MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD IN THE HISTORIC COURTHOUSE

THURSDAY, JUNE 5, 1997 AT 6:00 PM





PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Greg Bagley, Assistant County Attorney

Carl Alexander, Chief of Police

Cynthia J. McKinley, County Clerk



5:00 p.m - Budget Hearing - Community Development



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



A. Approve Minutes of Regular Meeting held Thursday, May 15, 1997.



B. Approve Minutes of Called Meeting held Wednesday, May 21, 1997.



C. Approve Minutes of Called Meeting held Thursday, May 22, 1997.



Motion to approve all Minutes subject to corrections by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



2. PROCLAMATIONS



A. Joint Proclamation by ACCG and the Glynn County Board of Commissioners in recognition of the Honorable Edward Boshears, State Senator, as the 1997 recipient of the ACCG Legislative Service Award. (Board of Commissioners)



B. Proclamation honoring Curtis Ballard, Jr. for his heroic action in performing the Heimlich Maneuver on his best friend, Marcus Wesley, thereby saving his life. (R. Strickland/F. Tullos)



Mr. John Meyers from the American Red Cross gave a brief presentation on the proper way to administer the Heimlich Maneuver.



Motion by Commissioner Hardman to adopt both Proclamations, seconded by Commissioner Jerome Clark. Unanimously approved.



3. DELEGATIONS



(A) Clarke Wiggins to discuss Century Communications. (F. Tullos)



Mr. Wiggins was not present. This item heard later in the meeting.



(B) Citizens Group speaking in opposition to any future rezoning along Demere Road. (G. Robertson)



The Board was addressed by the following citizens speaking in opposition to the Palm Coast rezoning request, heard at the May 15, 1997 Meeting:



Julia Barrett

Barry Woodard

Victor Howard

Comments received for informational purposes.



4. PUBLIC HEARINGS



A. Zoning



(1) GC-15-97



Request to Rezone from R-9 One-Family Residential to M-20 One-Family Residential Manufactured Home, a 39,723 square foot lot fronting 147.50 feet on the north side of a 20 foot County Road, located 147.43 feet east of Frazier Road, known as a portion of the Old Vinson Tract. Property owned by John G. Miller. (K. Flanagan)



Motion by Commissioner Hardman, seconded by Commissioner Strickland to approve Resolution No. R-26-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



(2) GC-17-97



Request to Rezone from Forest Agricultural & R-20 One-Family Residential to Planned Development - General (Commercial), a 7.44 acre tract, located on the south side of US Highway 17, beginning approximately 490 feet west of the entrance to Royal Oaks Subdivision, and running westerly for a distance of 1,498 feet; located in the Exit 6 I-95/US 17 Interchange area. Property owned by Robert C. Bryan. (K. Flanagan)

Mr. Waver Chapman spoke in opposition to the rezoning request, particularly with regard to the stated buffer zone.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to approve the rezoning request, with the addition of the wording that the buffer would be a "natural, undisturbed, 50 foot buffer; and the privacy fence would be a "solid privacy fence". Resolution No. R-27-97, is on file and made a part of the permanent records in the Clerk's Office. Motion passed 6-1, Commissioner Tommy Clark opposed.



B. Alcoholic Beverage License



(1) Consider issuance of 1997 Alcoholic Beverage License for Cajun Asian, 100 Mall Boulevard, Glynn Place Mall, Suite 138, Brunswick, Georgia 31525. LICENSE FOR CONSUMPTION ON PREMISES OF LIQUOR, BEER AND WINE. SUNDAY SALES PERMITTED. (Occupation Tax) (Deferred from May 15, 1997 Meeting)



Motion to deny by Commissioner Robertson, seconded by Commissioner Tommy Clark. Motion passed 6-0-1, Chairperson Tullos abstained.



(2) Consider issuance of 1997 Alcoholic Beverage License for Crab Happy & Company, 260 Redfern Village, St. Simons Island, GA. LICENSE FOR CONSUMPTION ON PREMISES OF MALT BEVERAGES AND WINE. SUNDAY SALES PERMITTED. (Occupation Tax)

Motion to approve by Commissioner Dowdy, seconded by Commissiner Strickland. Motion passed 6-0-1, Commissioner Tommy Clark abstained.



(3) Consider issuance of 1997 Alcoholic Beverage License for Oak Grove Island Golf Club, 100 Clipper Bay, Brunswick, GA. LICENSE FOR CONSUMPTION ON PREMISES OF LIQUOR, MALT BEVERAGES AND WINE. SUNDAY SALES PERMITTED. (Occupation Tax)



Motion to approve by Commissiner Strickland, seconded by Commissioner Robertson. Unanimously approved.



(4) Consider issuance of 1997 Alcoholic Beverage License for K-Mart, 3947 Glynn Place Mall, Suite 400, Brunswick, GA. LICENSE FOR PACKAGE SALES OF MALT BEVERAGES AND WINE. SUNDAY SALES PROHIBITED. (Occupation Tax)



Motion to approve by Commissioner Jerome Clark, seconded by Commissiner Strickland. Motion passed 6-0-1, Commissioner Hardman abstained.



POINT OF PRIVILEGE



Delegations



Clarke Wiggins to discuss Century Communications. (F. Tullos)



Mr. Wiggins spoke in opposition to Century Communications canceling CTN (Christian Television Network), a local television ministry on Channel 33.



Mr. Dale Broussard, Manager of Century Communications responded to Mr. Wiggins.



The Commission also heard comments from S. C. Anderson and Joe Robertson.



Motion by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark, to send a letter to the home office of Century Communications to have CTM placed back on Channel 33. Unanimously approved.

5. CONSENT AGENDA



A. Finance Committee



(1) Consider awarding the bid for the purchase of budgeted items to the following vendors whose bid was the low bid, within the budget amount and complied with all the bid specifications:



(a) Recommend the bid to purchase Commercial Solid Waste Collection Service (dumpsters) for various departments be awarded to the low bidder, Container Corporation of Carolina, St. Marys, GA, in the amount of $20,323.44. (Vote: 2-0-0; Commissioner Tullos not present)



(b) Recommend the bid to purchase Solid Waste Compactor Rental, Hauling, and Disposal for the Detention Center be awarded to low bidder, Container Corporation of Carolina, St. Marys, GA, in the amount of $7,044.00. (Vote: 2-0-0; Commissioner Tullos not present)



(c) Recommend the bid to purchase Chemicals for the Mosquito Control Department be awarded to the low vendors as follows:



Company Amount

Adapco Inc., Sanford, FL $130,920.00

Clarke Products, Gainesville, FL 22,152.00

Total $153,072.00

(Vote: 3-0-0)



(d) Recommend the bid to purchase Turnout Gear for the Fire Department be awarded to the low bidder, First Responder Fire & Safety, Buford, GA, in the amount of $11,070.00. (Vote: 3-0-0)



(e) Recommend the bid to purchase Volume Reduction of Yard Waste Service for the Cate Road Landfill be awarded to the low bidder, Evergreen Tree & Turf, Savannah, GA, in an amount not to exceed $57,000.00. (Vote: 3-0-0)



(f) Recommend the bid to replace the roof at Harrington for the Water & Sewer Department be awarded to the low bidder, ABC Maintenance Services, Inc., Savannah, GA, in the amount of $54,600.00 and authorize funding of the budget shortfall of $4,600.00 from the System Monitoring Program. (Vote: 3-0-0)



(2) Recommend exercising the 1st Option Year of the Working Uniform contract with National Linen Service for various departments providing the vendor drops the $4.89 additional "weekly stop" charges. (Vote: 2-0-0; Commissioner Dowdy not present)



Motion by Commissioner Robertson, seconded by Commissioner Tommy Clark, to approve with the recent negotiation of a $1.00 fee per stop. Unanimously approved.



(3) Recommend exercising the 2nd Option Year of Car / Truck Washing Services contract with Xpress Lube & Car Wash, Brunswick, GA, for various departments / agencies in the estimated amount of $15,972.00. (Vote: 2-0-0; Commissioner Dowdy not present)



(4) Recommend staff be authorized to make application to the Department of Revenue for the Direct Deposit to the appropriate County bank account the Sales Tax proceeds collected for the County by the Department of Revenue. (Vote: 2-0-0; Commissioner Dowdy not present)



(5) Recommend authorizing staff to issue a purchase order for six months rental of a motor grader from Industrial Tractor, Brunswick, GA, in the amount of $23,100.00 for the Jetport Road project. (Vote: 2-0-0; Commissioner Dowdy not present)



Motion to approve by Commissioner Jerome Clark, seconded by Commissiner Strickland. Unanimously approved.



(6) Recommend that the Software Study Committee be authorized to go directly to the Board of Commissioners on June 19th with their recommendation of the vendor from whom to purchase a Financial/Human Resources Software Package. (Vote: 2-0-0; Commissioner Dowdy not present)



(7) Recommend that the $1,880.00 fees charged the Village Merchants Association be waived for the use of Neptune Park in last year's Sunshine

Festival and that the fees be reinstated for 1997 and future years. (Vote: 2-0-0; Commissioner Dowdy not present)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Motion passed 4-3. Commissioner Tommy Clark, Commissioner Jerome Clark, Commissioner Robertson, and Chairperson Tullos voted in favor of the motion. Commissiner Strickland, Commissioner Hardman, and Commissioner Dowdy opposed.



(8) Recommend that the Public Defender's budget be amended by transferring $1,800.00 from operating funds to Capital for the purchase of a computer. (Vote: 2-0-0; Commissioner Dowdy not present)

B. Personnel Committee



(1) Authorize position upgrade from Secretary I to Secretary II in the Public Defender's Office. (Vote 2-0-0; Commissioner Jerome Clark absent)



(2) Authorize to go to employee hearings to amend the Personnel Policy relative to:



(a) Establishing definition of Full Time Employee.



(b) Establishing policy relative to temporary upgrades.



(Vote 2-0-0; Commissioner Jerome Clark absent)

C. General



(1) Request authorization to reduce drainage easement in Thompson Cove Subdivision. Owen J. Cason property owner. (R. Richard)

(2) Request Final Plat Approval - Hampton Plantation Subdivision, Phase VI. (K. Flanagan)



(3) Request acceptance of dedication of additional right of way - Minor Subdivision Plat - Baker Subdivision. Additional right of way is located on 3rd Street, between 3rd Street and Redwood Street in the Brunswick Farms Area. (K. Flanagan)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark, to approve the Consent Agenda except for Items 5A(2),(5), and (7), which were pulled for discussion and voted on individually. Unanimously approved.



6. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Consider revising the Vehicle Travel Allowance Policy (Vote: 3-0-0; Commissioner Dowdy felt the Police Chief should be required to drive a County owned vehicle) and the Vehicle Assignment Policy (Vote: 2-0-0; Commissioner Dowdy was not present) for implementation in the FY 97-98 Budget.



Motion by Commissioner Tommy Clark, seconded by Commissiner Strickland, to approve and to add the Police Chief in the amount of $5,000. Motion passed 6-0-1, Commissioner Dowdy abstained.



B. Defer to the full Commission a request that the Detention Center Building Maintenance Program be transferred from Community Development to the Sheriff's Department. (Vote: 2-0-0; Commissioner Tullos was not present)



Motion to approve by Commissioner Robertson, seconded by Commissiner Strickland. Unanimously approved.



C. Consider authorizing staff to go directly to the Board of Commissioners on June 5, 1997 for the following items in which the bids will be opened 2:00 p.m., Tuesday, May 20, 1997, and 2:00 p.m., Tuesday, May 27, 1997:



(1) Recommend that staff be authorized to go directly to the Board of Commissioners on June 5th with their recommendation of the vendor from whom to purchase a Dump Body Trailer for the Public Works Department. (Vote: 2-0-0; Commissioner Dowdy not present)



Motion by Commissioner Robertson, seconded by Commissioner Jerome Clark, to reject all bids. Unanimously approved.



(2) Recommend that staff be authorized to go directly to the Board of Commissioners on June 5th with their recommendation of the vendor from whom to purchase a Riding Mower for the Recreation Department. (Vote: 2-0-0; Commissioner Dowdy not present)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark, to reject all bids and rebid. Unanimously approved.



(3) Recommend that staff be authorized to go directly to the Board of Commissioners on June 5th with their recommendation of the vendor from whom to purchase a Copier for the Engineering Department. (Vote: 2-0-0; Commissioner Dowdy not present)



This item came in under $10,000 and was purchased under Purchasing Policy.



(4) Recommend that staff be authorized to go directly to the Board of Commissioners on June 5th with their recommendation of the vendor from whom to purchase a Glynn Arterial Management System (GAMS) for the Public Works Department. (Vote: 2-0-0; Commissioner Dowdy not present)



Motion by Commissioner Hardman, seconded by Commissiner Strickland, to accept sole responder, Peek Traffic-Transyt, Tallahassee, FL in the amount of $22,121. Unanimously approved.



(5) Recommend that staff be authorized to go directly to the Board of Commissioners on June 5th with their recommendation of the vendor from whom to award the Paint Machine retro-fit for the Public Works Department. (Vote: 2-0-0; Commissioner Dowdy not present)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to award bid to Transafe, Lawrenceville, GA, low bidder in the amount of $27,830. Unanimously approved.



D. Request authorization to go directly to the Board of Commissioners at their June 19, 1997 Meeting, with any purchase of items which should be reflected in the FY 96/97 Budget, since the Finance Committee will not meet again prior to the fiscal year end.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Unanimously approved.



7. APPOINTMENTS



Animal Control Advisory Board (2 positions available)



(A) Sheri Fahl



(B) Daniel Lewis



Motion by Commissioner Dowdy to accept both applicants, seconded by Commissioner Robertson. Unanimously approved.



Mr. Flanagan introduced Marcia Henry, the new Animal Control Officer to the Board of Commissioners.



GENERAL BUSINESS



8. Blythe Island Regional Park request for increase in price of bait. (W. Davis)



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark, to deny request for increase in price of bait. Unanimously approved.



9. Request authorization to increase in lifeguard pay rates and status of same. (L. Gilmour)



Motion by Commissioner Dowdy, seconded by Commissioner Robertson, to increase starting pay to $6 per hour. Unanimously approved.



10. Consider Appeal of Planning Commission's decision regarding signage for Beachwear Express, located in the St. Simons Village Preservation District, being processed in accordance with Section 709.11 of the Glynn County Zoning Ordinance. Property owned by Moche Waanounou, Beachwear Express, Inc. (K. Flanagan)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to deny appeal. Unanimously approved.



11. Report on action taken at Region IX EMS Council Meeting concerning local ambulance service. (J. Hardman)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to reconsider previous action and fully cooperation with the Region IX recommendation. Unanimously approved.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to rescind previous action. Unanimously approved.



Motion by Commissiner Strickland, seconded by Commissioner Dowdy, to proceed with looking into charging Coastal EMS for use of the antenna. Unanimously approved.



12. Request authorization for RFP for consulting services relative to the 800 MHZ system. (D. Dowdy)



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, to proceed with RFP for consultant services. Unanimously approved.



13. Discuss amendment to the Southland contract relative to cost of extra solid waste container. (T. Clark)



This item deferred to later date per request of Commissioner Tommy Clark.



14. Discuss removal of large oak tree within a few feet of the roadway on Scranton Road, just east of Lynch Road, that is a traffic hazard and impedes the view of folks leaving Lynch Road entering Scranton Road. (J. Hardman) (Deferred from May 15, 1997 Meeting)



No action taken.



15. Discuss Edna Grassi petition for street lights in Glenwood Estates. (J. Hardman)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to put in two street lights. Motion failed 3-4, Commissioner Dowdy, Commissioner Hardman, and Commissioner Jerome Clark voted in favor of motion. Commissioner Tommy Clark, Commissioner Robertson, Commissiner Strickland, and Chairperson Tullos opposed.

16. Request authorization for exchange of property with Thomas H. Smoot at Mallory and Beachview in the St. Simons Island Village. (G. Moore)



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Hardman



1. Request letter be written to Bankruptcy Court regarding the LCP Chemical property, urging them when the time comes to sell the property to do the best thing for Glynn County, vis-à-vis jobs and the tax digest.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland, Unanimously approved.



2. Item regarding Personnel for Executive Session.



Commissioner Tommy Clark



1. Mr. Boatright, to whom the County recently abandoned an unused dirt road to, is requesting that "Road Closed" signs be placed at both ends of the road.



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Hardman. Unanimously approved.



Commissioner Dowdy



1. Request staff start long-range plans for use of SPLOST 3 funds, other than roads.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



2. Request staff start preliminary planning to beautify all exits off the Interstate to Glynn County to help attract the tourist trade.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



Chairperson Tullos



1. Two items of information:

2. Would like to reappoint Hal Hart to his Planning Commission seat, which expires June 30, 1997.



Motion to approve by Chairperson Tullos, seconded by Commissioner Hardman. Unanimously approved.



3. Request authorization to move first meeting in July to Tuesday, July 1, 1997, to not interfere with July 4th holiday.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



4. Request staff to review street light policy and make recommendations to Commission.



CHIEF OF POLICE ITEMS



1. Request authorization to allow parking of boat trailers on Gascoigne Bluff during King Fish Tournament the week of June 26th - 30th, only.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



2. Reminded Commissioners he will not be at next meeting and Captain Pittman will be here in his place.



3. Personnel item for Executive Session.



COUNTY ATTORNEY ITEMS

1. Items of pending and potential litigation for Executive Session.



ADMINISTRATOR ITEMS



1. Request authorization for Commissioners who are interested to attend Fourth Annual Region 4 Southeastern Local Roads Conference in September.



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, to approve Commissioner Strickland's attendance. Unanimously approved.



2. Request authorization to use beach in front of Coast Guard Station for commercial for new ARO automobile on June 26, 1997.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



3. Request authorization for a group named Chattahoochee Bike Tours to have Coastal Challenge on July 12th at Massengale Park, subject to conditions set by Commissioner Robertson.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



4. Ray Richard has requested comments and recommendations from Commissioners to take back to Mosquito Control consultants.



5. Request authorization to release LOC in the amount of $6,500, which expires June 10th, upon receipt of $6,500 certified check, to pay for eyebrow lanes in front of Heritage Inn on St. Simons Island.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



6. Hasty Communications has withdrawn bid for telecommunications tower, and recommend proceeding with second bidder, Brunswick Communications.



Board's action under Item 12, General Business, requests recommendations by a consultant be made regarding this.

7. Recommend meeting again on Budget next Tuesday, June 10th, from 4:00-7:00.



EXECUTIVE SESSION



Motion by Commissioner Dowdy, seconded by Commissioner Robertson, to adjourn to Executive Session to discuss items of Personnel, and Pending and Potential Litigation. Unanimously approved.



BACK IN OPEN SESSION



Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark, to approve Executive Session Minutes of May 15, 1997. Unanimously approved.











Board of Commissioners

Glynn County, Georgia



Attest:

____________________________________

Fred Tullos, Chairman

_________________________________

Cynthia J. McKinley, Clerk