MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD IN THE HISTORIC COURTHOUSE

TUESDAY, JULY 1, 1997 AT 6:00 PM





PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk







CONTINUATION OF COMMISSIONER'S BUDGET DISCUSSION



Police Department



Motion by Commissioner Dowdy, seconded by Commissiner Strickland, to approve Chief Alexander's request for 15 cars and 15 light bars. Motion passed 4-3. Commissioner Dowdy, Commissioner Hardman, Commissioner Jerome Clark, and Commissiner Strickland voted in favor of the motion. Commissioner Robertson, Commissioner Tommy Clark, and Chairperson Tullos opposed.



District Attorney



Motion by Commissioner Dowdy, seconded by Commissioner Strickland, to approve part time position for District Attorney's Office. Motion passed 4-2-1. Commissioner Dowdy, Commissioner Jerome Clark, Commissioner Robertson, and Commissioner Strickland voted in favor of the motion. Commissioner Tommy Clark and Chairperson Tullos opposed, Commissioner Hardman abstained.



Public Works



Motion by Commissioner Tommy Clark, seconded by Commissioner Robertson, to reduce $22,000 for 4-wheel vehicle to $20,000, and to eliminate other utility vehicle for $15,500. Motion passed 4-3. Chairperson Tullos, Commissioner Tommy Clark, Commissioner Robertson, and Commissioner Jerome Clark in favor of motion. Commissioner Strickland, Commissioner Dowdy, and Commissioner Hardman opposed.



Recreation Department



Motion by Commissioner Tommy Clark, seconded by Commissioner Hardman, to eliminate repainting of tennis court for $5,500. Motion passed 4-3. Chairperson Tullos, Commissioner Hardman, Commissioner Jerome Clark, and Commissioner Tommy Clark in favor of motion. Commissioner Dowdy, Commissioner Strickland, and Commissioner Robertson opposed.



Community Development



Motion by Commissioner Tommy Clark, seconded by Commissioner Hardman, to reduce amount of Building Inspection vehicle from $18,000 to $16,000. Motion passed 6-0-1. Commissioner Robertson abstained.



Motion by Commissioner Tommy Clark, seconded by Commissioner Strickland, to put 12" table saw for $1,600 back into budget. Motion passed 6-1, Chairperson Tullos opposed.



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy, to reduce 2 computers from $5,000 to $4,000. Unanimously approved.



County Administration



Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark, to cut item for Contractual Services from $6,000 to $2,500. Motion failed to pass 3-1-3. Commissioner Tommy Clark, Commissioner Jerome Clark, and Chairperson Tullos voted in favor of the motion. Commissioner Dowdy opposed. Commissioner Hardman, Commissioner Strickland, and Commissioner Robertson abstained.



Board of Elections



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy, to reduce the amount of the new voting machines from $165,000 to $65,000 for this fiscal year. Motion passed 6-0-1, Commissioner Robertson abstained.





INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



A. Approve Minutes of Regular Meeting held Thursday, June 19, 1997.



B. Approve Minutes of Called Meeting held Thursday, June 26, 1997.



Motion to approve, subject to corrections, by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark.



Commissioner Dowdy stated that his motion under Item 13 of the Minutes of June 19, 1997, was for the County to move forward with applying for the permit, not as follows, which includes the City:



13. Discussion of TSG's Water Proposal. (L. Gilmour)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark, to move forward, with or without joint participation with City, in applying for permit to withdraw water from the Altamaha River. Motion passed 5-1, Commissioner Strickland opposed.



Question called, to approve both sets of Minutes with the stated changes. Unanimously approved.



2. PROCLAMATIONS



A. Request adoption of a Proclamation declaring July 4-10, 1997 as "Vietnam Memorial Wall" Week, to coincide with the display of the Moving Wall, which will be on exhibit in Brunswick during that time. (F. Tullos)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



B. Request adoption of a Proclamation honoring Mr. Francis Michael Atkinson on his retirement as Principle for Altama Elementary School. (J. Clark)

Motion to approve by Commissioner Hardman, seconded by Commissioner Robertson. Unanimously approved.



3. COMMITTEE REPORTS



A. Long Range Water Resources Committee



(1) Award of RFP for Long Term Water Resources Management Study, and discuss funding of same. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to award the bid to the low bidder, Jordan, Jones & Goulding, Atlanta, for a price not to exceed $76,500, to include EPD's recent requirement of a wastewater study, at a price not to exceed $9,317, and to appoint Mr. Richard Johnston, of the Long Term Water Resources Management Committee, as project manager; also to not move forward with the study until receiving funding commitments from the other major water users. Unanimously approved.



(2) Request authorization to send letter to EPD asking for a reevaluation of their modification of the County's groundwater use permit for the North Mainland System, and that the permit be reissued with an increased production limitation of at least 1.0 MGD on an annual average.



Motion to approve by Commissioner Strickland, seconded by Commissioner Jerome Clark. Unanimously approved.



(3) Request Board concurrence with the letter send to EPD, signed by the Chairman and the Mayor, requesting joint permit for water withdrawal from the Altamaha River.



Motion to approve by Chairperson Tullos, seconded by Commissioner Tommy Clark. Motion passed 4-1-2. Chairperson Tullos, Commissioner Tommy Clark, Commissioner Robertson and Commissioner Jerome Clark voted in favor of the motion. Commissioner Strickland opposed. Commissioner Dowdy and Commissioner Hardman abstained.



B. Tree Board



(1) Request for tree removal.



Motion by Commissioner Robertson, seconded by Commissioner Dowdy, to remove tree in Neptune Park suffering root rot under emergency provision of obtaining phone bids, with removal to commence 7/7/97; and subject to the condition requested by Donnie Cofer, who has substantial property which could suffer damages, that if he is not satisfied with low bidder, that he be paid the amount of the low bidder and he will choose the vender of his choice and personally pay the difference. Unanimously approved.



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve purchase fertilizer for remaining trees. Unanimously approved.



(2) Travel authorization request from Mr. Randy Dobson.



Motion by Commissioner Robertson, seconded by Commissioner Dowdy, to authorize Mr. Dobson to attend National Forestry Convention in Atlanta in September. Unanimously approved.



4. PUBLIC HEARINGS



A. Zoning



(1) GC-18-97



Request to Rezone from Freeway Commercial to Highway Commercial, 2.95 acre tract fronting 60.86 feet on the north side of Crispen Boulevard, located 1,300 feet west of Highway 341, and 807 feet east of Picric Street, known as Portions of Lots 42, 35, and 34, Glyndale Subdivision, Section C. Property owned by Joyce and Larry Barwick, Sr. (K. Flanagan)



Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark, to approve Resolution No. R-30-97, which is on file and made a part ofthe permanent records in the Clerk's Office. Unanimously approved.



(2) GC-19-97



Request to Rezone from Highway Commercial to General Commercial, 2.018 acre tract having access by a 60 foot private access easement located between Jameson Inns, Inc. and Ryan's Family Steak House off Scranton Road. Subject property lies 332.44 feet north of Scranton Road, having 91.56 feet of frontage on said easement. Property owned by Center Square Limited. (K. Flanagan)

Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark to approve Resolution No. R-31-97, which is on file and made a part ofthe permanent records in the Clerk's Office. Unanimously approved.



(3) GC-20-97



Request to rezone from Forest Agricultural to Highway Commercial, 8.42 acres located on Highway 341 between Old Jesup Road and Burnett Creek, and further described as being located on the southeast corner of Old Jesup Road and Highway 341 (1,290 feet of frontage). Property owned by Cornelia B. McClurd.



Motion by Commissioner Strickland, seconded by Chairperson Tullos, to approve Resolution No. R-32-97, which is on file and made a part ofthe permanent records in the Clerk's Office; subject to four (4) conditions requested by Planning Commission. Motion passed 4-3. Commissioner Strickland, Chairperson Tullos, Commissioner Jerome Clark, and Commissioner Tommy Clark. Commissioner Dowdy, Commissioner Robertson, and Commissioner Hardman opposed.



B. Alcoholic Beverage License



(1) Consider issuance of 1997 Alcoholic Beverage License for Exxon at I-95, 5055 New Jesup Highway, Brunswick, Georgia 31525. LICENSE FOR PACKAGE SALES OF MALT BEVERAGES AND WINE. SUNDAY SALES PROHIBITED. (Occupation Tax)



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



5. CONSENT AGENDA



A. Finance Committee



(1) Recommend denial of a request by Mr. Ken Mulholland that $73.21 in interest and penalties on 1996 Property Taxes be refunded. (Vote: 2-0-0)



(2) Recommend denial of a request by Mr. Harold Schmidt that an $11.00 late registration fee on a 1997 Automobile Tag be refunded. (Vote: 2-0-0)



(3) Recommend the bid to purchase Football uniforms for the Recreation Department be awarded to the low bidders as follows:



T & T Sports, Charleston, SC $8,679.90

Sporting Life, Savannah, GA 5,610.80

BSN Sports, Dallas, TX 1,891.00

Total $16,181.70

(Vote: 2-0-0)



B. Personnel Committee



(1) Change title of Information Resources Officer to Director of Information Resources. No other changes. (Vote 3-0-0)



C. General



(1) Request Final Plat Approval - Village Creek Way, Subdivision, Phase I. (K. Flanagan)



(2) Request authorization to go out for sealed bids to sell used EMS squad and to establish minimum bid of $7,500. (C. Johnson)



Mr. Flanagan stated that Item 5C(1) is subject to Letter of Credit in the amount of $24,500, which is in hand.



Motion by Commissioner Tommy Clark, seconded by Commissioner

Strickland, to approve Consent Agenda. Unanimously approved.



6. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Deferred to the full Commission the adoption of a resolution to invest County funds in Georgia Fund I (formerly the Local Government Investment Pool) and authorize the Chairman to sign it. (Vote: 2-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to defer until July 8, 1997 Called Meeting. Unanimously approved.



B. Deferred to the full Commission the adoption of a budget resolution on the FY 96-97 Budgets to increase the total revenue of all budgets by $4,508,900.00 to $56,011,365.00 and to increase the total expenditures in all budgets by $4,148,350.00 to $66,415,615.00. (Vote: 2-0-0)



Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark, to approve Resolution #R-33-97, which is on file and made a part ofthe permanent records in the Clerk's Office. Unanimously approved.



C. Deferred to the full Commission consideration of authorizing staff to issue an RFP for processing credit card payments in order to expand beyond Blythe Island Regional Park and the Cate Road Landfill the current policy to accept credit cards in payment for County Services. (Vote: 2-0-0)



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.

D. Deferred to the full Commission consideration of approving adjustments to the 1992, 1993, 1994, 1995, and 1996 Tax Digests as recommended by the Board of Tax Assessors. (Vote: 2-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to approve, subject to limitations stated by County Attorney that no refunds would be approved if the original request for refund was made before the 3 year limitation, or if it is a part of the regular appeal process. Unanimously approved.



7. APPOINTMENTS



A. Chairman's appointment to Coastal Community Service Board. (F. Tullos)



Chairperson Tullos appointed Commissioner Jerome Clark to replace former Commissioner Gladys Lyde, whose term expires 7/1/97.

B. Consider appointments to Region Nine Emergency Medical Services Council. (F. Tullos)



Commissioner Hardman and Chief Carl Alexander were nominated as additional names to be submitted to the Council.



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Robertson. Unanimously approved.



C. Commissioner Jerome Clark requests approval of his re-appointment of Mr. Jonathan Williams to the District 5 Planning Commission.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tommy Clark. Unanimously approved.



GENERAL BUSINESS



8. Donald Hutchinson and James Wesley Toler to discuss amending regulations regarding subdivisions, to allow the re-subdivision of a lot on Crisp Road to allow access to a mobile home. (D. Dowdy)



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark, to allow resubdivision. Motion failed 1-5-1. Commissioner Dowdy voted in favor of the motion. Commissioner Tommy Clark, Commissioner Jerome Clark, Chairperson Tullos, Commissioner Robertson, and Commissioner Hardman opposed. Commissioner Strickland abstained.



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy, to request Planning Commission to call a special meeting to approve variance. Motion passed 5-1, Commissioner Robertson opposed. Commissioner Hardman out of room.



9. Discuss DOT Local Government Project Agreement for SR 27/US 341 at I-95, regarding utility relocation, adjustments, or betterments. (K. Flanagan)



Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark, to accept Mr. Flanagan's and Mr. Richard's recommendation to approve, and to check appropriate boxes stating we are very interested, but have to money at this time. Unanimously approved.



10. Receive report from County Engineer on priority of SPLOST 3 Dirt Road Paving. (R. Richard)

Motion by Commissioner Strickland, seconded by Commissioner Hardman, to add Eighth Street, Sixth Street, Cedar Street, and Old Tram Road to the Priority 1 paving list, these roads having been accidently omitted from list when compiled. Unanimously approved.



Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark, to include Deerwood Trail and Deerwood Way in with the Brookman area Priority 1 paving project, instead of the Fancy Bluff project which is not a Priority 1 project. Unanimously approved.



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark, to approve the Dock Junction, Glyndale, Pyles Marsh, River Ridge and Sterling areas as Priority 2 projects. Unanimously approved.



11. Discussion by County Engineer of two safety projects on St. Simons Island. (G. Robertson)



Motion by Commissioner Robertson, seconded by Commissioner Hardman, to turn over to Mr. Gilmour project at Mallory Street/Proctor Lane to find funding source for the approximate $15,000 cost involved, and also to include lighting. Motion passed 6-0-1, Commissioner Tommy Clark abstained.



12. Consider request to change the name of McKinnon Court to Gary L. Moore Court. (G. Robertson)



Motion to approve by Commissioner Robertson, seconded by Commissioner Tommy Clark. Unanimously approved.



13. Request authorization to rescind action of Board to reject all bids for lawn mower for BIRP and award bid to U.E. Company, Perry, GA, in the amount of $10,158.00. (W. Davis)



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



14. Reconsider direction to staff to analyze road improvements on Demere Road authorized at 6/19/97 Meeting. (L. Gilmour)



Motion by Commissioner Strickland, seconded by Commissioner Robertson, to remove Demere Road from any study for improvements. Unanimously approved.



15. Request authorization to shift GIS priorities to tax parcel digitizing. (L. Gilmour)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



16. Consider use of SPLOST 3 money for water main extension along Canal Road. (B. Benson)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to approve Option 3A, to reimburse developer 70% as tap in fees are collected.



17. Request authorization to continue auto allowance as separate line item in FY 98 for current administrative personnel until market study can be completed comparing Glynn County to comparable counties. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark, to approve with the provision study be done as soon as reasonably possible. Unanimously approved.



18. Request adoption of Resolution to continue the FY 96 Budget until the FY 97 Budget is approved and adopted. (L. Gilmour)



Motion by Commissioner Dowdy, seconded by Commissioner Robertson to approve Resolution No. R-34-98, which is on file and made a part ofthe permanent records in the Clerk's Office. Unanimously approved.



19. Request authorization for Commissioners who wish to attend 1997 ACCG Fall Policy Conference in Atlanta, October 1-3, 1997. (L. Gilmour)



Commissioner Strickland and Commissioner Robertson expressed interest in attending.



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, to approve any Commissioner who wishes to attend. Unanimously approved.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Strickland



Request authorization for Keith Flanagan to approach Wayne Shackleford for assistance from DOT for traffic problems on Scranton Road.



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Unanimously approved.



Commissioner Jerome Clark



One item of potential litigation for Executive Session.



Commissioner Dowdy



Personnel Item for Executive Session.



CHIEF OF POLICE ITEMS



None



COUNTY ATTORNEY ITEMS



Items of pending and potential litigation for Executive Session.



ADMINISTRATOR ITEMS



1. Request authorization for Chairperson to sign documentation and Resolution for Grant to St. Paul AME Church.



Motion to approve by Commissioner Hardman, seconded by Commissioner Jerome Clark. Unanimously approved.



2. Request approval of request from the Tax Commissioner to write-off outstanding taxes in the amount of $807.37 for Thomas & Jessie Mae Golden. Homestead exemption was applied for in 1993, but never credited to taxpayer.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



3. Request authorization of request from Judge Tuten for a one month over-lap of law clerks. One leaving and one coming in.



Motion to approve by Commissioner Robertson, seconded by Commissioner Tommy Clark. Unanimously approved.



4. Request from Commissioner Robertson to discuss handicap beach access at Driftwood on St. Simons.



Deferred to July 8th called meeting to come back with cost estimates.



5. Item regarding real estate acquisition for Executive Session.



EXECUTIVE SESSION



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to adjourn to Executive Session to discuss items of Personnel, Real Estate Acquisition, and Pending and Potential Litigation. Unanimously approved.



Attest: Board of Commissioners

Glynn County, Georgia

_______________________________ ____________________________________

Cynthia J. McKinley, Clerk Fred Tullos, Chairman