MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, MARCH 7, 1996 AT 6:00 PM





PRESENT:

Milton Lynn, Chairperson

Fred Tullos, Vice Chairperson

Commissioner, Virginia Gunn

Commissioner Jack Hardman

Commissioner Gladys Martin-Lyde

Commissioner James E. "Sonny" Miller

Commissioner Robert E. Strickland

ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION AND PLEDGE



RETIREMENT PLAQUE


Presentation of Retirement Plaque to Corporal Joseph Fales, who is retiring after 25 years of service.



This item deferred until March 21, 1996 Meeting.



EXECUTIVE SESSION (6:00 PM)



Request motion to adjourn to Executive Session with School Board Representatives for purposes of discussing land acquisition.



This item deferred until March 21, 1996 Meeting.



POINT OF PRIVILEGE



Chairman Lynn stated that Sheriff Wayne Bennett had a conflicting appointment later in the evening and had requested that his items be considered at this time, as follows:



7. Items Referred from Pension Committee



Consider Amendment #15 prepared by the County Attorney's Office to include other regular, full time employees of the Sheriff's Office as participants in the pension plan retroactive to the date of their eligibility. (F. Tullos)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



6. ITEMS REFERRED FROM PERSONNEL COMMITTEE



e. Recommend approval of the agreements worked out by the County Attorney's Office with the Sheriff's Office and the Tax Commissioner's Office for including employees of their respective elected office in the County's group health and pay plans. (This item was deferred from the last meeting). (Vote 2-1-0)



Motion by Commissioner Strickland, seconded by Commissioner Lyde to approve resolutions #R-10-96 and #R-11-96. Unanimous.



APPROVAL OF MINUTES



1. Approve Minutes Summary of Regular Meeting held Thursday, February 15, 1996.



Motion to approve, subject to corrections, by Commissioner Tullos, seconded by Commissioner Lyde. Unanimous.



CONSENT AGENDA



2. Finance Committee



a. Recommend denial of a request by Ms. Gail Chandler for a refund of $52.85 paid in penalties and interest on 1994 Property Taxes. (Vote 2-0-0)



d. Recommend approval of a request by Mr. Dale Provencano of Dockside Grill that the $100.00 penalty charged for late payment of the excise tax by the drink taxes due in September 1995 be waived. (Vote 2-0-0)



e. Recommend denial of a request by Mr. Raymond Carroll for a $15.00 refund of the late registration fee paid on the purchase of his 1996 automobile tag. (Vote 2-0-0)



f. Recommend adoption of the management incentive program for the Fiscal Year ended June 30, 1995. (Vote 2-0-0)



i. Recommend that Staff be authorized to formally bid for the replacement of the air conditioning unit at Station One and the transfer of funds from facilities maintenance to capital to cover the estimated $7,400 cost of the replacement. (Vote 2-0-0)



j. Recommend that staff be authorized to issue an RFP for services to audit the County's financial records for FY 95-96. (Vote 2-0-0)



k. Consider awarding the bid for the purchase of budgeted items to the following vendors whose bid was the low bid and complied with all the bid specifications:



(1) Recommend the bid to provide ground water monitoring services at the Cate Road Landfill be awarded to Pro Tech Support Services, Norcross, Ga. in the amount of $22,280.00. (Vote 2-0-0)



(2) Recommend the bid to purchase turnout gear for use by Fire Department personnel be awarded to First Responder Fire & Safety, Riverdale, Ga. in the amount of $10,920.00. (Vote 2-0-0)



(3) Recommend the bid to purchase breathing apparatus for use by Fire Department personnel be awarded to Dawson Associates, Inc., Lawrenceville, Ga. in the amount of $5,800.00. (Vote 2-0-0)



(4) Recommend the sole source acquisition of light bars for the new Police vehicles be purchased from West Chatham Warning Devices, Savannah, Ga. in the amount of $12,049.00. (Vote 2-0-0)



(5) Recommend the bid to purchase baseball/softball equipment and uniforms for use by Parks and Recreation be awarded to, the following (Vote 2-0-0):



(a) T&T Sports, Charleston, SC - $8,566.87

(b) A.D. Starr, Marietta, Ga - $6,995.10

(c) MacGregor, Dallas, Tx - $5,565.20

(d) The Sporting Life, Savannah, Ga - $2,552.70

(f) Johannsen's, Augusta, Ga - $2,464.99

(g) Pro Sports, Powder Springs, Ga - $547.80



(6) Recommend the bid to purchase police car radio systems for use by the Police Department be awarded to Hasty's Communication, Brunswick, Ga. in the amount of $15,826.35. (Vote 2-0-0)



(7) Recommend the bid to purchase survey equipment for use by the Engineering Department be awarded to Georgia Surveyors Exchange, Savannah, Ga. in the amount of $7,485.00. (Vote 2-0-0)



(8) Recommend the bid to purchase body armor for use by Police Department personnel be awarded to Harrison Uniform Company, Jacksonville, Fla. in the amount of $26,744.41. (Vote 2-0-0)



(9) Recommend the bid to purchase a vacuum truck for use by the Water and Sewer Division be awarded to Vac-Con, Green Cove Springs, Fl., in the amount of $133,750.00. (Vote 2-0-0)



l. Recommend (Vote 2-0-0):

(1) The bid to install fencing on Galilee Road in the Special Road Projects be awarded to The Fence Company, Brunswick, Ga. in the amount of $7,164.25.



m. Recommend the bid to purchase service and utility trucks for use by various operating departments be awarded as follows (Vote 2-0-0):

(1) Award the bid to the following lowest bidders:



(a) Carl Gregory Dodge, Brunswick, Ga - $55,248.81

(b) Kings Colonial Ford, Brunswick, Ga. - $34,196.34



(2) Award the bid to the following local second lowest bidders (difference between bids in parentheses):



(a) Kings Colonial Ford, Brunswick, Ga. - $11,132.51 ($233.51)

(b) Kings Colonial Ford, Brunswick, Ga. - $13,853.52 ($19.02)



(3) Authorize funding the budget short-fall by the following budget transfers:



(a) Animal Control ($599) from salary vacancies.

(b) Parks & Recreation ($4,524) from After School Program.

(c) Water & Sewer ($2,098) from Safety Equipment.



n. Recommend awarding the bid to purchase a triplex mower system for Landscaping be awarded to Lesco, Inc., Jacksonville, FL, in the amount of $10,743. (Vote 2-0-0)



o. Recommend awarding the bid to purchase baseball/T-ball uniform screening services be awarded to Silk Screen Queen, Brunswick, GA, in the amount of $2,785.50. (Vote 2-0-0)



p. Recommend that staff be authorized to formally bid for a small track excavator for Roads and Bridges with funding by canceling a 6 cubic yard dump truck budgeted for $40,000 and replacing it with the small track excavator. (Vote 2-0-0)



q. Recommend the Commission will receive comments on the Recommended FY 96-97 Capital Expenditures Budget at 5:00 p.m., Thursday, March 21, 1996. (Vote 2-0-0).



r. Recommend adoption of the FY 95-96 Budget Resolution to amend the FY 95-96 Budgets. (Vote 2-0-0)



s. Recommend the contract be continued for 2nd year with Toplis & Harding, Inc. to provide claims administrative services under the County's liability insurance program. (Vote 2-0-0)



t. Recommend exercising the 2nd year option to a contract with Hilb, Rogal, & Hamilton Company to provide claims administrative services under the County's workers compensation program. (Vote 2-0-0)



3. Personnel Committee



a. Recommend approval of the request of Ms. Jane Johnson to provide marriage counseling services to employees under the Employee Assistance Program. (Vote 3-0-0)

b. Consider the request of the County Engineer to make personnel changes in the various programs of the Public Works Department to improve operations.



4. General



a. Recognition of Sublease with the Flight Center, L.L.C. and Brunswick and Glynn County Development Authority. (G. Moore - Airport)



b. Recognition of Sublease with Langford Beckworth, Inc., dba Glynco Helicopter Service, and Brunswick and Glynn County Development Authority. (G. Moore - Airport)



c. Approve increase in the budget from $1,000 to $2,500, for Basswood Estates Drainage Survey. (R. Richard)



d. Request approval of Piping Petition for Scott Reynolds. (R. Richard)



Motion to approve Consent Agenda by Commissioner Hardman, seconded by Commissioner Strickland. Unanimous.



CONSENT AGENDA - ITEMS PULLED FOR DISCUSSION



2. Finance Committee



b. Recommend denial of a request by Mr. Larry Hooks, Attorney at Law, that Mrs. Marjorie W. Daughtry be refunded $115.97 in penalties and interest paid on 1995 Property Taxes. (Vote 2-0-0)



Motion to deny request by Commissioner Tullos, seconded by Commissioner Hardman. Motion passed 6/1, Commissioner Lyde voting against.



c. Recommend approval of a request by Mr. Jimmy George of Poor Stephens that the $100.00 penalty charged for late payment of the excise tax by the drink taxes due in April 1995 be waived. (Vote 2-0-0)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



g. Recommend a $1,000 fee be charged to vendors for beach concession permits for use at Massingale Park or the Coast Guard station area and authorize advertisement of the beach concession availability. (Vote 2-0-0)



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimous.



h. Recommend approval of a request from the Visitors Bureau that the County coordinate the 4th of July Fireworks display on St. Simons Island and, if approved, authorize staff to seek bids on the fireworks display and appoint Robert Howe staff coordinator for the project. (Vote 2-0-0)



Motion to approve by Commissioner Hardman, with the number of employees involved monitored for future consideration, seconded by Commissioner Strickland. Unanimous.



l. Recommend (Vote 2-0-0):

(2) Authorize staff to award the bid to install fencing on Emanuel Church Road to the lowest responsive bidder if within the remaining budget amount. One bid received from the Fence Company at $16,115.50.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.

ITEMS REFERRED FROM FINANCE COMMITTEE



5. a. Consider a request from the Surplus Property Committee for funding of $10,000 to obtain title work on 3-4 parcels of property. (Vote 2-0-0)



Motion by Commissioner Strickland to make $10,000 from the Discretionary Fund available to the Surplus Property Committee to hire professional services to obtain clear title on certain surplus properties. Motion seconded by Commissioner Hardman, unanimously passed.



b. Consider a request from Hasty's Communication, Brunswick, Ga. to lease County property near the County Police Station upon which to place a radio tower in exchange for allowing the County to use space on the tower. (Vote 2-0-0)



Motion by Commissioner Hardman to advertise Items b and d briefly, before sending Item d back to the Surplus Property Committee for speed in review and bringing back before the Commission with a recommendation. Motion seconded by Commissioner Tullos. Unanimous.



c. Recommend that the ESSX service be renewed for a 36 month period with the provision in the Contract that the service can be terminated by or before December 31, 1996, without penalty and that a citizens group be appointed to study the County's telephone needs and report back to the Commission. (Vote 2-0-0)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



d. Recommend the request of Mr. Chris Daughtry to lease a one-half acre site, adjacent to Paulk Field, be referred to the Surplus Property Committee and authorize staff to advertise and bid the lease. (Vote 2-0-0)

See Item b.



ITEMS REFERRED FROM PERSONNEL COMMITTEE



6. a. Consider the following changes to the proposed pay plan based on comments from employees at hearings and at the last meeting of the Personnel Committee. (Vote 3-0-0)



(1) All positions will be paid within the salary range approved by the Board.



(2) A market study of competitive salary data for benchmark positions will be done every three years.



(3) A COLA amount to be determined by the Board each year will adjust the salary ranges.



(4) Each employee will be given an annual performance evaluation on the anniversary date of being in the classification.



(5) Each employee will be eligible for a merit increase of 0 - 5% at the following intervals:



end of the probationary period (a minimum of six months including public safety employees)

12 months after the end of probation

12 months after the end of second review

18 months after the end of the third review

24 months thereafter



(6) A merit increase will be paid to eligible employees in a lump sum if the amount of the merit increase raises their base salary above the maximum pay for their classification.



(7) An employee not satisfied with his/her review may appeal per section 2-12-26 of the Personnel Ordinance.

Motion by Commissioner Strickland, seconded by Commissioner Miller, to approve ordinance number 0-1996-4. Unanimous.



b. Recommend denial of request of the Chief Probation Officer of the Brunswick Judicial Circuit for a part-time clerical position (up to 20 hours per week) on the recommendation of the Interagency Criminal Justice Task Force. (Vote 2-1-0)



Motion to deny by Commissioner Miller, seconded by Commissioner Lyde. Motion passed 5/2, Commissioner Hardman and Commissioner Strickland voting against.



c. Recommend approval of the request of the Recreation and Parks Department to add 8 temporary day camp counselors, and to improve the starting pay for all Day Camp Program staff within the existing budget. (Vote 3-0-0)



Motion to approve by Commissioner Miller, seconded by Commissioner Lyde. Unanimous.



d. Recommend approval of the request of Police Chief Alexander to have a Training Lieutenant instead of a Training Sergeant. (Vote 2-1-0)



Motion to approve by Commissioner Miller, seconded by Commissioner Strickland. Motion passed 6/1, Commissioner Tullos voting against.



e. Recommend approval of the agreements worked out by the County Attorney's Office with the Tax Commissioner for including employees of their respective elected office in the County's group health and pay plans. (This item was deferred from the last meeting). (Vote 2-1-0)



This item approved at beginning of meeting, along with Sheriff's items.



f. Recommend approval of the recommendations of the County Administrator regarding supplements paid to State agency personnel. (Vote 3-0-0)



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



ITEMS REFERRED FROM SOLID WASTE COLLECTION REVIEW COMMITTEE



7. Recommendation on proposals for Solid Waste Collection. (R. Strickland)



Motion by Commissioner Miller, seconded by Commissioner Hardman, for the County to get out of the garbage business, except for supervision and billing. Motion passed 6/1, Commissioner Lyde opposed.



Motion by Commissioner Strickland, seconded by Commissioner Tullos, to authorize the Solid Waste Collection Review Committee to send survey to citizens, to be received back within approximately 30 days. Motion passed 6/1, Commissioner Miller opposed.



Motion by Commissioner Strickland to reject all bids, seconded by Commissioner Tullos. Motion passed 4/3, Commissioners Hardman, Commissioner Miller, and Chairman Lynn opposed.



The Commissioners heard briefly from the three bidders; BFI, Inc., Southland Environmental Services, Inc., and Chapman Waste Disposal.



Motion by Commissioner Strickland, seconded by Commissioner Tullos, to send out a new, simplified RFP to be received back within 15 days after it is mailed. Unanimous.



GENERAL BUSINESS



8. Consideration by the Board of the appointment of Mr. Joe Williams to the position of Chief Appraiser, per the recommendation of the Board of Assessors. (L. Gilmour)



Item deferred until March 21, 1996 Meeting.



9. Consider ratifying the action taken by the Chairman of the Finance Committee to select the Successful Bidder to Purchase Glynn County TAN's, Series 1996, adopt a resolution on the TANs, Authorize the Chairman to sign the TAN documents and consider other matters concerning the sale of the TANs, Series 1996. (C. Lewis)



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimous.



10. Consider release of Grassing Bond in the amount of $500, for Harrison Pointe Subdivision, Phase V. (D. Reuter)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



11. Consider Final Plat Approval for Hidden Lakes Subdivision, Phase I, a 59 lot subdivision at the end of Cardinal Drive on the west side of US 17. (D. Reuter)



Motion to approve by Commissioner Tullos, seconded by Commissioner Tullos. Unanimous.



12. Request approval of date of Tuesday, March 19, 1996 at 6:00 p.m. for Work Session to review the Comprehensive Plan. (D. Reuter)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Unanimous.



13. Request authorization for Chairman to execute Revised County Contract Agreement for Project: PR-72-1 (127), Glynn County, Green Swamp Road (CR 72). (R. Richard)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tullos. Motion passed 6/0/1, Commissioner Strickland abstaining.



DELEGATIONS



14. Request from Donnie Cofer for approval to extend the miniature golf hut at Neptune Park an additional 10' for extra storage purposes. (J. Hardman)



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Unanimous.



15. S. C. Anderson to discuss Emory Enterprises at Malcolm McKinnon Airport. (V. Gunn)



Mr. S. C. Anderson addressed the Commissioners regarding a situation he referred to as a "well/septic tank vs. water/sewer connections" concerning the above company and location. Mr. Anderson stated the company was misinformed about the availability of services and given a septic tank in error, and outlined some the potential hazards of allowing this to go unchanged.



Motion by Commissioner Miller to have the County Attorney, the Administrator, and the Water and Sewer Director look into this situation and negotiate a resolution of problem with Emory Enterprises. Seconded by Commissioner Gunn. Unanimous.



PUBLIC HEARINGS



16. Consider issuance of 1996 Alcoholic Beverage License for Toddy Tyme, 2029 Fourth Street, Brunswick, Georgia. LICENSE FOR PACKAGE SALES OF LIQUOR, BEER AND WINE ONLY, NOT FOR CONSUMPTION ON PREMISES. SUNDAY SALES PROHIBITED. (Business Licenses)



Motion to approve by Commissioner Miller, seconded by Commissioner Lyde. Motion passed 6/1, Chairman Lynn opposed.



17. Consider issuance of 1996 Alcoholic Beverage License for Publix Supermarket #431, 110 Altama, Brunswick, Georgia. LICENSE FOR PACKAGE SALES OF BEER AND WINE ONLY, NOT FOR CONSUMPTION ON PREMISES. SUNDAY SALES PROHIBITED. (Business Licenses)



Motion to approve by Commissioner Miller, seconded by Commissioner Lyde. Motion passed 6/1, Chairman Lynn opposed.





18. Consider issuance of 1996 Alcoholic Beverage License for I-95 Exxon, 550 New Jesup Highway (I-95 & Highway 341), Brunswick, Georgia. LICENSE FOR PACKAGE SALES OF BEER AND WINE ONLY, NOT FOR CONSUMPTION ON PREMISES. SUNDAY SALES PROHIBITED. (Business Licenses)



Motion to approve by Commissioner Lyde, seconded by Commissioner Miller. Motion passed 6/1, Chairman Lynn opposed.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Miller



Commissioner Miller requested copies of the Board of Assessors Minutes, so he will be informed of what's going on when questioned by constituents.



Chairman Lynn



1. Employees' Appreciation Picnic will be held on Friday, April 19, 1996. Bids were obtained to cater the picnic and low bidder was Captain's Table at $4,650.



Motion to approve by Commissioner Strickland, seconded by Commissioner Lyde. Unanimous.



2. Chairman Lynn read a letter received from a Ms. Weezee Becham commending the County Engineer, Ray Richard, and his department for the excellent work they did on a drainage ditch adjacent to her property.



3. Chairman Lynn would like to have the Sign Ordinance put on the next agenda for the purpose of discussing portable signs on personal property.





CHIEF OF POLICE ITEMS



1. Chief Carl Alexander stated that at a previous meeting, some time back, four (4) parking places were to be designated for 30 minute parking in front of the Old Casino Building on St. Simons Island, as parking for the library. Apparently nothing was ever done about it.



Elise Permar stated that there were places designated for that purpose, but she thought they were for 15 minutes.

Chief Alexander was told to look into situation to be sure whether or not the parking places were there, and to inform the Commission at the next meeting.



2. Chief Alexander stated that several years ago the County purchased two labrador retrievers to be used as drug dogs. Officer Danny Lowe worked with one of these dogs for a number of years, but the dog is now too old to be of use as a drug dog. The Chief requested that he be allowed to retire this dog and give him to Officer Lowe for a pet.



Motion by Commissioner Gunn, seconded by Commissioner Hardman. Unanimous.



3. Chief Alexander said that it was almost time for the Farmer's Market on St. Simons to open up. There are only 14 spots available, and they already have 25 applications. There is a lottery system in place, but should preference be granted to those who have been there year-round.



Motion by Commissioner Gunn, seconded by Commissioner Miller, to advertise the 14 lots and hold lottery as usual. Unanimous.



4. One item regarding personnel for Executive Session.



COUNTY ATTORNEY ITEMS



One item for Executive Session regarding pending litigation.



ADMINISTRATOR ITEMS



1. Mr. Gilmour mentioned the Motor Fuel Tax Workshops being held by the ACCG and inquired if the Commission wished to have someone attend one of these workshops.



Motion by Commissioner Hardman to have staff take at look at these workshops, and send someone to attend, if deemed beneficial, seconded by Commissioner Strickland. Unanimous.



2. Mr. Gilmour stated he had been approached by a teacher at Glynn Middle to have a car wash on County property.



Motion by Commissioner Miller, seconded by Commissioner Lyde, to work with the middle school. Motion failed 2/5, Commissioners Gunn, Lynn, Tullos, Hardman, and Strickland opposed.



PRESS INQUIRES



EXECUTIVE SESSION



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to adjourn to Executive Session. Unanimous.