MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, SEPTEMBER 3, 1998 AT 6:00 PM













PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Chief of Police





INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held Thursday, August 20, 1998.

Motion to approve with any necessary corrections, by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Vote: 6-0 with Commissioner Hardman absent.

The following change to item number 18 of the Board of Commissioners August 20, 1998 minutes was made for clarification:



"18. Consider amendment to the Glynn County Code of Ordinances regarding dogs on St. Simons Island beaches. ( G. Robertson)



After brief discussion, motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark to rescind the Board's July 16, 1998 action to amend the ordinance. Vote 5-1 with Commissioner Robertson opposed and Commissioner Strickland absent. Chairman Tullos stated a committee of 4 consisting of the Police Chief, County Attorney, Commissioner Robertson and someone from the Humane Society, would be formed to study and clarify issues related to dogs on the beach ordinance amendment."



2. PROCLAMATION



A. Adoption of Proclamation honoring the 44 year commitment of firefighters to the Muscular Dystrophy Association. (F. Tullos)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Robertson. Vote: 6-0 with Commissioner Hardman absent.

C. Presentation to Cpl. Lucy Shaw. (C. Alexander)

Cpl. Lucy Shaw was presented a Certificate of Achievement regarding her selection as "D.A.R.E. Officer of the Year".



3. DELEGATION



Presentation by Sheriff Bennett and Chief Carl Alexander regarding the proposed location of a helicopter and hanger at Glynco Jetport. (Bennett/Alexander)

For informational purposes only. No Board action necessary at this time.



4. PUBLIC HEARINGS



A. Zoning



(1) GC-16-98



Consider request to amend 21-82 Planned Development Zoning Text and Master Plan; subject amendment involves signage for the "The Home Depot" Site, 10.22 acre tract, located within the proposed Golden Isles Plaza, located south of F-009 Spur, east of Scranton Road, and north of Old Cypress Mill Road. Property owned by The Home Depot. (C. Taylor)

The Board received a brief presentation by Ms. Pam Abaer representing Collins Signs and input from the following individuals:



In favor Opposed

Lee Bledsoe None



After brief discussion motion to approve a one time signage exemption by Commissioner Strickland, seconded by Commissioner Jerome Clark. Motion carries with a vote of 4-3 with Commissioner Strickland, Commissioner Jerome Clark, Commissioner Dowdy and Commissioner Hardman in favor. Chairperson Tullos, Commissioner Robertson, and Commissioner Tommy Clark opposed and is approved as resolution #R-50-98 with the documents filed per #R-06-98 .



(2) GC-19-98



Consider request to Re-zone from M-20 One-Family Residential to R-12 One-Family Residential, a 1.049 acre tract fronting 202.62 feet on the north side of 3rd Street, lying 345.51 feet west of the Edo Miller & Sons Tract (which is located on the northwest corner of U. S. Highway 17 and 3rd Street.) Property owned by Seascape Co., Inc. (C. Taylor)



After brief discussion motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy. Unanimously approved as resolution #R-51-98 with the documents filed per #R-06-98 .



(3) GC-21-98



Consider request to Re-zone from Forest Agricultural: Parcel 1 - 3 Acres to Highway Commercial, property fronting 864.53 feet on the south side of Old Jesup Road, beginning 466 feet east of the Highway 341 and Old Jesup Road intersection; and Parcel 2 - 14.5233 Acres to General Residential, property fronting 170 feet on the south side of Old Jesup Road and lying immediately south and east of parcel 1 and west of Zion Primitive Baptist Church, Fellowship Methodist Church and salt marsh along Burnett Creek. Property Owner A. H. Tostensen, III. (C. Taylor)



After brief discussion, motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Motion carries with a vote of 4-1-2 with Chairperson Tullos, Commissioner Hardman, Commissioner Strickland, and Commissioner Jerome Clark in favor, Commissioner Tommy Clark opposed and Commissioner Robertson and Commissioner Dowdy abstaining. Approved as resolution #R-52-98 with the documents filed per #R-06-98.



POINT OF PRIVILEGE



2. PROCLAMATION

(B) Presentation to Officer Randall V. Lacey. (C. Alexander)



Officer Randall V. Lacey was presented a Certificate of Achievement regarding his winning the "NASA Power Sports Masters World Champion Pure 250.2 Class."



4. PUBLIC HEARINGS



A. Zoning Continued



(4) GC-2-98 J



Consider amendment to the Glynn County Zoning Ordinance - Section 619. Site Plan Approval, regarding the documentation, process and number of plans to be submitted. (C. Taylor)





(5) GC-2-98 K



Consider amendment to the Glynn County Zoning Ordinance - Section 619. Site Plan, Section 710. Office Commercial, Section 711. Local Commercial, Section 712. General Commercial, Section 713. Highway Commercial, and Section 741. Freeway Commercial, to require all multi-family and commercial developments to receive site plan approval by the Glynn County Planning Commission. (C. Taylor)





(6) SR-5-98



Consider amendment to the Glynn County Subdivision Regulations - Section 703. Preliminary Plat, regarding the number of plats and information to be submitted for review. (C. Taylor)



(7) SR-6-98

Consider amendment to the Glynn County Subdivision Regulations - Section 704. Final Plat, regarding information required to be submitted. (C. Taylor)



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy to defer items 4-A (4 thru 7) to a future date upon completion of Planning Commission process of hearings, etc. Unanimously approved.



B. Alcoholic Beverage License



Consider issuance of 1998 Alcoholic Beverage License to Triton #621, 4999 Altama Avenue, Suite 18, Brunswick, GA 31520. LICENSE TO SELL MALT BEVERAGES PACKAGE ONLY. NO SUNDAY SALES. (Occupational Tax)



Motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Vote: 6-0-1 with Commissioner Tommy Clark abstaining.



5. APPOINTMENTS



Blythe Island Regional Park Advisory Committee - 4 Year Term (2 Positions) - District #2 and District #3 Appointments

This item deferred from the 8/20/98 meeting.



(1) George Wiles, District 2 (Currently Serving)

Motion by Commissioner Strickland, seconded by Commissioner Tommy Clark to reappoint George Wiles. Unanimously approved.

(2) Debbie Youngner, District 3 (Currently Serving)



Motion by Commissioner Robertson, seconded by Commissioner Strickland to reappoint Debbie Youngner. Unanimously approved.

(3) Charlotte Petty

(4) Joe Smith

(5) Samuel A. Tostensen

6. CONSENT AGENDA



A. Finance Committee

1. Recommend approval of a refund of $403.99 in penalties paid by Mr. Jim Robertson on 1995 Property Taxes be refunded. (Vote: 3-0-0)



2. Recommend denial of a request from Mrs. Sadie Carlson that $171.40 paid in interest and penalties on 1997 Property Taxes be refunded. (Vote: 3-0-0)



3. Recommend denial of a request from Mr. James Daniels that $99.65 paid in interest and penalties on 1997 Property Taxes be refunded. (Vote: 3-0-0)



4. Recommend approval of a request from Mr. E.W. Metcalf that $26.35 in penalties and interest paid on tag registrations be refunded. (Vote: 3-0-0)



5. Recommend the 1st option year extension in the contract to provide Janitorial Services at Demere Annex not be exercised and that staff be authorized to issue an Invitation for Bid (IFB) for the janitorial services at Demere Annex. (Vote: 3-0-0)

6. Recommend awarding the bid for Grading, Base, and Paving of 5.23 Miles on 23 County Roads to the low bidder, Littlefield Construction, Waycross, GA, in the amount of $837,767.90. (Vote: 3-0-0)



7. Recommend awarding the bid to purchase Drainage Pipe for the Public Works Department to the low bidder, Sherman Concrete, Savannah, GA, in the amount of $37,261.36. (Vote: 3-0-0)



8. Recommend awarding the bid for the Installation of four 6" Miocene Wells for the Recreation Department to the sole bidder, Woodrow Sapp, Brunswick, GA, in the amount of $26,900.00 and authorize the expenditure of an additional $6.500.00 to complete the installation with funding for the $33,400.00 expenditure from the General Fund Fund Balance. (Vote: 3-0-0)



9. Recommend that $16,000.00 of the FY98-99 Capital Budget be changed from a pickup truck to a rotary mower for the Public Works Department and authorizing staff to issue an Invitation for Bid (IFB) on the rotary mower purchase. (Vote: 3-0-0)



10. Recommend denial of a request from Mr. Allen McDaniel that $1,046.46 paid in interest and penalties on 1997 property taxes be refunded. (Vote: 3-0)

C. General



1. Consider Final Plat approval for Laurel Grove Subdivision, Phase III (FP-98-10) a 25 lot extension of the Laurel Grove Subdivision, located south of Buck Swamp Road, not far from the Myers Hill Road intersection. (C. Taylor)



2. Request approval for Piping Petition from Jeff Crosby. (J. Bruner)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark to approve consent agenda including the addition of item number 6-A (10), with the exception of item number 6-B which was pulled for discussion. Unanimously approved.



ITEM(S) PULLED FROM CONSENT AGENDA FOR DISCUSSION



6. CONSENT AGENDA

B. Personnel Committee

Approve a resolution changing the Position Classification Plan to add, amend and abolish certain positions. (Vote: 3-0)



After brief discussion motion to approve by Commissioner Tommy Clark, seconded by Commissioner Strickland. Unanimously approved as resolution #R-57-98 with original documents filed per #R-06-98.



GENERAL BUSINESS



7. Report from staff concerning revocable permits for beach crossovers. (E. Carter)



Board action deferred relative to proposed addendums/attachments until classifications can be reviewed and clarified.

The Board took the action on the following requests:

(A) After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Strickland to approve the issuance of a revocable permit to Mr. Holmes for deck, cross over and dune restoration. Vote: 6-1 with Commissioner Robertson opposed.



(B) After brief discussion motion by Commissioner Robertson, seconded by Commissioner Dowdy to approve issuance of a revocable permit for construction of a walkway only and deny construction of a wall. Unanimously approved.



POINT OF CLARIFICATION



Motion by Commissioner Hardman, seconded by, Commissioner Strickland to include Consent Agenda items 6-C (1-2) in the previous consent agenda approval motion. Unanimously approved.



8. Consider a resolution authorizing the filing of an application with the DOT for a grant under Title 49 U. S. C., Section 5303. (C. Taylor)



Motion to approve by Commissioner Robertson, seconded by Commissioner Strickland. Unanimously approved as resolution #R-53-98 with original documents filed per #R-06-98.



9. Consider downgrade of Assistant Administrator position to Administrative Analyst. (L. Gilmour)



Motion to approve by Commissioner Robertson, seconded by Commissioner Jerome Clark. Unanimously approved.



10. Consider authorization for extension of solid waste contract. (L. Gilmour)



After brief discussion motion to approve by Commissioner Robertson, seconded by Commissioner Strickland that the contract be extended for extention #2 with the provision that the mainland drop of center, operated by Southland, located at Perry Lane Road to be deleted from contract. Unanimously approved. Recommendation that the closing date be 30 days.



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark declaring a state of "Natural Occurrence" regarding yard debris caused by wind damage to allow for one time pick up by Contractor and County forces at no cost to citizens. Unanimously approved.



11. Tri Area Association to discuss upgrade and renovation at Baldwin Park. (T. Clark)

Presentation made by the following person(s)



Mr. Calvin Waye

Mr. Tyrone Spaulding



After discussion it was recommended that staff and the association compile a report regarding proposed improvements at the park.



After further discussion, motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy to reduce the speed limit along the entire length of Myers Hill Road from 45 mhp to 35 mhp. Unanimously approved.



12. Discussion regarding roof for St. Simons Island fishing pier. (G. Robertson)



After brief discussion, motion by Commissioner Robertson, seconded by Commissioner Strickland to approve the designation of the St. Simons Island Fishing Pier roof as a capital improvement program item and brought back to the Board as soon as possible. Unanimously approved.



13. Consider request for a sanitary sewer extension on Broadway Street which would require a change order to the existing contract on Peachtree Street, St. Simons Island. (K. Flanagan)



After brief discussion motion by Commissioner Hardman, seconded by Commissioner Jerome Clark to approve as an emergency purchase, a change order to the existing contract with Douglass Electric in the amount of $68,689.00. Vote: 6-0-1 with Commissioner Robertson abstaining.



14. Consider the sale of the Old Water Tower Site located behind the Holy Nativity Episcopal Church on St. Simons Island. (G. Moore)



After brief discussion, motion to deny by Commissioner Robertson seconded by, Commissioner Hardman. Vote: 6-0-1 with Commissioner Tommy Clark abstaining.



Following further discussion motion by Commissioner Dowdy, seconded by, Commissioner Hardman to issue a 30 day revocable permit to Holy Nativity Episcopal Church relative to use of the property. The motion and second were later withdrawn and the item was deferred until further notice.



15. Designation of ACCG Voting Delegate. (L. Gilmour)



After brief discussion motion by Commissioner Dowdy, seconded by, Commissioner Jerome Clark to designate Commissioner Robertson as the voting delegate representing Glynn County at the ACCG Fall Policy meeting. Unanimously approved.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy



Status report regarding traffic signal at the intersection of Scranton Road and Old Jesup Road.



Commissioner Tommy Clark - None



Commissioner Jerome Clark - None



Commissioner Robertson



1. Improvements to Casino Building, St. Simons Island.



After brief discussion, motion by Commissioner Robertson to proceed with the original plans for improvements at Neptune Park relative to an extension into the park from the Library. The motion was seconded by Chairman Tullos for discussion.



After further discussion Commissioner Robertson modified the above stated motion to begin the bid process relative to Neptune Park improvements with Chairman Tullos as seconder in agreement. Unanimously approved.



2. Discussion regarding petition from Hampton Plantation.

Discussion only. No Board action taken nor required.



3. Request written status report regarding SPLOST II funding balance.

Commissioner Hardman



Discussion regarding a Water Rate study of the County's water & sewer system.

Discussion only. No Board action taken nor required.



Commissioner Strickland - None



Chairman Tullos



Commission/Department Head Dinner, tentative October 6th or October 13th to be announced at a later. Location: Mud Cat Charlies at 6:30.



Chief of Police Items



Comment regarding the outstanding work performed by Georgia Power during power outages caused by tropical storm Earl.



County Attorney Items



Items of pending/potential litigation for discussion in Executive Session.



County Administrator Items



1. FEMA "Project Impact" seminar representatives.



Motion by Commissioner Strickland, seconded by, Commissioner Dowdy to designate Lee Gilmour, County Administrator, Ellis Carter, Building Official and Ed Abel, EMA Director as the County's representatives to the FEMA "Project Impact" seminar. Unanimously approved.



2. Water/Sewer project at or around Barnes Plantation.



Motion to rescind the previous action of awarding the bid to Underground Contractors and award the contract to the second low bidder, Bruce Construction Company in the amount of $15,125.00 by Commissioner Dowdy, seconded by, Commissioner Strickland . Unanimously approved



3. Recommend awarding the bid for the County's Water/Sewer rate study and ERU consumption review to Jordan, Jones & Goulding in the amount of $30,800.00.



Motion to approve by Commissioner Hardman, seconded by, Commissioner Jerome Clark. Vote: 6-1 with Commissioner Tommy Clark opposed.



4. An item regarding personnel for discussion in Executive Session.



Motion by Commissioner Hardman, seconded by, Commissioner Jerome Clark to adjourn to Executive Session the purpose of discussion regarding issues of Personnel and Pending/Potential Litigation.



Executive Session



Back in session.



1. Recommendation regarding the appointment of Mr. Joe Pereles to the position of Information Technology Department Director.



Motion by the Commissioner Dowdy, seconded by, Commissioner Tommy Clark to concur with County Administrator's recommendation. Vote: 6-0 with Commissioner Strickland absent.



2. Recommend Board concurrence relative to both of the County Attorney's recommendations.



Motion by Commissioner Hardman, seconded by, Commissioner Robertson to concur with County Attorney recommendations. Vote: 6-0 with Commissioner Strickland absent.



3. Approval of Executive Session Minutes for August 6, 1998 and August 20, 1998.



Motion to approve by Commissioner Hardman, seconded by, Commissioner Jerome Clark. Vote: 6-0 with Commissioner Strickland absent.















Meeting adjourned.

Attest: Board of Commissioners

Glynn County, Georgia



______________________________ _______________________________

Vanessa D. Mincey, Clerk Fred Tullos, Chairman