MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW GLYNN COUNTY COURTHOUSE

THURSDAY, DECEMBER 3, 1998 AT 6:00 PM













PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Chief of Police





INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



A. Approve Minutes of Meeting held Thursday, November 19, 1998.



Motion to approve, subject to any necessary corrections by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Unanimously approved.

B. Consider amendment to the November 5, 1998 Minutes.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.

2. PROCLAMATIONS/RECOGNITION OF SERVICE



A. A Proclamation honoring the 1998 Region 3 AAAA, Sub-Region A Champion Glynn Academy "Red Terrors". (D. Dowdy)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



B. A Proclamation honoring the following Glynn County Employees upon their retirement:



1. Betty Sutton - Financial Manager, Glynn County Airport Commission

(S. Brian)



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy. Unanimously approved.



2. Chief A. L. "Sully" Sullivan - Chief of the Ballard Volunteer Firefighter Division. (J. Hardman)



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



3. Charles Lewis - Finance Director, Glynn County Board of Commissioners. (F. Tullos)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Robertson. Unanimously approved.



C. Recognition of Pension Administration Committee members Joyce Crosby, Tim Hutchens and Charles Lewis for their years of services as committee members. (T. Clark)



D. Presentation of rotating plaque for Blood Drive. (R. Rowell)

POINT OF PRIVILEGE



GENERAL BUSINESS



7. Consider the PAWS formal preliminary application for submittal to the Economic Development Administration for funds to facilitate the development of the proposed park and Wildlife Service area at Exit 9. (L. Gilmour)



Motion to approve submittal of formal preliminary application by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.





Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark authorizing the Chairman to execute any necessary document associated with the submittal of this application. Unanimously approved.



3. Zoning



(A) GC-22-98



Request to Rezone from Forest Agricultural to Highway Commercial 7,344 square feet fronting 107 feet on the east side of U. S. Highway 341 a/k/a New Jesup Road, beginning 229 feet north of Pyles Marsh Road. Christine Gendron; Winton Carver, Agent - property owners. (C. Taylor)



Hearing no comments from the public and after brief discussion, motion to approve by Commissioner Tommy Clark, seconded by Commissioner Strickland. Unanimously approved as resolution #R-70-98 with original filed per resolution #R-06-98.



(B) GC-29-98

Request to Rezone from Limited Industrial to R-20 One-Family Residential 7.1387 acres fronting 950.66 feet on the south side of Blythe Island Highway (formerly Highway 303), lying directly across said highway from Ellis Point Subdivision. Virgil Hinson; Danny Highsmith, Agent - property owners. (C. Taylor)



The Board heard from the following person(s):



Mr. M. W. Hatfield



After brief discussion, motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark subject to retention of equal access of Watson Circle from both entrances. Unanimously approved as resolution #R-71-98 with original filed per resolution #R-06-98.



(C) GC-2-98 P



Request to amend the Glynn County Zoning Ordinance Section 713. Highway Commercial and Section 714. Freeway Commercial, to allow a small printing business as conditional use. (C. Taylor)



Hearing no comments and after brief discussion, motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved subject to the following conditions:





4. APPOINTMENTS



A. Glynn County Gas & Mechanical Code Advisory Board - 4 Year Term (2 positions)

(1) Michael J. Boatwright - (Currently serving)*

(2) Mark Warren - (Currently serving)*

Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to reappoint Michael J. Boatwright and Mark Warren to serve another term. Unanimously approved.

B. Glynn County Plumbing Advisory Board - 4 Year Term (1 position)



(1) Larry Bullard - (Currently serving)*

(2) O. Mike Whitley



Larry Bullard was reappointed to serve by majority vote of 4 to 3.



C. Coastal Georgia Regional Development Center's Historic Preservation Advisory Council - 3 Year Term (1 position)



(1) Darren Harper*

(2) Linda Pollack



Darren Harper was appointed to serve by majority vote of 4 to 3.



D. Pension Administration Committee - Non-Management

Employee Representative





Administration



(1) Leon D. Leggett

(2) Brenda L. Pittman*



Brenda Pittman was appointed to serve by majority vote of 6 to 1.



Public Works



(1) Glen Leslie Bollinger

(2) Steven J. Mellinger*



Steven J. Mellinger was appointed to serve by majority vote of 4 to 3.



5. CONSENT AGENDA



A. Finance Committee



(1) Recommend denial of a request from Mr. Walter Campbell that $287.55 paid in interest and penalties on 1997 Property Taxes be refunded. (Vote: 2-0-0)



(2) Recommend approval of a request from Dr. Alan Hampton that $126.62 paid in interest and penalties on 1997 Property Taxes be refunded. (Vote: 2-0-0)



(3) Recommend denial of a request from Mr. L.C. Brown that $47.81 paid in interest and penalties on his tag registrations be refunded. (Vote: 2-0-0)



(4) Recommend exercising the 1st option period of the Detention Center Food Services Contract with ABL Management, Inc., Baton Rouge, LA, at an estimated annual cost of $359,871.75. (Vote: 2-0-0)



(5) Recommend exercising the 1st option period of the Recyclable Collection Services contract with Waste Management, Inc., Brunswick, GA, at an estimated annual cost of $20,912.00. (Vote: 2-0-0)



(6) Recommend staff be authorized to bid for sludge disposal services for the Water & Sewer Division, Environmental Quality Department. (Vote: 2-0-0)



(7) Recommend awarding the bid to replace two HVAC systems for the Office Park building to the low bidder, White Electric, Inc., Baxley, GA, in the amount of $15,303.00. (Vote: 2-0-0)



(8) Recommend staff be authorized to bid for the purchase of materials for Courthouse Doors for the Glynn County Courthouse. (Vote: 2-0-0)



(9) Recommend awarding the bid to purchase a Mower Deck for the Public Works Department to Gregory Manufacturing, Lewiston, NC, in the amount of $6,849.00. (Vote: 2-0-0)



(10) Recommend awarding the bid to lease $633,100 in equipment from Wachovia Bank, N.A., Atlanta, GA, with three (3) annual payments of $233,750 (4.19% interest) subject to the County Attorney's review of the leasing arrangements. (Vote: 2-0-0)

Per the Chairman this item was deferred to the December 17, 1998 BOC meeting. No action taken at this time.



(11) Recommend amending the County's Check Signing Policy to authorize the person appointed Acting Finance Director to sign on the County's checking accounts in the same capacity as the Finance Director. (Vote: 2-0-0)



(12) Recommend awarding the bid to First Georgia, Brunswick, GA, to provide credit card services to the County and authorize the County Clerk to execute a resolution to that effect. (Vote: 2-0-0)



(13) Recommend fifteen (15) Police Pursuit Vehicles be purchased under the Georgia State Contract from Southlake Ford, Griffin, GA, in the amount of $307,185.00 (Vote: 2-0-0)



Per the Chairman this item was deferred to the December 17, 1998 BOC meeting. No action taken at this time.

B. Personnel Committee



(1) Approve a request to add the position of Operations Coordinator for the Airport commission. (Vote: 2-0)



At the request of the Brunswick-Glynn County Development Authority this item was deferred and required no Board action at this time.



(2) Approve a request from Information Technology Director Joe Pereles to add the position of Computer System Specialist, delete the positions of Network Technician and Hardware Technician, and reclassify the employee in the





position of Hardware Technician as a Computer System Specialist. (Vote: 2-0)



(3) Approve the request from Magistrate Court Intake Coordinator/Secretary Susan Greene that she be considered a full time employee for benefit purposes. (Vote: 2-0)



(4) Approve the salary survey for the position of Fire Department Deputy Chief and change the range of this position and that of Police Department Captain. (Vote: 2-0)



(5) Approve the exempt (salaried)/non-exempt (hourly) levels for the Community Development, Environmental Quality, Finance, Fire and Police Departments. (Vote: 3-0)



(6) Approve the second (last) year extention of the contract with Total Pharmacy Management (TPM) for the prescription drug card program. (Vote: 3-0)



(7) Authorize staff to go out to bid for term life insurance and long term disability coverage. (Vote: 3-0)

C. General



(1) Authorize hiring of EMC Engineering Service, Inc., for design services at Altamaha Park Fishing Pier. (L. Gilmour)



(2) Authorize shift of $10,000.00 in GIS capital from contractual to data equipment/software. (L. Gilmour)



(3) Accept donation of right-of-way for Pritchard Island Road. (L. Gilmour)



Motion to approve Consent Agenda items, with the exception of items 5-A (10), 5-A (13) and 5-B (1), by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



POINT OF PRIVILEGE



Consider request from Public Defender, Tim Barton to replace 1 full time investigator position with 2 part time investigator positions with no budgetary increase anticipated.





Motion to approve by Commissioner Hardman, seconded by Commissioner Robertson. Unanimously approved.



6. ITEMS DEFERRED FROM FINANCE COMMITTEE



(A) Defer to the full Board of Commissioners a request from staff that Jordan Jones & Goulding be authorized to perform engineering design services for the Martin Luther King Jr. Boulevard Project at a cost of $16,902.34. (Vote: 2-0-0)



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Robertson. Unanimously approved.



(B) Defer to the full Board of Commissioners whether the County should accept credit cards for payment of County fees and services and if so, select the vendor to provide the services from the RFPs received. (Vote: 2-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Dowdy authorizing the acceptance of credit cards for payment of County fees and selecting the low bidder of First Tennessee Bank, Suwanee, GA, in the amount of $38,092.72 with a discount rate of 1.57%. Motion carries with a vote of 6-1 with Commissioner Robertson opposed. Approved as resolution number #R-76-98 with original documents filed per #R-06-98.

GENERAL BUSINESS



7. Consider the PAWS formal preliminary application for submittal to the Economic Development Administration for funds to facilitate the development of the proposed park and Wildlife Service area at Exit 9. (L. Gilmour)



This item handled earlier in the meeting.



8. Consider amending Blythe Island Regional Park Advisory Committee by-laws to abolish 8th board member position. (L. Gilmour)



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark to amend the bylaws abolishing the 8th board member position. Unanimously approved as as resolution #R-72-98 with original filed per resolution #R-06-98.



9. Review attendance record of Zoning Board of Appeals members and consider possible options. (L. Gilmour)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to remove Mr. Gibson from the Zoning Board of Appeals for the cause of non-attendance. Unanimously approved. Staff directed to immediately advertise for the filling of this vacancy.



10. Consider proposal to add additional members to the Planning Commission. (D. Dowdy)

This item deferred from the November 19, 1998 BOC Meeting.



Motion by Commissioner Dowdy, seconded by Commissioner Strickland to defer this item to the 2nd meeting in January, 1999. Unanimously approved.



11. Consider awarding the bid for Emergency Generators for Environmental Quality Department's Water & Sewer Division. (K. Flanagan) This item deferred from the November 19, 1998 BOC Meeting.



Motion by Commissioner Robertson, seconded by Commissioner Strickland to approve awarding the bid for emergency generators to Zabatt, Inc. in the amount of $272,951.10. Unanimously approved.



12. Meter changes for "irrigation only" meters. (K. Flanagan) This item deferred from the November 5, 1998 BOC Meeting.



Per the Chairman this item deferred to the December 17, 1998.



13. Consider reimbursement of Capital Fees for Musgrove Place development. (K. Flanagan)



After brief discussion, motion by Commissioner Hardman, seconded by Commissioner Robertson to approve reimbursement of fees in the amount of $18,179.21. Until further documentation is presented the issue relative to drainage was not addressed at this time. Unanimously approved.



14. Authorize construction of an addition over a County easement. (K. Flanagan)



No Board action required nor taken regarding this item.



15. Pastor Bill Ligon to discuss Y2K issues and concerns. (F. Tullos)



The Board heard from the following person(s):



Pastor Bill Ligon

Ms. Jen White

Pastor Kevin Drury



Informational purposes only. No action required nor taken relative to this item.



16. Discussion of 1999 Legislative Agenda priorities. (L. Gilmour)



For informational purposes only. No Board action required at this time.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Chairperson Tullos



1. Ceremony celebrating the opening of Altamaha Blvd to traffic, December 4, 1998 at 10:00 am.



2. Zoning Ordinance Review Committee.



After brief discussion motion by Chairperson Tullos, seconded by Commissioner Tommy Clark directing Mr. Chuck Taylor and his staff not attend committee meeting on a regular basis. Unanimously approved.



3. Request recommendations from Planning Commission relative to planning districts.

Commissioner Dowdy



1. Clarification regarding buffer compliance fines.



2. Personnel item for discussion in Executive Session.



3. After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark restating the Boards position regarding traffic problems at I-95, Exit 6 & U. S. Highway 17 interchange and requests the State of Georgia address traffic safety problems and concerns at this interchange. Unanimously approved.



Commissioner Tommy Clark



Concurrence of Commissioner Dowdy motion.



Commissioner Jerome Clark - None



Commissioner Robertson



1. Replacement of cement picnic tables at Massengale Park at a projected cost of $4,800.00 with the funding source identified as surplus monies from the Farmers Market account.



After brief discussion, motion by Commissioner Robertson, seconded by Commissioner Dowdy to replace the cement tables at a total cost of $4,800.00.



After further discussion Commissioner Robertson modified her motion, with Commissioner Dowdy modifying his second that the County go to bid relative to replacement of the cement tables. Unanimously approved.



2. Consider change order in the amount of $2,500.00 for the purpose of purchasing vinyl/nylon coated chain link fencing and posts for tennis courts at Kings Park on Mallory Street, St. Simons Island.



After brief discussion motion to approve by Commissioner Robertson, seconded by Commissioner Hardman. Motion carries with a vote of 4 to 3 with Chairperson Tullos, Commissioner Robertson, Commissioner Hardman, and Commissioner Jerome Clark in favor and Commissioner Tommy Clark, Commissioner Strickland and Commissioner Dowdy opposed.



Commissioner Strickland - None



Commissioner Hardman - None



CHIEF OF POLICE ITEMS - None



COUNTY ATTORNEY ITEMS



An item of pending/potential litigation for discussion in Executive Session.



ADMINISTRATOR ITEMS



1. Inclusion of Georgia State Patrol Office in Public Safety Complex.



After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark to follow the County Administrators recommendation to include the request from the Georgia State Patrol for office space at the at the Public Safety Complex as a Long Range Capital Project and separate and proceed with the Public Safety Complex as previously discussed. Motion carries unanimously.



2. Request from the Pier Village Association regarding assistance from the County relative to light decorations in trees.







After brief discussion motion to deny the above request by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Motion carries with a vote of 4-1-2 with Commissioner Tommy Clark, Commissioner Jerome Clark, Chairperson Tullos and Commissioner Dowdy infavor of denying the request, Commissioner Robertson opposed to denying the request and Commissioner Strickland, and Commissioner Hardman abstaining.



3. Request the issuance of a temporary liquor license for Ramada Inn.



Motion to approve by Commissioner Dowdy, seconded by Commissioner Hardman. Motion carries with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.



4. (a) Consider awarding the bid for T1 Communication Hardware to low bidder Eltax Systems, Norcross, GA, in the amount of $24,075.00.



After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Robertson to award the bid for T1 Communication Hardware to low bidder Eltax Systems, Norcross, GA in the amount of $24,075.00. Unanimously approved.



(b) Consider awarding bid for Year 2000 computers to low bidder Transource Computers, Phoenix, AZ, in the amount of $56,430.00.



After brief discussion motion to approve by Commissioner Dowdy, seconded by Commissioner Robertson to award the bid for Year 2000 computers to low bidder Transource Computers, Phoenix, AZ, in the amount of $56,430.00. Unanimously approved.



5. 9th Street ADA beach access designation and improvements.



After brief discussion motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Motion carries with a vote of 6 to 1 with Commissioner Robertson opposed.



After further discussion Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to issue a 30 day revocable permit. Unanimously approved.

6. Item relative to personnel issues for discussion in Executive Session.



Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark to adjourn to Executive Session to discuss items of personnel and pending/potential litigation. Vote 6-0 with Commissioner Hardman out of the room.



Back in Regular Session



1. Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark to approve the County Administrators recommendation to rescind the Board's previous motion regarding authorizing automatic digest adjustment of $20,000.00 or less by the Tax Assessor and revert back to the standard process where all digest adjustments are heard and approved by the Board of Commissioners. Unanimously approved.



2. Motion by Commissioner Hardman, seconded by Commissioner Dowdy to approve County Attorney's recommendation regarding settlement of workers compensation claim. Unanimously approved.



3. Motion to approve the Executive Session Minutes of the November 19, 1998 meeting by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



Meeting adjourned.







Board of Commissioners

Glynn County, Georgia





Attest:

______________________________

Fred Tullos, Chairman



_________________________________

Vanessa D. Mincey, County Clerk