AGENDA and MINUTE SUMMARY

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

TUESDAY, JANUARY 30, 1996 AT 6:00 PM



PRESENT: Milton Lynn, Chairperson

Fred Tullos, Vice Chairperson

Commissioner, Virginia Gunn

Commissioner Jack Hardman

Commissioner Gladys Martin-Lyde

Commissioner James E. "Sonny" Miller

Commissioner Robert E. Strickland

ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



APPROVAL OF MINUTES



1. Approve Minutes Summary of Regular Meeting held Thursday, January 18, 1996.



Motion to approve by Commissioner Lyde, seconded by Commissioner Tullos. Unanimous.



POINT OF PRIVILEGE



Commissioner Gunn stated Dr. Richard Stobaeus, a veterinarian who does business under the name of "Animal Care Clinic", wished to address the Board concerning the situation at the Animal Control Center. Dr. Stobaeus said that he has been barraged with harassing phone calls and crude remarks made in his presence because of the similarity between his clinic's name and the Glynn County Animal Care and Control Center.



Motion by Commissioner Miller to remove the word "Care" out of the County's facility and have it go back to the old name of "Glynn County Animal Control Center", seconded by Commissioner Gunn. Unanimous.



Dr. Stobaeus stated he was also very concerned about the recent incident at the County's facility. He was informed that the Board would be receiving a complete report from the Chief of Police later in the meeting.



CONSENT AGENDA



Finance Committee



2. a. Recommend amending the contract with U-Call, subject to the County Attorney's approval, to reflect the Commission is paid from inception, and continue the contract, subject to a resolution of the placement of the telephone near the pier, and authorize staff to investigate the possibility of using the U-Call service in other County facilities. (Vote: 3-0-0)



b. Recommend to the Board of Tax Assessors that Mrs. Mildred Jenkins Kicklighter be sent a corrected property tax bill for the years 1992 and 1993, and that interest and penalties due on the balance of property taxes owed be waived. (Vote: 3-0-0)



c. Recommend that Staff be authorized to formally bid for the purchase of a 6 inch trash pump for the Cate Road Landfill. (Vote: 3-0-0)



d. Recommend the bid to provide yard waste volume reduction services at the Cate Road Landfill be awarded to Woods Environmental, Inc., Port Wentworth, Georgia, in the amount of $350 per hour of machine time to load and grind the waste, at a cost not to exceed $40,000 and the funding source be from the Retained Earnings Balance of the Solid Waste Disposal Fund. (Vote: 3-0-0)



e. Recommend approval of Change Order Number 4 for $6,095 on the construction of the St. Simons Island Waste Water Treatment Plant, increasing the contract amount to $2,706,504. (Vote: 3-0-0)



f. Recommend that the County reimburse the Ballard Athletic Association for documented cost of improvements they made to the Ballard Facility, not to exceed $4,000, with funding from the Park Development Fund, Ballard District. (Vote: 3-0-0)



g. Recommend the payment to Shell & Hogan, CPA's of $1,900 for additional services they rendered while conducting the County's annual audit for FY 94/95, that the Commissary Fund be billed $550, and the other departments be charged the additional cost incurred. (Vote: 3-0-0)



h. Recommend a one-time exception to the County's Purchasing Policy to authorize the purchase of leather gear for the uniforms used by the Police Department. (Vote: 3-0-0)



i. Recommend a one-time exception to the County's Purchasing Police to authorize the purchase of 3 bullet proof vests for new police officers at a cost of $361 each. (Vote: 3-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Tullos, to approve Items a, d, e, f, and g. Unanimous.



Motion to approve Item b by Commissioner Hardman, seconded by Commissioner Tullos, Motion passed 6/1, Commissioner Strickland opposed.



Motion to approve Item c by Commissioner Tullos, seconded by Commissioner Hardman. Unanimous.



Items h and i were reworded as follows:



Request approval to go to bid to purchase three sets of leather gear, and to purchase three bullet proof vests at a price of $361 each for new police officers.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



ITEMS REFERRED FROM FINANCE COMMITTEE



3. Defer to the full Commission consideration of approving Change Order No. 2 on the Courthouse Annex Construction Project in the amount of $21,787.79, increasing the contract amount to $3,602,551.81. (Vote: 3-0-0)



Motion to approve Change Order No. 2 in the amount of $20,000 by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



ITEMS REFERRED FROM PERSONNEL COMMITTEE



4. a. To amend the Personnel Policy by resolution to change Chapter VI, Section 5, to require performance evaluations for probationary employees at a minimum of 30, 90 and 150 day intervals. (Vote: 2-0-0, Commissioner Lyde absent.)



b. To amend the Personnel Policy by resolution to change Chapter IX, Grievances and Appeals, by adding a new subsection 9.3.10, and by moving the current subsection 9.3.10, random drug testing, to Chapter XIV, Ethics and Conduct. Also, to add new subsections 4.2.3, 4.2.4 and 4.2.5 to Chapter XIV to provide for identification of certain tests performed in the alcohol and drug screening, to list tolerance levels for said tests, and to provide for the release of test results to the employee and applicant. (Vote: 2-0-0, Commissioner Lyde absent.)



c. To approve the higher of a step increase earned by employees after December 31, 1995 through June 30, 1996, or any market adjustments received as a result of the recent salary survey, but not both, consistent with how this was handled with other employees prior to December 31, 1995. (Vote: 2-0-0, Commissioner Lyde absent.)



d. To amend the Personnel Policy by resolution to change Chapter XI, Attendance and Leave, to provide for retention of certain employee benefits and seniority rights while on military leave of absence, and for other purposes, subject to employee hearings by the Personnel Director in this regard.



Motion to approve Items a, b, c, and d by Commissioner Strickland, seconded by Commissioner Miller. Unanimous.



GENERAL BUSINESS



5. Final Plat approval for Thalmann Estates Subdivision. (D. Reuter)



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



6. Release of grassing and drainage bond for Harrison Pointe Phase V. (D. Reuter)



Motion by Commissioner Gunn to defer the release and extend the bond until completion, seconded by Commissioner Strickland. Unanimous.



7. Status report on required municipal numbering in the County. (R. Strickland)



This item was removed from Agenda.



8. Status report from Ray Richard regarding logging impact on County roads. (Per Board's 1/18/96 Meeting)



Mr. Richard gave a brief report, recommending that he be allowed to continue to work with the logging companies (Union Camp, Georgia Pacific, etc.) to resolve this problem.





COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Strickland



Commissioner Strickland advised the Board that the County has a lot of surplus property that could be sold, but the County Attorney is unable to do the necessary legal work because of his heavy calendar load. Commissioner Strickland said we are going to have to come up with some money to get the County Attorney the assistance he needs.









Commissioner Tullos



Commissioner Tullos advised that if we are not already advertising for positions on the Hospital Board, we needed to do so.



Commissioner Gunn



Commissioner Gunn stated that the Governor has declared February 4th through February 10th "Environmental Awareness Week", and she would like to have a proclamation presented to the Superintendent of Schools at the February 1st meeting, who could use it in conjunction with teaching environmental awareness in the schools.



CHIEF OF POLICE ITEMS



Chief Alexander stated the Police Department was already having trouble with parking in the Village area on St. Simons Island. He stated they couldn't enforce the parking violations if the restricted areas weren't properly signed.



Chief Alexander also said they could more easily enforce the parking regulations if the County Attorney could prepare an ordinance to allow them to write a Magistrate's Citation for $20-$30, as opposed to a parking ticket which is $70.



Motion by Commissioner Gunn to approve changing the ordinance for Magistrate's Citations in the amount of $25 to be issued for parking violations. Motion seconded by Commissioner Strickland. Unanimous.



Chief Alexander gave the Commissioners a detailed report of the incident that took place at the Animal Control Center over the Christmas Holidays.



COUNTY ATTORNEY ITEMS



The County Attorney stated he has one item regarding litigation for Executive Session.



ADMINISTRATOR ITEMS



a. Approve County sponsorship of Summer Lunch Program for 1996.



Motion to approve by Commissioner Miller, seconded by Commissioner Lyde. Unanimous.



b. Request approval of colors selected by the Finishing Committee for the interior of the renovated Detention Center building.





Motion to approve by Commissioner Tullos, seconded by Commissioner Gunn. Motion passed 6-0-1, Commissioner Hardman abstained.



c. Taylors United Methodist Church has requested a reduction or waiver of tipping fees for construction debris at their church.



Motion to approve a 50% reduction in fees by Commissioner Hardman, seconded by Commissioner Miller. Unanimous.



Motion by Commissioner Hardman to reconsider, seconded by Commissioner Miller. Motion passed 6-0-1, Commissioner Strickland abstained.



Motion by Commissioner Hardman to deny, seconded by Commissioner Miller. Motion passed 6-0-1, Commissioner Strickland abstained.



d. To approve request of the County Engineer to convert annual leave hours to sick leave hours accrued by Larry Taylor of Roads and Bridges Division, that are in excess of 400 hours, as of December 31, 1995, less one hour, to give him the necessary 80 hours required by policy.



Motion to approve by Commissioner Strickland, seconded by Commissioner Miller. Unanimous.



EXECUTIVE SESSION



Motion by Commissioner Hardman to adjourn to Executive Session for reasons stated, seconded by Commissioner Strickland. Unanimous.