MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD IN THE HISTORIC COURTHOUSE

THURSDAY, OCTOBER 2, 1997 AT 6:00 PM



PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia McKinley, County Clerk



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held Thursday, September 18, 1997.



Motion to approve, subject to corrections, by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



Commissioner Robertson noted that Item No. 10, which states the Planning Commission is to look at the height requirements in the Village Area, should read to look into the height requirements in all of Glynn County.



2. PROCLAMATIONS



A. Request adoption of Proclamation declaring October, 1997 "National Arts and Humanities Month." (J. Clark)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



B. Request adoption of Proclamation declaring October, 1997 "Davis Love, III, Month in Glynn County." (F. Tullos)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



Motion by Commissioner Strickland, seconded by Commissioner Robertson, to defer Item No. 10 regarding the renaming of a portion of I-95 in Glynn County after Davis Love, until the October 16, 1997 Meeting. Unanimously approved.



POINT OF PRIVILEGE



7. ITEMS REFERRED FROM PERSONNEL COMMITTEE



A. Request from Child Support Receiver Director Larry Ellison for a temporary full-time position to comply with a court order from Judge Blenn Taylor. Judge Taylor has directed Mr. Ellison to proceed immediately with the filing of contempt orders on all absent parents that are in arrears by two or more payments. The program will be evaluated after the initial six months to determine the appropriate staffing level. (Vote 2-0)



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to approve for a 6 month period, at which time the situation will be re-evaluated. Motion passed 6-1, Commissioner Robertson opposed.

3. CITIZENS COMMITTEE REPORTS



Animal Control Advisory Board



Request adoption of amendment to the code of ordinances concerning definitions and fees.

Motion to approve Ordinance No. O-1997-21, which is on file and made a part of the permanent records in the Clerk's Office, by Commissioner Strickland, seconded by Commissioner Dowdy. Unanimously approved.



4. PUBLIC HEARINGS

A. Comprehensive Plan



Public comments prior to adoption of Glynn County Comprehensive Plan at October 16, 1997 Board of Commissioners Meeting. (L. Gilmour)



No comments from Public either for or against. This item will be voted on at the next meeting.



B. Zoning



(1) GC-24-97



Request to Rezone from R-9 One-Family Residential to Planned Commercial, 2.997 acres located on the northwest corner of Airport Road (360.07 feet of frontage) and Demere Road (363 feet of frontage), and lying immediately east of the Mobile Home Park, St. Simons Island. Property owned by Annie B. Friedman, Donald C. McCaskill, III, Cameron F. Shadron and Heather L. Shadron. (K. Flanagan)

Jameson Gregg, Attorney for the Applicant, spoke in favor of the application. Mr. Gregg presented a modified rezoning request for a smaller property amount.



The following people spoke in opposition to rezoning:



Gene Palmer, 1715 Demere Road, acting as spokesman for the neighborhood, spoke in opposition to the rezoning.



Jeff Cammon



S. C. Anderson



Bill Walker



Motion to deny by Commissioner Robertson, seconded by Commissioner Dowdy. Motion passed 6-0-1, Chairperson Tullos abstained.



(2) GC-25-97



Request to Rezone from R-12 One-Family Residential to Highway Commercial, a parcel of land consisting of 43,545 square feet located on the northeast corner of Old Jesup Road and Cypress Mill Road; subject property's easterly property line beginning 97.30 feet west of Colonial Way (Helveston Oaks). Property owned by Southtrust Bank of Georgia. (K. Flanagan)



Motion to defer until 10/16/97 by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



(3) GC-27-97



Request to Amend 21-82 Planned Development Zoning Text and Master Plan; subject amendment involves the parking ratio, involving a 10.22 acre tract, proposed site of "Home Depot" to be located within the proposed Golden Isles Plaza, located south of F-009 Spur, east of Scranton Road, and north of Old Cypress Mill Road. Property owned by Partridge Greene, Inc. (K. Flanagan)



Tom Lee, Attorney for Applicant, spoke in favor of application, along with Jack Shriver, representative of Golden Isles Plaza.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to approve Resolution #R-51-97, which is on file and made a part of the permanent records in the Clerk's Office, allowing the reduction of parking spaces without the green space requirement. Unanimously approved.



C. Alcoholic Beverage License



(1) Consider issuance of 1997 Alcoholic Beverage License to Ramada Inn/Rick's Cafe, 3040 Scarlett Street, Brunswick, GA. LICENSE FOR CONSUMPTION ON PREMISES OF DISTILLED SPIRITS, MALT BEVERAGES AND WINE. SUNDAY SALES PERMITTED. (Occupation Tax)



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Motion passed 6-0-1. Commissioner Tommy Clark abstained.



(2) Consider issuance of 1997 Alcoholic Beverage License to Marsh Point Grill, 253 Redfern Village, St. Simons Island, Ga. LICENSE FOR CONSUMPTION ON PREMISES OF DISTILLED SPIRITS, MALT BEVERAGES AND WINE. SUNDAY SALES PERMITTED. (Occupation Tax)



Motion to approve by Commissioner Robertson, seconded by Commissioner Dowdy. Motion passed 6-0-1. Commissioner Tommy Clark abstained.



(3) Consider issuance of Alcoholic Beverage License to Mulligan's Bar & Grill, 5250 New Jesup Highway, Brunswick, GA. LICENSE FOR CONSUMPTION ON PREMISES OF DISTILLED SPIRITS, MALT BEVERAGES AND WINE. SUNDAY SALES PERMITTED. (Occupation Tax)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Motion passed 6-0-1. Commissioner Tommy Clark abstained.



5. CONSENT AGENDA



A. Finance Committee



(1) Recommend a one year extension of the Dental Service Contract with Dr. David Huett to provide dental services to inmates at the Detention Center at a base cost of $15,600.00. (Vote: 2-0-0; Commissioner Dowdy was not present)



(2) Consider awarding the bid for the purchase of budgeted items to the following vendors whose bid was the low bid, within the budget amount and complied with all the bid specifications:

(a) Recommend awarding the bid to purchase Office Supplies for the County's operating departments to the low bidder, Office Depot, Jacksonville, FL, at 60% off catalog prices. (Vote: 3-0-0)



Sheriff Wayne Bennett went on record as being opposed to going out of the County to do business.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Robertson. Unanimously approved.



(b) Recommend awarding the bid to install Fuel Tanks at Fire Station #1, Fire Station #3 and Fleet Garage to the sole responder P & I Supply Company, Inc., Savannah, GA, in the amount of $132,040.00. (Vote: 3-0-0)



(3) Recommend awarding the Request for Proposal to conduct the Scranton Connection Area Traffic Study to Day Wilburn Associates, Inc., Atlanta, GA, in the amount $14,501.06. (Vote: 3-0-0)



(4) Recommend exercising the 2nd option year under a contract with South Georgia Professional Maintenance, Brunswick, GA, to provide Custodial Services for the New Courthouse in the amount of $52,688.00. (Vote: 3-0-0)



(5) Recommend exercising the 2nd option year under a contract with Harrison Uniform, Jacksonville, FL, to provide uniforms for the Fire Department in the amount of $29,434.70. (Vote: 3-0-0)



(6) Recommend adopting Resolution No. #R-50-97, which is on file and made a part of the permanent records in the Clerk's Office, reaffirming the necessity for the $1.50 "911" surcharge imposed on telephone users. (Vote: 3-0-0)



(7) Recommend staff be authorized to issue a Request for Bid (RFB) to purchase $15.00 Christmas Gift Certificates for all County employees. (Vote: 3-0-0)



(8) Recommend that the Tax Assessor's Office be authorized to lease automobiles in lieu of pickup trucks, if there is no additional cost to the County. (Vote: 3-0-0)

B. Personnel Committee



(1) Recommend changes to the Personnel Policy in order to comply with the Fair Labor Standards Act relative to compensation for employees required to appear on behalf of Glynn County in a court action. (Vote 2-0)





Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to approve going to Employee Hearings with recommended changes. Unanimously approved.



(2) Recommend approval of grooming standards for the Glynn County Fire Department. (Vote 2-0)



(3) Recommend approval of raising the minimum hourly wage for the position of Pool Cashier from $5.09 per hour to $5.30 per hour, retroactive to September 1, 1997, to comply with federal minimum wage requirements. (Vote 2-0)



C. General



(1) Request Final Plat Approval - Cypress Run Subdivision, Phase III - A twenty-eight lot residential subdivision on the east side of Old Cypress Mill Road. (K. Flanagan)

(2) Request Final Plat Approval - Jillwood Subdivision - a seven lot residential subdivision on the east side of Post Road. (K. Flanagan)



(3) Request acceptance of three water/sewer easements and one drainage easement located at the Pilot Travel Center on the ease side of US 17 at Exit 6. (K. Flanagan)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark, to approve Consent Agenda, except for Items 5A(2)(a) and B(1), which were pulled for discussion and voted on individually. Unanimously approved.



6. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Consider awarding the bid on the items included in bids to be opened Tuesday, September 23, 1997. A staff recommendation will be made, if possible, at the meeting:



(1) Defer to the full Commission awarding of the bid to purchase auto parts for Fleet Garage. (Vote: 3-0-0)



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy, to award purchase of belts from Brooks Auto Parts, Brunswick, GA, in the amount of $3,567.08. Unanimously approved. Commissioner Hardman out of the room.



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark, to award purchase of batteries from Battery Distributors, Inc., Brunswick, GA, in the amount of $4,604.80; brake parts from Brooks Auto Parts, Brunswick, GA, in the amount of $4,890.40; starters from United Auto Electric, Baxley, GA, in the amount of $6,413.55; filters from Brooks Auto Parts, Brunswick, GA, in the amount of $17,840.93; and alternators from United Auto Electric, Baxley, GA, in the amount of $8,901.50. Unanimously approved. Commissioner Hardman out of the room.



(2) Defer to the full Commission awarding the bid to make drainage improvements in Fairway Oaks Subdivision. (Vote: 3-0-0)



Motion by Commissioner Strickland, seconded by Commissioner Dowdy, to award to Poppell-Eller in the amount of $25,614.32. Unanimously approved. Commissioner Hardman out of the room.



(3) Defer to the full Commission the awarding of the bid to upgrade the Ultraviolet System at Exit 6 for the Water and Sewer Department to allow the County Attorney's Office time to review the contracts. (Vote: 3-0-0)



Motion by Commissioner Dowdy, seconded by Commissioner Robertson, to award to ReHab Construction, Conyers, GA in the amount of $29,495.00, plus $884.85 for Performance and Payment Bonds. Motion passed 6-1, Commissioner Tommy Clark opposed.



B. Recommend the County's Purchasing Policy be amended to increase the dollar amount on purchases requiring formal bid procedures to $10,000.00 and the maximum amount of the Public Voucher to $500.00. (Vote: 3-0-0)



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, to approve Ordinance No. O-1997-22, which is on file and made a part of the permanent records in the Clerk's Office. Motion passed 6-1, Commissioner Robertson opposed.



C. Defer to the full Commission approval of a budget resolution to revise the FY 97-98 Budgets. (Vote: 3-0-0)



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark ,to approve Resolution No. R-53-97, which is on file and made a part of the permanent records in the Clerk's Office. Motion passed 6-1, Commissioner Hardman opposed.



7. ITEMS REFERRED FROM PERSONNEL COMMITTEE



A. Request from Child Support Receiver Director Larry Ellison for a temporary full-time position to comply with a court order from Judge Blenn Taylor. Judge Taylor has directed Mr. Ellison to proceed immediately with the filing of contempt orders on all absent parents that are in arrears by two or more payments. The program will be evaluated after the initial six months to determine the appropriate staffing level. (Vote 2-0)



This item handled earlier in the Meeting.



B. Report from Community Development Director Keith Flanagan on Clean Community Code Enforcement activity. Mr. Flanagan will request direction from the Board of Commissioners on issuing fines versus warnings to offenders and will ask for assistance from the Glynn County Police Department in locating illegal dumps and prosecuting offenders. (Vote 2-0)



The Chairman asked Commissioner Dowdy, Keith Flanagan, Carl Alexander, Gary Moore, and Ray Richard to come up with recommendations by the next meeting.



8. ITEMS REFERRED FROM INTER-AGENCY

CRIMINAL JUSTICE TASK FORCE



A. Authorize funding of Receptionist position effective November 1, 1997. (Unanimously approved)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Motion passed 6-0-1, Commissioner Robertson abstained.



B. Recommend extending Coastal Corrections Services, Inc. contract for one year. (Unanimously approved.)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



9. APPOINTMENTS



Blythe Island Regional Park Advisory Board



Appointments from District 1, At-Large Post 1, and At-Large Post 2, to serve terms from September 1, 1997 through September 1, 2001.



Commissioner Tommy Clark nominated Greg Bessett.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



Commissioner Dowdy nominated Donnie Cofer.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Robertson. Unanimously approved.



GENERAL BUSINESS

10. Consider request for support from Citizen's Group to name I-95 from the Little Satilla River to the Altamaha River "Davis Love, III Highway." (F. Tullos)



This item handled earlier in the meeting.



11. Request authorization for Grant Applications as follows:



A. Confirmation and support of Georgia Community Affairs $10,000 Grant, with matching funds from Coastal Landmark Preservation Society, Inc. (G. Robertson/F. Tullos)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



B. Authorize ISTEA Grant Application for St. Simons Island Coast Guard Station Park improvements, and the hiring of Bron Cleveland Associates, Inc. as the Grant Administrator. (G. Robertson/F. Tullos)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



12. Discuss option for disposing of sludge from wastewater treatment plant. (B. Benson)



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy, to go to bid. Unanimously approved.



13. Status report and request for approval of Change Order No. 1 in the amount of $68,100, for I-95/Exit 6 Wastewater Treatment Plant Effluent Force Main contract. (B. Benson) (Deferred from 9/18/97 Meeting)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



14. Discussion of semi truck traffic at Exit 6 regarding turn lanes, red light, stop signs, etc. (T. Clark)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark, to accept recommendations of Committee. Unanimously approved.



15. Presentation of telecommunications study from Technical Corporations of America. (L. Gilmour)



Report received for informational purposes.



16. Discussion of Braniger Corporation proposal for construction of water sewer mains on Golden Isles Tract. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to accept the water and sewer plan as presented as the Master Plan. Unanimously approved.



17. Removal of Pit Burner at Cate Road Landfill. (R. Richard)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark, to take $2,000 to remove. Unanimously approved. Commissioner Tommy Clark out of the room.



18. Hearing Officer's report on Boise Ramsey adverse action appeal. (L. Gilmour)



Hearing Officer's recommendation is that adverse action be changed to have the demotion rescinded, pay reinstated, and three-day suspension to remain in effect.



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, to approve Hearing Officer's recommendation. Unanimously approved. Commissioner Tommy Clark out of the room.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy



1. Would like to have a written report on how well the Police Department is doing year-to-date on fighting crime, and would like to go on record as stating he thinks the Department is doing as good a job as can be done.



Commissioner Hardman



1. The DNR is asking for suggestions from Counties for use of CZM (Coastal Zone Management) funds and would like staff to get with DNR and recommend that some of the money be used to repair and refurbish five boat ramps in Glynn County, one at Harrington on St. Simons, one at Torras Causeway, one at Altamaha Park, and two on Highway 303 at the Turtle and Brunswick Rivers.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



Chairperson Tullos



1. Chairperson Tullos read thank you letter from the Torchbearers for the Proclamation prepared for Attorney General Thurbert Baker.



2. Commissioners need to be thinking of a date to get with City on HB 489.



CHIEF OF POLICE ITEMS



None.



COUNTY ATTORNEY ITEMS



1. County Attorney Gary Moore introduced Keith Taylor, his new Assistant County Attorney.



2. Items of pending and potential litigation for Executive Session.



ADMINISTRATOR ITEMS



1. Finance Director Charles Lewis requested authorization to borrow with interest, if legal, from one of the County's other funds to cover a temporary short fall in County's General Fund; and if not legal to do so, to obtain a short term loan for same purposes.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



2. Fire Chief Johnson invited Commissioners to Fire Prevention Week activities next week at the Glynn Place Mall.



3. County Engineer Ray Richard requested authorization to proceed with the Mallory Street/Proctor Lane intersection improvements, with the funds to come from SPLOST II, in the approximate amount of $10,000.00.



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Unanimously approved.



4. Request adoption of Resolution declaring Helicopter #84 surplus property, and authorization to exchange parts from that helicopter worth approximately $20-25,000, for parts from a Company in Tennessee worth approximately $43,000.00



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark, to approve Resolution No. R-54-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



5. Hercules, Inc. has requested that the EPA collect soil samples from the small dredge spoils in the area of the Back River Bridge, and requests authorization to encroach on County's property if necessary to reach this area.



Motion by Commissioner Strickland, seconded by Commissioner Dowdy, to approve subject to County Attorney's review. Unanimously approved.



6. Recommend that a Special Meeting be called to review the responses to the RFP for solid waste drop-off disposal.



Meeting date set for Tuesday, October 7, 1997 at 5:00 pm.



7. County is requesting an amendment to the SPLOST III Contract between City and County to include Baldwin Park Improvements.



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Motion passed 6-0-1, Commissioner Robertson abstained.



8. City is proposing two dates for Unity Breakfast, either November 19th or December 2nd.



Chairman asked Commissioners to check their calendars and get back with Mr. Gilmour.



9. Request policy direction for Water & Sewer Department on rental properties where both the renter and home owner is paying a deposit for water services. Recommend making the deposit optional for the property owner, depending on whether or not they wish to have service uninterrupted once renter moves out.



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, to approve recommendation. Unanimously approved.



It was also requested that staff come back at next meeting with recommendations for make the Water & Sewer Department services more user friendly.



10. Items of litigation and personnel for executive session.



EXECUTIVE SESSION



Motion by seconded by to adjourn to Executive Session, to discuss items of pending and potential litigation and personnel. Unanimously approved.



OPEN SESSION



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to approve Executive Session Minutes for September 18, 1997 Meeting. Unanimously approved.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to advertise for the positions of Public Works Director and County Engineer simultaneously with the explanation that both job could possibly be filled by the same person. Unanimously approved.





MEETING ADJOURNED













Board of Commissioners

Glynn County, Georgia



______________________________

Fred Tullos, Chairman

Attest:







_____________________________

Cynthia J. McKinley, Clerk