MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD IN THE JURY ASSEMBLY ROOM OF THE NEW COURTHOUSE

THURSDAY, APRIL 3, 1997 AT 6:00 PM



5:00 p.m - Public Hearing regarding Glynn Marsh Drive/Village Circle/South Palm Drive area.



PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Greg Bagley, Assistant County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION AND PLEDGE



The Commissioners and Public heard briefly from the following:



Jim Bruner, Assistant County Engineer, displayed the area in questions and showed locations for possible road closure.



Fire Chief Carl Johnson stated his Department would not be adversely affected by the road closure.



Police Chief Carl Alexander stated road closure would have little impact on his Department, as well.



Commissioner Dowdy played a short video of a high speed Police pursuit through the area.



The Commissioners heard from the following individuals speaking in favor of road closure:



William Carter, 95 Glynn Marsh Circle Lori Johnson, 405 Carteret Road

Carietha Stephens, 98 Glynn Marsh Circle Barbara Holland, 85 Glynn Marsh Circle

John Lewis, 90 Glynn Marsh Court Al Burnett, 6 duplexes Village Circle

Abraham Smith, 91 Glynn Marsh Circle Betty Burnett, 6 duplexes Village Circle

Willette Taylor, 84 Glynn Marsh Court Lawanda Cherry, South Palm @ Carteret

Eric Lyons, 80 Glynn Marsh Court Viola Harper-Shavers, 92 Glynn Marsh Circle

Glenda Blocker 99 Glynn Marsh Circle



The following individuals were opposed the road closure:



Patricia Rodenhausen, 519 Old Mission Road Karen ??, North Palm

Paul Rodenhausen, 519 Old Mission Road Joe Iannicelli, Jekyll Island

Tim Hutchens, Westminster Apartments Vernon Reynolds, 3rd Street



Chairperson Tullos thanked the citizens for their input and advised that the Commission would be making a decision regarding the road closure in the very near future.





1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held Thursday, March 20, 1997.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark, subject to corrections as outlined by the County Attorney. Unanimously approved.

2. DELEGATIONS



Ms. Magda Johnson to discuss Police Department concerns. (J. Clark)



This item withdrawn per Ms. Johnson's request.



POINT OF PRIVILEGE



David Hassler, City Police Officer, to be appointed as Metro Drug Officer.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark, Unanimously approved.



3. PUBLIC HEARINGS



A. Zoning



(1) GC-6-97



Request to Rezone from Medium Residential to Planned Development - Residential, 11.139 acres known as Cypress Run Subdivision, Phase II, located on the east side of Old Cypress Mill Road. Property owned by Deborah and Ronald Sawyer.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to approve Resolution No. R-08-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



(2) GC-8-97



Request to Rezone from Forest Agricultural to General Residential, 6.1331 acres fronting 334.22 feet on the north side of Glass Circle, beginning 155 feet west of Canal Road. Property owned by Milton A. Wood.

Motion to approve Resolution No. R-09-97, which is on file and made a part of the permanent records in the Clerk's Office, by Commissioner Strickland, seconded by Commissioner Jerome Clark. Unanimously approved.

(3) GC-10-97



Request to Rezone from R-9 One-Family Residential to Planned Development to permit an Assisted Living Community on 3.69 acres, known as Lot 15, 26 & 27, L. M. Kinstle Subdivision, fronting 399.08 feet on the west side of Scranton Road, 532.74 on the north side of Lansing Street and 199.01 feet on the east side of Toledo Street. Property owned by John David Mullins.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy to approve Resolution No. R-11-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



(4) GC-9-97



Request to Rezone from R-6 One-Family Residential to general Commercial, 2.7406 acres to be incorporated with a 6 acre tract located on the northeast corner of Perry Lane Road and Cate Road; subject property lying approximately 660 feet south of Turtle Creek Subdivision. Property owned by Driggers Construction Company, Inc.



Motion by Commissioner Jerome Clark, seconded by Commissioner Robertson to approve Resolution No. R-10-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



B. Alcoholic Beverage License



Consider issuance of 1997 Alcoholic Beverage License for Pilot Travel Center #379, 2766 US Highway 17 South, Brunswick, Georgia. LICENSE FOR PACKAGE SALES OF BEER AND WINE. SUNDAY SALES PROHIBITED. (Occupation Tax)



Action deferred until later in meeting.



5. CONSENT AGENDA



A. Finance Committee



(1) Recommend denial of a request by Mr. David B. Milne that $21.22 in interest and penalties accrued because of the late payment of 1996 Property Taxes be waived. (Vote: 3-0-0)



(2) Consider awarding the bid for the purchase of budgeted items to the following vendors whose bid was the low bid, within the budget amount and complied with all the bid specifications:



(a) Recommend the bid to purchase Chlorine Cylinders for the Water & Sewer Department be awarded to the lowest responsive bidder, Allied Universal Corporation, Miami, FL, in an amount not to exceed $17,722.50. (Vote: 3-0-0)



(b) Recommend the bid to purchase a riding mower for the Recreation Department be awarded to the lowest responsive bidder, Tait Feed & Seed Co., Brunswick, GA, in the amount of $9,376.50. (Vote: 3-0-0)



(c) Recommend the bid to purchase a Type 1 Ambulance for the Fire/ Emergency Rescue Department be awarded to the lowest responsive bidder, First Response, Inc., Griffin, GA, in the amount of $67,525.00. (Vote: 3-0-0)



(d) Recommend the bid to purchase eleven (11)Trams for the Recreation Department be awarded to the lowest responsive bidder, Barlow Welding and Machine Shop, Brunswick, GA, in the amount of $13,337.50. (Vote: 3-0-0)



(3) Recommend the bid to purchase window air conditioning units for the Winchester Building be awarded to the lowest responsive bidder, H & H Furniture, Brunswick, GA, in the amount of $9,534.75 and authorize payment of the $900.00 budget shortfall from cash restricted for use of building improvements. (Vote: 3-0-0)



(4) Consider awarding the bid on the items included in bids to be opened Monday, March 24, 1997, and Tuesday, March 25, 1997. A staff recommendation will be made, if possible, at the meeting:



(a) Recommend the bid to purchase eighteen (18) bleachers for the Recreation Department be awarded to the lowest responsive bidder, Norvel Hasley & Associates, Greensboro, GA, in the amount of $15,570.00. (Vote: 3-0-0)



(b) Recommend the contract to provide Light Vehicle Towing for disabled County vehicles be awarded to J & M Wrecker, Brunswick, GA. (Vote: 3-0-0)



(c) Recommend the bid to conduct the Independence Day Fireworks Display on St. Simons Island be awarded to Santore & Sons Inc., Bunnell, FL, in the amount of $10,000.00 with a total of 1,759 shots. (Vote: 3-0-0)



(5) Recommend approval of authorizing the issuance of a Purchase Order to purchase a Video Imaging System for the Police Department from the sole source vendor, Spillman Data, Logan, UT, in the amount of $23,559.00 with funding from a block grant. (Vote: 3-0-0)



(6) Recommend that all bids be rejected for the purchase of a mower for Blythe Island Regional Park and authorize staff to rewrite the specifications and rebid. (Vote: 3-0-0)



(7) Recommend that staff be authorized to seek possible grants for making improvements to the North Glynn County Recreational Park. (Vote: 3-0-0)



(8) Consider exercising the 1st option year under a contract with the following vendors:



(a) Recommend the 1st option year under a contract with Tindol & Company CPAs, Savannah, GA, be exercised to provide Auditing Services at an annual cost of $50,948.00. (Vote: 3-0-0)



(b) Recommend the 1st option year under a contract with Waste Recovery Inc., Atlanta, GA, be exercised to provide Tire Disposal for the Cate Road Landfill at a cost of $600.00 per 28 foot trailer load. (Vote: 3-0-0)



Motion to defer by Commissioner Strickland, seconded by Commissioner Dowdy, until April 17th meeting. Unanimously approved.



(c) Recommend the 1st option year under a contract with Browning-Ferris Industries (BFI), Fernandina Beach, FL, be exercised to provide Commercial Solid Waste (Dumpster) Collection Services at an annual cost of $45,434.88. (Vote: 3-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy, to rebid this item, with the option to reject all bids and exercise this option. Unanimously approved.



(9) Recommend $800 be transferred from operating funds to Capital for the County Administration program to provide additional funds to purchase a printer. (Vote: 3-0-0)



B. Personnel Committee



(1) Recommend changing the FLSA status of the Mosquito Control Manager and Fleet Manager from exempt to non-exempt due to a change in their primary duties as a "working supervisor". (Vote 2-0-0)



(2) Recommend paying three additional employees of the Recreation and Parks Department a bonus of $500 for their work in renovating the ballfields during 1997. (Vote 2-0-0)



(3) Recommend that employees who have been waiting longer than two years as of March 7, 1996 for a merit increase be given one, and that those employees who had not been waiting at least two years should be eligible for a merit increase when next due, but not longer than two years consistent with the plain meaning of the new pay plan, which was adopted by the Board of Commissioners on the above referenced date. (Vote 2-0-0)



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy, subject to advising all existing and new employees of all County benefits. Unanimously approved.



(4) Recommend that on-duty Search and Rescue volunteers be covered under the County's workers' compensation program by resolution of the Glynn County Board of Commissioners. (Vote 2-0-0)



(5) Recommend that the Counselors-in-Training Program be discontinued due to potential liabilities. (Vote 2-0-0)



(6) Recommend authorizing the Personnel Department to develop a proposal for modified duty of injured workers who are able to return to work with limitations. (Vote 2-0-0)



(7) Recommend accepting the request of Ms. Jane Johnson to withdraw from the Employee Assistance Program as a current service provider. (Vote 2-0-0)



(8) Recommend payment of two weeks annual leave to the estate of Gary L. Moore as requested by the Airport Commission. (Vote 2-0-0)

C. General



(1) Request Final Plat Approval - Wilterry Subdivision. A 28 lot subdivision located between Old Cate Road and New Cate Road. (K. Flanagan)



(2) Request acceptance of drainage easements in Sandalwood Subdivision Phase II A. The subdivision is located off Cate Road. (K. Flanagan)



(3) Request approval for Piping Petition from Glenda Blocker. (R. Richard)



(4) Adoption of Resolution declaring May 2, 1997 "Sam Nunn Day". (F. Tullos)



(5) Authorization to sign Maypole Ribbon in support of the Georgia Coalition on Donation's "Celebrate Life in the Garden" ceremony at Atlanta Botanical Garden on May 3, 1997. (F. Tullos)



(6) Adoption of Proclamation declaring April 1997 "Child Abuse Prevention Month in Georgia". (F. Tullos)



Motion by Commissioner Dowdy, seconded by Commissioner Robertson, to approve Consent Agenda with the exception of Items 5A(8)(b) & (c), and Item 5B(3). Unanimously approved.



3. PUBLIC HEARINGS (deferred from earlier in meeting)



B. Alcoholic Beverage License



Consider issuance of 1997 Alcoholic Beverage License for Pilot Travel Center #379, 2766 US Highway 17 South, Brunswick, Georgia. LICENSE FOR PACKAGE SALES OF BEER AND WINE. SUNDAY SALES PROHIBITED. (Occupation Tax)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



6. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend the approval of the Management Incentive Bonuses for FY 95/96 be referred to the full Commission. (Vote: 3-0-0)



Motion to approve by Commissioner Hardman, seconded by Commissioner Robertson. Unanimously approved.



B. Recommend consideration of an amendment to the Clean Community Ordinance relating to Solid Waste Collection Services be referred to the full Commission. (Vote: 3-0-0)



C. Recommend consideration of the adoption of the Solid Waste Collection fees to be charged in FY 97/98 be referred to the full Commission. (Vote: 3-0-0)



Motion to defer Items 6B&C by Commissioner Dowdy, seconded by Commissioner Robertson, until April 17th meeting. Unanimously approved.



D. Recommend approval of a proposal by HRH of St. Simons to conduct a comprehensive survey of all departments and install a Loss Control Program for the County's Risk Management Program projected to cost $14,250.00 and consider during the FY 97/98 Budget process the implementation of a Claims Deterrent Program. (Vote: 3-0-0)



Motion to defer by Commissioner Dowdy, seconded by Commissioner Jerome Clark, until April 17th meeting. Unanimously approved. This item is addressed again under Commissioner's Items.

7. ITEMS REFERRED FROM PERSONNEL COMMITTEE



A. Deferred to the full Board of Commissioners the recommendation of the County Attorney regarding an employee's spouse, who may assist with a County sponsored trip for seniors. (Vote 2-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to pay employee's spouse who took previous trip minimum wage for services rendered, and defer to April 17th meeting a recommendation by County Attorney and County Administrator for future trips. Unanimously approved.



B. Referred from March 20, 1997 Meeting, adoption of Resolution amending the Personnel Resolution relative to emergency pay. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Strickland to approve Resolution No. R-14-97, which is on file and made a part of the permanent records in the Clerk's Office. Unanimously approved.



8. ITEMS REFERRED FROM PENSION ADMINISTRATION COMMITTEE



A. Recommendation from Pension Administration Committee for an Actuary.



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy, to accept the Pension Administration Committee's recommendation to designate Buck Consultants for an Actuary, and to authorize the Chairperson to sign all necessary documents. Unanimously approved.



B. Appointments to the Pension Committee.



Motion by Commissioner Hardman, seconded by Commissioner Robertson, to reappoint Tim Hutchens as the representative of Group A, Public Works Employees. Unanimously approved.



Commissioner Strickland nominated Elaine Brinson, as the representative of Group B, Other Departments and Agency Employees.



Commissioner Robertson nominated Joyce Crosby for Group B.



Joyce Crosby was reappointed by a ballot vote of 4-3.



GENERAL BUSINESS



9. Consider appeal request from Environmental Aspecs, Inc., of Georgia regarding County's policy on ASTs (aboveground storage tanks). (L. Gilmour)



Motion to deny by Commissioner Robertson, seconded by Commissioner Hardman. Unanimously approved.



10. Award of Bid for eyebrows on Frederica Road. (L. Gilmour)



Motion by Commissioner Robertson, seconded by Commissioner Dowdy, to award bid to Seaboard Construction, low bidder, in the amount of $69,056.00. Unanimously approved.



11. Request permission for City to expand water and sewer service to Leeswoods Subdivision. The subdivision is located on the north side of Emanuel Farm Road between US 17 and Carteret Road. (K. Flanagan)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark, to offer usual franchise agreement to City for water services. Unanimously approved.

12. Consider request from American Red Cross to hand Banner on St. Simons Island for upcoming Blood Drives. (L. Gilmour)



Motion by Commissioner Robertson, seconded by Commissioner Dowdy, to place banner on Gascoigne Bluff fence. Unanimously approved. Commissioner Hardman out of room.



13. Request authorization for Commissioners to attend 1997 NACo Annual Conference. (L. Gilmour)



Motion by Commissioner Dowdy authorizing those Commissioners who wish to attend conference to do so, seconded by Commissioner Jerome Clark. Unanimously approved. Commissioner Hardman out of room.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy



1. Personnel Item for Executive Session.



2. There is a traffic problem at Exit 6 with large trucks pulling out of truck stops and not yielding to vehicular traffic. Would like a letter written to truck stops advising them to warn the truckers visiting their establishments that we will strictly enforce failure to yield the right of way.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark, and to look into the possibility of traffic signals at this location. Unanimously approved.



3. Would like to be one of the first Commissions to approve the budget by July 1st.



Motion by Commissioner Dowdy, seconded by Commissioner Strickland, to support this desire. Unanimously approved.



Commissioner Tommy Clark



1. Would like to revisit Item 6D, which was deferred earlier in the meeting:



Recommend approval of a proposal by HRH of St. Simons to conduct a comprehensive survey of all departments and install a Loss Control Program for the County's Risk Management Program projected to cost $14,250.00 and consider during the FY 97/98 Budget process the implementation of a Claims Deterrent Program. (Vote: 3-0-0)



Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark, to rescind previous action to defer until April 17th. Unanimously approved.



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



2. Request a waiver of fees on the BIRP large pavilion for a free rabies clinic on April 12, 1997.



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Unanimously approved.



Commissioner Robertson



1. The Sea Island Company has offered to work with the County on the installation of sidewalks in front of the Shops at Sea Island on Frederica Road. Sea Island will pay the cost if the County will do the design work and installation.



Motion to approve by Commissioner Robertson, seconded by Commissioner Hardman. Unanimously approved.



Commissioner Strickland



1. Wants to encourage employees to participate in the Health Department's study regarding LCP Chemical. They are comparing the possible effects of people exposed to mercury at LCP versus to those who have not been exposed.



Chairperson Tullos



1. Passed on to the County Administrator a letter from Jack Kingston's office about a complaint from citizen living in Nottinghill Subdivision.



2. Personnel Item for Executive Session.



CHIEF OF POLICE ITEMS



Discussed existing and potential parking problems at East Beach on St. Simons during summer season.



The County Attorney stated he would like to bring an Ordinance before the Commission at a future meeting, hopefully the next meeting, to address these problems.



COUNTY ATTORNEY ITEMS



Items of pending and potential litigation for Executive Session.



ADMINISTRATOR ITEMS



1. Keith Flanagan advised the Commissioners of a problem with a recent bid award for janitorial services at the W. Harold Pate Courthouse Annex. The successful bidder is now advising that his bid did not include the emptying of wastepaper baskets and is requesting an additional $950 per month to perform this service. Recommends rescinding the motion to award the bid and to allow County personnel to perform this service until something can be worked out.



Motion to approve by Commissioner Hardman, seconded by Commissioner Jerome Clark. Unanimously approved.



2. Recommend the County match the City's contribution of $250 for the dedication ceremony of the Sidney Lanier Bridge.



Motion to approve by Commissioner Robertson, seconded by Commissioner Jerome Clark. Unanimously approved.



3. Would like Board concurrence on the calculation of impact fees, particularly as it applies to the SeaPak Corporation on St. Simons. An Ordinance will be forthcoming regarding changes in calculating these fees, but for purposes of issuing a building permit to SeaPak, would like to recommend the fees be calculated at the current rate and current use for the existing structure, and be calculated on the proposed structure and proposed use, and have SeaPak pay the difference.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



EXECUTIVE SESSION



Motion by Commissioner Hardman, seconded by Commissioner Robertson, to adjourn to Executive Session to discuss Items of Personnel and Pending and Potential Litigation. Unanimously approved.



BACK IN REGULAR SESSION



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to approve the Executive Session Minutes of February 20, 1997, March 6, 1997 and March 20, 1997. Unanimously approved.



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to adjourn. Unanimously approved.



Meeting adjourned.





Board of Commissioners

Glynn County, Georgia





_______________________________

Fred Tullos, Chairman

Attest:



_____________________________

Cynthia J. McKinley, Clerk