MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE THURSDAY, JUNE 4, 1998 AT 6:00 PM











PRESENT: Fred Tullos, Chairman

Gerry Robertson, Vice Chairperson

A. Jerome Clark, Commissioner

Tommy Clark, Commissioner

David Dowdy, Commissioner

Jack Hardman, Commissioner

Robert Strickland, Commissioner

ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Chief Carl Alexander, Police Dept.

Vanessa Mincey, County Clerk



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



A. Approve Minutes of Called Meeting held Wednesday, May 20, 1998.

B. Approve Minutes of Budget Work Session/Regular Meeting held Thursday, May 21, 1998.



C. Approve Minutes of Called Meeting held Wednesday, May 27, 1998.



Motion to approve, subject to any necessary corrections, by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



POINT OF PRIVILEGE:



Presentation of American Flag from St. Simons Island Rotary Club to the Mr. Tim Overby and Mr. Wesley Davis, Director, Glynn County Recreation Department.



2. PUBLIC HEARINGS

A. Zoning



(1) GC-11-98



Request to Rezone from R-6 One-Family Residential to Medium Residential 2.072 acres known as a portion of the Julia Armstrong Estate located at the end of Arnold Street; and further described as being located 160.64 feet east of George Lotson Avenue, 350 feet west of Demere Road, north of County Park/Demere Park, Demere Landing Condos (under construction) and Willie Mae Bailey property, and 170 feet south of Proctor Lane, St. Simons Island. Property owned by H. A. Locke, Jr. (R. Milburn)



The Board heard comments from the following persons;



In-favor Opposed



Fleming Martin V. Powell

Ron Locke James Powell

Sylvia Pittman

Eileen Hutcheson

S. C. Anderson



After brief discussion motion to deny by Commissioner Robertson, seconded by Commissioner Jerome Clark. Vote: Unanimous

(2) GC-12-98



Request to Rezone from R-9 One-Family Residential to General Commercial Parcel of land consisting of 0.9487 acres fronting 240 feet on the east side of Picric Street, beginning 200 feet south of Old Mill Trace and lying immediately north and west of property owned by J. P. Strickland. Property owned by Kids First, Inc./Daniel Coty. (R. Milburn)



The Board heard comments from the following persons;



In-favor Opposed



Dan Coty None

After brief discussion motion to approve by Commissioner Tommy Clark, seconded by Commissioner Strickland. Unanimously approved as #R-34-98 with the documents filed per #R-06-98.



(3) GC-13-98



Request to Rezone from R-12 One-Family Residential to General Commercial parcel of land consisting of 39,750 square feet fronting at the end of Sapp Road and lying immediately west of Golden Isles Parkway. Property owned by Helen T. Sapp. (R. Milburn)



After receiving no comments in-favor or opposed and following brief discussion, motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved as #R-35-98 with the documents filed per #R-06-98.



(4) SUP-2-96



Request to amend the Special Use Permit for Rafters to Change Hours of Operation. Business owned by M. and J. Industrial Sales, Inc. d/b/a as Rafters. (R. Milburn)

After receiving no comments in-favor or opposed and following brief discussion, motion to approve hours of operation from 5:30 p.m. - 2:00 am. by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved as #R-36-98 with the documents filed per #R-06-98.

B. Alcoholic Beverage License



(1) Consider issuance of 1998 Alcoholic Beverage License to One Stop Grocery, 245 Altamaha Park Road, Brunswick, GA. LICENSE TO SELL MALT BEVERAGES FOR PACKAGED SALES ONLY. NO SUNDAY SALES. (Occupation Tax)



After brief discussion, motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland. Vote: 6-0-1 with Commissioner Tommy Clark abstaining.



(2) Consider issuance of 1998 Alcoholic Beverage License to Wilson Seafood Restaurant, 3848 Darien Highway, Brunswick, GA. LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES. SUNDAY SALES PERMITTED. (Occupation Tax)



After brief discussion, motion to approve by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Vote 5-0-2 with Commissioner Tommy Clark and Chairperson Tullos abstaining. For the record the applicants name is Billy Wilson.



(3) Consider issuance of a temporary alcoholic beverage license to Outback Steakhouse, 1609 Frederica Road, St. Simons Island. LICENSE TO SELL DISTILLED SPIRITS, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES. SUNDAY SALES PERMITTED. (J. Hardman)

After brief discussion, motion to approve issuance of temporary licence for a period not to exceed 30 days by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Vote: 6-0-1 with Commissioner Tommy Clark abstaining.



3. CONSENT AGENDA



A. Finance Committee



1. Recommend approval of a request from Ms. Frances W. Scott that $30.83 paid in interest and penalties on tag registrations be refunded.

2. Recommend denial of a request from Mr. Joe Todd that $129.35 paid in penalties on 1997 Property Taxes be refunded.



3. Recommend awarding the bid to purchase a Utility Tractor for the Public Works Department to the low bidder, Power South, Inc., Waycross, GA, in the amount of $18,086.41.



4. Recommend awarding the bid to purchase a Tandem Dump Truck for the Public Works Department to the low bidder, D & M International, Blackshear, GA, in the amount of $60,601.94.



5. Recommend awarding the bid to purchase a Storage Upgrade for the County's RISC 6000 Computer System to the low bidder, Computer Products, Atlanta, GA, in the amount of $18,195.00. (Vote: 2-0-0)



6. Recommend awarding the bid to purchase five (5) sets of Playground Equipment for the Recreation Department to the low bidder, Miracle Recreation Equipment Company, Greensboro, GA, in the amount of $22,920.00, with funding sources to be provided by staff at the Commission Meeting. (Vote: 2-0-0) (This item was pulled for discussion)



7. Recommend exercising the 2nd option year for Working Uniform Services for various departments with National Uniform Services, Savannah, GA, in the estimated amount of $55,900.00. (Vote: 2-0-0)



8. Recommend authorizing staff to bid for Cellular Telephone Service. (Vote: 2-0-0)



9. Recommend revising the FY 97-98 General Fund Budget to include $35,000.00 to install wells and irrigation systems on ballfields used by the Recreation Department which was originally budgeted as a Capital Project in the Water and Sewerage Revenue Fund. (Vote: 2-0-0)

B. General



1. Consider approval of the Final Plat for Ternest Acres Subdivision, a seven (7) lot subdivision on the east side of Post Road approximately 1.4 miles south of U. S. Highway 82. (D. Newbern)



2. Consider authorizing emergency repairs to sewer line at Ocean Blvd. and Myrtle Street, St. Simons Island with approximate project cost of $20,000.00. (K. Flanagan)



Motion to approve consent agenda, with the exception of Item 3-A (6), by Commissioner Strickland, seconded by Commissioner Dowdy. Unanimously approved. Commissioner Hardman out of the room.



ITEM(S) PULLED FROM CONSENT AGENDA FOR DISCUSSION



3-A (6) Recommend awarding the bid to purchase five (5) sets of Playground Equipment for the Recreation Department to the low bidder, Miracle Recreation Equipment Company, Greensboro, GA, in the amount of $22,920.00, with funding sources to be provided by staff at the Commission Meeting. (Vote: 2-0-0)



Motion by Commissioner Robertson, seconded by Commissioner Strickland to go with second low bidder, Hunter Knepshield Company Crestwood, KY, for 4 playground sets instead of 5, in the amount of $18,916.00. Three (3) sets paid for by grant money and one (1) to be paid for from the Park Development fund. Vote 6-0-1 with Commissioner Hardman abstaining.

4. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend authorizing staff to go directly to the Board of Commissioners on June 4, 1998, to award of the bid for Demere/Airport Road Water & Sewer Improvements. (Vote: 2-0-0)



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark to go with second low bidder,



After further discussion the motion by Commissioner Hardman and the seconded by Commissioner Tommy Clark was withdrawn.



Motion by Commissioner Robertson, seconded by Commissioner Strickland to go with low bidder, Morris Plumbing & Electric, Moultrie, GA in the amount of $274,681.00. Vote 5-2 with Commissioner Hardman and Commissioner Tommy Clark opposed.



B. Recommend authorizing staff to go directly to the Board of Commissioners on June 4, 1998, to award the Invitation to Bid (IFB) for grading, base and paving of Jetport Road, Phase III. (Vote: 2-0-0)



Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark to award the (IFB) to Littlefield Construction, Waycross, GA in the amount of $280,457.50. Unanimously approved.



C. Recommend authorizing staff to go directly to the Board of Commissioners on June 4, 1998, to award the bid to purchase a Small Bulldozer for the Public Works Department. (Vote: 2-0-0)

Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark to award bid to Carlton Company total cost of bid in the amount of $38,000.00. Unanimously approved.



Request from County Engineer to transfer funds from public works operating budget to the capital budget.

Motion to approve by Commissioner Strickland, seconded by Commissioner Tommy Clark to transfer $1,300.00 from Public Works operating budget to capital budget. Unanimously approved.





5. PENSION ADMINISTRATION COMMITTEE



Consider an amendment to the Defined Benefit Pension Plan to allow a surviving spouse to receive benefits prior to the deceased employee's normal retirement age. (Vote: Unanimous)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Dowdy. Unanimously approved.



GENERAL BUSINESS



6. Consider resolution to adopt FY 99 Budget. (L. Gilmour)



This item deferred to the June 18, 1998 meeting.



7. Consider approval of Proposed Revenue Bond Financing by Brunswick and Glynn County Development Authority for the benefit of Coastal Sleeve Label, Inc. (L. Gilmour)



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Dowdy. Unanimously approved.



8. Consider appeal by Ms. Terry Gironda, owner of CJ's Italian Restaurant regarding Tree Board's decision.



This item deferred to the July 16, 1998 meeting.



POINT OF PRIVILEGE:



Presentation by Mr. Flanagan, Environmental Quality Director, Mr. Hartley and Mr. Garner from GA/DOT regarding status of the St. Simons F. J. Torras Causeway resurfacing project.

9. Discussion to amend the ordinance to compute Capital Tapping Fees for car washes as per the Glynn County Water and Sewer Ordinance. (K. Flanagan)

Motion by Commissioner Dowdy, seconded by Commissioner Robertson to approve the adoption of an ordinance to compute capital tapping fees for car washes per the Glynn County Water and Sewer Ordinance. Unanimously approved.



10. Consider acceptance of an easement for water main line located on property of Andrew H. Tostensen on Perry Lane Road in exchange for waiver of fees. (K. Flanagan)



Motion by Commissioner Dowdy, seconded by Commissioner Hardman to authorize the issuance of a building permit with the certificate of occupancy not being issued until the current tapping fee rate is paid or there is a negotiated settlement regarding the acquisition of the easement . Value based on undeveloped property as opposed to developed property. Vote: 5-0-2 with Chairman Tullos and Commissioner Robertson abstaining.



11. Consider Letter of Credit #442 for Glynn Haven Estates - Lots 10 ,11, 12, 13, 14 and 15 - Block II Pine Street, f/k/a Oak Street, St. Simons Island. LOC Amount - $1,500.00. (C. Taylor)



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to extend Letter of Credit for 60 days. Unanimously approved.



12. Consider amending the Glynn County Wrecker Ordinance to increase maximum towing charge. (G. Moore)

Motion by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark to increase maximum towing charge from $65.00 to $85.00. Unanimously approved as #O-1998-07 with the documents filed per #R-06-98.



13. Consider ordinance regarding soil erosion and sediment. (L. Gilmour) (This item deferred from the May 21, 1998 BOC meeting.)

Motion to approve by Commissioner Strickland, seconded by Commissioner Jerome Clark. Vote 4-2-1 with Commissioner Robertson and Commissioner Hardman opposed. Commissioner Dowdy abstaining. Approved as #O-1998-06 with the documents filed per #R-06-98.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy



1. Item regarding personnel matter for Executive Session



2. Discussion regarding the placement guard rails at railroad crossing.



Commissioner Tommy Clark



1. Ratcliff Road paving project.



After brief discussion motion by Commissioner Tommy Clark seconded by Commissioner Dowdy to issue a change order in the amount of $9,000 to add a cul-de-sac. Funding from SPLOST III. Unanimously approved.



2. Honeygall Road paving project.



Motion by Commissioner Tommy Clark, seconded by Commissioner Hardman to remove Honeygall Road off of the Sterling paving list and place it on the Pyles Marsh paving list. Unanimously approved.



3. Commissioner Dowdy inquired as to the placement of Jones Green Road on paving list.



Commissioner Jerome Clark - None



Commissioner Strickland



Discussion regarding removal of a hickory tree on Magnolia Street, Glynn Haven, SSI



After brief discussion motion by Commissioner Robertson, seconded by Commissioner Tommy Clark to remove diseased hickory tree from Magnolia Street for safety purposes. Unanimously approved.



Commissioner Hardman



1. Discussion regarding the possibility of having an advisory council for ballfields/recreation. This item is to be placed on the Board's 6/18/98 agenda.



2. Discussion regarding MLK Extension.

Commissioner Robertson



Discussion regarding the painting of a mural at the New Casino building at no cost to the County.



After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Strickland to advertise for public hearing to be held June 18, 1998 at 5:00 pm. Vote 6-0 with Commissioner Hardman out of the room.



After further discussion Motion by Commissioner Dowdy seconded by Commissioner Strickland, to allow the Art Association to pressure wash the area for the proposed mural and the County Attorney meet with Glynn Art Association and draw up an agreement to clarify liability to the County regarding expenses and if someone gets hurt. Vote 4-2 with Commissioner Jerome Clark and Commissioner Tommy Clark opposed. Commissioner Hardman out of the room.



CHAIRMAN TULLOS



Notification that Glynn County has been selected as one of three (3) counties in Georgia to receive GEMA "Project Impact" disaster mitigation funds.



CHIEF OF POLICE ITEMS



1. One (1) item regarding personnel for Executive Session.



2. Authorize Police Chief to apply for a Highway Safety grant for a DUI task force.



Motion to approve Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved

COUNTY ATTORNEY ITEMS



Items of pending/potential litigation to discuss in Executive Session.



ADMINISTRATOR ITEMS



1. Request authorization to conduct public hearing regarding the name change of Cemetery Road.



Motion to approve Commissioner Tommy Clark, seconded by Commissioner Strickland. Unanimously approved



2. A. Presentation by Keith Flanagan regarding Southland Waste Newspaper "buy back" program. Due to lack of participation Southland request that the program be discontinued at this time.



This item was for informational purposes only. No Board action taken or required.



B. Request for an additional $19,153.05 to pay for base, paving, grassing and completion of tie in road off of Marina Drive.



Motion to approve Commissioner Dowdy, seconded by Commissioner Strickland. Vote: 6-1 with Commissioner Robertson opposed.



C. Mallory Street sewer rehabilitation project.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy to authorize change order Blitzkoff Construction in the amount of $19,211.00. Vote: 6-0-1 with Commissioner Robertson abstaining.



3. Request from Southland that the requirement for the Perry Lane Road drop off center be dropped from their contract.



Motion to approve Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved



4. Discussion regarding HB 572 relative to cellular phone surcharges.



Motion by Commissioner Dowdy, seconded by Commissioner Strickland authorizing the call for a public hearing. Unanimously approved.



5. Request from U. S. Army Corp of Engineers for authorization to replace a cable located at the Casino property.



Motion to approve Commissioner Strickland, seconded by Commissioner Jerome Clark. Unanimously approved.



6. Request authorization to accept water and sewer lines located at Demere Village, Demere Road, St. Simons Island, subject to.

A. Any of the existing lines that have buildings over them, the owners of that building are responsible for any repairs that may be necessary.



B. Easement and/or right-of-way agreements must be presented in a form acceptable to the County at no cost to the County.



C. Group is responsible for the series of repairs and upgrades on some of the water lines and sewer lines.



Motion by Commissioner Hardman, seconded by Commissioner Robertson to approve acceptance subject to the above requirements. Unanimously approved



7. Adoption of the following guidelines regarding street lighting policy.



A. There must be an existing neighborhood association chartered and authorized to collect dues from its members.



B. The group must petition the Board to establish or assume responsibility for a County approved street lighting system.



C. The Board must authorize said action at a regular meeting.



D. The association must agree in writing to reimburse the County on a quarterly basis for its actual lighting expenses plus a five (5) percent administrative fee.



E. Failure of the association to pay will result in the cancellation of the lighting service.

Motion to approve Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.

Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to adjourn to Executive Session for the purpose of discussing personnel issues and items of pending/potential litigation. Unanimously approved.



Back in Regular Session.



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to amend the position classification plan. Unanimously approved

Motion to approve settlement in the Boone case by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved



Meeting adjourned.





Board of Commissioners

Glynn County Georgia

Attest:





____________________________ ______________________________

Vanessa D. Mincey, County Clerk Fred Tullos, Chairman