmer to replace Ms. Charlene Spence who will be leaving the Information Resource office.



Motion by Commissioner Hardman, seconded by Commissioner Strickland authorizing temporary contract arrangement for a computer programmer. Unanimous.



PRESS INQUIRES



EXECUTIVE SESSION



Motion by Commissioner Tullos, seconded by Commissioner Hardman to adjourn to Executive Session. Unanimous.



Meeting adjourned.