MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, JUNE 19, 1997 AT 6:00 PM



PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Robert E. Strickland, Commissioner



ABSENT: Jack Hardman, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Greg Bagley, Assistant County Attorney

Cynthia J. McKinley, County Clerk



5:00 Public Hearing on Board of Commissioners FY '98 Operating Budget



(1) Discussion by District Attorney on Recommended Budget.



Request authorization for Glynn County to act as Fiscal Agent for District Attorney's District Budget. (S. Kelley)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved. Commissioner Strickland not present for vote.



(2) Larry Ellison



(3) Keith Flanagan



(a) Proposed SPLOST #3 funding for FY 98.



(b) Estimated Revenues/Expenditures for SPLOST #3.





INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



A. Approve Minutes of Called Meeting held Tuesday, June 3, 1997.



B. Approve Minutes of Regular Meeting held Thursday, June 5, 1997.



C. Approve Minutes of Called Meeting held Tuesday, June 10, 1997.



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark, subject to corrections. Unanimously approved.



2. EMPLOYEE OF THE MONTH



Presentation of Plaque and $50 check to Lola Jones, Administrative Assistant/Chief Deputy Clerk for the Clerk of the Superior Court.



3. CITIZEN COMMITTEE REPORTS



A. Casino Advisory Board



Recommended that the fee for the Sunshine Festival for 1997 and future years go into a special fund to be used for Neptune Park.



Motion to approve by Commissioner Robertson, seconded by Commissioner Tommy Clark. Unanimously approved.



B. Blythe Island Regional Park



(1) Request authorization to solicit RFPs to construct eighteen hole golf course at the Park. (W. Davis)



This item deferred to a later meeting.



(2) Request authorization to remove trees infested with pine beetles.



Motion to approve by Commissioner Tommy Clark, seconded by Commissiner Strickland. Unanimously approved.



C. Selden Park



Request authorization to raise swimming pool fees from $.25 for 12 years old and under and $1.00 for 13 years old up to $.50 and $1.00 respectively, effective immediately.



Motion to approve by Commissioner Jerome Clark, seconded by Commissiner Strickland. Unanimously approved.



4. PUBLIC HEARINGS



Alcoholic Beverage License



Consider issuance of 1997 Alcoholic Beverage License for Happy Mart #36, 4341 New Jesup Highway, Brunswick; Happy Mart #37, 1699 Frederica Road, St. Simons Island; Happy Mart #41, 2253 Demere Road, St. Simons Island. LICENSE FOR PACKAGE SALES OF MALT BEVERAGES AND WINE. SUNDAY SALES PROHIBITED. (Occupation Tax)



Motion to approve by Commissiner Strickland, seconded by Commissioner Jerome Clark. Unanimously approved.



5. APPOINTMENT



At Large Post 2 Appointment to Planning Commission



Richard Altman (D. Dowdy)



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Unanimously approved.



6. CONSENT AGENDA



General



A. Request authorization for Chairman to execute State Contract No. AP97-9000-19 (127) to install approximately 7,500 l.f. of perimeter fencing at the Malcolm B. McKinnon Airport. (R. Snow)



B. Request authorization for temporary five percent (5%) pay increase for Ms. Fran Carlino, effective April 20, 1997. (Pending filling of Director of Personnel Position. This is not a promotion to "Acting Director"). (L. Gilmour)



C. Request authorization to shift $2,000 in Water & Sewer Capital to pay for office renovation work. (B. Benson)



D. Request authorization to renew under same conditions contract between the County and UGA Extension Office. (L. Gilmour)



E. Request adoption of Resolution No. R-28-97, which is on file and made a part of the permanent records in the Clerk's Office, authorizing execution of a Metropolitan Transportation Planning Services Contract with the Georgia DOT for FY 1998 Planing Funds under the FHWA Metropolitan Planning Program. (K. Flanagan)



F. Request authorization to provide continued funding at the FY '97 level for St. Simons Island Library. (L. Gilmour)



Motion to approve Consent Agenda by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Unanimously approved.



GENERAL BUSINESS

7. Request authorization for Glynn County to act as Fiscal Agent for District Attorney's District Budget. (S. Kelley)



This item handled during Budget Hearing earlier in the meeting.



8. Report from County Attorney on Chapman's Waste zoning. (G. Moore)



Motion by Commissioner Dowdy, seconded by Commissiner Strickland, to request Planning Commission to not allow in the future any waste disposal businesses in residential areas, and to create a special zone for same. Unanimously approved.



9. Request authorization to purchase Financial/Human Resources Application Software. (C. Lewis)

Motion by Commissioner Dowdy, seconded by Commissioner Robertson, to award bid to SCI, St. Louis, MO, in the amount of $199,529. Unanimously approved.



10. Request authorization of $115,000 loan from General Fund to Mainland South Water & Sewer Improvement Account, to pay for water and sewer line extension to SR303/US82. (B. Benson)



Motion by Commissioner Robertson, seconded by Commissioner Tommy Clark, to defer until June 26, 1997 meeting. Motion passed 5-1, Commissioner Tommy Clark opposed.



11. Request authorization of $6,900 appropriation for Altamaha Park Capital Improvements. (W. Davis)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Unanimously approved.



12. Request adoption of Amendment to the Code of Ordinances regarding Capital Tapping Fees for Restaurants. (L. Gilmour)



Motion by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark ,to approve Ordinance No. O-1997-15, which is on file and made a part of the permanent records in the Clerk's Office. Motion passed 5-1, Commissioner Robertson opposed.



13. Discussion of TSG's Water Proposal. (L. Gilmour)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark, to move forward in applying for permit to withdraw water from the Altamaha River. Motion passed 5-1, Commissiner Strickland opposed.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy



(1) Request that 18-wheelers not be allowed to turn off of US 341 onto County Roads from Dixie Highway to Ross Road.



Motion to approve Commissioner Dowdy, seconded by Commissioner Tommy Clark, authorize placement of ads in the official organ to notify public of same. Unanimously approved.



Commissioner Robertson



(1) Request authorization and funds to implement Phase I of the St. Simons Island Parking Study, to place directional signs in the village and to re-install 3 hour parking signs that are in storage.



Motion by Commissioner Robertson, seconded by Commissioner Tommy Clark, to defer until after Public Hearing at Casino. Unanimously approved.



(2) Requested that Director of Community Development distribute report on situation at German Village on St. Simons and to place on a later agenda for further action.



(3) Request that since the survey of the County's property at East Beach is completed, to install cement markers on survey marks.



Motion to approve Commissioner Robertson, seconded by Commissioner Dowdy. Unanimously approved.



Commissioner Strickland



(1) Request study be made of Scranton Road area for safety problems, and Demere Road to consider three-laning from Sea Island Road turn to the Airport. Request that Mr. Flanagan to report back to the Commission as to what a consultant fee would be.



Commissioner Robertson stated that she wanted to go on record as being highly opposed to any three-laning of Demere Road.



Chairman Tullos



(1) Passed on compliment from Mr. Carley Zell to Commissioners on their action to finally improve the Sea Island Causeway, which has been a safety hazard for years.



(2) Request complimentary letter be sent to Leadership Glynn on their floods signs, which are very informative.



Motion to approve Chairman Tullos, seconded by Commissioner Dowdy.. Unanimously approved.



(3) Mr. George Rose has been nominated to the Georgia Sports Hall of Family, and letter of support has been requested from the Commission.



Motion to approve Commissioner Tommy Clark, seconded by Commissioner Dowdy. Unanimously approved.



(4) Reminded everyone of Called Meeting next Thursday, June 26, 1997 at 6:00 pm.



(5) Request that Chairman appointment to Community Service Board, to replace Gladys Lyde be put on Agenda for July 1, 1997 Meeting.



CHIEF OF POLICE ITEMS



No items.



COUNTY ATTORNEY ITEMS



(1) Request authorization to go on vacation August 10-15, 1997.



Motion to approve Commissioner Strickland, seconded by Commissioner Tommy Clark. Unanimously approved.



(2) Items of pending and potential litigation for Executive Session.



ADMINISTRATOR ITEMS



(1) Request authorization to settle contract with Mr. Jimmy Souter, for use of his soil as a borrow bit. Contract calls for certain amount of dirt be extracted, or payment will be made in the about of $5,200. Per the County Engineer, Mr. Souter is willing to settle for $2,600, and recommends same.



Motion to approve Commissioner Strickland, seconded by Commissioner Jerome Clark. Unanimously approved.



(2) Request authorization to purchase drainage pipe from Advanced Drainage Systems in the amount of $16,551.60, to install pipe per the already approved piping petition from Bay Harbor Church.



Motion to approve Commissioner Strickland, seconded by Commissioner Dowdy. Unanimously approved.



(3) Request authorization to contract for video taping of Planning Commission Meetings to improve accuracy of minutes and use as verification to settle potential disputes as to action taken.



Motion to approve Commissioner Robertson, seconded by Commissioner Dowdy. Unanimously approved.



(4) Have received a request from DFCS to assist in moving their offices, and recommend we decline request.



Board consensus obtained.



(5) Ms. Dees has requested authorization to shift $2,500 from her current operating budget to capital to purchase computer.



Motion to approve Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



(6) Request authorization to award bid for traffic signs to Signs and Blanks, Akron, OH, in the amount of $9,880.54.



Motion to approve Commissioner Strickland, seconded by Commissioner Tommy Clark. Motion passed 5-1, Commissioner Dowdy opposed because there was a local bidder on bid sheet.



(7) A handicapped citizen has requested the County reconstruct a handicapped access to the beach at Driftwood.



Motion to defer until after receiving report on all beach accesses from Director of Community Development by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



EXECUTIVE SESSION



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark, to adjourn to Executive Session for purposes of discussing pending and potential litigation. Unanimously approved.



BACK IN OPEN SESSION



Motion by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark, to approve Executive Session Minute of June 5, 1997. Unanimously approved.





Board of Commissioners

Glynn County, Georgia



Attest:

____________________________________

Fred Tullos, Chairman

_________________________________

Cynthia J. McKinley, Clerk