MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW GLYNN COUNTY COURTHOUSE

THURSDAY, NOVEMBER 5, 1998 AT 6:00 PM


PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Chief of Police



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of Meeting held Thursday, October 15, 1998.



Motion to approve, subject to any necessary corrections, by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



2. PROCLAMATIONS



A Proclamation honoring the Torchbearers, Fourteen Black Men of Glynn, Inc., during their Eighth Annual Scholarship Banquet (J. Clark)



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Robertson. Unanimously approved.



3. PUBLIC HEARINGS



A. Abandonment



Consider application for abandonment of a portion of an alley between 8th and 9th Street (East Beach), St. Simons Island. Barbra Amesbury, Jerry Blackstock, Samuel and Barbara Wilkes, Mark and Eve Kacos, applicants. (J. Bruner)



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark regarding the notification, by the County Clerk, of the Tax Assessors office of approved abandonments. Unanimously approved.

Motion to approve by Commissioner Robertson, seconded by Commissioner Jerome Clark subject to the provision of a utility easement be retained for the portion of the alley that contains the water and sewer line, also a drainage easement for future County use to improve an existing drainage problem in this area. Unanimously approved as resolution #R-63-98 with original documents filed per #R-06-98.

B. Zoning



(1) GC-25-98



Request to amend Planned Development Zoning Text - Signage 7.001 acre site of "Nalley Brunswick", located on the southeast corner of F-009 Spur/Spur 25 and Altama Connector; known as Lot 3, Block J, Glynn Place Commercial Park. C. V. Nalley, III property owner. (C. Taylor)



After brief discussion motion to deny the request was made by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Motion fails with a vote of 3 to 4 with Commissioner Dowdy, Commissioner Tommy Clark, and Commissioner Robertson in favor of the motion to deny and Chairperson Tullos, Commissioner Hardman, Commissioner Strickland, and Commissioner Jerome Clark opposed.



After further discussion a motion to approve the request was made by Commissioner Hardman, seconded by Commissioner Strickland. The motion passes with a vote of 4 to 3 with Chairperson Tullos,



Commissioner Hardman, Commissioner Strickland, and Commissioner Jerome Clark in favor to approve the request and Commissioner Dowdy, Commissioner Tommy Clark and Commissioner Robertson opposed. Approved as resolution #R-64-98 with original documents filed per #R-06-98.



(2) GC-26-98



Request to Rezone from Forest Agricultural to Highway Commercial 10.189 acres located on the northeast corner of Highway 17 (471.65 feet of frontage) and Deer Wood Way (375.14 feet of frontage); subject property beginning approximately 1,800 feet east of Buck Swamp Road and 3,000 feet west of the Highway 82 and U. S. 17 intersection. Sunbelt, Inc. Mr. Robert Jenkins, property owner. (C. Taylor)



The Board heard from the following person(s):



Maureen Mackelhavey (sic)



After brief discussion motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy to approve the rezoning request.



After further discussion Commissioner Jerome Clark amended his motion to approve the rezoning request subject to a twenty foot (20') undisturbed natural buffer adjacent to the residential subdivision being provided. Commissioner Dowdy accepts the amended as part of his seconded. Unanimously approved as resolution #R-65-98 with original documents filed per #R-06-98.

(3) GC-2-98 K



Request to amend the Glynn County Zoning Ordinance to require all multi-family and commercial developments for Planning District 10, 11, 12 and 13 to receive Site Plan Approval by the Glynn County Planning Commission. (C. Taylor)



The sections to be amended are as follows:



Section 710. - Office Commercial

Section 711. - Local Commercial

Section 712. - General Commercial

Section 713. - Highway Commercial

Section 714. - Freeway Commercial



Motion to defer this item back to the Planning Commission by Commissioner Hardman, seconded by Commissioner Tommy Clark. Motion carries with a vote of 6 to 1 with Commissioner Robertson opposed.



(4) SR-6-98



Request to amend the Glynn County Subdivision Regulation, Section 704. - Final Plat, regarding information to be submitted. (C. Taylor)



After brief discussion, motion to approve the amendment as outlined by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



C. Alcoholic Beverage License

(1) Consider issuance of a 1999 Alcoholic Beverage License to Fast Fuel, 4933 New Jesup Highway, Brunswick, GA LICENSE TO SELL MALT BEVERAGES AND WINE PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES. NO SUNDAY SALES (Occupational Tax )



Motion to approve Commissioner Strickland, seconded by Commissioner Jerome Clark. Motion passes with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.



(2) Consider issuance of a 1999 Alcoholic Beverage License to M & T Liquors, 637 Perry Lane Road, Brunswick, GA. LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES. NO SUNDAY SALES (Occupational Tax ) This is a transfer.



Motion to approve Commissioner Strickland, seconded by Commissioner Dowdy. Motion passes with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

(3) Consider transfer of a 1998 Alcoholic Beverage License to:



Parker's Altama, 5693 Altama Ave, Brunswick, GA

Parker's Brunswick 646 Perry Lane Road, Brunswick, GA

Parker's Sterling 7301 New Jesup Hwy.,Brunswick, GA

Parker's St. Simons 509 Ocean Blvd., St. Simons Island



LICENSE TO SELL MALT BEVERAGES AND WINE PACKAGE SALES NOT FOR CONSUMPTION ON PREMISES. NO SUNDAY SALES (Occupational Tax )



Motion to approve 1998 and/or 1999 license, by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Motion passes with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.



(4) Consider renewal of 1999 Alcoholic Beverage Licenses. (Occupational Tax) See attached listing.



Motion to approve Commissioner Dowdy, seconded by Commissioner Strickland. Motion passes with a vote of 6-0-1 with Commissioner Tommy Clark abstaining.

4. CONSENT AGENDA



A. Finance Committee



(1) Recommend denial of a request from Mr. Clyde Besson that $128.47 in interest and penalties paid on 1997 Property Taxes be refunded. (Vote: 3-0-0)



(2) Recommend denial of a request from Mr. Paul Bowers that $5,480.66 in interest and penalties paid on 1997 Property Taxes be refunded. (Vote: 3-0-0)



(3) Recommend denial of a request from Mr. William J. Garland, Trustee for Mr. W. Fox that $736.84 in interest and penalties paid on 1996 and 1997 Property Taxes be refunded. (Vote: 3-0-0)



(4) Recommend approval of a request from Mr. Leroy Owens, Vice-President of Old Republic National Title Insurance Company, on property owned by Mr. & Mrs. William Stenger that $291.80 in interest and penalties paid on 1996 Property Taxes be refunded. (Vote: 3-0-0)

(5) Recommend denial of a request from Mr. Peck that $33.97 in interest and penalties paid on his tag registration be refunded. (Vote: 3-0-0)



(6) Recommend denial of a request from Mr. Richard Stobaeus, Jr. that $55.24 in interest and penalties paid on his tag registrations be refunded and approve a refund of $66.15 from being in the wrong tax district. (Vote: 3-0-0)

(7) Recommend denial of a request from Mrs. Darlene Beaufait that $40.40 in interest and penalties paid on her son's tag registration for a motorhome owned by Monkeywrench Bicycle Service be refunded. (Vote: 3-0-0)



(8) Recommend denial of a request from Mr. W. R. Morris that $58.52 in interest and penalties paid on his tag registrations be refunded. (Vote: 3-0-0)



(9) Recommend denial of a request from Ms. Patricia Merritt that $19.35 in interest and penalties paid on her husband's tag registration be refunded. (Vote: 3-0-0)



(10) Recommend denial of a request from Mr. Charles Robinson that $19.94 in interest and penalties paid on his tag registration be refunded. (Vote: 3-0-0)



(11) Recommend exercising the 2nd option year extension of a contract with Harrison Uniform, Jacksonville, FL, to purchase uniforms for the Police Department at an estimated annual cost of $37,464.77. (Vote: 3-0-0)



(12) Recommend awarding the bid for Custodial Services for the Courthouse and Demere Annex buildings to the low bidder, South Georgia Professional Maintenance, Inc., Brunswick, GA, in the amount of $67,476.00. (Vote: 3-0-0)



(13) Recommend awarding the bid for Fire Hoses for the Fire Department to the low bidder, NAFECO, Decatur, AL, in the amount of $12,210.00. (Vote: 3-0-0)



(14) Recommend staff be authorized to issue an RFP on a vendor providing copier services at a cost per Copy Program as a result of a Copier Study. (Vote: 3-0-0)



(15) Recommend authorizing staff to reject all bids for the Historical Courthouse Modifications because of a budget shortfall and re-bid the project. (Vote: 3-0-0)

(16) Recommend approving the FY98-99 Budget Resolution. (Vote: 3-0-0)



Approved as resolution #R-66-98 with original documents filed per #R-06-98.

(17) Recommend awarding the bid in the amount of $12,550 for professional services to other than the low bidder, Pruitt & Purcell, Brunswick, Georgia, for survey work to determine the right-of-way on Honey Gall Road. (Vote: 3-0-0)



(18) Recommend authorizing the Chairman of the Finance Committee to approve short-term borrowing from the Solid Waste Disposal Fund to cover a temporary cash short fall in the County's General Fund with the loan to be repaid before December 31 with interest at the same rate which would have been earned had the funds been invested in the Local Government Investment Pool. (Vote: 3-0-0)



(19) Receive the Certificate of Achievement for Excellence in Financial Reporting from the Government Financial Officers Association on Glynn County's 1997 Comprehensive Annual Financial Report (CAFR) for the 11th consecutive year.



(20) Receive Notice of Retirement Plans of Charles Lewis, Finance Director.



(21) Recommend Commissioner Strickland be authorized the use of a County owned desk and file cabinet in his home for two months. (Vote: 3-0-0)



(22) Recommend establishing $45.00 per month as the Cellular Telephone reimbursement rate paid to authorized personnel effective July 1, 1998. (Vote: 3-0-0)



B. General



(1) Consider approval of Final Plat for The Commons at Frederica - Phase III, a 24 lot subdivision located on the north side of St. Simons Island on the south side of Stevens Road across from Christ Church. (C. Taylor)



(2) Consider request from Clerk of Superior Court to temporarily downgrade a Deputy Clerk Supervisor I position. (L. Gilmour)

(3) Consider acceptance of a drainage easement. (L. Gilmour)



Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to approve the Consent Agenda. Unanimously approved.



5. ITEMS DEFERRED FROM FINANCE COMMITTEE



(A) Defer to the full Commission a request from Mr. William Brock that $19.46 in interest and penalties on 1997 Property Taxes be abated so the Tax Assessors' Office can prepare additional information. (Vote: 3-0-0)



After brief discussion motion by Commissioner Hardman, seconded by Commissioner Dowdy to refund to Mr. William Brock $14.09 in interest and penalties and the Commission fund the $5.00 fi fa/docket fee. Unanimously approved.

(B) Defer to the full Commission the awarding of the bid for Sea Island Drainage Improvements so that staff can obtain additional information. (Vote: 3-0-0)



After brief discussion a motion was made by Commissioner Robertson, seconded by Commissioner Strickland to award the bid for Sea Island Drainage improvements to low bidder, Poppell-Eller, Brunswick, GA, in the amount of $236,944.00 with SPLOST III designated as the funding source for the additional cost. Unanimously approved.



(C) Recommend awarding the bid for Emergency Generators for Environmental Quality Department's Water & Sewer Division to Zabatt, Inc., Jacksonville, FL, in the amount of $272,952.90. (Vote: 3-0-0)



After brief discussion a motion to reject the bid was made by Commissioner Robertson, seconded by Commissioner Tommy Clark.



After further discussion Commissioner Robertson amended her motion with Commissioner Tommy Clark's concurrence, to defer action on this bid. Unanimously approved.



GENERAL BUSINESS



6. Consider issuance of a revocable permit to construct a stone revetment on East Beach. (E. Carter)



After brief discussion motion to approve issuance of a revocable permit was made by Commissioner Robertson, seconded by Commissioner Tommy Clark. Unanimously approved.



7. Consider request for an easement across Malcolm McKinnon Airport buffer zone. (L. Gilmour)



After brief discussion motion to approve the request for an easement was made by Commissioner Strickland, seconded by Commissioner Hardman.



After further discussion it was recommended that the developer be allowed to build a roadway across the property owned by the County. Commissioner Strickland included this as part of the motion. The motion carries with a vote of 6-1 with Commissioner Robertson opposed.



8. Consider authorizing the submittal of the following grant applications: (D. Newbern)



(A) Altamaha Park Fishing Pier

(B) Blythe Island Regional Park - Walking/Pedestrian Trail

(C) Glynco Annex/Fairway Oaks Drainage System Improvements



After brief discussion motion by Commissioner Strickland, seconded by Commissioner Jerome Clark to proceed with the submission of the above grant applications. Unanimously approved.



9. Amendment of the agreement dated May 23, 1988, between Glynn County and the Brunswick and Glynn County Development Authority regarding the funding of the Authority. (L. Gilmour)



After brief discussion motion by Commissioner Robertson, seconded by Commissioner Strickland to approve the renewal of the agreement between Glynn County and the Brunswick-Glynn County Development Authority for a period of 10 years. The compensation for this agreement will be $316,800.00 annually for the agreement years 1 thru 5 with compensation for the remaining agreement period to be negotiated by parties based on demonstrated need. Unanimously approved with original documents filed per #R-06-98.



GEORGIA, GLYNN COUNTY.





THIS AGREEMENT, made and entered into this 21st day of December, 1998,

by and between GLYNN COUNTY, a political subdivision of the State of Georgia, acting by and through its Board of Commissioners (hereinafter referred to as "Glynn County") and the BRUNSWICK AND GLYNN COUNTY DEVELOPMENT AUTHORITY (hereinafter referred to as "Authority").

WHEREAS, Glynn County and Authority entered into an agreement dated May 23, 1988,

and an amendment thereto dated September 1, 1988 (a copy of which are attached hereto, made a part hereof, and hereinafter collectively referred to as said "Agreement").

WHEREAS, Glynn County at its called meeting on November 5, 1998, voted to amend said

Agreement as hereinafter provided.

NOW, THEREFORE, Glynn County and the Authority hereby agree as follows:

10. To extend the term of said Agreement to June 30, 2008.

11. Beginning with the fiscal year starting July 1, 1999, Glynn County shall pay to the Authority Three Hundred Sixteen Thousand Eight Hundred Dollars ($316,800.00) per fiscal year in monthly payments during the extended term of said Agreement.

12. Prior to and effective as of the fiscal year beginning July 1, 2004, Glynn County and the Authority shall review the sum of Three Hundred Sixteen Thousand Eight Hundred Dollars ($316,800.00) and adjust it as appropriate after taking into consideration the budgetary demands of Glynn County and the needs of the Authority.

13. All provisions of said Agreement not in conflict with the terms of this agreement shall remain in full force and effect.

IN WITNESS WHEREOF, the parties hereby have caused this agreement to be executed,

in quadruplicate, by their duly authorized officers and their respective seals to be affixed hereto, all as of the date first above written.

GLYNN COUNTY

By: ____________________________

Chairman



Attest:



________________________________

Clerk

(SEAL)



BRUNSWICK AND GLYNN COUNTY

DEVELOPMENT AUTHORITY



By: _____________________________

Chairman



Attest:



________________________________

Secretary-Treasurer

(SEAL)



14. Status report from GA/DOT regarding traffic safety improvements and railroad crossings. (K. Flanagan)



Informational purposes only. No action required or taken by the Board of Commissioners.

15. Discussion regarding the inclusion of the Georgia State Patrol in the new Public Safety Complex. (J. Hardman)



After brief discussion, motion by Commissioner Hardman, seconded by Commissioner Robertson authorizing the Police Chief, Fire Chief and others on the Public Safety Complex committee to enter into discussion regarding the inclusion of the Georgia State Patrol in the public safety complex and bring a report back to the Commission with a recommendation for its consideration in the future. Unanimously approved.



16. Presentation regarding changes to the Farmers Market rules and regulations for 1999. (G. Robertson)



After a brief presentation by Kathy Bryant, Glynn County Recreation Department, the Board heard comments from the following person(s):



Marcus Harrington

Ben Thornton

Wanda Thornton



After further discussion the following action was taken:



17. Meter changes for "irrigation only" meters. (L. Gilmour)



Motion to defer to the November 19, 1998 meeting by Commissioner Hardman, seconded by Commissioner Jerome Clark. Unanimously approved.



18. Mr. Barny Fletcher to discuss removal of the "Irrigation Only" water meters. (G. Robertson)



This item was combined for discussion with item 13 and is governed by the action taken as outlined in item 13.



19. Consider proposal for revising staggered term process for advisory committees. (L. Gilmour)



After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Strickland directing the County Attorney write an ordinance which would establish proper staggering of terms for those committees that can be immediately staggered and provide for the staggering of terms for those committees that can't be immediately staggered, to be staggered as of the expiration of the current office.



After further discussion Commissioner Dowdy amended his motion, with Commissioner Strickland's concurrence, to pertain to the seven (7) advisory boards that are appointed relative to a particular Commissioner nomination due to that Commissioner's position. Unanimously approved.

20. Consider adoption of a resolution relative to establishing a wireless enhanced 911 charge on wireless telecommunications connections within Glynn County. (L. Gilmour)



After brief discussion motion to approve by Commissioner Strickland, seconded by Commissioner Robertson. Motion carries with a vote of 6-1 with Commissioner Dowdy opposed. Approved as resolution #R-62-98 with original documents filed per #R-06-98.



17. Consider an agreement relative to Barnes Plantation. (G. Moore)



This item removed from the agenda at the request of Gary Moore, County Attorney. No Board action required nor taken.



18. Consider approval of a approach to address FEMA "Project Impact" planning. (L. Gilmour)



After brief discussion, motion by Commissioner Tommy Clark, seconded by Commissioner Strickland to approve contracting with the Coastal Georgia Regional Development Center for the FEMA "Project Impact" planning functions with this action being recommended to Camden and McIntosh counties. Motion carries with a vote of 6-0-1 with Commissioner Robertson abstaining.



19. Mr. Bill Dismer to discuss the toll on the F. J. Torras Causeway. (G. Robertson)



After a brief presentation by Mr. Dismer and discussion, motion by Commissioner Dowdy to send a letter to the State requesting the citizens be relieved from paying toll fees for access to barrier islands. Motion dies for lack of a second.



No further discussion or action taken by the Board at this time.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy - None



Commissioner Tommy Clark



Request from Turtle Creek Subdivision Home Owners Association regarding subdivision lighting.



Informational purposes only. No Board action required nor taken.



Commissioner Jerome Clark



Installation of a traffic signal at Old Jesup Road Cate Road and Crispen Blvd intersection.



Informational purposes only. Detailed total cost report to be presented at the Board's 11/19/98 meeting.



Commissioner Robertson - None



Commissioner Hardman - None



Commissioner Strickland - None



Chairman Tullos - None



CHIEF OF POLICE ITEMS - None



COUNTY ATTORNEY ITEMS



An item of pending/potential litigation for discussion in Executive Session.



ADMINISTRATOR ITEMS



1. Request authorization to apply to the GEFA State Revolving Loan Program for improvements at the St. Simons Island wastewater treatment plant.



Motion to approve Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



2. Consider request from Sheriff to furnish to Mr. Tony Cardin, Technician IV, a desk at his home for placement of a computer monitor.



Motion to approve Commissioner Strickland, seconded by Commissioner Tommy Clark. Unanimously approved.



3. Authorize County Administrator's signature for execution of Law Enforcement Block grant.

Motion to approve Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved.



4. Authorize increase of contract in the amount of $1,900.00 to cover the cost for liability insurance coverage for the Old Casino roof and restroom improvements.



Motion to approve Commissioner Dowdy, seconded by Commissioner Jerome Clark. Motion passes with a vote of 6-0-1 with Chairman Tullos abstaining.



5. Consider recommendation to reject all bids regarding Employee Christmas gift certificates and go with a regional provider of services i.e., a discount store/supermarket such as Wal-Mart.



Motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark to first reject all bids and second to follow the County Administrators recommendations. Unanimously approved.



6. Consider authorizing the Department of Environmental Quality to hire a consultant to assist with the RFP response document preparation, at a cost not to exceed $8,000.00.



Motion to approve Commissioner Hardman, seconded by Commissioner Jerome Clark. Unanimously approved.



7. One item for Executive Session relative to real estate acquisition.



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy to adjourn to Executive Session for the purpose of discussion pending/potential litigation and real estate accusation.



Meeting adjourned.

Board of Commissioners

Glynn County Georgia

Attest:





____________________________ ______________________________

Vanessa D. Mincey, County Clerk Fred Tullos, Chairman