MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, MAY, 7, 1998 AT 6:00 PM


PRESENT: Fred E. Tullos, Chairperson

Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ABSENT: Geraldine "Gerry" Robertson, Vice Chairperson

David L. Dowdy, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Carl Alexander, Chief of Police

Vanessa D. Mincey, County Clerk



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held Thursday, April 16, 1998.



Motion to approve, pending any changes or corrections, by Commissioner Tommy Clark, seconded by Commissioner Hardman. Vote 4-0. Commissioners Jerome Clark, Dowdy, and Robertson absent.



2. PROCLAMATION



(A) Adoption of a Proclamation designating May 15, 1998 as " Peace Officers Memorial Day". (D. Dowdy)



Adopted at the April 30, 1998 joint City/County meeting. No action required.

(B) Adoption of a designating the month of May as "Community Action Month". (F. Tullos)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.



POINT OF PRIVILEGE



Mr. Richard Perry to discuss resurfacing of Selden Park Road.



This item was moved from its previous position for discussion and informational purposes. No action was taken by the Board at this time.



3. PUBLIC HEARINGS

A. Zoning



(1) GC-7-98



Request to Rezone from Highway Commercial to Forest Agricultural a portion of Lot 19A Woodman Park Subdivision, Phase 2, being 19A-1 consisting of 21,344 square feet, with access being via a 25 foot easement across Lot 19A-2 located on the north side of Brian Drive, beginning approximately 491 feet west of Highway 341. Ms. Kathy Blair, applicant. (R. Milburn)



After brief discussion motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent. Approved as resolution

# R-25-98 with the document(s) filed per #R-06-98.



(2) GC-8-98



Request to Rezone from Local Commercial to Highway Commercial a 1.82 acre tract located on the south side of Perry Lane Road, beginning 200.05 feet east of Cate Road. Mr. A. H. Tostensen, III, applicant. (R. Milburn)



After brief discussion motion to approve by Commissioner Tommy Clark, seconded by Commissioner Hardman. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent. Approved as resolution

#R-26-98 with document(s) filed per #R-06-98.

(3) GC-9-98



Request to Rezone from Freeway Commercial to Highway Commercial a portion of Lot 38 "C" Glyndale Subdivision, parcel consisting of 18,601 square feet, fronting 139.99 feet on the south side of Crispen Boulevard, and beginning 357 feet east of U. S. Highway 341. Alonzo and Helen Chapman, applicants. (R. Milburn)



After brief discussion motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent. Approved as resolution #R-27-98 with document(s) filed per #R-06-98.



(4) GC-10-98



Request to Rezone from Highway Commercial to General Residential 3.794 acres, (total property 16.7 acres, .323 acres - wetland & 12.583 acres, marsh/lagoon) marsh/lagoon, located on the east side of U. S. Highway 17, portion of property known as Sea Spray Motel, and lying immediately south and east of Captains Table/Crews Restaurant Tract, north of property owned by Laws & Stephenson, and west of marshland. Crews Restaurants LLC/John A. Tuten, applicant. (R. Milburn)

After brief discussion motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 4-0-1 with Commissioner Chairperson Tullos abstaining. Commissioner Dowdy and Commissioner Robertson absent. Approved as resolution #R-28-98 with document(s) filed per #R-06-98.

(5) GC-2-97 D



Consider Amending the Glynn County Zoning Ordinance, Section 617. Exception to Height Limitations. (R. Milburn)

After brief discussion motion to approve, with County Attorney recommendation regarding exception factors shall also apply to radio towers and reference to the Airport Ordinance, by Commissioner Hardman, seconded by Commissioner Tommy Clark. Vote 5-0 Commissioner Dowdy and Commissioner Robertson absent. Approved as #R-24-98 with document(s) filed per #R-06-98.



(6) GC-2-98 D



Consider Amending the Glynn County Zoning Ordinance, Section 701. R-6, R-9, M-6 & M-9 One-Family Residential, 701.4 Special Uses, 3) Section 702. R-12, R-20, M-12 & M-20 One-Family Residential, 702.4 Special Uses 2). (R. Milburn)



After brief discussion motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent. Approved as #R-30-98 with document(s) filed per #R-06-98.



(7) SR-2-98



Consider Amending the Glynn County Subdivision Regulations Article IV Design Standards, Subsection 602.6 Private Access Easement, 602.3 Design Standards for Unpaved Minor Streets & Article IX Section 902. Exemptions from Paving Requirements, to delete the exception of subdivisions from paving requirements. (R. Milburn)

After brief discussion Motion to deny by Commissioner Tommy Clark, seconded by Commissioner Strickland. Vote 5-0 Commissioner Dowdy and Commissioner Robertson absent.



B. Abandonment



Consider Application for Abandonment of North Road and Crossway Road, Blythe Island. Ms. Marie L. Thomas, applicant. (J. Bruner)



After brief discussion Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent. Approved as #R-29-98 with document(s) filed per #R-06-98.



C. Alcoholic Beverage License



(1) Consider issuance of 1998 Alcoholic Beverage License to Triton #605, 2764 U. S. Highway 17 South, Brunswick, GA. LICENSE TO SELL MALT BEVERAGES AND WINE FOR PACKAGED SALES ONLY. NO SUNDAY SALES. (Occupation Tax)



After brief discussion motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Vote 4-0-1 with Commissioner Tommy Clark abstaining. Commissioner Dowdy and Commissioner Robertson absent.



(2) Consider issuance of 1998 Alcoholic Beverage License to Germain Distribution, Inc., 102 Spaulding Court, Brunswick, GA. LICENSE TO ADD WHOLESALE MALT BEVERAGES TO THE CURRENT WHOLESALE WINE LICENSE FOR PACKAGED SALES ONLY. NO SUNDAY SALES. (Occupation Tax)



After brief discussion Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Vote 4-0-1 with Commissioner Tommy Clark abstaining. Commissioner Dowdy and Commissioner Robertson absent.

4. APPOINTMENTS



A. Coastal Georgia Regional Development Center - Non-Public/Minority Representative. (Joint City/County Appointment)



(1.) Kathyleen Morten



This appointment selection was handled at the April 30, 1998 joint City/County meeting with the selection of Ms. Patricia M. Cooper-Mincey, the City nominee appointed. No further action required.

B. Tree Advisory Board - District 4 Appointment

(This appointment deferred from the April 16, 1998 meeting.)



5. CONSENT AGENDA



A. Finance Committee



(1) Recommended denial of a request by Mr. Charles Snell that $11.00 in interest and penalties paid on his tag registration be refunded. (Vote: 3-0-0)



(2) Recommend denial of a request by Mr. Ross T. Radey that $11.00 in interest and penalties paid on his tag registration be refunded. (Vote: 3-0-0)



(3) Recommend denial of a request by Mr. Marton T. DuBose that $41.73 in interest and penalties paid on his tag registrations be refunded. (Vote: 3-0-0)

(5) Recommend awarding the bid to purchase Turnout Gear for the Fire Department to the lowest bidder, First Responder, Riverdale, GA, in the amount of $12,225.00. (Vote: 3-0-0)



(6) Recommend awarding the bid to purchase Bulk and Measured Lubricant Services for Fleet Operations to the lowest bidder, Bryan Oil Co., Inc., Pembroke, GA, in the estimated amount of $17,401.20 for the base year. (Vote: 3-0-0)

(7) Recommend awarding the bid to purchase Mosquito Control Chemicals for use by the Environmental Quality Department to the following vendors submitting the low bid amount: (Vote: 3-0-0)

Vendor Amount

1) Adapco, Inc., Sanford, FL . $131,356.00 2) Clarke Products, Inc., Gainesville, FL 31,182.00 3) Quality Products, Mabelvale, 0AK 1,380.00

Total...$163,918.00



(8) Recommend (1) that a negotiating team comprised of Mr. Ellis Carter and Mr. Ralph Guarracino be Authorize to seek a local qualified construction firm to make renovations in phases to the Personnel Department Office and (2) authorize staff to issue a purchase order not to exceed $15,000.00. (Vote: 3-0-0)

(9) Recommend awarding the bid to install Ball field lighting for the Recreation Department to the low bidder, Matt Davis Lighting, Inc., Villa Rica, GA, for a firm priced amount $68,000.00. (Vote: 3-0-0)



(10) Recommend(1) rejecting the bid of the sole responder for Surface Water Withdrawal Permit Services and (2) authorizing staff to revise the specifications and re-solicit the Request for Qualifications (RFQ). (Vote: 3-0-0)



(11) Recommend awarding the bid for Architectural & Engineering Services for New Fire Station on St. Simons Island to the low bidder, HSM & M, Charlotte, NC, in the amount of $29,450.00. (Vote: 3-0-0)



(12) Recommend awarding the bid to purchase Traffic Signs and Hardware for use by the Public Works Department to the lowest complete product bidder, Vulcan Signs, Foley, AL, in the amount of $8,929.22. (Vote: 3-0-0)



(13) Recommend (1) rejecting all bids for the purchase of Notebook Computers for the Police Department and (2) authorizing staff to revise the specifications and re-bid. (Vote: 3-0-0)



(14) Recommend awarding the bid to purchase two 4x4 Pickups (one for the Tax Assessors Office and one for the Public Works Department) to the low bidder, Kings Colonial Ford, Brunswick, GA, in the amount of $30,239.90.

(Vote: 3-0-0)



(15) Recommend authorizing the Environmental Quality Department, Water & Sewer Division, to transfer $10,000.00 from Manhole Rehabilitation capital funds to Data Processing Equipment capital funds in order to purchase a Computer, Plotter and a CADD System for use in designing engineering projects. (Vote: 3-0-0)



(16) Recommend awarding the bid to replace the Underground Emergency Fuel Storage Tanks to the sole bidder, P & I Supply Co., Inc., Savannah, GA, in the amount of $26,742.50 with the following funding source: (Vote: 3-0-0)



1. General Fund, Fund Balance $9,470.00

2. Airport Commission 5,757.50

3. Water & Sewer Fund 11,515.00

Total $26,742.50



(17) Recommend exercising the 1st option year extension for Commercial Solid Waste Collection (Dumpsters) with Southland Waste Systems, Brunswick, GA, (obtained from sale by Container Corporation, St. Marys, GA) in the estimated amount of $25,104.00. (Vote: 3-0-0)



(18) Recommend awarding the Request for Proposal for Surveying Services to the low bidder, John O. Parker, Glennville, GA, in the amount of $11,500.00. (Vote: 2-0-0)



(19) Recommend authorizing the Georgia Extension Services Office to transfer $2,700.00 from Small Office machines operating funds to capital funds in order to purchase a Computer, Printer and Modem Phone Line. (Vote: 2-0-0)



(20) Recommend authorizing staff to replace the traffic lights at the intersection of Mallory Street and Kings Way on St. Simons Island with funding from SPLOST #3 funds. (Vote: 2-0-0)



(21) Recommend exercising the 2nd option year for Audit Services with Tindol & Company, CPA's, Savannah, GA, in an amount not to exceed $54,800.00. (Vote: 2-0-0)



(22) Recommend Finance Department Staff be Authorize to pursue collections from former employees in the Court System the amounts owed when they left County employment and if uncollectible adjust the account to zero. (Vote: 3-0-0)



(23) Recommend the landfill accounts receivable with a principal balance of $3,026.75 be adjusted to zero. (Vote: 3-0-0)



(24) Recommend staff be Authorize to issue an Invitation for Bid (IFB) to purchase a small bulldozer for the Public Works Department from savings on the purchase on current capital items. (Vote: 3-0-0)



(25) Recommend approval of the Budget Resolution to revise the FY 97-98 Budgets. (Vote: 3-0-0)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent. Approved as resolution #R-32-98 with document(s) filed per #R-06-98.



(26) Recommend staff be Authorize to go directly to the Board of Commissioners on May 21, 1998 for the awarding of the bid to purchase lunches for the Summer Lunch Program Grant. (Vote: 2-0-0)

B. Personnel Committee

(1) Recommend approval of the request from Acting Information Resources Director Joe Pereles to change the position title of OA Specialist/Trainer to Computer Services Specialist as reflected in the Scoggins Report. (Vote: 3-0)

(2) Recommend conducting employee hearings regarding a proposed amendment to the Personnel Policy concerning witness fees. (Vote: 3-0)

(3) Recommend conducting employee hearings regarding a proposed amendment to the Personnel Policy concerning corrections to tolerance levels for drug testing. (Vote: 3-0)

(4) Recommend that the work week for administrative staff position be defined as 37.5 hours per week. (Vote: 3-0)

C. General

1. Consider approval of State Contract AP98-9200-20 (127), for an Aerial obstruction survey at the Malcolm B. McKinnon Airport and for a satellite uplink for the AWOS (Automated Weather Observation System) at Glynco Jetport. (S. Brian)

2. Consider request from Fairhaven Assisted Living Center, LP for issuance of a revocable permit for use of a portion of a County right-of-way. (E. Carter)

3. Consider commissioner attendance to the 1998 NACo Annual Meeting to be held in Portland, Oregon July 17 through July 21. (L. Gilmour)

Motion to approve, with the exception of item 5 (A) 4, by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

THE FOLLOWING ITEM WAS PULLED FROM THE CONSENT AGENDA FOR DISCUSSION

5. CONSENT AGENDA

A. Finance Committee

(4) Recommend denial of a request by Ms. Kathryn Rabun that Intangible Tax paid of $210.00 be refunded subject to the County Attorney's Office writing the Georgia Department of Revenue requesting direction on how to handle a refund request. (Vote: 3-0-0)

After brief discussion motion to deny by Commissioner Strickland, seconded by Commissioner Tommy Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

6. ITEMS REFERRED FROM FINANCE COMMITTEE

(A) Recommend a revocation hearing be held on Thursday, May 14, 1998, to allow an Alcoholic Beverage Licensee, Mr. Jimmy George, Poor Stephens, St. Simons Island, GA, to appear before the Board to show cause why his Alcoholic Beverage License should not be revoked or suspended because of failure to pay penalties & interest of due of $105.47. (Vote: 3-0-0)

Motion to approve revocation hearing to be held May 21, 1998, by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

(B) Recommend authorizing the mosquito Control Department to transfer $18,145.00 from the operating funds to capital funds in order to purchase two 20-gallon stainless steel tanks, frame and seven-foot booms for use on a recently acquired helicopter and authorize staff to issue an Invitation for Bid (IFB). (Vote: 3-0-0)

Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Hardman. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

(C) Recommend the Board adopt a policy with respect to County owned aircraft that prohibit their operation under any circumstances with passengers on board and purchase law enforcement operation coverage at an annual cost of $2,250.00. (Vote: 3-0-0)

Motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

(D) Recommend professional organizations responding to the County's request for services be required to provide $1,000,000 in Architects & Engineers Errors and Omissions Liability Insurance. (Vote: 3-0-0)

Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

7. ITEMS REFERRED FROM PERSONNEL COMMITTEE

(A) Consider the request from Superior Court Clerk Larry Ellison to convert from temporary status to full-time status the position handling child support arrearage. (Vote: 2-1)

Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Strickland. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

(B) Consider the request from District Attorney Steve Kelly to purchase benefits from Glynn County for employees of the District Attorney's Office, pending an opinion from the County Attorney and staff. (Vote: 3-0)

Motion to defer to the Board's May 21, 1998 meeting, by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

(C) Consider the adoption of a resolution establishing employment conditions for a non-covered position in the Emergency Management Agency. (Vote: 3-0)

Motion to approve the resolution establishing employment conditions for a position in Emergency Management Agency with the following amendment to item 5; "she may, (employee) at her option, reject the County's pension plan in which event the County will continue to make payments under the GMA Plan, by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent. Approved as resolution #R-31-98 with document(s) filed per #R-06-98.

GENERAL BUSINESS

8. Mr. Richard Perry to discuss resurfacing of Selden Park Road.

This item was handled earlier in the meeting.

9. Consider amending the Glynn County Wrecker Ordinance to increase maximum towing charge. (G. Moore)

Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark, to defer action on this item until after public hearings to be conducted by the Police Department are held. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

10. Consider approval of valuations of properties on Mallory Street and Beachview Drive, St. Simons Island, for exchange. (G. Moore)

Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

11. Consider ordinance regarding soil erosion and sediment. (L. Gilmour)

Motion by Commissioner Strickland, seconded by Commissioner Tommy Clark to defer this item to the May 21, 1998 meeting. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

Motion to authorize and send a request to the Planning Commission to pull the soil erosion reference that is in the subdivision regulations and made as a reference in the zoning text and subdivision text to where in the code it goes or whatever structure the Board adopts by Commissioner Hardman, seconded by Commissioner Strickland. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

12. Consider a resolution to accept and authorize Chairman to execute documents for Phase I of Coastal Impact Grants awarded to County. (L. Gilmour)

Motion to approve by Commissioner Hardman, seconded by Commissioner Tommy Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

13. Consider renewal of SMI agreement for Food Stamp issuance services. (L. Gilmour)

Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

14. Coastal Encounters to discuss responsibility of dog owners relative to leash law and pet cleanliness. (G. Robertson)

For informational purposes only. Ideas presented by Ms. Tobler are to be considered along with pet on athletic fields ordinance.

15. Consider tree replacement plan for Palm Club apartments. (J. Bruner)

Motion by Commissioner Hardman, seconded by Commissioner Strickland to proceed with tree replacement plan as presented by County Engineer which the developer has agreed to in writing. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

Recommendations are as follows:

1. Provide replacement for the trees to be removed.

2. Developer to provide a landscaping plan which will become part of the project documents. Therefore, at the end of the project developer to provide a bond if the trees are not put in.

3. The developer will provide a 50/50 split between the Washingtonian Palms and Live Oak trees. And of those total trees developer will provide to Glynn County fifteen (15) Live Oak trees to be placed as the County sees fit.

COMMISSIONER URGENT AND EMERGENCY ITEMS

Commissioner Tommy Clark - None

Commissioner Jerome Clark

1. Installation of a 4-way stop sign at the intersection of Brailsford Ave., and 5th Street.

Motion to approve, as long as there are no adverse traffic reports, by Commissioner Jerome Clark, seconded by Commissioner Hardman. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

2. Status report from County Engineer regarding MLK Blvd., and 6th Street.

For informational purposes only. No Board action taken.

Commissioner Hardman

Item for Executive Session regarding potential property acquisition.

Commissioner Strickland

1. Installation of small sidewalks, for safety purposes, on Scranton Road and an area near Frederica Academy on St. Simons Island.

Motion by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark, authorizing the installation of the above sidewalks. Funding source: SPLOST II. Vote 5-0 Commissioner Dowdy and Commissioner Robertson absent.

2. Murray Field Subdivision establishment of a preliminary plat.

For information purposes only. No Board action taken.

Chairman Tullos - None

CHIEF OF POLICE ITEMS

1. Personnel item for Executive Session.

2. Item of potential litigation for Executive Session.

COUNTY ATTORNEY ITEMS

Items of pending/potential litigation for discussion in Executive Session.

ADMINISTRATOR ITEMS

1. Introduction of Mr. Chuck Taylor as the new Director of Community Development.

2. Request authorization to complete engineering study for MLK Blvd. project, area from Gloucester Street to 1st Ave. Project amount $19,360.30. SPLOST II funding source.

Motion to approve Commissioner Strickland, seconded by Commissioner Jerome Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent. (The completion of this project will mark the completion of the County's obligation to the MLK Blvd., project.)

3. Request for authorization for an additional $18,571.00 for emergency repairs at the wastewater treatment plant located on St. Simons Island. Sole source provider of diffuser sleeve membrane is Aqua-Areobices at a cost of $25 each for 700 membranes and .51 cent each for 2,100 membrane clamps.

Motion to approve Commissioner Strickland, seconded by Commissioner Tommy Clark. Vote 5-0. Commissioner Dowdy and Commissioner Robertson absent.

Motion by Commissioner Tommy Clark, seconded by Commissioner Strickland to adjourn to Executive Session for discussion of pending/potential litigation, personnel and potential property acquisition. Vote 5-0.

Meeting adjourned.



Board of Commissioners

Glynn County Georgia



______________________________

Fred Tullos, Chairman

Attest:



____________________________

Vanessa D. Mincey, Clerk