MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, MAY 15, 1997 AT 6:00 PM







PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner



ABSENT: Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Greg Bagley, Assistant County Attorney

Carl Alexander, Chief of Police

Cynthia J. McKinley, County Clerk



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



A. Approve Minutes of Regular Meeting held Thursday, May 1, 1997.



B. Approve Minutes of Joint City/County Meeting held Monday, May 5, 1997.



Motion to approve, subject to corrections, by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



2. EMPLOYEE OF THE MONTH



Presentation of Plaque and $50 check to Joe Pereles, Programer I, Information Resources Department.



3. ADOPTION OF PROCLAMATION AND RESOLUTION



A. Adoption of Proclamation declaring Tuesday, May 20, 1997, "Mrs. Ellen Charles Day". (F. Tullos)

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Robertson. Unanimously approved.



B. Adoption of Proclamation naming a portion of US Highway 17, from US Highway 82 to the foot of the Sidney Lanier Bridge, in recognition of United States Federal Judge Anthony A. Alaimo.



Motion to approve by Commissioner Robertson, seconded by Commissioner Tommy Clark. Unanimously approved.



4. DELEGATIONS



A. Ms. Jennie Stanfield, 290C Flanders Drive, Brunswick, to discuss odor coming from Chapman's Waste Disposal Transfer Station. (J. Hardman)



The County Attorney was asked to look into possible solutions.



B. Ms. Edna Grassi to discuss roads and drainage in Glenwood Estates Subdivision. (J. Hardman)



The County Engineer was asked to report back to the Commission with regard to Wages Road in the prioritization of remaining dirt roads to be paved.



C. Mr. Mickey Reeves, Coastal EMS Services, to discuss ambulance service in Glynn County. (G. Robertson)



Motion by Commissioner Hardman that the Commission reaffirm the Resolution #R-16-97 to have Glynn County be the sole provider of 911 response calls, seconded by Commissioner Dowdy. Unanimously approved.



D. Ms. Bernice Mungin to discuss Countryside Estates Subdivision issue regarding area fenced off by neighbor. (T. Clark)



Ms. Mungin reported that she has resolved the issue with her neighbor.



5. CITIZEN COMMITTEE REPORTS



A. Altamaha Regional Park Advisory Board



Consider request for certain improvements. (T. Clark)



Report received for informational purposes.



B. Tree Advisory Board



Discuss removal of large oak tree within a few feet of the roadway on Scranton Road, just east of Lynch Road, that is a traffic hazard and impedes the view of folks leaving Lynch Road entering Scranton Road. (J. Hardman)



Motion to defer until June 5, 1997 Meeting by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



6. PUBLIC HEARINGS



A. Zoning



GC-7-97



Request to Amend Planned Commercial 24-94 Zoning Text to allow a restaurant (not fast-food or drive-in) as a permitted use. Subject property consists of 2.535 acres fronting 248 feet on the South Side of Demere Road, located approximately 2,926 feet west of Retreat Road and lying immediately east of Ace Garden Center. Palm Coast Associates, Owner. (K. Flanagan) (Deferred from 4/17/97 Meeting)



Carl Bystrom, Attorney for the applicant, addressed the Commissioners speaking in favor of the rezoning. Mr. Bystrom also asked that his letter of April 22, 1997 to the County Attorney be included in these Minutes. A copy of this letter is on file and made a part of the permanent records in the Clerk's Office.



Mr. Dusty Lewis, a resident of Brockington, also spoke in favor of the rezoning.



Ms. Bethenia Gibson, a resident of the area, spoke in opposition.



Motion to deny by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Chairperson Tullos, Commissioner Tommy Clark, and Commissioner Jerome Clark voted in favor of the motion. Commissioner Hardman and Commissioner Dowdy opposed. Commissioner Robertson abstained.



B. Abandonments



(1) Consider request to abandon a portion of Woodmen of the World Road, between McKenzie Road and Keith Drive. Glynn County Board of Commissioners applicant. (R. Richard)



Mr. Roy Collins, Sr. spoke in opposition to the abandonment. Mr. Sam Cofer also spoke on behalf of Mr. Collins. Mrs. Collins also made a brief statement regarding emergency response services using the road.



Commissioner Tommy Clark spoke in favor of abandonment. Richard Taylor, representing other residents in the area, spoke in favor of the abandonment.



Motion by Commissioner Tommy Clark, seconded by Commissioner Robertson, to approve Resolution #R-23-97, which is on file and made a part of the permanent records in the Clerk's Office. Motion passed 5-0-1, Commissioner Hardman abstained.



(2) Consider request to abandon a portion of Eisenhower Place. Ms. Virginia Varnadoe and Ms. Pat Aycock applicants. (R. Richard)



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to approve Resolution #R-22-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



C. Alcoholic Beverage License



(1) Consider issuance of 1997 Alcoholic Beverage License for Cajun Asian, 100 Mall Boulevard, Glynn Place Mall, Suite 138, Brunswick, Georgia 31525. LICENSE FOR CONSUMPTION ON PREMISES OF LIQUOR, BEER AND WINE. SUNDAY SALES PERMITTED. (Occupation Tax)



Motion to defer until June 5, 1997 Meeting by Commissioner Dowdy, seconded by Commissioner Hardman. Unanimously approved.



(2) Consider issuance of 1997 Alcoholic Beverage License for Ristorante Pinocchio, 3600 Frederica Road, Suite 16, St. Simons Island, Georgia 31522. LICENSE FOR CONSUMPTION ON PREMISES OF LIQUOR, BEER AND WINE. SUNDAY SALES PERMITTED. (Occupation Tax)



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy. Unanimously approved.

POINT OF PRIVILEGE



Commissioner Dowdy introduced Ms. Elaine Knight, representing the Georgia Fishermen's Association, Inc. regarding the required use of BRDs (bycatch reduction devices).



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to adopt a Proclamation, which is on file and made a part of the permanent records in the Clerk's Office, supporting the Association's opposition to the use of the BRDs. Unanimously approved.

7. CONSENT AGENDA



General



A. Request authorization for Chairman to sign Right of Way Certification form for Green Swamp Road. (R. Richard)



B. Request authorization for Clerk of the State Court to be included in the County's Pension System, effective the date of his election. (T. Clark)



Motion by Commissioner Robertson, seconded by Commissioner Jerome Clark, to adopt Amendment No. 16 to the Defined Benefit Pension Plan, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



C. Request authorization for Chairman to sign Food Stamp Renewal Agreement, effective July 1, 1997 through June 30, 1998. (L. Gilmour)



D. Request approval of Piping Petition from Bay Harbor Church of God. (R. Richard)



E. Request authorization for the installation of a stop sign on Marigold Court at its intersection with Brown Drive, St. Simons Island. (J. Nazzrie)



F. Request authorization to add Mr. Jim Benson to the Long Term Water Resource Management Advisory Committee. (L. Gilmour)



G. Request authorization to shift $5,500 in Capital Spending Funds for Water and Sewer Department. (R. Benson)



H. Authorize waiver of fees for Community Volunteers at Selden Park on June 13, 1997. (L. Gilmour)



Motion to approve Consent Agenda, except for Item 7B which was pulled for discussion and voted on individually, by Commissioner Hardman, seconded by Commissioner Tommy Clark. Unanimously approved.



GENERAL BUSINESS



8. Consider request from South Coast Corrections, Inc. to administer probation supervision services for the Courts in Glynn County. (F. Tullos)



This item deferred to the Criminal Justice Task Force, which is meeting next Tuesday, May 20th.



9. Consider adjustment to impact fee charges for building at Exit 8. (R. Strickland) (Deferred from 4/17/97 Meeting)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark, to adopt Ordinance No. O-1997-14, which is on file and made a part of the permanent records in the Clerk's Office, adjusting the impact fees on general office/medical facilities. Motion passed 5-0-1, Commissioner Robertson abstained.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to do like adjustment for restaurants. Unanimously approved.



10. Consider request from DOT for Local Project Agreement. (K. Flanagan)



Motion to deny by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



11. Request authorization for appropriation of funds for certain capital improvements on St. Simons Island. (L. Gilmour)



Motion to approve by Commissioner Robertson, seconded by Commissioner Hardman. Unanimously approved. Commissioner Tommy Clark out of room.



12. Consider request from Judge Donald E. Manning for designated parking at the W. Harold Pate Courthouse Annex. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to deny request for two spaces, but to have one specifically designated for loading and unloading of juveniles for court. Motion passed 5-0-1, Commissioner Tommy Clark abstained.

13. Discuss proposal from SeaPak, Inc. regarding relocation of sewer lines. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark, that the County go to bid to relocate sewer line near this facility as a Public Works project, with funding coming from St. Simons Water & Sewer Capital Fund, and SeaPak paying for any engineering work. Unanimously approved.



14. Consider request from the Board of Education for a transfer of certain portion of property at the stadium site. (L. Gilmour)



Motion to approve by Commissioner Hardman, seconded by Commissioner Robertson, subject to County Attorney's review. Motion passed 5-0-1, Commissioner Jerome Clark abstained.



15. Consider request to use $2,000 from the Commissioner's Discretionary Fund to complete landscaping at the Demere Annex. (G. Robertson)



Motion by Commissioner Hardman to approve and to include $2,500 for in-kind landscaping at the Georgia State Patrol, a County owned building, seconded by Commissioner Dowdy. Motion passed 5-0-1. Commissioner Tommy Clark abstained.



16. Consider request from the Board of Health to approve fee increases for Environmental Health Services. (L. Gilmour)



Mr. Wayne Nuenke presented the Board of Health's request.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved. Commissioner Hardman out of room.



17. Request Board concurrence for LL Snack Wagon to operate push carts on the beach. (L. Gilmour)



Motion to deny by Commissioner Tommy Clark, seconded by Commissioner Robertson. Motion passed 4-2, Commissioner Hardman and Commissioner Dowdy opposed.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Robertson



1. Request authorization to grant a Provisional Alcoholic Beverage License for Crab Happy & Company, 260 Redfern Village, St. Simons Island, GA, pending the advertising requirements. This establishment has already been approved and has paid for a 1997 License and has only moved the establishment two doors down from original location. They have met all requirements except for advertising and final approval will be granted at the June 5, 1997 meeting.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



Chairperson Tullos



1. NACo is requesting the name of the County's voting delegate for the 1997 Annual Conference.



Motion by Chairperson Tullos, seconded by Commissioner Dowdy, that whichever Commissioner goes to the Conference be the voting delegate. Unanimously approved.



2. Item of potential litigation for Executive Session.



CHIEF OF POLICE ITEMS



1. Request authorization to award bid for radio equipment to low bidder, Hasty's Communications, Brunswick, GA, in the amount of $18,464.68.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



2. Chief Alexander responded to a complaint received regarding an incident at Massengale Park and informed the Commissioners that he has already begun an investigation into the matter.



Commissioner Dowdy requested that the Chief respond directly to the complainant and copy all Commissioners with his response.



3. Chief Alexander requested and received Board concurrence to be on vacation during the time the Board will be meeting on June 19, 1997.



COUNTY ATTORNEY ITEMS



1. Request authorization to accept donation of additional land for a linear park along the Altamaha.



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Robertson. Unanimously approved.



2. Request authorization to have County Attorney sign an IRS Form 82/83, Receipt of Non-Cash Donation, from Union Camp for their records.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



3. Request adoption of Ordinance No. O-1997-13, which is on file and made a part of the permanent records in the Clerk's Office, amending Section 2-15-6(a) of the Code of Ordinances to provide for "no parking - tow away zones" for certain properties on East Beach.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Robertson. Unanimously approved.



4. Items of pending and potential litigation and Personnel for Executive Session.



ADMINISTRATOR ITEMS



1. Recommend awarding a contract to SunTrust Bank, Brunswick, GA, to provide Banking Services based upon the sole RFP received at an estimated annual charge for the services rendered of $23,761.70 with SunTrust paying interest on County Funds in excess of the compensating balance at the 13-week T-Bill equivalent rate plus five(5) basis points. (Vote: 2-1) (Deferred from Finance Committee Items at 5/1/97 Meeting)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark, to reject all bids and rebid item. Motion failed 2-4. Commissioner Dowdy and Commissioner Jerome Clark voted in favor of the motion. Commissioner Hardman, Commissioner Robertson, Commissioner Tommy Clark, and Chairperson Tullos opposed.



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to approve awarding of contract to SunTrust Bank. Motion passed 5-0-1, Commissioner Dowdy abstained.



2. Request authorization for Chairman to accept grant from the Department of Justice in the amount of $19,732.00 for a Drug Court, and to execute necessary documents.



Motion to approve by Commissioner Hardman, seconded by Commissioner Robertson. Unanimously approved.

3. Request from Keith Flanagan, Community Development Director, adopt Resolution No. R-24-97, which is on file and made a part of the permanent records in the Clerk's Office, to resubmit the 1996 Comprehensive Plan.



Motion to approve by Commissioner Hardman, seconded by Commissioner Robertson. Unanimously approved.



4. Request authorization to award bid for the Summer Lunch Program, to sole responder who is also the same vendor for the last several years, Speedy Catering, Inc., in the amount of $274,461.48.



Motion to approve by Commissioner Hardman, seconded by Commissioner Jerome Clark. Unanimously approved.



5. Request authorization to adopt Resolution No. R-25-97, which is on file and made a part of the permanent records in the Clerk's Office, in response to request from National Hurricane Conference for local governments to join in, supporting efforts to have the Federal Government not cut back funding for the Weather Center in Coral Gables, FL.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Hardman. Unanimously approved.



6. Request authorization to designate County Clerk as the ADA Coordinator until a new Personnel Director is hired.



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Unanimously approved.



7. Request date to begin Budget Hearing process for FY 97/98 Budget.



First meeting will be Wednesday, May 21, 1997 at 4:00 pm, at Historic Courthouse.



8. Request authorization to approve Change Order on the Frederica Road Eyebrow Contract, in the amount of $5,714.96, to include some curb and gutter work at the Shops at Sea Island. Change Order is being requested by the County Engineer, Ray Richard, the Sea Island Company and Commissioner Robertson.



Motion to approve by Commissioner Robertson, seconded by Commissioner Dowdy. Unanimously approved..





9. Relative to the Local Assurers Agreement regarding the Port, the Corps of Engineers is requesting that the County obtain title searches, surveys, etc. to determine who owns what property on Andrews Island. The County does not own or control any of the land. Recommends that we advise the Corps that this should be taken up with the Georgia Ports Authority and that Georgia Ports and the Brunswick-Glynn County Development Authority should be the Local Assurer.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Unanimously approved.



EXECUTIVE SESSION



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to adjourn to Executive Session to discuss items of Personnel and Pending and Potential Litigation. Unanimously approved.



BACK IN OPEN SESSION



Motion by to approve the Executive Session Minutes of May 1, 1997 by Commissioner Tommy Clark, seconded by Commissioner Hardman. Unanimously approved.



Meeting adjourned.







Board of Commissioners

Glynn County, Georgia





_______________________________

Fred Tullos, Chairman





Attest:





_____________________________

Cynthia J. McKinley, Clerk