MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

TUESDAY, JANUARY 16, 1996 AT 6:00 PM





PRESENT: Milton Lynn, Chairperson

Fred Tullos, Vice Chairperson

Commissioner Jack Hardman

Commissioner Gladys Martin-Lyde

Commissioner James E. "Sonny" Miller

Commissioner Robert E. Strickland

ABSENT: Commissioner, Virginia Gunn



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



APPROVAL OF MINUTES



1. Approve Minute Summary of Regular Meeting held Thursday, January 4, 1996.



Motion to approve subject to corrections by Commissioner Tullos, seconded by Commissioner Lyde. Unanimous.



CITIZEN COMMITTEE REPORTS



2. a) Airport Commission - Gary Moore present to answer questions on written report.



b) Blythe Island Regional Park Advisory Board - No Report.



c) Casino Advisory Board - Nancy Thomason present. No Report.



d) Selden Park Advisory Committee - No Report.



e) Solid Waste Advisory Committee - Becky Rowell present. No Report.



f) Tree Advisory Board - Randy Dobson present, action as follows:





Motion to support immediate removal of tree between 510/512 Atlantic Street, Glynn Haven Subdivision, with $1,000 cap on cost of removal, by Commissioner Hardman, seconded by Commissioner Miller. Unanimous.

Motion to approve designation of February 25, 1996 through March 2, 1996 as "Arbor Week", and February 27, 1996 as "Arbor Day", by Commissioner Tullos seconded by Commissioner Miller. Unanimous.

g) Planning Commission - Dan Reuter made a brief report.



h) Animal Advisory Board - No Report.



i) Children and Youth Commission - Ed Pinkney made brief report and introduced new Executive Director, Bruce Elias.



Motion by Chairperson Hardman to affirm the works of the Children and Youth Commission, seconded by Commissioner Strickland. Unanimous.



APPOINTMENTS



3. Consider appointment to the 1996 Tree Advisory Board. (V. Gunn)



Commissioner Miller nominated Randy Dobson.

Chairperson Lynn, for Commissioner Gunn, nominated Carolyn Sartor.



Motion to approve by Commissioner Tullos, seconded by Commissioner Miller. Unanimous.



4. Consider appointment for vacancy on the Board of Tax Assessors. (V. Gunn)



Chairperson Lynn reported that Commissioner Gunn was waiting until after Tommye Cashin had exhausted all of her appeals, before appointing someone from her district.



CONSENT AGENDA



Finance Committee



5. a. Recommend denial of Mr. William V. Box's request for a refund of $109.30 for interest and penalties he paid on his 1994 property taxes. (Vote: 2-0-0; Commissioner Hardman not present)



b. Recommend approval of Change Order Number One for $3,764.02 on Courthouse Annex construction Project, increasing the contract amount of $3,580,764.02. (Vote: 3-0-0)



c. Recommend denial to downgrade a budgeted position of Appraisal Clerk II to a Secretary II position in the Board of Tax Assessors' Office. (Vote: 3-0-0)



d. Recommend that the County be authorized to enter into an agreement with Environmental System Research Institute to provide sole source maintenance and support for computer software used by the Planning Department at an annual cost of $6,790. (Vote: 3-0-0)



e. Recommend that Staff be authorized to exercise the 2nd Option Year of an agreement with Coastal Enterprises Janitorial Services, Brunswick, Georgia, to provide custodial services for Demere Annex at an annual cost of $8,340. (Vote: 3-0-0)



f. Recommend awarding the bid to repair the water intrusion problem at the new Courthouse to Collins Construction Company, Savannah, Georgia, in the amount of $159,975, with funding for the use of SPLOST II funds. (Vote: 3-0-0)



g. Recommend awarding the bid to construct the Oak Street Sewer Improvements Project to the Douglas Electrical & Plumbing, Douglas, Georgia, in the amount of $108,072.75 and approve funding from the St. Simons Island Capital Improvement budget. (Vote: 3-0-0)



h. Recommend that Staff be authorized to formally bid for grinding services to be performed at the Cate Road Landfill. (Vote: 3-0-0)



i. Recommend awarding the bid on the Old Jesup Road Fallout Project to Blue Contractors, Ltd, Athens, Georgia, in the amount of $88,179.20, subject to the County Engineering receiving a favorable background check and if the background check is unfavorable, award the bid to Douglas Electric, Douglas, Georgia, in the amount of $138,520. (Vote: 3-0-0)



j. Recommend awarding the bid on the St. Simons Island Drainage Project, Phase II, to Seaboard Construction Company, Brunswick, Georgia, in the amount of $78,780.50. (Vote: 3-0-0)



k. Recommend all bids on the St. Simons Island Sewer Lift Station #3 Project be rejected, the specifications be reviewed, and the project be re-bid. (Vote: 3-0-0)



l. Recommend that the Resolution to Amend the FY 95/96 Operating Budgets be approved. (Vote: 3-0-0)



m. Recommend that Staff be authorized to bid for the sale of Tax Anticipation Notes - Series 1996, in the amount of $4,000,000. (Vote: 3-0-0)



n. Recommend that the CPA Auditing Firm be asked to make a brief presentation to full Commission on the County's FY 94/95 Comprehensive Annual Financial Report (Audit).



Motion by Commissioner Hardman to approve Items a, b, d, e, g, h, j, k, l, and n, seconded by Commissioner Tullos. Unanimous.



Motion by Commissioner Hardman to approve Item c, seconded by Commissioner Tullos. Unanimous.



Motion by Commissioner Tullos to approve Item f, seconded by Commissioner Hardman. Unanimous.



Motion by Commissioner Strickland to approve Item i, seconded by Commissioner Tullos. Unanimous.



Motion by Commissioner Miller to approve Item m, seconded by Commissioner Lyde. Unanimous.



ITEMS REFERRED FROM FINANCE COMMITTEE



6. a. Recommend approval to increase the staffing in the Tax Assessors' Department by an Appraisal II position not budgeted for FY 95/96, with funding from the Fund Balance. (Vote: 2-1-0; Commissioner Tullos voted against)



Motion to approve by Commissioner Hardman for a time period not to exceed 18 months, seconded by Commissioner Strickland. Unanimous.



b. Recommend that Staff be authorized to solicit bids for the purchase of Global Position System equipment for use by the Planning Department with the County's Geographic Information System. (Vote: 2-0-1; Commissioner Hardman abstained)



Motion to approve by Commissioner Lyde, seconded by Commissioner Tullos. Unanimous.



c. Recommend awarding the bid to provide bulk oil services for the Heavy Equipment Repairs Program in the County's Fleet Maintenance Division to Osan Petroleum Company, Brunswick, Georgia, the only qualified bidder, in the estimated amount of $24,347.30. (Vote: 2-1-0; Commissioner Gunn voted against)



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimous.



d. Defer to the full Commission the awarding of bids to purchase computers for various Departments, that additional information which will be available can be presented. (Vote: 3-0-0)



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimous.



GENERAL BUSINESS



7. Approval of sublease with Cart Investments, Inc., dba Summit Aviation and the Brunswick and Glynn County Development Authority. (L. Gilmour)



Motion to approve by Commissioner Lyde, seconded by Commissioner Strickland. Unanimous.



8. Approval of an exchange of land between the County and Ms. C. M. Carter for drainage purposes in Fishhall Estates, Phase I. (R. Richard)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimous.



9. Approval of a Resolution authorizing Chairperson to execute any Georgia DOT documents relating to force agreements with Georgia DOT for provisions of sewerage services to I-95 Welcome Center (L. Gilmour)



Motion to approve by Commissioner Tullos, seconded by Commissioner Lyde. Unanimous.

RESOLUTION



At the regular meeting of the Glynn County Board of Commissioners, held in the Historic Courthouse, 701 "G" Street, Brunswick, Georgia.



Present: Milton D. Lynn, Chairperson

Fred E. Tullos, Vice Chairperson

J. Edw. Hardman, II

Gladys Martin-Lyde

James E. "Sonny" Miller

Robert E. Strickland



Absent: Virginia Gunn

On a motion by Commissioner Tullos, seconded by Commissioner Lyde, which the following resolution was unanimously adopted:





A RESOLUTION AUTHORIZING THE CHAIR-PERSON AND COUNTY CLERK TO EXECUTE ANY DOCUMENTS REQUIRED BY THE GEORGIA DEPARTMENT OF TRANSPORTA-TION FOR THE PROVISION OF WASTEWATER SERVICES TO REST AREA NUMBER 105.



WHEREAS, the Board at its March 2, 1995 meeting authorized the provision of wastewater services to Rest Area Number 105; and



WHEREAS, the Georgia Department of Transportation requires a resolution by the Board authorizing the chairperson and county clerk to execute said agreements;



NOW, THEREFORE, BE IT RESOLVED by the Glynn County Board of Commissioners, acting in its capacity as the governing authority of Glynn County, that the chairperson and county clerk are hereby authorized and directed to execute on behalf of the Glynn County Board of Commissioners any agreements between the County and the Georgia Department of Transportation relating to project IM-95-1 (151) on Rest Area Number 105.

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA



10. Approval of a Resolution establishing the qualifying fees of certain County offices for 1996 primary and general elections per O.C.G.A. 21-2-131. (L. Gilmour)



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Unanimous.

RESOLUTION

At the regular meeting of the Glynn County Board of Commissioners, held in the Historic Courthouse, 701 "G" Street, Brunswick, Georgia.



Present: Milton D. Lynn, Chairperson

Fred E. Tullos, Vice Chairperson

J. Edw. Hardman

Gladys Martin-Lyde

James E. "Sonny" Miller

Robert E. Strickland

Absent: Virginia Gunn



On a motion by Commissioner Strickland, seconded by Commissioner which the following resolution was unanimously adopted.



A RESOLUTION ESTABLISHING THE 1996 QUALIFYING FEES FOR CERTAIN COUNTY OFFICES IN GLYNN COUNTY



WHEREAS, O.C.G.A. 21-2-131 (a) (1) requires the Board to fix and publish a qualifying fee for each county office to be filled in the upcoming primary or election; and



WHEREAS, the Board has reviewed the 1995 gross salaries for those offices;



NOW, THEREFORE, BE IT RESOLVED by the Glynn County Board of Commissioners, acting in its capacity as the governing authority of Glynn County that the 1996 qualifying fees for certain county offices are established as follows:



Position Fee



Board of Education Member $ 108.00

Clerk of State Court 1,240.00

Clerk of Superior Court 2,417.00

Coroner 585.00

County Commissioner

At-Large 144.00

District 144.00

County Surveyor 150.00

Magistrate Judge 1,898.00

Probate Judge 1,318.00

Sheriff 1,534.00

State Court Solicitor 1,030.00

Tax Commissioner 1,534.00



BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA



11. Request authorization for Chairperson to execute Georgia DOT County Contract PR-12-3 (127), for the paving of Emanuel Church Road, East. (L. Gilmour)



Motion to approve by Commissioner Lyde, seconded by Commissioner Hardman. Unanimous



12. Approval of a reduction in a drainage easement on Lot 4 in Thompson Cove Subdivision. (R. Richard)



Motion to approve by Commissioner Tullos, seconded by Commissioner Hardman. Unanimous.



13. Presentation of Annual LEPC Report. (E. Abel)



Motion by Commissioner Tullos to defer until the February meeting, seconded by Commissioner Hardman. Unanimous.



14. Authorize extension of water/wastewater service lines to the intersection of U.S. 17 (South Georgia Parkway) and S.R. 303 (Blythe Island Highway). (L. Gilmour)



Motion to approve by Commissioner Tullos, seconded by Commissioner Miller. Unanimous.



15. Approval of Aquamuseum site at Blythe Island Regional Park. (L. Gilmour)



Motion to deny use of any property on Blythe Island for Aquamuseum purposes by Chairperson Lynn (who stepped aside to make motion), seconded by Commissioner Hardman. Unanimous.



16. Consider Amendment to Interstate Sign Ordinance. (J. Hardman)



Motion by Commissioner Hardman to refer to Planning and Zoning Department, seconded by Commissioner Strickland. Unanimous (Commissioner Lyde out of room.



17. Request recommendations relative to logging operation damages on County roads. (M. Lynn)



Motion by Commissioner Tullos to have the County Engineer get together with the concerned parties and report back to Board at their January 30, 1996 meeting. Motion seconded by Commissioner Strickland. Unanimous.



DELEGATIONS



18. Jim Hines, concerning safety of playground equipment at Mallory Park in relationship to the ball fields. (V. Gunn/J. Miller)



Item deferred until February 1, 1996 meeting.



19. Mr. Lyons, requesting waiver of $5 late fee on sanitation charge. (R. Strickland)



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to approve a 5-part policy change for the collection of $40 sanitation fee for fiscal year 1996, and an amendment to the Ordinance to change the sanitation service period (as follows). Motion was unanimously approve.



The policy changes relating to the annual sanitation collection fee are as follows:



FY 96 ONLY



1. Any user having paid by 1/8/96 the $40.00 annual sanitation service fee but still owing the late charge of $5.00 will continue to receive weekly curbside MSW collection until 2/16/96.



2. Any user still owing a balance, unless paying on a County approved schedule, will cease to have MSW curbside collection on 2/16/96.



3. Users owing more that $5.00, unless on a County approved payment schedule, as of 1/8/96 will not receive curbside MSW collection effective 1/8/96.



4. Users not having paid the full balance owed as of 1/16/96, except users on a County approved payment schedule, are to be refunded any amount in excess of $25.00 (62.5% of $40.00).



5. A final billing is to be sent to all users, except those on a County approved payment plan, having a balance owed as of 1/19/96.



Additionally, the following ordinance amendment was adopted, changing the service year:



AN ORDINANCE TO AMEND THE COUNTY CODE OF ORDINANCES TO PROVIDE FOR A CHANGE ON THE SANITATION SERVICE PERIOD



WHEREAS, the Board has established an annual sanitation service fee; and



WHEREAS, the Board based on public input desires to redefine the service period;



NOW, THEREFORE, BE IT ORDAINED by the Glynn County Board of Commissioners, acting in its capacity as the governing authority of Glynn County, that:



Section 1 - The Code of Ordinances is amended to provide that the service period for the sanitation service charge is the County's fiscal year.



Section 2 - If any portion of this ordinance is declared unenforceable the unaffected portions shall remain in affect.



Section 3 - All ordinances or parts of ordinances in conflict with this ordinance are hereby repealed.



Section 4 - This ordinance shall be effective July 1, 1995.



POINT OF PRIVILEGE



Judge Alexander presented the Commissioners with a check in the amount of $8,458.32, for the final FY '95 payment from the State Indigent Defense Council.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Lyde



Commissioner Lyde said she would like to be on the next agenda, to discuss employee commendation awards.



Commissioner Hardman



Commissioner Hardman said he would like to discuss the National Hurricane Conference on the next agenda.



Commissioner Strickland



Commissioner Strickland said he would like to have a printout on the dates for the FY 96/97 Budget process at the next meeting.





Commissioner Strickland stated he also has several major concerns about privatization of solid waste services. He would like to discuss this further on Thursday.



CHIEF OF POLICE ITEMS



Chief Alexander stated he would like Board approval for RDC to draw up a grant application to get $10,000 from the Governor's Contingency Fund to develop a Canine Program in Glynn County. He is also asking for permission to make an initial purchase of 3 dogs, and to visit the training school in Austin, TX, to observe their dogs and ascertain if these dogs are property trained for the purposes for which he intends to use them.



Motion to approve by Commissioner Miller, seconded by Commissioner Tullos. Unanimous.



COUNTY ATTORNEY ITEMS



Mr. Moore stated he would like Board approval and funds to do a title search on a lake the County excavated in the Glyndale Subdivision, expenses not to exceed $300.



Motion to approve by Commissioner Tullos, seconded by Commissioner Strickland. Unanimous.



ADMINISTRATOR ITEMS



Recommend suspension of irrigation ban for period January-March in County Water system.



Motion to approve by Commissioner Lyde, seconded by Commissioner Tullos. Unanimous.



Recommend increasing Freeman & Vaughn Engineering contract from $51,000 to $52,000 to provide design services for an automatic blow-off valve at the Mainland-North system.



Motion to approve by Commissioner Tullos, seconded by Commissioner Miller. Unanimous.



Set date for meeting with City of Brunswick Commission.



Date set for Tuesday, February 6, 1996, at 6:00 pm, at the Historic Courthouse.



Status report of access drive for Burger King/Retreat Plaza on to Demere Road.



Deferred until February meeting.



Establish policy for smoking at Demere Annex.



Motion by Commissioner Tullos, seconded by Commissioner Lyde, to make the Demere Annex a smoke free building. Motion passed 4/0/1; Commissioner Strickland abstained, Commissioner Hardman didn't vote.



EXECUTIVE SESSION



Motion by Commissioner Tullos to adjourn to Executive Session, seconded by Commissioner Miller. Unanimous.