MINUTES

REGULAR MEETING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, APRIL 2, 1998 AT 6:00 PM











PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Chief of Police



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held Thursday, March 19, 1998.



Motion to approve, with necessary corrections, by Commissioner Robertson, seconded by Commissioner Tommy Clark. Unanimously approved.



POINT OF PRIVILEGE



Presentation of refund check for intangible taxes in the amount of $165,414.77 from Larry Ellison, Clerk of Superior Court.



2. PROCLAMATION



A. Adoption of Proclamation honoring Mr. George Baker. (D. Dowdy)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



B. Adoption of a Proclamation honoring Ms. Margaret Mobley. (J. Clark)



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Unanimously approved.



3. PUBLIC HEARINGS

A. Zoning



(1) GC-2-98 A



Consider Amending the Glynn County Zoning Ordinance, Section 608 to provide for Business Operations of a Home Occupation to be conducted off premises. (R. Milburn)

After brief discussion and input from the public hearing, motion by Commissioner Tommy Clark, seconded by Commissioner Hardman to approve the amendment with the following recommendations. Unanimously approved as ordinance #0-1998-04 with the documents filed per #R-06-98.



608.1 (h) Limit the number of non-family member employee parking to not more than two (2) vehicles of private passenger or standard pick up truck size having a GVW (gross vehicle weight) of less than 10,000 pounds.



(k) Stores all supplies, materials, support equipment, etc., within the current setbacks of the zoning district the site is located in and prohibits storage of said items in the front yard of the principal residence. The business will be required to install buffer fencing sufficient to block the view of the storage area unless the home occupation site exceeds an acre in size.



(2) GC-2-98 C



Consider Amending the Glynn County Zoning Ordinance, Section 1102.2 Application for Amendments. (R. Milburn)

After brief discussion motion to deny by Commissioner Hardman, seconded by Commissioner Dowdy with recommendation that staff deliver books and study guides to planning commission members earlier. Unanimous.



(3) SR-1-98



Consider Amending the Glynn County Subdivision Regulations, Section 703.3 Filing of Preliminary Plat. (R. Milburn)



Motion to deny by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimous.



B. Alcoholic Beverage License



(1) Consider issuance of 1998 Alcoholic Beverage License to Boar's Head Cafe, 310 Redfern Village, St. Simons Island, GA. LICENSE TO SELL LIQUOR, MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES WITH SUNDAY SALES. (Occupation Tax)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Strickland . Vote 6-0-1 with Commissioner Tommy Clark abstaining.



(2) Consider issuance of 1998 Alcoholic Beverage License to Little St. Simons LTD, Little St. Simons Island, GA. LICENSE TO SELL MALT BEVERAGES AND WINE FOR CONSUMPTION ON PREMISES WITH SUNDAY SALES PROHIBITED. (Occupation Tax)

Motion to approve by Commissioner Dowdy, seconded by Commissioner Robertson. Vote 6-0-1 with Commissioner Tommy Clark abstaining.



4. APPOINTMENTS



A. Selden Park Advisory Board - District 2 Appointment

. (This appointment deferred from the March 19, 1998 meeting.)

Motion by Commissioner Robertson, seconded by Commissioner Dowdy to appoint Ms. Bettie Neeley. Unanimously approved.



B. Tree Advisory Board - District 4 Appointment

(This appointment deferred from the March 19, 1998 meeting.)



This item deferred to the April 16, 1998 BOC meeting



5. CONSENT AGENDA



A. Finance Committee



1. Recommended denial of a request by Ms. Gail Poppell and Mr. Mallory Horton that $108.38 paid in penalties and interest on 1995 property taxes be refunded. (Vote: 3-0-0)



2. Recommended approval of a request from Mr. Dan Alford that the County issue a quitclaim deed on a tax deed held by the County for the amount of the 1993 and 1994 taxes of $1,043.64 and waive the penalties and interest of $605.18. (Vote: 3-0-0)



3. Authorized awarding the bid to provide Independence Day Fireworks to Fireworks by Santore, Inc., Bunnell, FL, in the amount of $10,000.00, with a shot total of 1,956. (Vote: 3-0-0)



4. Authorized awarding the bid to purchase two Traffic Pursuit Vehicles to the lowest bidder, Vaden Chevrolet, Brunswick, GA, in the amount of $40,470.00. (Vote: 3-0-0)



5. Authorized awarding the bid to purchase Gas Chlorine Cylinders to the lowest bidder, Allied Universal Corporation, Miami, FL, in an amount not to exceed $16,925.00. (Vote: 3-0-0)



* 6. Authorize awarding the bid to purchase heavy-duty tandem dump truck for the Public Works Department to the low bidder, D & M International Trucks, Blackshear, GA, in the amount of $57,542.31. (Vote: 3-0-0)



This item was pulled for discussion.

* 7. Authorized awarding the bid for Fire Station #6 Roof Replacement to the sole bidder, ABC Maintenance Services, Savannah, GA, in the amount of $62,400.00. (Vote: 3-0-0)



This item was pulled for discussion.



8. Authorized awarding the bid for Grading, Drainage, Base and Paving of Green Swamp Road to the low bidder, Seaboard Construction Company, Brunswick, GA, in the amount of $375,779.80. (Vote: 3-0-0)



This item was pulled for discussion



9. Authorized the Environment Quality Department, Water & Sewer Division, to transfer $4,300.00 from Manhole Rehabilitation capital funds to Pumps capital funds in order to purchase replacement pumps in Sewer Lift Station #7. (Vote 3-0-0)

10. Authorized vendors be allowed to give any type of credit to reduce the amount of their bid in responding to a request for bid issued by the County. (Vote: 3-0-0)

B. General



1. Authorized approval of Final Plat for Serenoa Cove Subdivision - A thirty eight (38) lot subdivision located on the south side of Buck Swamp Road near the Myers Hill Road intersection. (D. Newbern)



2. Authorized approval of Agreement for the Performance of Work on Roadway Lighting Systems at U.S. Highway 17 & I-95, Exit 6 Interchange and U. S. Highway 25 Spur & I-95, Exit 8 Interchange. (K. Flanagan)



This item pulled for discussion. (Wording only)



3. Authorized Piping Petition from Nottinghill Homeowners Association, c/o Ed. Abel. (J. Bruner)



4. Authorized renewal of Video Service Contract with Lone Star Film & Video.

(L. Gilmour)

5. Authorized proceeding with proposed roof replacement at Old Casino Building. (L. Gilmour)



This item was pulled for discussion.



6. Authorized participation GEMA Governor's 1998 Hurricane Conference, May 11 - 13, 1998, Jekyll Island Convention Center, Jekyll Island, GA. (L. Gilmour)

This item was pulled for discussion. (Wording)



Motion to approve Consent Agenda with the exception of items 5-A (6), (7) and (8), 5- B (2) (5) and (6) by Commissioner Jerome Clark, seconded by Commissioner Dowdy. Unanimously approved.



THE FOLLOWING ITEMS WERE PULLED FROM THE CONSENT AGENDA FOR DISCUSSION.



5. CONSENT AGENDA



A. Finance Committee



6. Recommend awarding the bid to purchase heavy-duty tandem dump truck for the Public Works Department to the low bidder, D & M International Trucks, Blackshear, GA, in the amount of $57,542.31. (Vote: 3-0-0)



After brief discussion motion by Commissioner Tommy Clark, seconded by Commissioner Robertson to reject all bids and re-bid the purchase of the heavy-duty tandem dump truck for Public Works. Unanimously approved.



7. Authorized awarding the bid for Fire Station #6 Roof Replacement to the sole bidder, ABC Maintenance Services, Savannah, GA, in the amount of $62,400.00. (Vote: 3-0-0)



After brief discussion motion to approve, as an emergency public works bid, to ABC Maintenance Services, Savannah, GA in the amount of $62,400.00 by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.

8. Authorized awarding the bid for Grading, Drainage, Base and Paving of Green Swamp Road to the low bidder, Seaboard Construction Company, Brunswick, GA, in the amount of $375,779.80. (Vote: 3-0-0)



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Vote 6-0-1 with Commissioner Strickland abstaining.



5. CONSENT AGENDA



B. General



2. Authorized approval of Agreement for the Performance of Work on Roadway Lighting Systems at U.S. Highway 17 & I-95, Exit 6 Interchange and U. S. Highway 25 Spur & I-95, Exit 8 Interchange. (K. Flanagan)



Motion to approve Commissioner Hardman, seconded by Commissioner Dowdy, subject to approval of the County Attorney. Unanimously approved with the documents filed per #R-06-98.



5. Authorized proceeding with proposed roof replacement at Old Casino Building. (L. Gilmour)



After brief discussion motion by Commissioner Dowdy, seconded by Commissioner Robertson to approve professional services performed by Ussery Rule Architects, P. C., in the amount of $15, 000.00 for roof replacement at the Old Casino Building, subject to approval of the County Attorney. The $15,000.00 covers both the restroom facilities and non-pitched roof replacement. Unanimously approved.



6. Authorized participation GEMA Governor's 1998 Hurricane Conference, May 11 - 13, 1998, Jekyll Island Convention Center, Jekyll Island, GA. (L. Gilmour)

Motion to approve commissioner attendance to the GEMA Governor's 1998 Hurricane Conference by Commissioner Dowdy, seconded by Commissioner Jerome Clark. Unanimously approved.



6. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Authorized an allowance to reimburse the cost of the basic cellular telephone bill to employees whose personal automobile contains a cellular telephone used in conducting County business. (Vote: 3-0-0)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark, with the following recommendations. Vote 6-1 with Commissioner Robertson opposed.



1. County owned vehicles



The County shall pay the full operational cost of any cellular phone(s) installed in a County owned vehicle. Provision of cellular phones in County owned vehicles shall be recommended by the department head, appointed, or elected official and funded through the budget process.



The employee will reimburse the County for any personal, non-safety use of the phone. Personal safety use (advising leaving work, responding to family emergency call, etc.) Is to be kept to a minium.



2. Employee owned vehicles



The County shall pay on a monthly basis any employee authorized to receive the cellular phone allowance. This allowance shall be based on the monthly basic service cost the County pays for the cellular phones installed in its vehicle. The employee shall be free to select any vender and shall be responsible for the entire invoice. Any additional costs of the cellular phone used exclusively for County business shall be reimbursed to the employee based on approved supporting documentation.



The Board shall approve any employee authorized to receive the cellular phone allowance.



3. Cellular phones provided to individual employee.



This policy shall be the same as item 2. However, no employee shall be reimbursed for more than one (1) cellular phone.



B. Authorized the bid to provide insurance coverage on the County's $1,805,731.00 data processing equipment be awarded to the low bid received from HRH Insurance, St. Simons Island, GA, in the amount of $3,160.00 with a $1,000.00 deductible. (Vote: 3-0-0)

Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark to award bid for insurance coverage on County's data processing equipment to HRH Insurance, St. Simons Island in the amount of $3,160.00 with a $1,000.00 deductible. Unanimously approved.



C. Authorized a $30.00 per hour rental fee be established for the rental of the conference room and adjoining kitchen at the Demere Annex Facility. (Vote: 3-0-0)



Motion to approve by Commissioner Dowdy, Commissioner Jerome Clark Unanimously approved.



Motion by Commissioner Robertson, seconded by Commissioner Dowdy that the Department of Recreation br responsible for the scheduling and collection of fees regarding use of the conference room and kitchen facility at the Demere Annex. Unanimously approved.





GENERAL BUSINESS



7. Consideration of refunds for penalties on vehicle license tags. (F. Dees) (This item deferred from the March 5, 1998 meeting.)

Motion to approve refund of penalties by Commissioner Tommy Clark, seconded by Commissioner Strickland. Unanimously approved with the documents filed per #R-06-98. Includes 222 penalties with January birthdays, but purchased tags in March.

8. Reconsider allowing the Magistrate Court to seek an individual qualified to be a Magistrate Court Judge at a salary of approximately $30,000.00 per year. (J. Hardman)



Motion to approve by Commissioner Hardman, seconded by Commissioner Jerome Clark. Vote 3-3-1. Commissioners Hardman, Strickland and Jerome Clark in favor, Commissioners Tullos, Robertson and Tommy Clark opposed, Commissioner Dowdy abstained. This item was not approved at this time.



Motion by Commissioner Tommy Clark, seconded by Commissioner Robertson that the position of Assistant Magistrate Court Judge be advertised immediately. Unanimously approved. (Advertising for those interested in applying for the position and will not advertise the County as filling the position.)



9. Report from Employee Hearings regarding the following changes to the Glynn County Personnel policy. (R. Rowell)



A. An amendment to the Glynn County Personnel Policy to provide for a temporary pay increase for acting department heads. Affected provision: Chapter III, Salary Administration. (For clarification of Personnel Director recommendations)



Motion by Commissioner Hardman, seconded by Commissioner Jerome Clark to rescind the resolution passed at the March 19, 1998 meeting. Unanimously approved.



Motion by Commissioner Dowdy seconded by Commissioner Hardman to approve new version of the amendment which incorporates recommended changes from the employee hearings. Unanimously approved as resolution #R-21-98 with the documents filed per #R-06-98.



B. An amendment to the Glynn County Personnel Policy to provide for compensation for all employees when they are required to be a witnesses on behalf of Glynn County in any Court, Grand Jury, or Inquest proceeding. Affected provision: Chapter III, Salary Administration. (For clarification of FLSA employee compensation)

This item was removed from the agenda at the request of the Personnel Director. Resolution regarding the matter was passed at the March 19, 1998 meeting.



C. An amendment to the Glynn County Personnel Policy to provide for a definition of a full-time employee with proposal from staff addressing the issue of a 40 hour work week. Affected provision: Chapter V, Appointments. (This item deferred from 3/19/98 Meeting.)

Issue regarding definition of a 40 hour work week to go back to the Personnel Committee.



Motion by Commissioner Strickland, seconded by Commissioner Tommy Clark to approve the following definition of a full-time employee. Unanimously approved as resolution #R-22-98 with the documents filed per #R-06-98. (Commissioner Hardman out of the room.)



Definition of Full-time Employee:



1.1 Regular work period: Thirty-five (35) hours or more each week; or



2.1 Shift work period:



(A) Police Officers: One hundred sixty (160) hours in a twenty-eight (28) day cycle.



(B) Firefighters: One hundred fifty-nine (159) hours in a twenty-one (21) day cycle.



10. Report from Litter Control Committee. (Chief Alexander)



No report given at this time.



11. Consider approval of Final Plat for Ridgewood Subdivision. (R. Strickland)



Motion by Commissioner Tommy Clark seconded by Commissioner Dowdy to defer this item to the Board of Commissioners April 16, 1998 meeting. Vote 5-2 with Commissioners Hardman and Strickland opposed.



Motion by Commissioner Strickland, seconded by Commissioner Robertson to send the issues of "definition of substantial completion" and language in section 704. 1, 2 and 3 to Planning Commission . Unanimously approved.



12. Devonwood Homeowners Association to discuss upgrade of street lighting at Frederica and Devonwood Road intersection. (G. Robertson)



Motion by Commissioner Robertson, seconded by Commissioner Dowdy to approve increase wattage in street light located across the street from subdivision entrance from 150 watts to 450 watts. Vote 6-0-1 with Commissioner Tommy Clark abstaining.



13. Discussion of emergency water and fire protection on St. Simons Island. (G. Robertson)



For informational purposes only.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy - None



Commissioner Tommy Clark



Discussion of "Disaster Area" status of Altamaha Park area and designation of a jurisdictional agent.



Motion by Commissioner Strickland, seconded by Commissioner Tommy Clark designating Joel Clifton as the jurisdictional agent per FEMA regulations. Unanimously approved.



Commissioner Jerome Clark



Drainage and road improvement at 6th Street and MLK Blvd.



Motion by Commissioner Jerome Clark, seconded by Commissioner Hardman to begin the process regarding the closing of a portion of 6th Street at its MLK Blvd. intersection making it a dead end street. 6-0-1 with Commissioner Dowdy abstaining.



Commissioner Robertson - None



Commissioner Hardman



Item for Executive Session regarding land acquisition.



Commissioner Strickland



Discussion regarding CSX Railroad crossings.



Chairperson Tullos



1. Commendation from Mr. Robert Calahan to Ms. Joyce Westberry regarding outstanding service he received from the Water & Sewer Department.



2. Commendation from Mr. Buckner regarding outstanding service he received from Mr. Joe Stone.



CHIEF OF POLICE ITEMS



Report regarding meeting with wrecker drivers/operators.



Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark to begin the process for the ordinance change regarding increasing the fee charged by participants of County's rotational wrecker system from $65.00 to a maximum of $85.00. Vote 5-0-2 with Commissioners Hardman and Robertson abstaining.



COUNTY ATTORNEY ITEMS - None



ADMINISTRATOR ITEMS



1. Request authorization from the Board to prepare a ordinance amendment to prohibit animals from athletic fields.

For informational purposes only. No Board action necessary at this time.



2. Request from Chief Johnson, regarding a letter of support for firefighter aircraft training with no monetary obligation from the County..



Motion by Commissioner Hardman, seconded by Commissioner Dowdy authorizing support. Unanimously approved.



3. Request from Judge A. Blenn Taylor, Jr., Chief Judge of the Superior Court, Brunswick Judicial Circuit regarding an increase in bailiff compensation from $45.00 to $55.00.



Motion to approve by Commissioner Strickland, seconded by Commissioner Jerome Clark. Vote 3 - 3 with Commissioners Jerome Clark, Dowdy and Strickland in-favor, Commissioners Hardman, Robertson and Tullos opposed. (Commissioner Tommy Clark out of the room.)



4. Report from Mr. Ellis Carter regarding soil erosion requirements, state waters and 25' vegetative buffers.



For informational purposes only.



5. Presentation from Mr. Keith Flanagan of GA/DOT project regarding intersection improvements, F. J. Torras Causeway and Marina Village intersection.



Motion by Commissioner Strickland, seconded by Commissioner Jerome Clark to proceed with project with funding from SPLOST #2 in the amount of $38,584.40. Vote 5-2 with Commissioners Robertson and Tommy Clark opposed.



Motion by Commissioner Hardman, seconded by Commissioner Tommy Clark, to go into Executive Session to discuss potential land acquisition. Unanimously approved.



Meeting adjourned.







Board of Commissioners

Glynn County, Georgia





_______________________________

Fred Tullos, Chairman





Attest:





__________________________

Vanessa D. Mincey, Clerk