MINUTES

 

PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Cynthia J. McKinley, County Clerk



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held Thursday, January 9, 1997



Motion to approve subject to corrections by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



2. EMPLOYEE OF THE MONTH



Presentation of Plaque and $50 check to James Stewart, Firefighter, Glynn County Fire Department.



3. ADOPTION OF PROCLAMATION



Adoption of a Proclamation commemorating Martin Luther King, Jr. Day. (J. Clark)



Motion to approve by Commissioner Strickland, seconded by Commissioner Tommy Clark. Unanimously approved.



POINT OF PRIVILEGE



Constable Changes



Judge Ernest Gilbert addressed the Commissioners regarding the de-commissioning of Constables. Judge Gilbert, Chief Alexander and Keith Flanagan concur and recommend the following changes be made. Zoning Constable, Clean Community Ordinance Enforcement Constable and Business License Inspection will be designated as "Field Inspectors" and will issue warnings. The Police Department will issue actual citations. Business License will remain in the Finance Department, the other two will come under Community Development.



The Animal Control Supervisor will be changed to Ordinance Enforcement Agent. The position will be moved from the Police Department to Community Development. However, this agent will be sworn in by the Magistrate and will be able to issue citations.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



Up With People



Ms. Laura Kinney from Up with People advised the Commissioners of a group of young people coming to Glynn County to do community service projects and to perform at the Jekyll Convention Center on February 8, 1997.



4. DELEGATIONS



A. Mr. Ray Snow, Chairman, First Night Committee, to discuss success of First Night 1996, and plans for future First Nights. (J. Clark)



Received for informational purposes.



B. Mr. Bill Lorenz-Hooker to discuss change in County policy relative to construction payment requirement for water and sewer services. (G. Robertson)

The County Attorney and Mr. Benson to get together and report back to the Board at its February 6th meeting.



5. CITIZEN COMMITTEE REPORTS



A. Airport Commission



Mr. Moore brought to the Commissioners's attention an item in his report regarding recommending the Board's approval for Bell South to relocate digital loop carrier equipment on Airport property.



Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Unanimously approved.



B. Blythe Island Regional Park Advisory Board



Received report from Wes Davis for informational purposes.



C. Casino Advisory Board



Received report from Wes Davis for informational purposes.



D. Selden Park Advisory Committee



No report.



E. Tree Advisory Board



No report.



F. Planning Commission



Received report from Wayne Stewart.



Commissioner Jerome Clark nominated Jonathan Williams for the District 5 vacancy on the Planning Commission.



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Unanimously approved.



6. CONSENT AGENDA



A. Finance Committee



(1) Recommend denial of a request by Mr. Wayne C. Kemp that his personal telephone line be exempt from the monthly E-911 $1.50 charge and ask the Police Chief to investigate and report why they could not find Mr. Kemp's address. (Vote: 3-0-0)



(2) Recommend denial of the request by Ms. Elizabeth B. McGinnis that $36.73 in penalties and interest paid on the purchase of an automobile tag be refunded. (Vote: 3-0-0)



(3) Recommend denial of a request by Ms. Judy Baker, owner, The Pink Pig Bar-B-Que, St. Simons Island, GA, that 1996 alcohol beverage fees of $206.60 be refunded and ask staff to contact Ms. Baker and explain the ordinance. (Vote: 3-0-0)



(4) Recommend approval of a request by SFC. Wink Glisson, Georgia State Patrol, Brunswick Division Post Commander, that improvements be made to the County owned Patrol Building, at a cost not to exceed $39,000.00 subject to review by the building official and designation of a funding source. (Vote: 3-0-0)

(5) Recommend the bid to purchase two dump trucks for the Public Works Department be awarded to D & M International Sales, Blackshear, GA, in the amount of $128,678.76 and that the budget shortfall of $8,678.76 come from savings on earlier Public Works capital purchases (Vote: 3-0-0)



(6) Recommend the bid to provide light wrecker service to the County's Fleet Garage be awarded to Allstate Towing, St. Simons Island, GA (Vote: 3-0-0)

B. General



(1) Request Final Plat Approval for Oak Forest Subdivision, Phase II-C. A 36 lot subdivision phase located on the west side of Brockinton Drive north of Demere Road. (D. Reuter)



(2) Request authorization for State to enter into a $20,000 Grant from Glynn County to Project SHARE. (L. Gilmour)



(3) Request authorization to participate in Tire Amnesty Week, April 26 - May 3, 1997. (R. Richard)



(4) Request authorization of Soil Easement Agreement between County and Mr. Paul Wickard of Myers Hill Road for borrow pit for Buck Swamp Road Project. (R. Richard)



(5) Request acceptance of State Contract No. AP97-9200-18 (127) C1 for improvements at Malcolm B. McKinnon Airport. (G. Moore)



(6) Request authorization for Commissioners to participate in the 5th Annual Brunswick-Golden Isles Economic Outlook Luncheon. (L. Gilmour)



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



7. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend deferral to the full Commission the selection of a vendor to provide engineering services for the Altama Connector Extension. (Vote: 3-0-0)



Motion to deny until a called meeting to be held on Tuesday, January 21, 1997, by Commissioner Hardman, seconded by Commissioner Robertson. Unanimously approved.



B. Recommend deferral to the full Commission the selection of a vendor from whom to purchase a Hydraulic Excavator for the Public Works Department. (Vote: 3-0-0)



Motion to approve by Commissioner Robertson, seconded by Commissioner Jerome Clark. Unanimously approved.



C. Recommend the bid to purchase Bulk Oil for the County's Fleet Garage be awarded to Bryan Oil Company, Pembroke, GA, in the amount of $23,703.50. (Vote: 2-1-0, Commissioner Hardman opposed.)



Motion by Commissioner Strickland, seconded by Commissioner Dowdy, to award bid to the low bidder, J. D. Moore, Inc., in the amount of $21,347.90. Unanimously approved.

8. APPOINTMENTS



A. Altamaha Regional Park Advisory Board

Appointments to be made from District 2 and District 5 Commissioners:



(1) Joe Smith

(2) Sandra Garbutt Griffin

(3) Ty Foster

(4) Helen Watkins

(5) Irene Anderson

(6) Judy Floyd

(7) Ouida H. Fry



Motion by Commissioner Robertson, seconded by Commissioner Strickland, to appoint Ellen Kennedy to the vacancy from District 2. Unanimously approved.



Motion by Commissioner Hardman, seconded by Commissioner Strickland, to amend the wording of the By-Laws of the Altamaha Park Advisory Committee to reflect that the appointees do not have to live in the District of the Commissioner who makes the appointment. Unanimously approved.

B. Zoning Appeals Board

Two vacancies to be filled:



(1) Joe Smith

(2) Steven R. Kendall

(3) Sharon M. O'Quinn

(4) Thomas H. Gibson

(5) Dick Wiederhorn

Mr. Thomas Gibson received the majority of votes to fill the one vacancy advertised. The second vacancy will be re-advertised and will be filled at the 2nd meeting in February.



Motion by Commissioner Robertson, seconded by Commissioner Strickland, to appoint Mr. Hugh Paladino to the District 2 vacancy on the Board of Tax Assessors. Unanimously approved.



GENERAL BUSINESS



9. Consider Proposal for County Participation in Lease/Purchase of New Building for Department of Family and Children Services. (F. Tullos)

Motion by Commissioner Tommy Clark, seconded by Commissioner Robertson, to not accept proposal as presented by OA. Motion passed 5-2, Commissioner Hardman and Commissioner Dowdy opposed.



10. Request authorization for Additional Base and Pavement on Galilee Road. (R. Richard)



Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark, to increase the base and pavement to thickness recommended by DOT. Unanimously approved.



11. Request authorization for repairs to St. Simons Island Fishing Pier. (R. Richard)



Motion to approve by Commissioner Robertson, seconded by Commissioner Dowdy. Unanimously approved.



12. Present FY 95/96 Annual Audit. (C. Lewis)



Received for review and will be placed on February 6, 1997 agenda to answer any questions from Commissioners.



13. Make presentation for North Glynn Regional Park. (W. Davis)



Received for informational purposes.



14. Request authorization to place traffic warning sign. (T. Clark)



Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark, to place warning sign on Schooner Road and a speed limit sign at Hidden Lakes. Motion passed 6-0-1, Commissioner Hardman abstained.



15. Consider Long Range Water Management Plan. (F. Tullos)



Report received for informational purposes.



16. Consider consolidation of services or total consolidation of City/County. (R. Strickland)



Chairperson Tullos to contact Mayor Wilson.



17. Cancel award of Stop Loss Coverage to Provident Insurance. (D. Bandy)



No action necessary or taken.

18. Recommend approval of specific and aggregate stop-loss coverage with Med Assurance based on competitive quotes from four different carriers, including the current vendor, Provident. The Med Assurance quote is for a 15/12 coverage period, and offers the least fixed cost plus claim liability or annual maximum cost. Also, the Med Assurance quote has the lowest threshold before aggregate coverage begins. (D. Bandy)



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to award to Med Assurance. Unanimously approved.



19. Receive Hearing Officer Report on Roxanne Serrano Adverse Action. (L. Gilmour)



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark, to have full hearing with Ms. Serrano present. Unanimously approved.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy



No items.



Commissioner Tommy Clark



Would like to take immediate action on the paving of all Priority 1 dirt roads. Staff to come back with a recommendation on how to proceed.



Commissioner Jerome Clark



No items.



Commissioner Robertson



Motion by Commissioner Robertson, seconded by Commissioner Tommy Clark, to rescind action taken at the January 9, 1997 meeting regarding the discontinuing of Commissioner Contact Logs. Motion passed 6-0-1, Commissioner Dowdy abstained.



Motion by Commissioner Robertson, seconded by Commissioner Tommy Clark, to continue Commissioner Contact Logs. Unanimously approved.



Commissioner Hardman



Two items regarding personnel for Executive Session.



Commissioner Strickland



No items.



CHIEF OF POLICE ITEMS



No items.







COUNTY ATTORNEY ITEMS



Items regarding pending litigation for Executive Session.



ADMINISTRATOR ITEMS



1. Request authorization to transfer funds within State Court budget to purchase laptop for Judge Douglas.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



2. Request authorization to award bid for 4th Street Outfall project to low bidder, Advanced Drainage Systems, Inc., in the amount of $18,300.



Motion to approve by Commissioner Robertson, seconded by Commissioner Jerome Clark. Unanimously approved.





EXECUTIVE SESSION



Motion by Commissioner Tommy Clark, seconded by Commissioner Robertson, to adjourn to Executive Session to discuss matters of personnel and pending litigation. Unanimously approved.

Meeting adjourned.





Board of Commissioners

Glynn County, Georgia





_______________________________

Fred Tullos, Chairman





Attest:





_______________________________

Cynthia J. McKinley, Clerk