MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD IN THE HISTORIC COURTHOUSE

THURSDAY, MAY 1, 1997 AT 6:00 PM





PRESENT: Fred E. Tullos, Chairperson

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ABSENT: Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Greg Bagley, Assistant County Attorney

Vanessa Mincey, Administrative Secretary II



GUESTS PRESENT: Ryan Wagner, Eagle Scout



5:00 p.m - Work Session - Future Solid Waste Collection Policy.



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



A. Approve Minutes of Regular Meeting held Thursday, April 17, 1997.



B. Approve Minutes of Regular Meeting held Tuesday, April 22, 1997.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to approve both sets of Minutes, subject to corrections. Unanimously approved.



2. PRESENTATION OF GED BONUS



Presentation of bonus check to Mr. Clay Box, Crew Worker, Drainage Division of the Public Works Department, for receiving his GED. (F. Tullos)



3. TAX COMMISSIONER



Status Report from Ms. Florence Dees on 1995 and 1996 Tax Digest.



Ms. Dees made presentation later in meeting.

4. PUBLIC HEARINGS



Zoning



A. GC-12-97



Request to Rezone from R-12 One-Family Residential to M-12 One-Family Residential Manufactured Home, 1.567 acres located off Jacobs Road, via a 25 foot access easement across properties owned by John and Bridget Carlino; subject property's beginning point being approximately 930 feet south of the Scranton Road and Jacobs Road intersection, approximately 700 feet east of Lynch Road. Property owned by Randy C. Young.



Motion by Commissioner Strickland, seconded by Commissioner Tommy Clark, to approve Rezoning Resolution No. R-19-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



B. GC-14-97



Request to Rezone from M-20 One-Family Residential Manufactured Home to R-12 One-Family Residential, a 41,532 square foot lot (proposed to be subdivided), fronting 183.17 feet on the south side of Emanuel Farm Road beginning 827.55 feet east of Carteret Road; known as the Florence Harris Jones Estate. Property owned by Billy E. and Jerilyn Cribbs.



Motion by Commissioner Strickland, seconded by Commissioner Dowdy, to approve Rezoning Resolution No. R-20-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



5. CONSENT AGENDA



A. Finance Committee



(1) Recommend denial of a request by Dr. Larry C. Robbins, Clearwater, FL, that $84.13 in interest and penalties accrued because of the late payment of 1996 Property Taxes be refunded. (Vote: 3-0-0)



(2) Recommend the replacement of an Emergency Medical Vehicle chassis be designated an emergency due to the urgency of getting the emergency medical unit back into service and accept the proposal from First Response, Inc., Griffin, GA, to remount the medical box on a 1997 Ford F-350 Chassis in the amount of $39,950.00. (Vote: 3-0-0)



(3) Recommend, in the best interest of the County, that all bids be rejected and staff be authorized to rebid the purchase of mobile/portable radios for the Police Department. (Vote: 3-0-0)



(4) Recommend staff be authorized to issue an Invitation for Bid (IFB) on the upgrading of three (3) IBM RISC 6000 computers for the Information Resources Department. (Vote: 3-0-0)



Motion by Commissioner Strickland, seconded by Commissioner Dowdy, to approve Item 5A(4). Unanimously approved.

.

(5) Recommend the contract to pave 3.15 miles on 16 County Roads be awarded to the lowest responsive bidder, Douglas Asphalt Company, Douglas, GA, in the amount of $395,868.00. (Vote: 3-0-0)



(6) Recommend extending the contract with Glynn Iron & Steel Company, Brunswick, GA, to provide White Goods disposal from the Cate Road Landfill for one (1) year or until this material is no longer accepted at the Cate Road Landfill (whichever comes first) with a remittance rate of $11.00 per gross ton. (Vote: 3-0-0)



(7) Recommend authorizing staff (Software Study Committee) to issue a Request for Information (RFI) on replacing the 1980's Financial/Human Resources Software Package used by the County. (Vote: 3-0-0)



Motion by Commissioner Strickland, seconded by Commissioner Dowdy, to approve Item 5A(7). Unanimously approved.



(8) Recommend approval of exercising the 2nd option year under a contract with Harrison Uniform, Jacksonville, FL, for the purchase of uniforms for the Sheriff's Office at an estimated annual cost of $11,611.30. (Vote: 3-0-0)



(9) Recommend that staff be authorized to issue an Invitation for Bid (IFB) for the purchase of Glock pistols and the trade-in of Smith & Wesson semiautomatic pistols for the Police Department. (Vote: 3-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to approve Item 5A(9). Unanimously approved.



(10) Recommend that staff be authorized to issue an Invitation for Bid (IFB) for the purchase of a used dump trailer for the Public Works Department. (Vote: 3-0-0)



B. General



(1) Request Final Road Plat Approval - Nature's Way Subdivision, located off of US Highway 17. (K. Flanagan)



(2) Request Final Plat Approval - Thornhill Subdivision. An 18 lot subdivision located of US Highway 17 at Thornhill Creek. (K. Flanagan)

(3) Request approval for Piping Petition from Woody Collins. (R. Richard)



(4) Request approval for Piping Petition from Bob Ghioto. (R. Richard)



(5) Request authorization to waive fee for use of Selden Park for a Teen Dance on May 30, 1997, for the Coastal Keystone Club, a peer group club sponsored by the Boys Club of America. (L. Gilmour)



(6) Renewal of video services contract with Lone Star Video. (L. Gilmour)



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark, to approve Consent Agenda, with the exception of Items 5A(4), (7), and (9) which were pulled for discussion and voted on individually. Unanimously approved.



6. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend denial of a request by Mr. E. W. Gumaer that $1,583.59 in interest and penalties accrued because of the late payment of 1996 Property Taxes be refunded. (Vote: 3-0-0)



Motion to deny by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



B. Recommend awarding a contract to SunTrust Bank, Brunswick, GA, to provide Banking Services based upon the sole RFP received at an estimated annual charge for the services rendered of $23,761.70 with SunTrust paying interest on County Funds in excess of the compensating balance at the 13-week T-Bill equivalent rate plus five(5) basis points. (Vote: 2-1)



Motion by Commissioner Dowdy, seconded by Commissioner Strickland, to rebid. Motion failed 2-3, Commissioner Dowdy and Commissioner Strickland in favor of motion. Chairperson Tullos, Commissioner Hardman, and Commissioner Tommy Clark opposed.



Motion by Commissioner Tommy Clark, seconded by Commissioner Hardman, to approve. Motion failed 3-2, Chairperson Tullos, Commissioner Hardman, and Commissioner Tommy Clark in favor of motion. Commissioner Dowdy and Commissioner Strickland opposed.



Item to be placed on June 5, 1997 Agenda.



C. Consider authorizing staff to go directly to the Board of Commissioners on May 1, 1997 for the following items in which the bids will be opened 2:00 p.m., Tuesday, April 22, 1997:



(1) Recommend that staff be authorized to go directly to the Board of Commissioners on May 1, 1997 for award of the bid to purchase a Paint Machine Retrofit for the Traffic Safety Department. (Vote: 3-0-0)



Motion by Commissioner Strickland, seconded by Commissioner Tommy Clark, to rebid. Unanimously approved.

(2) Recommend that staff be authorized to go directly to the Board of Commissioners on May 1, 1997 for award of the bid to purchase a Fuel Storage Tank for the Fire Department's Station #4. (Vote: 3-0-0)



Motion to approve the low bidder, P&I Supply, Savannah, GA, in the amount of $31,900.00 by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



(3) Recommend that staff be authorized to go directly to the Board of Commissioners on May 1, 1997 to award a contract to provide Pest Control Services for County owned and maintained facilities. (Vote: 3-0-0)



Motion by Commissioner Tommy Clark, seconded by Commissioner Strickland, to award to the low bidder, Sunbelt Termite & Pest Control, Alma, GA, in the amount of $18,420.00. Unanimously approved.



(4) Recommend that staff be authorized to go directly to the Board of Commissioners on May 1, 1997 for award of the bid to purchase a Split Air Conditioner Unit for the Harrington Water & Sewer Treatment Plant. (Vote: 3-0-0)



No action necessary. Item came in under the budgeted amount.



D. Recommend authorizing staff to go directly to the Board of Commissioners on May 1, 1997, for award of the Request for Proposal to perform a Telecommunications Evaluation. (Vote: 3-0-0)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



E. Recommend a budget resolution on the FY 96-97 Budgets be adopted to increase the total revenue of all budgets by $180,100.00 to $51,502,465.00 and to increase the total expenditures in all budgets by $221,400.00 to $62,283,965.00. (Vote: 3-0-0)



Motion by Commissioner Tommy Clark, seconded by Commissioner Strickland, to approve Budget Resolution No. R-21-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



F. Recommend accepting a proposal from the Sea Island Company to provide land on which to construct a fire station and a communications tower and work with their architect on the design of the fire station, with the understanding that a "ball park" figure is agreed upon before any work is begun. (Vote: 3-0-0)



This item withdrawn.



GENERAL BUSINESS



7. Consider request from Judge Manning for office space at the Office Park Building for CASA Program (Court Appointed Special Advocate). (L. Gilmour)



This item withdrawn at the request of Judge Manning. CASA has already obtained office space.



8. Request report from County Administrator on County-wide computer system. (R. Strickland)



Report received for informational purposes. No action necessary.



TAX COMMISSIONER



Status Report from Ms. Florence Dees on 1995 and 1996 Tax Digest.



Report received for informational purposes.



9. Consider Ordinance amendment the Wrecker Ordinance to require participants in the rotational call list to be certified. (G. Moore)

Motion by Commissioner Dowdy, seconded by Commissioner Strickland, to adopt Ordinance No. O-1997-11, which is on file and made a part of the permanent records in the Clerk's Office, and to have it become effective 90 days from date of adoption to give time for certification. Unanimously approved.



10. Request authorization for County to pay for water and sewer stub-outs for North Glynn Regional Park. (B. Benson)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



11. Consider amendment to the Code of Ordinances relative to Solid Waste. (L. Gilmour)



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, exercise option to extend Southland's contract for another year, and to continue the $40 per customer per year charge, with the balance coming from the Sanitation Fund. Unanimously approved.



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark, to approve Ordinance No. O-1997-12, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.

12. Request permission for City to expand water and sewer service to Golden Isles Plaza. This development is located between Spur 25, Scranton Road, and Old Cypress Mill Road. (K. Flanagan)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to expand water under our usual franchise agreement. Unanimously approved.



13. Request permission for City to expand water and sewer service to Morningside of Brunswick. This development is located off Scranton Road. (K. Flanagan)



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy, to expand water under our usual franchise agreement. Unanimously approved.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Tommy Clark



Request authorization to waive Pavilion fee at BIRP for Jekyll Island First Methodist Senior Citizens Group on June 19, 1997.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Hardman. Unanimously approved.



Chairperson Tullos



1. Request authorization to attend Savannah Hurricane Conference.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Hardman. Unanimously approved.



2. Request authorization to approve Change Order #2, in the amount of $19,441.04, for work done by O'Quinn Construction in the County Attorney's Office. Mr. O'Quinn requests payment be made tomorrow.



Motion to approve by Chairperson Tullos, seconded by Commissioner Hardman. Unanimously approved.



CHIEF OF POLICE ITEMS



The Coastal Georgia Historical Society is requesting to close 12th Street on St. Simons Island by the Lighthouse for a fund raiser on Sunday May 4, 1997 from 4:30 pm to 8:00 pm.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved. Commissioner Hardman out of room.



COUNTY ATTORNEY ITEMS



Items of pending and potential litigation for Executive Session. Commissioner Strickland stated he had an item regarding personnel for Executive Session.



ADMINISTRATOR ITEMS



1. Request clarification on who should receive a one time $3,000 payment from Bell South for use of an easement on Airport property on St. Simons for their equipment.



Motion by Commissioner Dowdy, seconded by Commissioner Strickland, to table until further information can be obtained. Motion passed 4-0-1, Commissioner Hardman abstained.



2. Request from the Fire Department to make a position change within the Department. There is currently a Certified Firefighter position available, but the top person on the list is an EMT Non-Certified Firefighter. Board approval is required to make this change.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Hardman. Unanimously approved.



3. Request authorization to award bid to Biletzskov Construction, low bidder in the amount of $27,332.00, to repair gas leak in manhole and cave-in in front of Frannie's Place Restaurant on Mallory Street. Payment to come from St. Simons Island Capital Improvement Fund.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



4. Fire Chief is requesting authorization for an equipment exchange with the Georgia Forestry Department for a newer tractor. Even exchange, no dollar amount involved.



Motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Unanimously approved.

5. One item regarding personnel for Executive Session.



EXECUTIVE SESSION



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy, to adjourn to Executive Session. Unanimously approved.



BACK IN OPEN SESSION



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to approve Executive Session Minutes of April 17, 1997. Unanimously approved.



Meeting adjourned.









Board of Commissioners

Glynn County, Georgia





_______________________________

Fred Tullos, Chairman





Attest:





________________________

Cynthia J. McKinley, Clerk