MEETING

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD IN THE HISTORIC COURTHOUSE

THURSDAY, NOVEMBER 6, 1997 AT 6:00 PM





PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia McKinley, County Clerk



5:00 p.m. - Work Session with Branigar Corporation



INVOCATION AND PLEDGE



POINT OF PRIVILEGE



Request from Judge Amanda Williams for matching funds from Glynn County in the amount of $75,000 for a 18 month period beginning in March or April of 1998 for a Drug Court Program.



Motion by Commissioner Dowdy, seconded by Commissioner Strickland, to agree up to $75,000 for Judge Williams' program. Unanimously approved.



1. APPROVAL OF MINUTES



A. Approve Minutes of Regular Meeting held Thursday, October 16, 1997.



B. Changes to the Minutes of Regular Meeting held Thursday, October 2, 1997 as follows:



(1) Item B (1) under Personnel Consent:



Recommend changes to the Personnel Policy in order to comply with the Fair Labor Standards Act relative to compensation for employees required to appear on behalf of Glynn County in a court action. (Vote 2-0)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to approve Resolution No. R-52-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



Motion should read:



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to approve going to Employee Hearings with recommended changes. Unanimously approved.



(2) Item 7 under Administrator Items :



City has requested an amendment to the SPLOST III Contract between City and County to include Baldwin Park Improvements.



Item should read:



County is requesting an amendment to the SPLOST III Contract between City and County to include Baldwin Park Improvements.



Motion by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark, to approve minutes with changes. Unanimously approved.



2. EAGLE SCOUT PRESENTATION



Mr. Ben Galland to present proposed Eagle Scout project for Commission approval. (G. Robertson)



Motion by Commissioner Robertson, seconded by Commissioner Dowdy, to approve project. Unanimously approved.



3. PUBLIC HEARINGS

A. Zoning



(1) GC-28-97



Request to Rezone from Conservation Preservation to R-9 One-Family Residential, 9,047 square foot lot fronting 91 feet on the south side of River View Drive, shown as Lot 13A on a minor plat, "Revision of a portion of River View Park Lots 13, & 13A," recorded in 1988. Property owned by Charles and Norma Yawn. (K. Flanagan)



Ms. Judy Phillips spoke in support of application.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



(2) GC-30-97



Request to Rezone from Basic Industrial to Forest Agricultural, 182.4276 acres, being a portion of Hermitage Island and Little Hermitage Island, located on the south side of Oak Grove Road, as follows: Tract A - 140.4907 acres, and Tract C - 41.9369 acres. Property owned by Driggers Construction Company and Little Hermitage Island, Inc. (K. Flanagan)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Motion passed 5-0-2. Commissioner Hardman and Commissioner Robertson abstained.



(3) SUP-5-91



Consider Request for Extension of a Special Use Permit approved as a Medical Hardship. Subject property located on the southwest corner of Crispen Boulevard and Picric Street. Property owned by Juanita S. Tyre; M. F. Martin, III, Agent. (K. Flanagan)



Fleming Martin spoke in favor of and representing the applicant.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Unanimously approved.



B. Alcoholic Beverage License



Consider issuance of 1997 Alcoholic Beverage License to Friendly Express #38, 7208 New Jesup Highway, Brunswick, GA. LICENSE FOR PACKAGE SALE OF MALT BEVERAGES AND WINE. SUNDAY SALES PROHIBITED. (Occupation Tax)



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Motion passed 6-0-1, Commissioner Tommy Clark abstained.



4. CONSENT AGENDA



A. Finance Committee



(1) Recommend approval of a cash match of $3,150.00 for a Floodplain Mitigation Planning Grant with funding to come from the General Fund's I-95/Exit 6 Street Lighting project. (Vote: 3-0-0)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



(2) Recommend approval of a request by Mr. Keith Flanagan, Community Development Director, that in-state travel mileage of $696.46 incurred by him since July 1, 1997, the date the new Travel Allowance Policy became effective, be paid and re-emphasize the provisions of the Travel Allowance Policy to all recipients. (Vote: 3-0-0)



(3) Recommend awarding the bid to purchase a Lowboy tractor for the Public Works Department to the lowest bidder who complied with all the bid specifications, LJL Truck Center, Garden City, GA, in the amount of $69,950.00. (Vote: 3-0-0)



(4) Recommend awarding the bid for the purchase of a Dump Truck for the Public Works Department to LJL Truck Center, Garden City, GA, in the amount of $65,685.00. (Vote: 3-0-0)



(5) Recommend the County's Travel Policy be amended to include the following times for the reimbursement of meals on a partial day's travel:



Meal Travel Time
Breakfast Begins Before 6:00 a.m.
Lunch Begins Before 12:00 noon
Dinner Ends After 6:00 p.m.

(Vote: 3-0-0)



(6) Receive a report on the 1997 County/City Auction of Surplus Equipment. (Vote: 3-0-0)



B. General



(1) Request release of a portion of Village Creek Way Letter of Credit, and reduce drainage easement width in Lot 3. (D. Newbern)

(2) Request authorization for Piping Petition for Edward Lee Hamilton. (J. Bruner)



(3) Request authorization for Chairman to execute right of way acquisition documents on DOT Burnett Creek Bridge Project. (J. Bruner)



(4) Request authorization for Chairman execute DOT Speed Ordinance Revision. (L. Gilmour)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark, to approve Consent Agenda with the exception of Item 4A(1) which was pulled for discussion and voted on individually. Unanimously approved.



5. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Defer to the full Commission to set a date for the following Alcoholic Beverage Licensee to appear before the Board to show cause why their Alcoholic Beverage License should not be revoked or suspended:

Name and Establishment Deficiency
Mr. Jimmy George,

Poor Stephens

1600 Frederica Road

St. Simons Island, GA

Owes $205.89 in Penalties and Interest

(Vote: 3-0-0)



This item withdrawn as it was settled prior to meeting.



B. Recommend awarding a contract (RFP) to conduct a Bio- Solid Waste Disposal Study for the Water and Sewer Department to Coastal Engineering Consultants, St. Simons Island, GA, in the amount of $13,000.00. (Vote: 3-0-0)



Motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Unanimously approved.



C. Authorize staff to go directly to the Board of Commissioners on November 6, 1997, to award the bid for Gift Certificates for County Employees, which opens November 4, 1997, at 2:00 p.m. (Vote: 3-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to award bid to Harvey's in the amount of $11,040. Unanimously approved.



GENERAL BUSINESS

6. Consider CADDA and Brunswick and Glynn County Development Authority loan to Interior Products, Inc., from the Glynn County Economic Development Revolving Loan Fund. (L. Gilmour)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



7. Consider request for endorsement of Coastal Georgia Historical Society efforts to obtain funding through the Transportation Enhancement Act Grant for site improvements. (L. Gilmour)



Motion to approve by Commissioner Robertson, seconded by Commissioner Dowdy. Unanimously approved.



8. Request authorization for transfer/sale of surplus election equipment. (C. Little)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved. Commissioner Hardman out of the room.



9. Receive report on waiving of fees for certain recreational facilities. (L. Gilmour)



Report was received and staff directed to come back at a later time with definite recommendations.



10. Renewal of 1998 Alcoholic Beverage Licenses. (S. Johnson)



Motion to approve by Commissioner Strickland, seconded by Commissioner Jerome Clark. Unanimously approved.



11. Consider request from BIRP Citizens Advisory Committee for roads to be added to Dirt Road Paving List. (T. Clark)



Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark, to approve and to look at all other County parks, upon condition all roads will be placed at end of paving list. Unanimously approved.



12. Discussion on replacing drainage pipe on the dirt road portion of Pennick Road. (T. Clark)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Strickland. Unanimously approved.



13. Consider request from Ms. Livingston to use a portion of Demere Road water tank property for sale of merchandise. (L Gilmour)



Motion to deny by Commissioner Robertson, seconded by Commissioner Dowdy. Unanimously approved.



POINT OF PRIVILEGE



Commissioner Strickland has asked for all citations before the Magistrate to be put in abeyance for off premise sign violations until Ordinance can be redone.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Motion passed 6-0-1, Commissioner Robertson abstained.



14. Receive report on funding options for lighting costs at Interstate exits. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to shift money for lighting from the General Fund to Accommodation Excise Tax. Motion passed 6-1, Commissioner Robertson opposed.



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, to work with Tourist Bureau to begin beautifying all entrances to Glynn County. Motion passed 6-1, Commissioner Robertson opposed.



15. Discussion of Water/Wastewater Agreement with Branigar Corporation. (F. Tullos)



No action taken.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy



1. One item of personnel for Executive Session.



Chairperson Tullos



1. Chairperson Tullos stated that prior to the November 20, 1997, he would like to have a joint meeting with the City, starting at 5:00 pm, to discuss HB489, and asked staff to make arrangements for this meeting.



Motion by Commissioner Tommy Clark, seconded by Commissioner Robertson, to approve meeting. Motion passed 4-0, Commissioner Dowdy, Commissioner Hardman, and Commissioner Strickland out of the room.



2. Motion by Commissioner Jerome Clark, seconded by Chairperson Tullos, to approve all Commissioners attending the Chamber of Commerce Fall Membership Luncheon on Friday, November 14, 1997, at County expense. Unanimously approved. Commissioner Strickland out of the room.



3. Chairperson Tullos read a letter of commendation from the Royal Oaks Home Owners Association for Public Work's employee, Tim Hutchins.



CHIEF OF POLICE ITEMS



1. One item of personnel for Executive Session.



COUNTY ATTORNEY ITEMS



1. Update report on Yard Waste disposal from last meeting, and to recommend that the service for the disposal of yard waste collected at curbside be bid out; and until a contract can be let for this service, it should be purchased on a short-term, emergency basis.



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, to approve the County Attorney's recommendation. Unanimously approved. Commissioner Strickland out of the room.



2. Items of pending and potential litigation for Executive Session.



ADMINISTRATOR ITEMS



1. Request from Recreation Department to reduce open position of Recreation Specialist I to Recreation Specialist II, at a savings of $6,000, and to hire two temporary positions with some of the money saved.

Motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Unanimously approved. Commissioner Strickland out of the room.



2. Request authorization to approve amount of Change Order for Water & Sewer, in the amount of $45,879. Change order itself previously approved. Authorizing amount only.



Motion to approve by Commissioner Robertson, seconded by Chairperson Tullos. Unanimously approved. Commissioner Strickland out of the room.



3. Real Estate Item for Executive Session.



EXECUTIVE SESSION



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to adjourn to Executive Session to discuss items of Real Estate, Personnel, and Pending and Potential Litigation. Unanimously approved. Commissioner Strickland out of the room.



BACK IN OPEN SESSION



Motion by Commissioner Jerome Clark, seconded by Commissioner Hardman, to approve Executive Session Minutes of October 16, 1997. Unanimously approved. Commissioner Strickland out of the room.













Board of Commissioners

Glynn County, Georgia



______________________________

Fred Tullos, Chairman

Attest:







_____________________________

Cynthia J. McKinley, Clerk