MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE NEW GLYNN COUNTY COURTHOUSE

THURSDAY, OCTOBER 1, 1998 AT 6:00 PM











PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Chief of Police



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



(A) Approve Minutes of Meeting held Thursday, September 17, 1998.



(B) Approve Minutes of Special Meeting held Tuesday, September 22, 1998.

Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



POINT OF PRIVILEGE



Announcement and invitation of Fire Prevention activities at the Glynn Place Mall, October 4 - 10, 1998.



2. PUBLIC HEARINGS



A. Closing of 6th Street and MLK Blvd. at their intersection.

Consider application for the closing of 6th Street at its intersection with Martin Luther King Boulevard, f/k/a Cochran Avenue. (J. Bruner)



The Board heard from the following person(s):



Ms. Evelyn Davis



After brief discussion, motion by Commissioner Hardman, seconded by Commissioner Strickland to approve the closure, not the abandonment of the according to the recommendations of the County Engineer. Unanimously approved as approved as resolution #R--98 with original documents filed per #R-06-98.



Due to the large public turnout and length of discussion the following item was moved up on the agenda for discussion.



B. Zoning



(5) Consider Establishment of the St. Simons Island Planning Commission



Chapter 2-19, Sections 2-19-2, 2-19-3, 2-19-4, 2-19-10, 2-19-14 and 2-14-5.



Sections 301, 708.3, 714.3 and 717.4.



Sections 501 and 701. (C. Taylor)



The Board heard comments from the following person(s):



Frank Quimby

Lois Quimby

Ed Hulse

EIleen Hutcheson

Sandra Pindor (sp)

Taylor Adams

Margie Dorsey

Jack Sullivan

Rogers Stefans

Wayne Stewart

Joe McDonough

After brief discussion, motion by Commissioner Robertson, seconded by Chairperson Tullos to reaffirm the motion made by the Board in July to establish a separate Planning Commission for St. Simons Island.



After further discussion, Commissioner Robertson amended her motion to approve the establishment of a separate planning commission for St. Simons as submitted by Chairperson Tullos (July 16, 1998 BOC meeting.) Motion was defeated by a vote 3-4 with Chairperson Tullos, Commissioner Robertson, and Commissioner Hardman voting in favor and Commissioner Jerome Clark, Commissioner Tommy Clark, Commissioner Dowdy and Commissioner Strickland opposed.



(1) GC-20-98



Request to Rezone from Conservation Preservation to R-6 One-Family Residential, Portions of Lots 14 and 15 East End Subdivision, consisting of a total of 9,666.6 square feet of highland and having frontage of 100.04 feet on the north side of Ocean Boulevard, beginning 300 feet northwest of Olive Way (portion of Lot 14 consist of 4,555 square feet highland, 50.02 feet of frontage & portion of Lot 15 consist of 4,675 square feet, 24.63 feet of frontage); further described as being located north of Ocean Boulevard and south, east and west by a Tidal Creek. O'Quinn, Bahr & McDonough, Property Owners. (C. Taylor)



The Board heard from the following person(s):

Devera Grashuis

Betsy Paulhill

Joe McDonough



After brief discussion motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. The motion passes with a vote of 4-2-1 with Commissioner Strickland, Commissioner Hardman, Commissioner Jerome Clark, and Commissioner Dowdy in favor, Commissioner Robertson and Commissioner Tommy Clark opposed and Chairperson Tullos abstaining.



(2) GC-23-98



Request to Rezone from R-9 One Family Residential to Mh-6 One-Family Residential, 7,712 square feet lot located on the southeast corner of Cox Lane (frontage of 110.54) and B & W Grade Road (frontage of 70.33) feet. Evelyn Lockhart, Property Owner. (R. Milburn)



The Board heard from the following person(s):



Gerald Mosley



After brief discussion motion by Commissioner Strickland to approve rezoning application. Motion dies for lack of second.



After further discussion, motion by Commissioner Hardman, seconded by Commissioner Tommy Clark to deny the rezoning application. Vote 6-1 with Commissioner Hardman, Commissioner Tommy Clark, Chairperson Tullos, Commissioner Robertson, Commissioner Dowdy, Commissioner Jerome Clark opposed and Commissioner Strickland infavor. Rezoning application is denied.



(3) GC-2-98 I



Consider an amendment to the Glynn County Zoning Ordinance - Section 805. Signs Permitted in Residential Districts, to add letter e) to outline signage for subdivisions. (C. Taylor)



After brief discussion, motion by Commissioner Strickland, seconded by Commissioner Jerome Clark to send this issue back to the Planning Commission for review with staff and come back with a recommendation. Motion failed with a vote of 2-5 with Commissioner Strickland, and Commissioner Hardman in favor and Chairperson Tullos, Commissioner Robertson, Commissioner Jerome Clark, Commissioner Tommy Clark and Commissioner Dowdy opposed.



Motion by Commissioner Tommy Clark, seconded by Commissioner Robertson to approve staff recommendations regarding the amendment and add section (e) effective 10/1/98. Permitted signs constructed prior to 10/1/98 would not be affected by this amendment. Unanimously approved.



(4) SR-7-98



Consider an amendment to the Glynn County Subdivision Regulations - Section 802. Re-subdivision of Land, regarding a lot split within a single-family residential subdivision. (C. Taylor)



After brief discussion motion by Commissioner Jerome Clark, seconded by Commissioner Dowdy to approve the above amendment. Unanimously approved.



C. Alcoholic Beverage License



(1) Consider issuance of 1998 Alcoholic Beverage License to Everett Crossroads, 245 Altamaha Park Road, Brunswick, GA. LICENSE TO SELL MALT BEVERAGES PACKAGE SALES ONLY. NO SUNDAY SALES. (Occupational Tax)



After brief discussion Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Vote 6-0-1 with Commissioner Tommy Clark abstaining.



(2) Consider issuance of a 1998 Alcoholic Beverage License to Godfather's Pizza, 644 Perry Lane Road, Brunswick, GA 31525. LICENSE TO SELL MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES. SUNDAY SALES PERMITTED. (Occupational Tax )



After brief discussion Motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Vote 6-0-1 with Commissioner Tommy Clark abstaining.



D. Land Use



Consider permit for vertical expansion of an existing construction and demolition waste landfill located on Whitlock Street, Brunswick, GA, operated by Poppell-Eller Construction Co. Eller-Whitlock Avenue Disposal Site, Inc. applicant. (K. Flanagan)



This public hearing was held in accordance to the rules and regulations of the Solid Waste Act of the State of Georgia relative to modifications to existing permits. No Board action was necessary nor taken on this issue.

3. CONSENT AGENDA



A. Finance Committee

(1) Recommend denial of a request from Ms. Misty Dawn Tindale that $25.35 paid in interest and penalties on her tag registration be refunded. (Vote: 3-0-0)



(2) Recommend denial of a request from Mr. D. O. Chestnut that $31.03 paid in





interest and penalties on his tag registrations be refunded. (Vote: 3-0-0)



(3) Recommend denial of a request from Mr. Leonard P. & Mrs. Margaret L. Richardson that $30.35 paid in interest and penalties on their tag registration be refunded(Vote: 3-0-0)



(4) Recommend extending for one additional year the agreement with Dr. Huett, DMD to serve as the Detention Center's on-call Dentist at an annual base cost of $15,600.00. (Vote: 3-0-0)



(5) Recommend authorizing staff to issue a Request for Proposal (RFP) for an estimated $1.5 million modification to the Dunbar WPCP (Treatment Plant) for the Water and Sewer Division with a funding source to be identified later. (Vote: 3-0-0)



(6) Recommend awarding the bid for the construction of Two (2) Tennis Courts for the Recreation Department to the low bidder, Court Surfaces, Jacksonville, FL, in the amount of $50,380.00. (Vote: 3-0-0)



(7) Recommend awarding the bid to purchase Two (2) Riding Mowers for the Recreation Department to the low bidder Emery Enterprises, Inc., Brunswick, GA, in the amount of $18,855.00. (Vote: 3-0-0)



(8) Recommend awarding the Request for Proposal for the Floodplain Mitigation Study to the low bidder, Woolpert, Charlotte, NC, in the amount of $22,415.00. (Vote: 3-0-0)



(9) Recommend awarding the Request for Proposal for the A & E Services for the new Animal Control Center to JFK Architecture, Brunswick, GA, in the amount of $29,500.00. (Vote: 3-0-0)



(10) Recommend awarding the bid to purchase Office Supplies for all County departments/agencies to the best overall bidder Glynn Office Supply, Brunswick, GA, at a 50% reduction to catalog prices. (Vote: 3-0-0)



(12) Recommend awarding the bid to purchase Grate Inlets for the Public Works Department to the sole bidder Taylor Precast, Green Cove Springs, FL, in the amount of $14,125.00. (Vote: 3-0-0)



(13) Recommend awarding the bid to install the Fire Station #6 Fuel Storage &





Dispensing System to the low bidder P & I Supply, Savannah, GA, in the amount of $40,886.00 and cover the shortfall of $886.00 by use of the General Fund Fund Balance. (Vote: 3-0-0)



(14) Recommend rejecting the single bid received to purchase Fire Hoses for the Fire Department and authorize staff to re-bid. (Vote: 3-0-0)



(15) Recommend exercising the 2nd Option Year of the Fire Department Uniform Agreement with Harrison Uniform Company, Jacksonville, FL, in an estimated amount of $30,116.87. (Vote: 3-0-0)



(16) Recommend authorizing staff to purchase three (3) pursuit vehicles for the County Police Department directly from the State Contract with Southlake Ford, Morrow, GA, in the amount of $62,145.00. (Vote: 3-0-0)



(17) Recommend authorizing $15.00 Christmas Gift Certificates to be given to County Employees. (Vote: 3-0-0)



(18) Recommend adopting a resolution reaffirming the necessity to continue charging the $1.50 monthly fee to telephone subscribers to partially fund 911 Emergency Telephone Services. (Vote: 3-0-0)



Motion to approve consent agenda items with the exception of item 3-11 (A) by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Unanimously approved.



ITEM(S) PULLED FROM CONSENT AGENDA FOR DISCUSSION



(11) Recommend awarding the bid to purchase a Digital Copier for the

District Attorney's Office to the low bidder, Ron Herrin Copiers, Brunswick, GA, in the amount of $12,990.00. (Vote: 3-0-0)



Motion by Commissioner Hardman ,seconded by Commissioner Dowdy, to send this bid directly to the District Attorney for his decision. Motion passed with a vote of 6-0-1 with Commissioner Robertson abstaining.



4. ITEMS DEFERRED FROM FINANCE COMMITTEE



A. Recommend authorizing staff to go directly to the Board of Commissioners on October 1, 1998 to award the bid to purchase a new HVAC for the Office Park Building. (Vote: 3-0-0)





Motion by Commissioner Robertson, seconded by Commissioner Strickland to revise the specification and rebid. Unanimously approved.



B. Recommend authorizing staff to go directly to the Board of Commissioners on October 1, 1998, to award the bid for 6th Street Drainage Improvements which opens September 29, 1998. (Vote: 3-0-0)



Motion by Commissioner Strickland, seconded by Commissioner Hardman to award to low bidder Poppell-Eller in the amount of $45,960.00. Unanimously approved.



C. Recommend authorizing staff to go directly to the Board of Commissioners on October 1, 1998, to award Request for Proposal on the Health Insurance Administrative Services which opens September 24, 1998. (Vote: 3-0-0)



Motion to defer to next meeting by Commissioner Hardman, seconded by Commissioner Jerome Clark. Vote unanimous.



GENERAL BUSINESS



5. Consider request from Veterans Council of the Golden Isles to hold parade and honors

program Wednesday, November 11, 1998, 10:00 am at the Casino, St. Simons Island. (F. Tullos)



Motion to approve by, Commissioner Hardman, seconded by Commissioner Jerome Clark. Unanimously approved.



6. Discussion regarding time frame for tree decorations,. (K. Conley)



After brief discussion, motion to deny the use of public trees for lighting or advertising other than during holiday period from Thanksgiving to two (2) weeks after Christmas, must be Christmas oriented and subject to the recommended safety and building regulations listed below by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



7. Consider appropriation of $4,000.00 to the Glynn Environmental Coalition, Inc., for TAG (Technical Assistance Grant) activities. (J. Clark and T. Clark)



Motion to continue appropriation by Commissioner Hardman, seconded by Commissioner Dowdy. Vote 6-1 with Commissioner Strickland opposed.



8. Discussion regarding large tree located at the intersection of Lynch and Scranton Road. (J. Hardman)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark to remove tree located at the intersection. Motion carries with a vote of 5-2 with Chairperson Tullos and Commissioner Robertson opposed.



9. Discussion regarding the protection and preservation of Altamaha Canal. (G. Robertson)



After brief discussion motion to endorse efforts to protect and preserve the Brunswick-Altamaha Canal where the county owns property, by Commissioner Robertson, seconded by Commissioner Hardman. Unanimously approved.



10. Consider phasing out of "Irrigation Only" water meters. (L. Gilmour)



After brief discussion motion by Commissioner Robertson, seconded by Commissioner Tommy Clark to phase out, by January 2, 1999, all irrigation only meters in the County. Vote 5-2 with Commissioner Hardman, and Commissioner Strickland opposed.



After further discussion Commissioner Robertson rescinded her motion with Commissioner Tommy Clark rescinding his second. Vote was unanimous to rescind Commissioner Robertson previous motion.



After additional discussion, motion by Commissioner Robertson, seconded by Commissioner Tommy Clark to phase out by May 1, 1999 all irrigation only meters in the County. Vote 6-1 with Commissioner Hardman opposed.



11. Report regarding St. Simons Island Fishing Pier repairs. (J. Bruner)



Motion by Commissioner Robertson, seconded by Commissioner Dowdy, to approve the repair project in two (2) phases. Unanimously approved.









12. Final report regarding the status of the Metro Drug Squad/Unit. (C. Alexander)

Motion to defer to October 15, 1998 meeting by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Unanimously approved.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Strickland



1. Lighting at mural located at Casino Wall.

No action taken by the Board regarding this item.



2. Lowering water level/fountain level in fountain located in Courthouse Plaza.



Commissioner Hardman - None



Commissioner Robertson



NACO Legislative Bulletin Information.



Motion by Commissioner Dowdy, seconded by Commissioner Strickland to send letter to NACO stating the Counties opposition to proposed legislation regarding cellular tower bill and superfund liability relief bill. Unanimously approved.



Commissioner Jerome Clark - None



Commissioner Tommy Clark



Discussion regarding St Simons development and planning issues.



Commissioner Dowdy



1. Discussion regarding St. Simons and mainland development and planning issues.



Motion by Commissioner Dowdy, seconded by Commissioner Strickland directing Mr. Chuck Taylor to review the entire zoning ordinance and make recommendations to the planning board which will then be made to the Board of Commissioners regarding any necessary ordinance changes as soon as possible. Unanimously approved.



2. Announcement/invitation to Board and staff regarding Town Hall Meetings, October 20th & October 21st.



3. Traffic problems at the intersections of Cate Road, Crispen Blvd. and Old Jesup Road.

CHIEF OF POLICE ITEMS - None



COUNTY ATTORNEY ITEMS



Consider authorization to begin condemnation proceedings to obtain title to Whitlock Ave.

Staff directed to review and report at the Board's next meeting any statutory law and/or ordinances regarding the length of time trains can block road intersections with possible citations being issued if trains are found to be in violation

.

Motion to approve condemnation proceedings by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



ADMINISTRATOR ITEMS



1. Tripartite Committee request to renew Mr. James Yancey's indigent defense contract.

Motion by Commissioner Hardman seconded by Commissioner Tommy Clark to extend to the next BOC meeting (October 15, 1998) and ask the Tripartate Committee to present a report to the Board a their next meeting. Unanimously approved.



2. Request from the Airport Commission for the issuance of a 30 day revocable permit for a plantings, sign bed and irrigation to the buffer area at the corner of Demere Road and Airport Road, Gary L. Moore Court located at McKinnon Airport St. Simons Island.







Motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



3. An ordinance to amend 2-5-104 B. 3. of the Code of Ordinance to correct certain language (Soil Erosion Ordinance)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Unanimously approved as ordinance #0-1998-15 with original documents filed per #R-06-98.



4. Request from the Georgia Port Authority for Board support to enter application to go the GA/DOT regarding a by-pass over State Route 520/US 17, Joe Frank Harris Blvd. Board encourages option of by-pass/over-pass over railroad tracks US Highway 17 Colonels Island at railroad tracks.



Commissioner Tommy Clark. seconded by Commissioner Jerome Clark Vote 6-0-1 with Commissioner Robertson abstaining.



5. Rescheduling of Tuesday, October 13, 1998 Commission/Department Head Meeting.



Motion by Commissioner Robertson seconded by Commissioner Tommy Clark to reschedule meeting to another date. Unanimously approved.



6. One (1) item relative to personnel for discussion in Executive Session.

Motion by Chairman Tullos, seconded by Commissioner Dowdy to go to Executive Session for discussion of pending/potential and personnel . Unanimous approved.



Back in Regular Session



Motion to approve Executive Session Minutes from the September 3, 1998 and September 17, 1998 Board of Commissioners Meeting by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Unanimously approved.



Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark to accept recommendations as presented by the County Attorney. Unanimously approved.



Meeting adjourned.

Board of Commissioners

Glynn County Georgia

Attest:



____________________________ ______________________________

Vanessa D. Mincey, County Clerk Fred Tullos, Chairman