MINUTES

REGULAR METING

BOARD OF COMMISSIONERS

GLYNN COUNTY, GEORGIA

HELD AT THE HISTORIC COURTHOUSE

THURSDAY, MARCH 5, 1998 AT 6:00 PM













PRESENT: Fred E. Tullos, Chairperson

Geraldine "Gerry" Robertson, Vice Chairperson

Jerome Clark, Commissioner

Thomas B. "Tommy" Clark, Commissioner

David L. Dowdy, Commissioner

Jack Hardman, Commissioner

Robert E. Strickland, Commissioner



ALSO PRESENT: Lee Gilmour, County Administrator

Gary Moore, County Attorney

Vanessa D. Mincey, County Clerk

Carl Alexander, Chief of Police



INVOCATION AND PLEDGE



1. APPROVAL OF MINUTES



Approve Minutes of Regular Meeting held Thursday, February 19, 1998.



Motion to approve by Commissioner Dowdy seconded by Commissioner Tommy Clark. Unanimously approved.



2. PUBLIC HEARINGS



A. Zoning



1. GC-36-97



Request to Rezone from R-6 Residential to Planned Commercial 1.18 acres lying approximately 200 feet north of Arnold Road and lying behind properties fronting on the north side of Arnold Road (Georgia Power Substation, Barry's Beach Service, Rook's property and Thaw Electric); subject property begins approximately 600 feet east of Demere Road and 350 feet west of Ocean Boulevard. Mr. Emory A. Rooks applicant. (R. Milburn)



The Board heard brief discussion from the following persons:



In Favor of Rezoning Application Opposed to Zoning Application



Mr. Tony Thaw, Developer Mr. Frank Quimby, RUPA

Mr. Emory Rooks, Developer

Mr. Bill Lorenz-Hooker, Architect

Mr. Rhodes Gregory, Resident

Ms. Jo Porter, Resident

Ms. Iris Tou, Planning Commission



After discussion, motion to approve by Commissioner Strickland, seconded by Commissioner Hardman with provision of twenty four foot (24') project signage. Unanimously approved as #R-11-98 with the documents filed per #R-06-98.



2. GC-6-98



Request to Rezone from Freeway Commercial to Forest Agricultural 149 acres located to the south and east of South Port, Phase I and the Glynn County Board of Education Property (Satilla Marsh Elementary); further described as vacant property located between U.S. Highway 17 and Interstate 95 and having frontage along South Port Parkway. South Port Group applicant. (R. Milburn)



After brief discussion, motion to approve by Commissioner Jerome Clark, seconded by Commissioner Tommy Clark. Unanimously approved as #R-12-98 with the documents filed per #R-06-98.



3. SUP-2-98

Request for a Special Use Permit in an R-9 One-Family Residential Zoning District - Mobile Home, Medical Hardship. Subject property consist of 3.22 acres fronting on the northwest corner of Boyd Drive and Old Jesup Road. Edward L. and Frances V. Martin applicants. (R. Milburn)



After brief discussion, motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved as #R-13-98 with the documents filed per #R-06-98.



4. GC-2-97 C



Consider Amending the Glynn County Zoning Ordinance, Article VIII, Section 803. Fluttering Ribbons and Banners. (R. Milburn)



After brief discussion, motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved as #R-14-98 with the documents filed per #R-06-98.

B. Alcoholic Beverage License



1. New License



Consider issuance of 1998 Alcoholic Beverage License to El Cheapo, 6495 New Jesup Highway, Brunswick, GA. LICENSE FOR PACKAGE SALE OF MALT BEVERAGES ONLY. SUNDAY SALES PROHIBITED. (Occupation Tax)



After brief discussion, motion to approve by Commissioner Strickland, seconded by Commissioner Dowdy. Vote 6-0-1 with Commissioner Tommy Clark abstaining.



2. New License



Consider issuance of 1998 Alcoholic Beverage License to Fast Fuel #23, 5464 New Jesup Highway, Brunswick, GA. LICENSE FOR PACKAGE SALE OF MALT BEVERAGES ONLY. SUNDAY SALES PROHIBITED. (Occupation Tax)



After brief discussion, motion to approve by Commissioner Strickland, seconded by Commissioner Hardman. Vote 6-0-1 with Commissioner Tommy Clark abstaining.



POINT OF PRIVILEGE



Authorize the issuance of a temporary alcoholic beverage license to Rafters, Inc. not to exceed ninety (90) days.

After brief discussion, motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Vote 5-0-2 with Commissioners Tommy Clark and Gerry Robertson abstaining.



3. CONSENT AGENDA



A. Finance Committee



1. Recommend denial of a request by Mr. Mark Hanak that $28.51 paid in penalties and interest on 1997 property taxes be refunded. (Vote: 2-0-0)

2. Recommend awarding the bid to purchase a Boom Truck for the Water & Sewer Division to the low bidder, Kings Colonial Ford, Brunswick, GA, in the amount of $38,190.50. (Vote: 2-0-0)

3. Recommend awarding the bid to purchase a Type 1 Ambulance for the Fire - EMS Department to the lowest bidder, TriStar Sales Corp., Griffin, GA, in the amount of $67,999.00. (Vote: 2-0-0)



4. Recommend awarding the bid for Window Replacement for the County owned Georgia Highway Patrol Station to the lowest bidder, Owens & Prigden, Inc., Brunswick, GA, in the amount of $9,980.00. (Vote: 2-0-0)



5. Recommend awarding W. Harold Pate Courthouse Annex Building Landscaping (Trees) Project to the lowest bidder, Murray Landscape Co., St. Simons Island, GA, in the amount of $10,470.00. (Vote: 2-0-0)



6. Recommend staff be authorized to bid for the sale of Tax Anticipation Notes-Series 1998 (TAN's) in an amount not to exceed $7,000,000.00, that SunTrust Equitable Securities Corporation, Atlanta, GA, act as financial advisors, and the Chairman of the Finance Committee be authorized to select the best and lowest bid. (Vote: 3-0-0)



7. Recommend rescinding the award for the purchase of a Dump Truck for the Public Works Department and authorizing staff to revise the specifications and to rebid the dump truck. (Vote: 3-0-0)



8. Recommend that the Purchasing Policy be amended to reflect that bids for heavy equipment repairs be accepted only from Factory Authorized Dealers. (Vote: 2-0-0) (Approved as ordinance #0-1998-03 per #R-06-98.)



9. Recommend the following fees be charged for providing project plans to vendors who plan to bid on County Public Works projects:

1) 2 to 3 drawing sheets $30.00

2) 31 to 61 drawing sheets $50.00

3) 61 to 100 drawing sheets $70.00

4) Over 100 sheets based on actual cost per set.

(Vote: 2-0-0)



10. Recommend denial of a request from Brunswick/Glynn Law Enforcement Explorers Post #268 that the County waive the half rental fee to be charged them for the use of Selden Park by a non-profit organization. (Vote: 2-0-0)

11. Recommend authorizing the purchase and installation of Eagleye Model 700 Video System for the Police Department from the sole source vendor West Chatham Warning Devices, Savannah, GA, in the amount of $39,990.00. (Vote: 2-0-0)



13. Recommend approval of the midyear budget resolution on the FY 97-98 Budgets. (Vote: 2-0-0)



B. Personnel Committee



1. Approve the request to amend the County's position control chart to include two Carpenter II positions and one Carpenter's Helper position in the Public Works Department. (Vote 3-0)

2 Approve the request to amend the County's health insurance plan to include payment for prescription birth control pills, nicotine replacement for smoking cessation, and lancets for blood testing. (Vote 3-0)

4. Approve shifting of positions between the Administrative Services Internal Services Fund and the Water and Sewer Fund. (Vote 3-0)

5. Approve the appointment of the Personnel Director as the County's Americans with Disabilities (ADA) Compliance Coordinator. (Vote 3-0)

C. Pension Administration Committee

Consider recommendation from Pension Administration Committee that Coroner Jimmy Durden be included in the County's Pension Plan. (R. Rowell)



D. General



1. Request approval of Piping Petition from Barbara DeRatto. (J. Bruner)



2. ACCG 1998 Annual Meeting, April 25 - 29, Savannah, GA. (L. Gilmour)



3. American Red Cross Dress Down & Get Casual Day, March 20, 1998. (L. Gilmour)



Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved. (Items 3-A (12) and 3-B ( 3) were pulled for discussion.



3. CONSENT AGENDA



A. Finance Committee



12. Recommend the establishment and maintenance of a restricted account in the General Fund for Massengale Park. (Vote: 2-0-0)



Motion to approve by Commissioner Robertson, seconded by Commissioner Hardman . Unanimously approved.



B. Personnel Committee



3. Approve the request to retain the travel allowance for the County Administrator and incorporate the travel allowance in the salary for the position of Finance Director. (Vote 3-0)

Motion to approve by Commissioner Dowdy, seconded by Commissioner Tommy Clark. Unanimously approved.



4. ITEMS REFERRED FROM FINANCE COMMITTEE



A. Recommend authorizing staff to go directly to the Board of Commissioners on March 19, 1998, to award the bid for Casualty Insurance, which opens March 17, 1998, at 2:00 p.m. (Vote: 3-0-0)



No Board action required.



B. Recommend amending the Management Incentive Bonus Policy to require Commission approval if the Fund did not report an operating surplus for the fiscal year and the Fund Balance is used to fund the appropriation. (Vote: 3-0-0)

Motion to approve by Commissioner Dowdy, seconded by Commissioner Robertson. Unanimously approved.



5. ITEMS REFERRED FROM PERSONNEL COMMITTEE

Consider the salary survey completed for staff of the Office of the Sheriff as approved by the

Personnel Committee. (Vote 3-0) (This item deferred to the March 19, 1998 meeting at the request of Sheriff Bennett)



GENERAL BUSINESS



6. Consideration of refunds for penalties on vehicle license tags. (F. Dees)



This item removed at the request of Ms. Dees. No Board action required.

7. Consideration to proceed with process for renaming of Jet Port Road Extension. (J. Bruner)



Motion by Commissioner Hardman, seconded by Commissioner Robertson to go public hearings regarding the renaming of Jet Port Road Extension. Unanimously approved.



8. Consider installation of street light at Cate Bounty Subdivision, Cate Road per petition. (T. Clark)



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Hardman. Unanimously approved.



9. Consider amendment to the Code of Ordinances 2-6.5 Business Ordinance to add a new division 4. Going-Out-Of-Business Sales. (G. Moore)



Motion to approve by Commissioner Robertson, seconded by Commissioner Jerome Clark . Unanimously approved as #0-1998-02 with the documents filed per #R-06-98. (Commissioner Hardman out of room.)



10. Request use of SPLOST #3 monies for drainage improvements to Glynn Avenue, Thalmann Community. (J. Bruner)

Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Hardman. Unanimously approved. Project improvements to include Young Lane.



11. Consider Reimbursement Agreement from Corps of Engineers regarding County's Mosquito Control Project.



Motion to approve by Commissioner Strickland, seconded by Commissioner Tommy Clark. Unanimously approved. Reimbursement amount shall not exceed $130,000.00 per year. Dollar amount $129,634.10.



12. Ms. Edna Grassi to discuss drainage conditions in Glenwood Estate Subdivison. (J. Hardman) (This item pulled at the request of Ms. Grassi)



13. Mr. Wayne Hutcheson to discuss illegal dumpsite. (F. Tullos)

For informational purposes only.



Formation of a committee to address the issue of illegal dumping. Members of the committee are:



Commissioner Tommy Clark

Chief Carl Alexander

Mr. Jim Bruner, County Engineer

Mr. Wayne Hutcherson

Mr. Ken Conley, Field Inspector

Mr. George Evanson, Field Inspector

Mr. Kenneth Deen, Field Inspector

Committee to report findings to full Commission at the 1st meeting in April.



14. Report from Employee Hearings. (R. Rowell)



As a result of the employee hearings County Attorney is to incorporate the following changes and submit the ordinance amendment to full commission for consideration.

1. The policy should be expanded to explain what steps are taken by the Board of Commissioners after the written and verbal reports are received. For instance, state that the Board of Commissioners may consider the issues in open or executive session, and that the Board may choose to take action or defer the item to a later meeting. Any action taken will be done in open session.



2. The policy should state that copies of the hearing officer's report will be provided to the employee or his/her representative, as well as the department head or appointing authority and/or supervisor, as applicable.



3. The policy should state that the employee and his/her representative will have a certain time period in which to prepare a written response for inclusion in the briefing book. For instance, the hearing officer's report will be forwarded to the employee and his/her representative allowing 7 days for preparation of a written report for inclusion in the briefing book.



4. When asked, employees indicated that they felt the proposed policy was fair and allowed for the consideration of all sides of the issue.



15. Hearing Officer's report Roderick Bryan. (R. Rowell)



After presentation by the hearing officer and discussion by Mr. Bryan's legal representative, Mr. Doug Adams a motion was made by Commissioner Hardman, seconded by Commissioner Tommy Clark to go to Executive Session for further discussion. Unanimously approved.



Back in open session.



Motion by Commissioner Tommy Clark, seconded by Commissioner Dowdy to uphold hearing officers report. Vote 6-1 with Commissioner Hardman opposed.



Motion by Commissioner Hardman seconded by Commissioner Tommy Clark to extend COBRA benefits to Mr. Bryan. Unanimously approved.



COMMISSIONER URGENT AND EMERGENCY ITEMS



Commissioner Dowdy



Discussion regarding the sale of bulldozer.



Commissioner Tommy Clark



1. Commend staffs efforts during railroad clean up.



2. Staff to report at the April 16th BOC meeting regarding railroad crossings at Community Road.



Commissioner Jerome Clark



Status of GA/DOT meeting regarding traffic situation at Exit 8.



Commissioner Robertson



Report regarding NACo trip.



Commissioner Hardman



Discussion regarding Home Occupations/Business Licenses.



Commissioner Strickland



1. Status of appointment for position of Community Development Director.



2. Status report regarding Mall Traffic Study.



3. Report regarding NACo trip.



CHIEF OF POLICE ITEMS - None



COUNTY ATTORNEY ITEMS - Items for Executive Session regarding pending/potential litigation.



ADMINISTRATOR ITEMS

1. Authorization to dispose of remaining County surplus furniture.



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved.



2. Consider recommendation from Planning Commission that subdivision ordinance be amended to provide that all minor subdivision roads coming in, not private easements, must be paved.



Administrator is to get with Planning Commission and bring back to the full Board recommendations regarding this amendment issue.



3. Request from St. Simons United Methodist Church for a revocable license to pave a gravel portion of easement currently used for parking on Ocean and 12th on St. Simons Island.



Motion by Commissioner Dowdy, seconded by Commissioner Jerome Clark to approve the issuance of a revocable license with the provision that no additional parking area be created and the paving must be according to County specifications and cost to be paid by the Church. Vote 6-0. Commissioner Hardman did not participate in the voting.



4. Plans for renovation of 1st floor, Office Park Building for Department of Community Development.

Board concurs.



5. Recommend awarding bid for a used dual tandem dump trailer to Barco Equipment Company in the amount of $20,940.00.



Motion to approve by Commissioner Tommy Clark, seconded by Commissioner Jerome Clark. Vote 4-1-2 with Commissioner Hardman voting against and Commissioners Strickland and Dowdy abstaining.



6. Request from Coastal Landmark Preservation Society to use W. Lane Green as the architect for the restoration project at the Coast Guard Station.



Motion to approve by Commissioner Jerome Clark, seconded by Commissioner Robertson. Vote 6-0-2 with Commissioners Hardman and Dowdy abstaining.



7. Authorize application for a GEFA loan for Braniger Tract property to pay for water treatment facility.



Motion to approve by Commissioner Hardman, seconded by Commissioner Strickland. Unanimously approved.



8. Request from Georgia Environmental Coalition to lease office space in Office Park Building not honored at this time.



Board concurs to deny this request.



9. Recommend Commission attendance to the Georgia Water Resources Leadership Summit, Airport Hilton Hotel, Atlanta, GA April 6th & 7th .



Motion to approve by Commissioner Hardman, seconded by Commissioner Dowdy. Unanimously approved. Commissioners Tullos and Robertson and staff Lee Gilmour and Keith Flanagan designated to attend along with any other Commissioner interested in attending.



10. Recommend rejection of RFP's regarding architectural and engineering services for the 2 new fire stations.



Motion to reject RFP's by Commissioner Robertson, seconded by Commissioner Tommy Clark. Unanimously approved.



Motion by Commissioner Dowdy, seconded by Commissioner Hardman, to go into Executive Session. Unanimously approved.



Meeting adjourned.



Board of Commissioners

Attest: Glynn County, Georgia

_________________________________

_______________________________ Fred Tullos, Chairman

Vanessa D. Mincey, Clerk