MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, MAY, 21, 1998 AT 5:00 PM







5:00 PM - Budget Work Session



PRESENT: Fred Tullos, Chairman

A. Jerome Clark, Commissioner

Tommy Clark, Commissioner

David Dowdy, Commissioner

Jack Hardman, Commissioner

Robert Strickland, Commissioner



ABSENT: Gerry Robertson, Vice Chairperson

Gary Moore, County Attorney



ALSO PRESENT: Lee Gilmour, County Administrator

Chief Carl Alexander, Police Dept.

Vanessa Mincey, County Clerk



INVOCATION AND PLEDGE



1. Presentation of amended budget by Mr. Gilmour relative to an increase in the Sheriff's FY 99 operational budget cost in the amount of $40,500.00.



2. Presentation by Chief Alexander regarding FY 99 operating budget for the Police department. Police Chief was directed to get together with Administrator and address revisions and amendments and present information at another budget work session to be announced at a later date.



3. Presentation by Wesley Davis regarding FY 99 operating budget for Department of Recreation. Mr. Davis recommended that the life guard program be re-established in the FY 99 budget. Cost for life guards at Blythe Island Regional Park would be $22,250.00 and at the beaches on St. Simons Island would be $23,275.00.



After brief discussion, motion by Commissioner Dowdy, seconded by Commissioner Hardman to approve the life guard program at the beaches at St. Simons Island and at Blythe Island Regional Park beach. Vote: 5-1 with Commissioner Tommy Clark opposed. Commissioner Robertson absent.















6:00 PM - Regular Meeting





PRESENT: Fred Tullos, Chairman

A. Jerome Clark, Commissioner

Tommy Clark, Commissioner

David Dowdy, Commissioner

Jack Hardman, Commissioner

Robert Strickland, Commissioner



ABSENT: Gerry Robertson, Vice Chairperson

ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Chief Carl Alexander, Police Dept.

Vanessa Mincey, County Clerk



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



A. Approve Minutes of Called Meeting held Tuesday, May 5, 1998

B. Approve Minutes of Regular Meeting held Thursday, May 7, 1998.



Motion to approve, subject to any necessary corrections, by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 6-0 with Commissioner Robertson absent.



2. EMPLOYEE OF THE MONTH



Presentation of Plaque and $50 check to Mr. Joel Clifton.

3. PUBLIC HEARINGS



A. Budget Hearings

Proposed FY 99 Operating Budget for the Glynn County Board of Commissioners. (L. Gilmour)

Statements were provided by the following persons:



Mr. Ralph Russell



After brief discussion, motion by Commissioner Strickland, seconded by Commissioner Dowdy to establish the sanitation fee subsidy at $40.00 and to reduce the sanitation millege accordingly. Vote: 5-1 with Commissioner Hardman opposed and Commissioner Robertson absent.

B. Abandonment



Consider Application for Abandonment of the unpaved portion of Scouten Lane, Sherwood Subdivision. Mr. Gerald R. Homans, Trustee for North Brunswick Christian Church, applicant. (J. Bruner)



After brief discussion, motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 6-0 with Commissioner Robertson absent. Approved as resolution #R-33-98 with document(s) filed per #R-06-98.



C. Renaming of Jet Port Road



Consider proposal to rename a portion of Jet Port Road. (J. Bruner)



After brief discussion, motion by Commissioner Strickland to rename portion of Jet Port Road to Altamaha Parkway.



After further discussion, Commissioner Strickland amended his motion to rename portion of Jet Port Road to Altamaha Boulevard, seconded by Commissioner Tommy Clark. Vote 6-0 with Commissioner Robertson absent.



4. APPOINTMENTS



Consider County appointments to the House Bill 489 Citizen Advisory Committee. (Four (4) vacancies). (L. Gilmour)



No action was taken by the Board at this time. Staff was directed to advertise for the filling of these positions at the Board's June 18, 1998 meeting.



5. ADVISORY COMMITTEES



Information Technology Advisory Committee



A. Authorize entering into an agreement with the Coastal Georgia Community College to provide training services.

After brief discussion, motion to approve by Commissioner Dowdy. seconded by Commissioner Strickland. Vote 6-0 with Commissioner Robertson absent.



B. Establishment of the following standards for computer equipment.

Personal Computers/Workstations:



At least a Pentium 200 megahertz processor

At least 32 megabytes of random access memory (RAM)

At least a 2.5 gigabyte integrated drive electronics (IDE) hard drive

At least a 2 megabyte video card super video graphics adaptor (SVGA)

At least 512 kilobytes of cache memory

At least one parallel and two serial ports

A 3 Com network interface card

A mid-tower case

At least a 3.2 gigabyte internal tape backup system

At least a 24 speed internal compact disk drive

At least a 15" .28 dot pitch monitor (SVGA)

A Microsoft Mouse

A 104 Keyboard

Operating System Windows 95

Options:



Modem: US Robotics 56 kilobytes version 9.0

Sound Card: Either Acer 16 bit or Sound Blaster 16 bit

Speakers: At least 80 Watts self powered



File Servers



At least a Pentium 266 megahertz processor

At least 128 megabytes of random access memory (RAM)

At least a 3.5 gigabyte small computer systems interface (SCSI) hard drive

At least a 2 megabyte video card super video graphics adaptor (SVGA)

At least 1 megabyte of cache memory

At least one parallel and two serial ports

A 3Com network interface card

A mid-tower Case

At least a 5 gigabyte internal tape backup system (SCSI)

At least a 32 speed internal compact disk drive (SCSI)

At least a 15" .28 dot pitch monitor (SVGA)

A Microsoft Mouse

A 104 Keyboard



Application Software



Wordprocessors: Microsoft Work or Corel Wordperfect

Spread Sheet: Microsoft Excel or Lotus 123

Database Managers: Microsoft Access or dBase for Windows

Presentations: Microsoft Power Point

Suites: Office 97 or Corel Office Suite



Applications that need to run on networked operating system must run on one of the following (in prioritized order)



IBM AIX 4.2

Novel 4.0

Windows NT 4.0

Windows 95 peer to peer network

Application that need to access a major relational database management system must use one of the following (in prioritized order)



Oracle Server 7.3

Universe

SQL Server

After brief discussion, motion to approve by Commissioner Dowdy seconded by Commissioner Jerome Clark. Vote 6-0 with Commissioner Robertson absent.

6. CONSENT AGENDA



General

A. Consider Final Plat Approval - Hawkins Island Phase I. (C. Taylor)



B. Authorize County Administrator to attend 1998 ICMA Annual Conference, Orlando, FL, October 25 thru 28. (L. Gilmour)



C. Consider recognition of Sublease Agreement between the Brunswick and Glynn County Development Authority and Clifford K. Murray and Leo L. Owens. (S. Brian)



D. Authorize execution by Chairman the Certificate of Ownership and Agreement for GA/DOT project LAR 37-180-2 (127) Glynn County, 7th Street - 0.318 KM. (J. Bruner)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Vote 6-0 with Commissioner Robertson absent.

POINT OF PRIVILEGE



Finance Committee items.



1. Authorize awarding the bid to purchase Notebook computers for the Police Department to the low bidder, Vision Computers, Norcross, GA, in the amount of $43,350.00, (2) authorize the purchase of one (1) additional computer for the Community Development Department, with funding from their budget, from the same vendor in the amount of $1,445.00.



After brief discussion, Motion by Commissioner Dowdy, seconded by Commissioner Strickland to approve. Vote 6-0 with Commissioner Robertson absent.



2. Authorize awarding the bid to purchase Food Service for the Summer Lunch Program to the sole bidder, Speedy Catering, Brunswick, GA, in the amount of $1.34 per meal (estimated total of $173,643.90).

After brief discussion Motion by Commissioner Dowdy, seconded by Commissioner Strickland. Vote 6-0 with Commissioner Robertson absent.



3. Authorize staff to issue a change order on the Law Enforcement Complex project to HSM & M, Charlotte, NC, to include A & E Services for the design of the new mainland Fire Station in the amount of $14,250.00.



After brief discussion Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark. Vote 6-0 with Commissioner Robertson absent.



GENERAL BUSINESS



7. Reverend Patrick Fulton to discuss "1000 Youth March for Change" to be held May 23, 1998. (J. Clark)



Motion to approve adoption of a proclamation designating Saturday may 23, 1998 as "1,000 Youth March for Change Day" by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Vote 6-0 with Commissioner Robertson absent.



8. Consider request from Mr. R. B. Tyson to use a portion of County property for commercial purposes. (L. Gilmour)



No action taken by the Board regarding this matter.



9. Consider the request from District Attorney Steve Kelly to purchase benefits from Glynn County for employees of the District Attorney's Office, pending an opinion from the County Attorney and staff. (This item deferred from the 5/7/98 meeting.)



At the request of the District Attorney this item is referred until further notification. No Board action required at this time.



10. Discussion of the adopt a street lighting policy. (J. Hardman)



After brief discussion motion by Commissioner Hardman, seconded by Commissioner Dowdy authorizing the County enter into an agreement with the Sea Palms Property Owners Association to provide street lights with the association reimbursing the County for installation cost. Vote 6-0 with Commissioner Robertson absent.



11. Mr. James Johnson to discuss safety programs and drug testing of contractors and subcontractors. (J. Hardman)





After brief discussion motion by Commissioner Hardman, seconded by Commissioner Tommy Clark that the County adopt the four (4) point policy as it relates to County construction projects.



After further discussion motion by Commissioner Hardman, seconded by Commissioner Tommy Clark to begin process for the introduction of an ordinance establishing a 4 point safety policy, drug free workplace policy and apprenticeship relative to Glynn County construction/building projects/contracts/bid projects. Vote 5-0-1 with Commissioner Strickland abstaining and Commissioner Robertson absent.



POINT OF PRIVILAGE



16. Discussion relative to protection around swimming pools. (R. Strickland)



After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Hardman to enact a policy regarding protection around swimming pools.



Motion by Commissioner Hardman to defer this item subject to review of policy provision language by the County Attorney.



After further discussion Commissioner Dowdy amends his motion which was seconded by Commissioner Tommy Clark, to begin the process of changing the building codes to address the safety issue and the respective barriers around swimming pools. 6-0 with Commissioner Robertson absent.



12. Discuss lowering speed limit on Hendricks Lane (off B & W Grade Road) to 15 mhp. (J. Hardman)



No action taken at this time. Staff directed to evaluate road conditions and make recommendations or take whatever actions are appropriate and necessary.



13. Report from Litter Control Committee. (T. Clark)



Proposed recommendations from the litter control Committee.



1. Assist KBGIB Program

2. Approval of volunteer Litter Patrol

3. Clean up identify Illegal Dump Sites

4. Post signs at Illegal Dump Sites

5. Give Authority to Constables to write Magistrate Citations.

6. Have Community Clean up days.

After brief discussion motion by Commissioner Dowdy to give authority to constables to write Magistrate citations relative to litter control.



After further discussion Commissioner Dowdy amends his motion which is seconded by Commissioner Tommy Clark, to relax the restrictions on litter control for the ordinance enforcement agents and allow them to write citations for littering etc., illegal dumping and to attend annual training relative to citation writing and must be certified by the Chief of Police. For the purpose of clarification agents are to be called ordinance enforcement agents instead of constables. Vote 5-1 with Commissioner Strickland opposed and Commissioner Robertson absent.



This item to be placed on the agenda for the second meeting in November for review and status report.



14. Consider month-to-month extension of the six- month Right of Entry License and Lease between BellSouth Personal Communication, Inc., and Glynn County at the Frederica and Demere Water Towers. (G. Moore)



Staff directed to investigate tower interference in Magnolia Park area (last street north) and report to Board as to the necessity of contacting the FCC regarding tower placement in subdivisions.



After brief discussion, motion to approve month-to-month extension by Commissioner Hardman, seconded by Chairperson Tullos. Vote 4-1-1 with Commissioner Strickland opposed, Commissioner Dowdy abstaining. Commissioner Robertson absent.



15. Discussion of Hospital Authority's response. (D. Dowdy)



Discussion only. No Board action taken. Staff directed to contact the Hospital Authority and ask, if possible, that they convene their next Hospital Authority meeting at a sight away from the hospital or a county facility and Commissioner Dowdy and any other commissioner who so wishes, be placed on their agenda.



17. Consider ordinance regarding soil erosion and sediment. (L. Gilmour) (This item deferred from the April 7, 1998 BOC meeting.)



No action taken by the Board at this time. This item is deferred to the June 4, 1998 Board of Commissioners meeting.



18. Discussion relative to landfill closure issues. (J. Bruner)



Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark that the department of Public Works and the Police Department get together and formulate a solution to the problem of hogs at the Cate Road Landfill. Vote 6-0 with Commissioner Robertson absent.



19. Discussion of drainage issues. (J. Bruner)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark that staff conduct a study of possible solutions. Vote 6-0 with Commissioner Robertson absent.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy



1. Discussion of Century Communications cable contract.



After brief discussion, Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark authorizing County Attorney to employ an outside consultant, with a monetary cap of $25,000.00, to do consulting work relative to changing technology in the cable communication field to evaluate present offer and help enable staff to come back to the Board with viable recommendations. Vote 6-0 with Commissioner Robertson absent.



After further discussion motion by Commissioner Dowdy, seconded by Commissioner Tommy Clark that the County advertise that it is in the process of renewal of its cable franchise agreement and would entertain any inquires or competitive bids. Bid package to be prepared.



After further discussion Commissioner Dowdy amended his motion which was seconded by Commissioner Tommy Clark that a notice be prepared advising that the County is going through its franchise renewal process for vendors interested in making proposals. Vote 6-0 with Commissioner Robertson absent.



2. Item regarding personnel issues for Executive Session.



Commissioner Tommy Clark



Appreciation to the family of Mr. Vincent, retired Ballard Volunteer Fireman.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy to send a note of thanks and appreciation to the family of Mr. Vincent. Vote 6-0 with Commissioner Robertson absent.



Commissioner Jerome Clark - None



Commissioner Hardman - None



Commissioner Strickland - None



Chairman Tullos



1. Announcement of Memorial Day observance to be hosted b the Veterans Council of the Golden Isles on the lawn of the Historic Courthouse Monday, May 25, 1998 at 11:00 am. Also, Taps At Twilight on St. Simons Island beginning at 6:30 pm.



2. Discussion of Perry Lane Road resurfacing/improvements.



Motion by Commissioner Hardman, seconded by Commissioner Dowdy directing Mr. Jim Bruner, County Engineer to proceed with emergency repairs on 300 foot section of Perry Lane Road east of second set of railroad tracks, with SPLOST III-road resurfacing funding source. Vote 6-0 with Commissioner Robertson absent.



CHIEF OF POLICE ITEMS



1. Monthly report regarding Metro Drug Squad activity.



No Board action required or taken at this time.



2. Item regarding personnel issues for Executive Session.



COUNTY ATTORNEY ITEMS



1. Notification of vacation/annual leave from June 8th thru June 12th inclusive.



2. An item of pending/potential litigation and an item relative to land acquisition to discuss in Executive Session.

ADMINISTRATOR ITEMS



1. Request authorization from the Board to shift $2,700.00 in GIS from operating to capital to cover the purchase of a personal computer to handle addressing as a result of the upcoming 2,000 census.



Motion to approve Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Vote 6-0 with Commissioner Robertson absent.



2. Request from the Glynn County Schools for County participation in drainage and site improvements at Lanier Field. County monetary portion is $1,150.00 and recommend payment from the Board's contingency account.



Motion to approve Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 6-0 with Commissioner Robertson absent.



3. Request authorization for Ms. Rebecca Rowell's participation in the Leadership Georgia program.



Motion to approve Commissioner Strickland, seconded by Commissioner Jerome Clark. Vote 6-0 with Commissioner Robertson absent.



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark to adjourn to Executive Session for discussion of pending/potential litigation, personnel and potential property acquisition. Vote 6-0 with Commissioner Robertson absent.



Meeting adjourned.









Board of Commissioners

Glynn County Georgia



______________________________

Fred Tullos, Chairman

Attest:



____________________________

Vanessa D. Mincey, Clerk